CM-2017-1551 - 11/28/2017CITY OF ROUND ROCK AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES FOR
LANDSCAPE ARCHITECTURAL SERVICES RELATED TO
THE MAIN STREET INTERVENTION STRATEGY PROJECT
WITH
STUDIO 1 16:19, LLC
THE STATE OF TEXAS §
THE CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THIS AGREEMENT for professional services related to landscape architectural services
for a portion of the City of Round Rock's Main Street Intervention Strategy Project (the
"Agreement'), is made by and between the CITY OF ROUND ROCK, a Texas home -rule
municipal corporation with offices located at 221 East Main Street, Round Rock, Texas 78664-
5299 (the "City"), and Studio 119:19, LLC, located at 1717 North IH 35, Suite 308, Round Rock,
Texas, 78664 (the "Consultant").
RECITALS:
WHEREAS, the area of the Main Street Intervention Strategy Project located along
Main Street between Mays Street and Sheppard Street requires landscape architectural services
and related site development services; and
WHEREAS, City desires to contract for Consultant's professional services generally
described as landscape architectural services and related site development services for the
Project; and
WHEREAS, City has determined that there is a need for the delineated services; and
WHEREAS, desires to contract for such professional services; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties and obligations hereunder.
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
CnM'2017 (S-!57/
00389914/ss2
1.0 EFFECTIVE DATE, DURATION, AND TERM
This Agreement shall be effective on the date this Agreement has been signed by each
party hereto, and shall remain in full force and effect unless and until it expires by operation of
the term indicated herein, or is terminated or extended as provided herein.
The term of this Agreement shall be until full and satisfactory completion of the work
specified herein is achieved, with an estimated completion date of March 14, 2018.
City reserves the right to review the Agreement at any time, and may elect to terminate
the Agreement with or without cause or may elect to continue.
2.0 PROPOSAL FOR SERVICES
For the purposes of this Agreement, the City agrees to furnish the Consultant the
information set forth and appended to this Agreement as Exhibit "A" titled "City Services." For
purposes of this Agreement Consultant has issued its proposal for services, such proposal for
services being attached to this Agreement as Exhibit "B" (the "Scope of Services"), incorporated
herein by reference for all purposes.
3.0 SCOPE OF SERVICES
Consultant shall satisfactorily provide all services described herein and as set forth in
Exhibit "B."
Consultant shall perform the Scope of Services in accordance with the Tentative Work
Schedule set forth in Exhibit "C-"
Consultant shall perform services in accordance with this Agreement, in accordance with
the appended Scope of Service and Work Schedule and in accordance with due care and
prevailing consulting industry standards for comparable services.
4.0 LIMITATION TO SCOPE OF SERVICES
Consultant's undertaking shall be limited to performing services for City and/or advising
City concerning those matters on which Consultant has been specifically engaged. Consultant
and City agree that the Scope of Services to be performed is enumerated in Exhibit "B" and
herein, and may not be changed without the express written agreement of the parties.
5.0 CONTRACT AMOUNT
Not -to -Exceed Fee: In consideration for the professional consulting services to be
performed by Consultant, City agrees to pay Consultant an amount not -to -exceed Eighteen
Thousand Two Hundred Fifty and No/Dollars ($18,250.00), in accordance with Exhibit "D"
entitled "Fee Schedule," which document is attached hereto and incorporated herein by reference
for all purposes, in payment for services and the Scope of Services deliverables as delineated in
Exhibit "B."
Reimbursable Expenses: Reimbursable expenses shall not exceed Two Hundred Fifty
and No/100 Dollars ($250.00) and shall be paid for only the "Reimbursable Expenses"
described in Exhibit "B." Reimbursable expenses shall be included in the not -to -exceed fee of
$18,250.00 set forth above.
Travel reimbursements may be made for meals, travel, and lodging as follows:
(1) all travel shall be in coach and not business class;
(2) reasonable toll road charges shall be reimbursable;
(3) lodging shall be in a hotel located within City limits; and
(4) meals shall be reimbursed at an amount not -to -exceed $50.00 per day. This
amount includes tips.
Travel reimbursements shall only apply to travel in excess of forty (40) miles. It shall
be in the sole discretion of the City to determine if expenses are reasonable and qualify for
reimbursement pursuant to the terms of the Agreement. Consultant is responsible for providing
all receipts to City for the reimbursement of items set forth above. Receipts shall be provided to
the City within thirty (30) days of the expenditure to qualify for reimbursement. Receipts should
have enough detail to determine if the requested reimbursable meets the criteria.
Costs of personal entertainment, amusements, alcoholic beverages, traffic citations,
personal items or illegal activities will not be reimbursed. Expenses due to vacations or personal
trips in conjunction with City travel are not reimbursable. Adequate travel time is allowed, but
travel expenses are not paid for absences not required by City business.
