R-10-05-27-10D1 - 5/27/2010RESOLUTION NO. R -10-05-27-10D1
WHEREAS, the Federal Emergency Management Agency has grant funds available through
the Fire Assistance to Firefighters Grant Program, and
WHEREAS, the City Council wishes to make application for the available funds to purchase
thermal imaging cameras, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Manager is hereby authorized on behalf of the City to delegate to the appropriate
person the authority to complete an online grant application to the Federal Emergency Management
Agency for an Assistance to Firefighters Grant.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 27th day of May, 2010.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
gma . UQuht
SARA L. WHITE, City Secretary
0:\wdox\SCC1nts\0112\1005\MUNICIPAL\00192598.DOC/rmc
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
Agenda Item No. 10D1.
Ci Council A ' enda Summar Sheet
Consider a resolution authorizing the completion of an online grant application to FEMA
Agenda Caption: for the Assistance to Firefighters Grant.
Meeting Date: May 27, 2010
Department: Fire
Staff Person making presentation:
Item Summary:
Replace our current thermal imaging cameras TIC, some which are eight years old. The technologic during the last
eight years for TICs has change significantly, they are lighter and images are clearer. By replacing all the TICs we will
have standardize fleet of TICs that will interact with each other. The replacement of the old TICs will ensure the
firefighters have reliable TICs. The TICs identify hot spots in a structural fire thus reducing property damage and
firefighters know where to attack the fire. The TIC is an invaluable tool that the firefighters use during incidents
when time is crucial such as finding a person in a smoke filled room or locating a person during the night at a vehicle
accident scene, were time is crucial. The time saved using a TIC could mean success or failure in saving a person's
life.
Strategic Plan Relevance:
Public Health, Safety, and Security #30.0
Cost: $143,000.00
Source of Funds: AFG grant: $114,400.00 and General Funds: $28,600.00
Date of Public Hearing (if required):
Recommended Action:
EXECUTED
DOCUMENT
FOLLOWS
Page 1 of 5
GRANT APPLICATION/PROPOSAL REVIEW FORM
2010
Grants Coordinator
Laurie Born
671-2876
Submit completed form for all City Manager and City Council approvals.
Required to: a) submit a grant application b) accept a grant c) renew a grant d) change the budgeted amount of a grant
Department Name: Fire
Dept. Contact Person: Charles Meserole
Dept. Director's Signature: Larry Hodge
Departmental Goal #: 30.3
Strategic Plan -Priority Goal #: 30.0 Residents, Visitors, and Businesses continue to
experience a high and timely level of public safety and
security
For Finance Use ONLY
Deadline for GAPR Review:
Tag #:
Original Documents Received: 1
Grant Title & CFDA #: CFDA # 97.044
Funding Agency/Department: FEMA
Program Name: Assistance to Firefighters Grant
Grant Term Dates: 04/01/11 Through 04/01/12
Est. Award Amount: $114,400
The CORR is a: El Recipient I Sub -Recipient
Requested City Council or City Manager Approval Date: 05/27/10 Grant Application Deadline: 05/28/10
Brief project description
Replace our current older, heavier thermal imaging cameras (TICS) with ones that have current up-to-date technology. Some of the TICs we have
are seven plus years old. By replacing all the TICs we will have a standardized set of TICs that can interact with each other. This will insure the
firefighters have reliable TICs. These TICs identify hot spots in a structural fire, reduce property damage and allow responders to know where to
attack the fire. The TIC is invaluable to firefighters during incidents when time is crucial, such as finding a person in dense smoke or locating a
person in the dark at the scene of a vehicle accident. The time saved using a TIC could mean success or failure in saving a person's life.
Finance Information
Is this a new program?
BUDGET SUMMARY
Yes MI No
Fiscal Year
FY10-11
FY11-12
FY12-13
Total
Grant Amount
$ 114,400
$ 114,400
Required Match* (20%)
$ 28,600
$ 28,600
Staff Time
$ -
Operational Expenses
$ -
TOTAL Costs
$ 143,000
$ -
$ -
$ 143,000
* Source of Required Matching $:
General Fund
Performance Measures: (list three)
1 Firefighters' safety
If yes, complete a New Program
Worksheet (see Tab 2)
Proposed Grant -Funded
FTEs: N/A
TITLE
COSTIYEAR
TOTAL:
GRANT -FUNDED MULTI-YEAR TOTAL:
RECURRING COSTS:
CI Advanced Funds
Reimbursable Funds
0 Yes, this is an "in-kind" service agreement.
0 If yes, have the departments providing services been contacted?
2 Citizens' safety
3
The means to identify hot spots during structure fires
This is an ILA or MOU with: (names of collaborators)
This is a: (choose application type)
Competitive Application
REVISED 05/17/2010
few 'rogram Worksheet General Fund Fire
Department # 22000
Fiscal Year Implemented
Priority #
2010-2011
Division # 000
Program Replace Thermal Imaging Cameras
1
Program Description & Justification (attach additional pagesif needed]
Replace our current older heavier thermal imaging cameras (TICs) with ones that have current up-to-date technology. Some of the TICs we have are
seven plus years old. By replacing all the TICs we will have a standardized set of TICs that can interact with each other. This will insure firefighters
have reliable TICs. These TICs identify hot spots in structural fires, reducing property damaage, and the firefighters know where to attack the fire. The
TIC is invaluable to the responders during indicdents when time is crucial, such as finding a person in dense smoke, or locating person in the dark at a
vehicle accident scene, where time is crucial. The time saved using a TIC could mean success or failure in saving a person's life. The Assistance to
Firefighters grant provides 80%. City matches 20%.
Additions/Changes to Existing Program
New Program X
Performance Measurements
Firefighters' safety, Citizens' safety, and the means to identify hot spots during a structure fire.
Identify performance measurements that will show how this new
or other departments. Indicate measurement WITH and WITHOUT
•
Performance Measurement
program will provide
the new program
Actual 2008
an improvement or benefit
resources included.
Est. 2009
to your department,
Proposed
Without
New Pro ram
citizens
Proposed
With
New Pro ram
Division Goal(s) Affected
Public Health, Safety and Security #30.0
Total FTEs
Pro • ram Costs Sd3_nnn
0.00.
Total New
New Program Worksheet
General Fund
22000 Fire
Division #
Program
000
Replace Thermal Imaging Cameras
Fiscal Year Implemented 2010-2011
Priority #
1
Acct. #
Contractual Services - 5200 Series
Quantity / Description Amount
$ 0
$ 0
$ 0
Total Contractual Services
Materials and Supplies - 5300 Series
Acct. # ' Quantity / Description
Amount
0
0
0
0
Total Materials and Supplies
Acct. #
Other Expenses 5400 Series
Quantity / Description
Amount
0
0
0
Total Other Expenses
Capital Outlay 6100 Series (Fill out Cap Qtly Form)
Acct. # Quantity / Description Amount
6112 11 Thermal Imaging Cameras
$ 143„000
$ 0
$ 0
$ 0
$ 0
$ 0
Total Capital Outlay
2010-2011
0$
2010-2011
0 $
2010-2011
0 $
2010-2011
143,000 $
YR 2
0$
YR 2
0 $
YR 2
0 $
YR 2
0 $
YR 3
YR 3
YR 3
YR 3
PERSONNEL
Pay Grade
FTE Position Title
Months
Monthly Salary FTE
0.00
2010-2011
0
0.00
0'
Subtotal FTES
0.00
0.00
0.00
0.00
0
0
0
YR 2
(
12 mos)
0
0
0
0
YR 3 (12 mos)
0
0
0
0
0
Number of FTE Positions that will be filed by this Program (No of Persons to be "hired))
Temp Position Title(s)
Months Monthly Salary ! FTE
2010-2011
YR 2
(
2
0.00
os)
0.00
0
0
Subtotal Temp
0.00
0.00
0
0
Total Number of Temp Positions that will be filled by this Program (No. of Persons to be hired)
Hours Hourly Rate
x 1.5� 0
Etig.
Pers No. of Weeks
Standby 01 0 x 30
FICA
Insurance
TMRS
Workers' Comp.