Deductions: No deductions shall be made for Consultant's compensation on account of
penalty, liquidated damages or other sums withheld from payments to Consultant.
Additions: No additions shall be made to Consultant's compensation based upon project
claims, whether paid by the City or denied.
6.0 INVOICE REQUIREMENTS; TERMS OF PAYMENT
Invoices: To receive payment, Consultant shall prepare and submit detailed invoices to
the City, in accordance with the delineation contained herein, for services rendered. Such
invoices for professional services shall track the referenced Scope of Work, and shall detail the
services performed, along with documentation for each service performed. Payment to
Consultant shall be made on the basis of the invoices submitted by Consultant and approved by
the City. Such invoices shall conform to the schedule of services and costs in connection
therewith.
Should additional backup material be requested by the City relative to service
deliverables, Consultant shall comply promptly. In this regard, should the City determine it
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necessary, Consultant shall make all records and books relating to this Agreement available to
the City for inspection and auditing purposes.
Payment of Invoices: The City reserves the right to correct any error that may be
discovered in any invoice that may have been paid to Consultant and to adjust same to meet the
requirements of this Agreement. Following approval of an invoice, the City shall endeavor to pay
Consultant promptly, but no later than the time period required under the Texas Prompt Payment
Act described in Section 8.01 herein. Under no circumstances shall Consultant be entitled to
receive interest on payments which are late because of a good faith dispute between Consultant
and the City or because of amounts which the City has a right to withhold under this Agreement
or state law. The City shall be responsible for any sales, gross receipts or similar taxes
applicable to the services, but not for taxes based upon Consultant's net income.
7.01 INSURANCE
Consultant shall meet all City of Round Rock Insurance Requirements set forth at:
http:+''www roundrocktexas.govfwp-content/uploads/2014112/corr insurance. 07.20112.pdf.
Consultant's Certificate of Insurance is attached hereto and incorporated herein as Exhibit "E."
8.0 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be
made by the City to Consultant will be made within thirty (30) days of the date the City receives
goods under this Agreement, the date the performance of the services under this Agreement are
completed, or the date the City receives a correct invoice for the goods or services, whichever is
later. Consultant may charge interest on an overdue payment at the "rate in effect" on September
1 of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to
payments made by the City in the event:
(a) There is a bona fide dispute between the City and Consultant, a contractor,
subcontractor, or supplier about the goods delivered or the service performed
that cause the payment to be late; or
(b) There is a bona Fide dispute between Consultant and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the
service performed that causes the payment to be late; or
(c) The terms of a federal contract, grant, regulation, or statute prevent the City
from making a timely payment with federal funds; or
(d) The invoice is not mailed to the City in strict accordance with any instruction
on the purchase order relating to the payment.
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9.0 NON -APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of the City's current revenues only. It is understood and
agreed that the City shall have the right to terminate this Agreement at the end of any City fiscal
year if the governing body of the City does not appropriate funds sufficient to purchase the
services as determined by the City's budget for the fiscal year in question. The City may effect
such termination by giving Consultant a written notice of termination at the end of its then -
current fiscal year.
10.0 TIMETABLES
Unless otherwise indicated to Consultant in writing by City, or unless Consultant is
unreasonably delayed in the orderly progress of its work by forces beyond Consultant's control,
the timetable structure and deliverable due dates shall be in reasonable conformity to
Consultant's schedule tendered to City and attached as Exhibit "C."
11.0 SUPPLEMENTAL AGREEMENT
The terms of this Agreement may be modified by written Supplemental Agreement
hereto, duly authorized by City Council or by the City Manager, if the City determines that there
has been a significant change in (1) the scope, complexity, or character of the services to be
performed; or (2) the duration of the work. Any such Supplemental Agreement must be
executed by both parties within the period specified as the term of this Agreement. Consultant
shall not perform any work or incur any additional costs prior to the execution, by both parties,
of such Supplemental Agreement. Consultant shall make no claim for extra work done or
materials furnished unless and until there is full execution of any Supplemental Agreement, and
the City shall not be responsible for actions by Consultant nor for any costs incurred by
Consultant relating to additional work not directly authorized by Supplemental Agreement.
12.0 TERMINATION; DEFAULT
Termination: It is agreed and understood by Consultant that the City may tenninate this
Agreement for the convenience of the City, upon thirty (30) days' written notice to Consultant,
with the understanding that immediately upon receipt of said notice all work being performed
under this Agreement shall cease. Consultant shall invoice the City for work satisfactorily
completed and shall be compensated in accordance with the terms hereof for work accomplished
prior to the receipt of said notice of termination. Consultant shall not be entitled to any lost or
anticipated profits for work terminated under this Agreement. Unless otherwise specified in this
Agreement, all data, information, and work product related to this project shall become the
property of the City upon termination of this Agreement, and shall be promptly delivered to the
City in a reasonably organized form without restriction on future use. Should the City
subsequently contract with a new consultant for continuation of service on the project,
Consultant shall cooperate in providing information.
Termination of this Agreement shall extinguish all rights, duties, and obligations of the
City and the terminated party to fulfill contractual obligations. Termination under this section
shall not relieve the terminated party of any obligations or liabilities which occurred prior to
termination.
Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory or which is not performed in compliance with the terms of this Agreement.
Default: Either party may terminate this Agreement, in whole or in part, for default if
the Party provides the other Party with written notice of such default and the other fails to
satisfactorily cure such default within ten (10) business days of receipt of such notice (or a
greater time if agreed upon between the Parties).
If default results in termination of this Agreement, then the City shall give consideration
to the actual costs incurred by Consultant in performing the work to the date of default. The cost
of the work that is useable to the City, the cost to the City of employing another firm to complete
the useable work, and other factors will affect the value to the City of the work performed at the
time of default. Neither party shall be entitled to any lost or anticipated profits for work
terminated for default hereunder.
The termination of this Agreement for default shall extinguish all rights, duties, and
obligations of the terminating Party and the terminated Party to fulfill contractual obligations.
Termination under this section shall not relieve the terminated party of any obligations or
liabilities which occurred prior to termination.
Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory, or which is not performed in compliance with the terms of this Agreement.
13.0 NON -SOLICITATION
Except as may be otherwise agreed in writing, during the term of this Agreement and for
twelve (12) months thereafter, neither the City nor Consultant shall offer employment to or shall
employ any person employed then or within the preceding twelve (12) months by the other or
any affiliate of the other if such person was involved, directly or indirectly, in the performance of
this Agreement. This provision shall not prohibit the hiring of any person who was solicited
solely through a newspaper advertisement or other general solicitation.
14.0 INDEPENDENT CONTRACTOR STATUS
Consultant is an independent contractor, and is not the City's employee. Consultant's
employees or subcontractors are not the City's employees. This Agreement does not create a
partnership, employer-employee, or joint venture relationship. No party has authority to enter
into contracts as agent for the other party. Consultant and the City agree to the following rights
consistent with an independent contractor relationship:
(1) Consultant has the right to perform services for others during the term hereof.
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(2) Consultant has the sole right to control and direct the means, manner and method
by which it performs its services required by this Agreement.
(3) Consultant has the right to hire assistants as subcontractors, or to use employees
to provide the services required by this Agreement,
(4) Consultant or its employees or subcontractors shall perform services required
hereunder, and the City shall not hire, supervise, or pay assistants to help
Consultant.
(S) Neither Consultant nor its employees or subcontractors shall receive training from
the City in skills necessary to perform services required by this Agreement.
(6) City shall not require Consultant or its employees or subcontractors to devote full
time to performing the services required by this Agreement.
(7) Neither Consultant nor its employees or subcontractors are eligible to participate
in any employee pension, health, vacation pay, sick pay, or other fringe benefit
plan of the City,
15.0 CONFIDENTIALITY; MATERIALS OWNERSHIP
Any and all programs, data, or other materials furnished by the City for use by Consultant
in connection with services to be performed under this Agreement, and any and all data and
information gathered by Consultant, shall be held in confidence by Consultant as set forth
hereunder. Each party agrees to take reasonable measures to preserve the confidentiality of any
proprietary or confidential information relative to this Agreement, and to not make any use
thereof other than for the performance of this Agreement, provided that no claim may be made
for any failure to protect information that occurs more than three (3) years after the end of this
Agreement.
The parties recognize and understand that the City is subject to the Texas Public
Information Act and its duties run in accordance therewith.
All data relating specifically to the City's business and any other information which
reasonably should be understood to be confidential to City is confidential information of City.
Consultant's proprietary software, tools, methodologies, techniques, ideas, discoveries,
inventions, know-how, and any other information which reasonably should be understood to be
confidential to Consultant is confidential information of Consultant. The City's confidential
information and Consultant's confidential information is collectively referred to as "Confidential
Information." Each party shall use Confidential Information of the other party only in
furtherance of the purposes of this Agreement and shall not disclose such Confidential
Information to any third party without the other party's prior written consent, which consent
shall not be unreasonably withheld. Each party agrees to take reasonable measures to protect the
confidentiality of the other party's Confidential Information and to advise their employees of the
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confidential nature of the Confidential Information and of the prohibitions herein.