TWC (Unemployment)
Total New Pro • ram Costs
(Equals Total Salaries x 0.0765)
(Equals No of Mos. x $695)
E gats Total Salaries,x 0.13)
0.01305 X'Totat Salaries
0.00 Persons x $9000 x .015
TOTAL PERSONNEL COSTS
0
YR3(12mos)
;;
0
0
0
143,000
0
Capital Outlay Status Quo
22000
Priority #
Acct #
Fund
Division #
Item Description
6112 q, 22000 Thermal Imaging Camera
Select Division ID Here
/.5
Select Division ID Here
Select Division ID Here
Select Division ID Here
Select Division ID Here
Select Division ID Here
Select Division ID Here
„A:140r
,NATFORE
Base Cost
$13,000
0
0
0
0
0
0
0
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0
•
Select •.Acct ID Here
qummyrisolio
''.•Select Acct #
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a Select Division ID Here
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0
0
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0
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0
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40 Select Division ID Here
0
I 1 Select Division ID Here
0
Select Acct # 100, Select Division ID Here $0
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0
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0
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Select Acct # Select Division ID Here $0
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0
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Is.(<9w, Pt
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;t1*-' I Select Division ID Here
Select Acct # Select Division ID Here $0
0
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Select Division ID Here 0
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Select Acct # Select Division ID Here
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A Select Division ID Here
$0
0
0
0
Menus
Select Division ID Here
Select Department : Department
12000 Administration
13000 Legal
14000 Planning
15000 Information Technolog
16000 Building Inspections
17000 Finance
20000 Library
21000 Police
22000 Fire
23000 Parks & Recreation
24000 Human Resources
25000 Engineering & Develol
26000 Street
27000 Transportation
28000 City Shop
29000 Municipal Court
30000 CVB
40000 Utilities Admin
41000 Water Treatment Plant
42000 Water System Support
43000 Water Line Maintenanc
61000 Wastewater Treatment
62000 Wastewater Systems S1
63000 Wastewater Line Maint
64000 Environmental Service:
Select Division ID Here
Select Division ID Here
Select Division ID Here
Select Division ID Here
Select Division ID Here
Select Divis
12000
13000
14000
14001
15000
16000
17000
20000
20008
20009
21000
21002
21006
22000
22011
22012
22013
22014
22015
22016
22017
22020
23000
23002
23003
Fiscal Year
2009-2010
2010-2011
Department
Administration
Legal
Planning
Planning
Information Technology
Building Inspections
Finance
Library
Library
Library
Police
Police
Police
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Parks & Recreation
Parks & Recreation
Parks & Recreation
81000 Utility Billing & Collec
23004 Parks & Recreation
23006 Parks & Recreation
23007 Parks & Recreation
24000 Human Resources
25000 Engineering & Development Services
25002 Engineering & Development Services
25003 Engineering & Development Services
25031 Engineering & Development Services
26000 Street
26001 Street
27000 Transportation
28000 City Shop
29000 Municipal Court
30000 CVB
40000 Utilities Admin
41000 Water Treatment Plant
42000 Water System Support
43000 Water Line Maintenance
61000 Wastewater Treatment Plant
62000 Wastewater Systems Support
63000 Wastewater Line Maintenance
64000 Environmental Services
81000 Utility Billing & Collections
Addt'l Costs
# of items
$0 11
0
0
0
0
0
0
0
0
0
Sub -Total
$0
0
0
0
0
0
0
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0
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Sub -Total
Total
$143,000
Equipment & Machinery
Equipment & Machinery
Equipment & Machinery
Equipment & Machinery
Equipment & Machinery
Equipment & Machinery
Equipment & Machinery
Equipment & Machinery
Equipment & Machinery
Equipment & Machinery
$0
#N/A
#N/A
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#NIA
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$0
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$0
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#N/A
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0
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Sub -Total
$0
$143,000
Select Acct #
6110 Furniture Office Equip
6112 Equipment & Machinery
6113 Communications Equip
6114 Mobile Equip
6115 Audio/Visual Equip
6116 Computer Equip
6117 Traffic Signals
6121 Buildings & Improvements
6122 Fiction Books & Materials
6123 Journals & Subscriptions
6124 Audio/Visual Equip
6125 Law Library
6127 Computer Software
6130 PARD Improvements
6131 Grant Improvements
6132 Non -Fiction Books
6133 Reference Books
Pull Down Menus
y:
Page 2 of 3
Grant Application/Proposal Review Checklist (GAPR)
Grants Coordinator
Laurie Born
0 671-2876
Department Name:
Dept. Contact Person:
Dept. Contact Phone #:
Fire
Charles Meserole
671-2779
This grant requires cost sharing.
Amount: $ 28,600 Source: General Fund
20%
This grant requires a public hearing. Hearing required on/before: 05/28/2010
Grant Coordinator Use Onl\
Last Updated:
Due to CC/CM:
In what measurable way does this project improve core se
TICs have become an invaluable resource for identi.
source of fires and for finding people in dense smok
dark.
How does this project align with the City's strategic prioritic
Aligns with Strategic Priority 30.0 Residents, Visitc
Businesses continue to experience a high and timel
public safety and security.
NOFA online @: www.firegrantsu000rt.com
F1
Yes No
F"li ED
Q
Is this project necessary to maintain ISO ratings or accreditation?
Was this project included in last year's Operating Budget?
Was funding for this project reduced or eliminated as part of the 3% budget reduction?
If the grant is not awarded, will the project or service be provided? If yes, how?
Ej This grant is part of a larger project with multiple sources of funding. Discuss:
The Department will request funding from the General Fund to continue the program when grant funding ends.
Est. $/Year
This project is considered a baseline program that must be continued with or without grant funding. Est. $/Year
This is a pilot or demonstration program. There may be a need for a follow-up grant or supplemental
funding from the General Fund for the follow-up program.