Notwithstanding anything to the contrary contained herein, neither party shall be
obligated to treat as confidential any information disclosed by the other party (the "Disclosing
Party") which: (l) is rightfully known to the recipient prior to its disclosure by the Disclosing
Party; (2) is released by the Disclosing Party to any other person or entity (including
governmental agencies) without restriction; (3) is independently developed by the recipient
without any reliance on Confidential Information; or (4) is or later becomes publicly available
without violation of this Agreement or may be lawfully obtained by a party from any non-party.
Notwithstanding the foregoing, either party will be entitled to disclose Confidential Information
of the other to a third party as may be required by law, statute, rule or regulation, including
subpoena or other similar form of process, provided that (without breaching any legal or
regulatory requirement) the party to whom the request is made provides the other with prompt
written notice and allows the other party to seek a restraining order or other appropriate relief.
Subject to Consultant's confidentiality obligations under this Agreement, nothing herein shall
preclude or limit Consultant from providing similar services for other clients.
Notwithstanding the foregoing, either party will be entitled to disclose Confidential
Information of the other to a third party as may be required by law, statute, rule or regulation,
including subpoena or other similar form of process, provided that (without breaching any legal
or regulatory requirement) the party to whom the request is made provides the other with prompt
written notice and allows the other party to seek a restraining order or other appropriate relief.
Subject to Consultant's confidentiality obligations under this Agreement, nothing herein shall
preclude or limit Consultant from providing similar services for other clients.
Neither the City nor Consultant will be liable to the other for inadvertent or accidental
disclosure of Confidential Information if the disclosure occurs notwithstanding the party's
exercise of the same level of protection and care that such party customarily uses in safeguarding
its own proprietary and confidential information.
Notwithstanding anything to the contrary in this Agreement, the City will own as its sole
property all written materials created, developed, gathered, or originally prepared expressly for
the City and delivered to the City under the terms of this Agreement (the "Deliverables"); and
Consultant shall own any general skills, know-how, expertise, ideas, concepts, methods,
techniques, processes, software, or other similar information which may have been discovered,
created, developed or derived by Consultant either prior to or as a result of its provision of
services under this Agreement (other than Deliverables). Consultant's working papers and
Consultant's Confidential Information (as described herein) shall belong exclusively to the
Consultant. City shall have a non-exclusive, non -transferable license to use Consultant's
Confidential Information for City's own internal use and only for the purposes for which they are
delivered to the extent that they form part of the Deliverables.
16.0 WARRANTIES
Consultant represents that all services performed hereunder shall be performed consistent
with generally prevailing professional or industry standards, and shall be performed in a
professional and workmanlike manner. Consultant shall re -perform any work no in compliance
with this representation.
17.0 LIMITATION OF LIABILITY
Should any of Consultant's services not conform to the requirements of the City or of this
Agreement, then and in that event the City shall give written notification to Consultant;
thereafter, (a) Consultant shall either promptly re -perform such services to the City's satisfaction
at no additional charge, or (b) if such deficient services cannot be cured within the cure period
set forth herein, then this Agreement may be terminated for default.
In no event will Consultant be liable for any loss, damage, cost or expense attributable to
negligence, willful misconduct or misrepresentations by the City, its directors, employees or
agents.
18.0 INDEMNIFICATION
Consultant shall save and hold harmless City and its officers and employees from all
claims and liabilities due to activities of his/her/itself and his/her/its agents or employees,
performed under this Agreement, which are caused by or which result from the negligent error,
omission, or negligent act of Consultant or of any person employed by Consultant or under
Consultant's direction or control.
Consultant shall also save and hold City harmless from any and all expenses, including
but not limited to reasonable attorneys' fees which may be incurred by City in litigation or
otherwise defending claims or liabilities which may be imposed on City as a result of such
negligent activities by Consultant, its agents, or employees.
19.0 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party may
assign any rights or delegate any duties under this Agreement without the other party's prior
written approval, which approval shall not be unreasonably withheld.
20.0 LOCAL, STATE AND FEDERAL TAXES
Consultant shall pay all income taxes, and FICA (Social Security and Medicare taxes)
incurred while performing services under this Agreement. The City will not do the following:
(1) Withhold FICA from Consultant's payments or make FICA payments on its
behalf;
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(2) Make state and/or federal unemployment compensation contributions on
Consultant's behalf; or
(3) Withhold state or federal income tax from any of Consultant's payments.
If requested, the City shall provide Consultant with a certificate from the Texas State
Comptroller indicating that the City is a non-profit corporation and not subject to State of Texas
Sales and Use Tax.
21.0 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
Consultant, its consultants, agents, employees and subcontractors shall use best efforts to
comply with all applicable federal and state laws, the Charter and Ordinances of the City of
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards, bureaus and agencies. Consultant shall further obtain all permits,
licenses, trademarks, or copyrights required in the performance of the services contracted for
herein, and same shall belong solely to the City at the expiration of the term of this Agreement.
In accordance with Chapter 2270, Texas Government Code, a governmental entity may
not enter into a contract with a company for goods or services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel and will not boycott Israel during the term of this contract. The signatory executing this
Agreement on behalf of Vendor verifies Vendor does not boycott Israel and will not boycott
Israel during the term of this Agreement.
22.0 FINANCIAL INTEREST PROHIBITED
Consultant covenants and represents that Consultant, its officers, employees, agents,
consultants and subcontractors will have no financial interest, direct or indirect, in the purchase
or sale of any product, materials or equipment that will be recommended or required hereunder.
23.0 DESIGNATION OF REPRESENTATIVES
The City hereby designates the following representative authorized to act on its behalf
with regard to this Agreement:
Gerald Pohlmeyer, Project Manager
Transportation Department
2008 Enterprise Drive
Round Rock, TX 78664
Telephone: (512) 218-5563
E-mail address: gpohlmeyer�roundrocktexas.gov
The Consultant hereby designates the following representative authorized to act on its
behalf with regards to this Agreement:
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Brent A. Baker
Studio 116:19, LLC
1717 North IH 35, Suite 308
Round Rock, TX 78664
Telephone: (512) 534-8680
E-mail address: brent@studiol619.com
24.0 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
(1) When delivered personally to recipient's address as stated herein; or
(2) Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Consultant:
Studio 116:19, LLC
1717 North 1H 35, Suite 308
Round Rock, TX 78664
Notice to City:
City Manager, City of Round Rock
221 East Main Street
Round Rock, TX 78664
AND TO:
Stephan L. Sheets, City Attorney
309 East Main Street
Round Rock, TX 78664
Nothing contained in this section shall be construed to restrict the transmission of routine
communications between representatives of the City and Consultant.
25.0 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall
be governed by and construed in accordance with the laws and court decisions of Texas.
26.0 EXCLUSIVE AGREEMENT
The terms and conditions of this Agreement, including exhibits, constitute the entire
agreement between the parties and supersede all previous communications, representations, and
agreements, either written or oral, with respect to the subject matter hereof. The parties
expressly agree that, in the event of any conflict between the terms of this Agreement and any
other writing, this Agreement shall prevail. No modifications of this Agreement will be binding
on any of the parties unless acknowledged in writing by the duly authorized governing body or
representative for each party.
27.0 DISPUTE RESOLUTION
The City and Consultant hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act (9 USC Section l-14) or any applicable state arbitration statute.
28.0 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion of provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion of
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this Article shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
29.0 STANDARD OF CARE
Consultant represents that it is specially trained, experienced and competent to perform
all of the services, responsibilities and duties specified herein and that such services,
responsibilities and duties shall be performed, whether by Consultant or designated
subconsultants, in a manner acceptable to the City and according to generally accepted business
practices.
30.0 GRATUITIES AND BRIBES
City, may by written notice to Consultant, cancel this Agreement without incurring any
liability to Consultant if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Consultant or its agents or
representatives to any City Officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Consultant may be subject to penalties stated in
Title 8 of the Texas Penal Code.
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31.0 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure an anticipatory repudiation of this Agreement.
32.0 MISCELLANEOUS PROVISIONS
Time is of the Essence. Consultant agrees that time is of the essence and that any failure
of Consultant to complete the services for each Phase of this Agreement within the agreed
project schedule may constitute a material breach of the Agreement.
Consultant shall be fully responsible for its delays or for failures to use reasonable efforts
in accordance with the terms of this Agreement. Where damage is caused to City due to
Consultant's failure to perform in these circumstances, City may withhold, to the extent of such
damage, Consultant's payments hereunder without a waiver of any of City's additional legal
rights or remedies. City shall render decisions pertaining to Consultant's work promptly to avoid
unreasonable delays in the orderly progress of Consultant's work.
Force Majeure. Notwithstanding any other provisions hereof to the contrary, no failure,
delay or default in performance of any obligation hereunder shall constitute an event of default
or breach of this Agreement, only to the extent that such failure to perform, delay or default
arises out of causes beyond control and without the fault or negligence of the party otherwise
chargeable with failure, delay or default; including but not limited to acts of God, acts of public
enemy, civil war, insurrection, riots, fires, floods, explosion, theft, earthquakes, natural disasters
or other casualties, strikes or other labor troubles, which in any way restrict the performance
under this Agreement by the parties.
Section Numbers. The section numbers and headings contained herein are provided for
convenience only and shall have no substantive effect on construction of this Agreement.