Est. $/Year
This project requires collaboration between multiple Departments. Discuss:
This project will require subcontract(s) or consultant(s). Discuss:
If this is something other than a one-time purchase, or one -day project, identify each staff
person needed to accomplish the program objectives and the percent of time per month
needed for each (include accounting staffl:
Title
Pay
Grade
%
# of
months
Salary
Benefits
Total
$ -
$ -
$ -
TOTAL
This project will require additional training not funded by the grant.
This project requires special licensing/certifications.
This project requires travel not funded by the grant.
Identify the source and amount:
Discuss:
Discuss:
Discuss:
•
n runaea, tnis grant will require reporting to:
Agency Name
Milestone
Reports Due
Financial
Reports Due
REVISED 05/17/2010
Page 2 of 3
Grant Application/Proposal Review Checklist (GAPR)
Ei Grants Coordinator
Laurie Born
0 671-2876
Department Name:
Dept. Contact Person:
Dept. Contact Phone #:
Fire
Charles Meserole
671-2779
Grant Coordinator Use Only
Last Updated:
Due to CC/CM:
In what measurable way does this project improve core services?
TICs have become an invaluable resource for identifying the
source of fires and for finding people in dense smoke or in the
dark.
This grant requires cost sharing. How does this project align with the City's strategic priorities?
Amount: $ 28,600 Source: General Fund
20%
C1` This grant requires a public hearing.
Aligns with Strategic Priority 30.0 Residents, Visitors and
Businesses continue to experience a high and timely level of
public safety and security.
Hearing required on/before: 05/28/2010 NOFA online @:
www.firegrantsu000rt.com
0
F1
Yes No
R5-1 0
Is this project necessary to maintain ISO ratings or accreditation?
Was this project included in last year's Operating Budget?
Was funding for this project reduced or eliminated as part of the 3% budget reduction?
If the grant is not awarded, will the project or service be provided? If yes, how?
ri This grant is part of a larger project with multiple sources of funding. Discuss:
This project requires collaboration between multiple Departments. Discuss:
This project will require subcontract(s) or consultant(s). Discuss:
If this is something other than a one-time purchase, or one -day project, identify each staff
person needed to accomplish the program objectives and the percent of time per month
needed for each (include accounting staffl:
Title
Pay
Grade
The Department will request funding from the General Fund to continue the program when grant funding ends.
Est. $/Year
This project is considered a baseline program that must be continued with or without grant funding.
Est. $/Year
This is a pilot or demonstration program. There may be a need for a follow-up grant or supplemental
funding from the General Fund for the follow-up program.
Est. $/Year
This project requires collaboration between multiple Departments. Discuss:
This project will require subcontract(s) or consultant(s). Discuss:
If this is something other than a one-time purchase, or one -day project, identify each staff
person needed to accomplish the program objectives and the percent of time per month
needed for each (include accounting staffl:
Title
Pay
Grade
%
# of
months
Salary
Benefits
Total
$ -
$ -
$ -
TOTAL
ni This project will require additional training not funded by the grant. Discuss:
This project requires special licensing/certifications. Discuss:
J This project requires travel not funded by the grant. Discuss:
Identify the source and amount:
If funded, this grant will require reporting to:
Agency Name
Milestone
Reports Due
Financial
Reports Due
Reporting System
Name
REVISED 05/17/2010
Grant Application/Proposal Review Checklist (GAPR)
This project will require new equipment not funded by the grant. Discuss:
This project will require additional training not funded by the grant. Discuss:
ED This project requires special licensing/certifications. Discuss:
En This project requires travel not funded by the grant. Discuss:
Identify the source and amount:
This project will incur expenses for maintenance/operation/testing.
Identify the source and amount:
Discuss: Routine calibration and testing.
El This equipment is necessary to maintain ISO rating or accreditation. Discuss:
Fru The grant is supplying equipment rather than funding. Discuss:
Q This equipment will require an extended warranty or service agreement. Discuss:
The life -cycle for this equipment is Tess than 3 years. Discuss:
The funder has an ownership interest in the equipment. Discuss:
Does the Department already own this equipment or similar equipment? If so, describe the need for new/additional equipment:
Yes. The department owns 12 TICs, some of which are more than 7 years old. There is a replacement schedule for the TICs, however, budget reductions in 2009 and budget restrictions in 2010 make it impossible to follow
the replacement schedule. The cameras are in almost constant need of repair and recalibration. Last fiscal year the Department spent more than $6,000 on maintenance and repairs. The Department will check with the
vendor about a monetary credit for trading in the cameras being replaced and upgrading to a newer model.
Identify the vendor(s) that provided pricing for the equipment: Website URL:
1 Name: Metro Fire Contact: 713-692-0911 (Phone) www.mfas.com
Contact:
Contact:
2 Name:
3 Name:
www.
www.
REVISED 05/17/2010