Waiver. No delay or omission by either party in exercising any right or power shall
impair such right or power or be construed to be a waiver. A waiver by either party of any of the
covenants to be performed by the other or any breach thereof shall not be construed to be a
waiver of any succeeding breach or of any other covenant. No waiver of discharge shall be valid
unless in writing and signed by an authorized representative of the party against whom such
waiver or discharge is sought to be enforced.
Multiple Counterparts. This Agreement may be executed in multiple counterparts,
which taken together shall be considered one original. The City agrees to provide Consultant
with one fully executed original.
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IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
hereafter indicated.
City of and Rock -1e fas
By:
Printed Name: W[.,
Title:
Date Signed: /(— -/:7
For City, Attest:
i t t! .sir 11111
For City, Approved as t rm:
� r'.
By:
Stephan L. Sheets, Cit omey
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Studio 116:19, LLC
By:
Printed Name �L=KT' A•YAX50L
Title: ' 41 Cw%K[a
Date Signed:lam} LS n
studio Ib�
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design • Collaborote • solve • impact
LIST OF EXHIBITS
1. Exhibit A
"City Services"
2. Exhibit B
"Planning Service"
3. Exhibit C
"Work Schedule"
4. Exhibit D
"Fee Schedule"
S. Exhibit E
"Certificates of Insurance"
1717 n ih-35, suite 305 round rock, texas 78664 512 534.8680 p www, studlo1619-corn
1619
# "7 3
EXHIBIT A
Round Rock Main Street Intervention Strategy
PLANNING SERVICES
A.1. Information
The Client shall provide Data about the site and other information on which the design is to be
based as well as Client's budget parameters for the Project. The Consultant shall be entitled to rely
on the accuracy and completeness of information provided by the CIient. Data is including, but not
limited to, ALL Project information, prior work/ studies, boundary surveys, tree surveys, AutoCAD
base files, reports (geological, geotechnical, &/or environmental), and any other related items
requested by the Consultant.
A.2 Budget
The Consultant shall reasonably strive to propose designs and prepare documents consistent with
the Client's budget parameters. If provided by the Consultant as a part of the Scope of Services,
opinions of probable construction costs are based on the Consultant's familiarity with the
construction industry and are provided only to assist the Client's budget planning. Such opinions
shall not be construed to provide a guarantee or warranty that the actual construction costs will be
within the Project budget parameters at the time construction bids are solicited or construction
contracts negotiated.
A.3 Approvals
The Client's decisions, approvals, reviews, and responses shall be communicated to the Consultant
in a timely manner so as not to delay the performance of the Consultant Services.
A.4 Project Permit and Review Fees
Permit & Agency Review Fees are NOT included in Consultant Compensation. The Client shall pay
ALL fees required to secure jurisdictional approvals for the Project.
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EXHIBIT B
Round Rock Main Street Intervention Strategy
PLANNING SERVICES
This Agreement is by and between studio 16:19, LLC, (the `Consultant") and City of Round Rock Texas (the
"Client"), and Main Street Intervention Strategy — Round Rock, TX (the "Project") is the focus and this
agreement shall cover the project areas outlined below and supersedes all other agreements pertaining to
this project, either written or oral.
B.I. Standard of Care
Landscape Architectural & Planning Services shall be performed with care and diligence in
accordance with the professional standards applicable at the time and in the location of the Project
and appropriate for the nature and scope of this Project.
11.2. Scope of Services
Consultant Services to be provided under this Agreement are:
• In collaboration with the Client & McCann Adams Studio (MAS) (an urban design consultant
contracted under separate agreement with the Client), the Consultant will provide landscape
architecture and planning services for the Project.
In conjunction with the performance of the foregoing Services, The Consultant shall provide the
following submittals/ deliverables/ documents to the Client/ Client's Representative:
Task 1: Preliminary Design Package
MAS will support s1619 in the preparation of the Preliminary Design Package. The Consultant
will participate in 2 (two) work sessions with MAS principal Jim Adams and the Client, and
will collaborate in the preparation plans and options for the layout and configuration of the
sidewalk extension areas.
The Consultant will provide design imagery, concept development, and production
development of the Preliminary Design Package of proposed improvements for streetscape
and lighting enhancements including the creation of sidewalk/cafe extensions into the
diagonal parking areas along Main Street between Mays Street and Sheppard Street in
Downtown Round Rock as well as concepts for the restriping of Lampasas Street to create an
accessible path to the proposed Main Street improvements.
MAS will be responsible for providing sketch concepts and design input based on their prior
involvement in the Downtown Improvement Plan (DIP) that will ultimately be incorporated
in to the Preliminary Design Package of proposed improvements along Main Street. This
document will be reviewed by the Client's executive leadership, prior to proceeding with
more detailed design and stakeholder outreach.
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■ The Preliminary Design Package which will be a collation of presentation material, imagery
and graphics into unified presentation will include the following elements:
An overall site plan of the two. block area, describing the proposed Main Street and
Lampasas Street improvements in their context,
Plans and a cross section of each of the six proposed interventions;
Prototypical details that describe the key components of each intervention (e.g., deck
sub -structure, planter, railings, ramps).
Drawings or diagrams describing the lighting concept.
One perspective rendering describing one of the six interventions in its existing
context.
A planning -level opinion of construction cost for all of the improvements.
Task 2: Meetings & Presentations to City Staff
■ The Consultant will participate in two work sessions with City staff and up to two
presentations as required with Client leadership. It is assumed that no outreach to affected
businesses will be undertaken at this point in the process.
B.3 Supplemental Services
Supplemental Services are in addition to the Basic Scope of Services and, when requested by the
Client, either written or oral, shall entitle the Consultant to additional compensation beyond the
Compensation stated below. The following Supplemental Services under this Agreement include
but are not limited to:
■ ANY Sub -Consultant services not currently identified in Basic Services.
■ ANY professional service or task not currently identified in Basic Services.
B.4 Changes to Approved Services
Revisions to drawings or other documents shall constitute Supplemental Services when made
necessary because of Client -requested changes to previously approved drawings or other
documents, or because of Client changes to previous Project budget parameters or Project
requirements.
B.5 Schedule of Performance
The Client's signature on this Agreement shall be the basis for the Consultant to begin providing
services for the Project. The Consultant shall perform the services as expeditiously as is consistent
with the standard of care described in section B.1, above.
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project# 17.355
EXHIBIT C
Round Rock Main Street Intervention Strategy
WORK SCHEDULE
The schedule for the above work is anticipated to be as follows:
• December20, 2017: Work Session#1 with City Staff to Review Preliminary Concepts
• Febr=721, 2018: Work Session #2 with City Staff to Review Draft of Design Concepts.
• March 14, 2018: Presentation of Final Preliminary Design Package to Executive Leadership Team.
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project# 17,355
EXHIBIT D
Round Rock Main Street Intervention Strategy
FEE SCHEDULE
D.1 Compensation for the Consultant Services performed under this Agreement shall be shall be paid
according to the following, plus Reimbursable Expenses as defined below:
Task Description
Total
Labor Hours
Total
Loaded Labor Cost
Other
Direct Costs
Submtsussift
TOTALS
1 Prellminery Desipn Package
120
$13,800.00
$0.00
50.00
$13,800.00
2 Meelinps & Presentations
30
S4,200.00
$0.00
$0.00
$4,200.00
3 Relnibursables
0
$0.00
$250.00
50.00
5250.OD
GRAND TOTAL:
150
$18,00o.D0
$250.00
$0.00
$18,256.00
Supplemental Services when requested by the Client, either written or oral, shall entitle the
Consultant to additional compensation to be determined on an hourly basis or on the basis of a
negotiated fee.
13.2 Reimbursable Expenses are expenditures made by the Consultant, its employees, and sub -
consultants in the interest of the Project plus an administrative fee of 10%. Reimbursable Expenses
include but are not limited to travel expenses, costs of reproduction of documents, postage,
services of professional consultants which cannot be quantified at the time of contracting, and
other, similar, direct Project -related expenditures.
D.3 Monthly payments to the Consultant shall be based on (1) the percentage of the Scope of Services
completed, and shall include payments for (2) Supplemental Services performed, and (3)
Reimbursable Expenses incurred.
DA Payments are due and payable 30 days from the date of the Consultant's invoice, but will receive a
296 discount if paid within to days of the invoice date. Conversely, invoiced amounts unpaid 45
days after the invoice date shall be deemed overdue and at the Consultant's discretion may accrue
1.5% simple interest per month. At the Consultant's option, overdue payments may be grounds for
termination or suspension of services.
D.5 The Scope of Services to be provided under this Agreement has been estimated to be completed
within 120 calendar days of the initial notice to proceed. In the event the project time line is
extended, compensation for services rendered after that time period shall be equitably adjusted.
D.6 The parties agree to the following provisions with respect to this specific Agreement:
Supplemental Services - Current Rates are as noted herein:
■ Principal Planner/Landscape Architect: $155.00/hr.
• Associate Principal Planner/ Landscape Architect: $ 125.00/hr.
■ Senior Associate Planner/ Landscape Architect: $ 115.00/hr.
■ Staff Planner/ Landscape Designer: $ 85.00/hr.
■ Administrative $ 65.00/hr.
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EXHIBIT E
Round Rock Main Street Intervention Strategy
CERTIFICATES OF INSURANCE
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A c ly CERTIFICATE OF LIABILITY INSURANCE
11 DATE BEoWDD"'""I
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rihts to the certificate holder in Iieu of such endorsement(s).
PRODUCER
Watkins Insurance Group -Austin
3834 Spicewood Springs Rd, Ste 100
Austin TX 78759
NAMECONCT Genaro Vazquez
PHONE .,,512-452-8877 FAx ,uL 02-452-0999
oRs gvazquezQwatkinsinsurancegroup.com
INSURE!NS) AFFORDING COVERAGE NAIL N
INSURER A :The Hartford 29424
65SBATB6822
INSURED STUDI-6
INSURERS:New Hampshire Insurance 23841
Studio 1619 LLC
1717 N IH 35, Suite 308
Round Rock TX 78664
INSURER C:
INSURER D:
INSURER E:
INS RER F:
COVERAGES CERTIFICATE NUMBER! 1082516863
RFIn-5117IN NIIMRPR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
tNSR
TR
TYPE OF INSURANCE131331.
N
POLICY NUMBER
POLICY EFF
MM11DOA`YYY)
POLICY EXP
111001towyYYY1
LIMBS
A
X COMMERCIALGENERAL LIABILITY
65SBATB6822
10/1412017
10/1412016
EACH OCCURRENCE 111,000,000
MI a occu 51,000,000
CLAIMS MADE X OCCURDAMAGEENTED-
MED EXP (Any ane persan) $10,000
PERSONAL b ADV INJURY 51,000,000
GENERAL AGGREGATE $2,000,000
GEPTL AGGREGATE LIMIT APPLIES PER:
X PO R&LOC
PRODUCTS -COMPIOPAGG 52,000,000
$
OTHER
AUTOMOBILE
LUWILITY
Ea accioeMl S
BODILY INJURY (Per person) S
ANY AUTO
Ul'OS ONLY AED UTOSULEO
HIREDNON-OWNED
AUTOS ONLY AUTOS ONLY
BODILY INJURY (Per o=ident) S
per acadenf 5
S
UMBRELLA LIAR
H
OCCUR
EACH OCCURRENCE S
EXCESS LIAR
CLAIMS -MADE
AGGREGATE S
DED I i RETENTIONS
5
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y I N
ANY PROPMETORIPARTNER/EXECUTIVE ❑
IM
OFFICEREMBER EXCLUDED?
N 1 A
PER LaE OTH.
STAT ER
E.L. EACH ACCIDENT 5
E.L. DISEASE -EA EMPLOYEO 5
(Mandatory In NH)
!I desWbe under
E.L. DISEASE -POLICY LIMIT 1 $
DESCRIPTION OF OPERATIONS below
A
B
P rty
Professional Liability
BSSBATB6822
064990467-02
10/14/2017
10/1412017
10/14/2018BPP
10/1412018
249,200
Each Claim 1,000,000
Annual Aggregate 1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached H more space Is requited)
City of Round Rock is additional insured on the general liability policy where required by written contract. 30 day notice of cancellation
endorsement applies when required by written contract.
INSURER A The Hartford TDI Company Number: 12077882
INSURER B New Hampshire Insurance TDI Company Number. 60150
CERTIFICATE HOLDER CANCELLATION
®1988-2095 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Round Rock
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Attn. City Manager
ACCORDANCE WITH THE POLICY PROVISIONS.
221 E. Main Street
Round Rock TX 78664
AUTHORIZED REPRESENTATIVE
®1988-2095 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
City of Round Rock
RO UNRROCK Agenda Item Summary
Agenda Number:
Title: Consider executing a Professional Consulting Service Agreement with
Studio 116:19. LLC for landscape architectural services for a portion of the
Main Street Intervention Strategy Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 11/24/2017
Dept Director: Gary D. Hudder, Transportation Director
Cost: $18,250.00
Indexes: General Fund
Attachments: Contract—Studio 16.19 Landsape Architectural Agreement for Main Street
Intervention Strategy.pdf
Department: Transportation Department
Text of Legislative File CM -2017-1551
Consider executing a Professional Consulting Service Agreement with Studio 116:19, LLC
for landscape architectural services for a portion of the Main Street Intervention Strategy
Project.
The Transportation Department at the direction of City management desires to develop
concept sketches for lighting and streetscape enhancements including the possible
development of sidewalk/cafe extensions into the existing diagonal parking areas along
Main Street between Mays Street and Sheppard Street in Downtown Round Rock. This
office requests to utilize the services of Studio 16:19 to provide the urban design expertise
piece of this project. The final deliverable will be an overall preliminary design plan
including imagery, sketches, concept development and production development to yield a
Preliminary Design Package. The cost for this contract is a proposed fee not to exceed
$18,250.00 without City authorization and the work is anticipated to be complete by March
14, 2018.
Cost: $18,250.00
Source of Funds: City Manager Contingency Fund
Cityof Raund Rock Page 1 Printed on 1112112017
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