R-10-09-23-10F9 - 9/23/2010RESOLUTION NO. R -10-09-23-10F9
WHEREAS, the City of Round Rock evaluates funding requests from local social service
agencies to identify and help fund valuable, needed community services, and
WHEREAS, the City of Round Rock has received a request for funds from Literacy Council of
Williamson County, a non-profit corporation ("Agency"), and
WHEREAS, the City Council hereby determines that the requested funds will be used for a
public purpose, namely to provide self sufficiency education in areas including English as a second
language, basic literacy skills, and GED tutoring, and
WHEREAS, the City Council desires to enter into a Social Service Agency Annual Funding
Agreement with the Agency, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City a Social
Service Agency Annual Funding Agreement with the Agency, a copy of said agreement being attached
hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 23rd day of September, 2010.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
14AlAitAke,Gitt
SARA L. WHITE, City Secretary
O:\wdox\SCClnts\0112\ 1005\MUNICIPAL\00202518. DOC/rmc
CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
LITERACY COUNCIL OF WILLIAMSON COUNTY
This Social Service Agency Annual Funding Agreement (the "Agreement") is made by
and between the City of Round Rock, Texas (the "City") and the Literacy Council of
Williamson County (the "Agency"), a non-profit corporation. Pursuant to the terms of this
Agreement, for Fiscal Year 2010-2011, the City hereby agrees to allocate Eight Thousand and
No/100 Dollars ($8,000.00) to the Agency to fulfill the public purposes outlined by the City and
the Agency herein.
1.1
Purpose. The City has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts to provide self-sufficiency education in areas including English as a
second language, basic literacy skills, and GED tutoring.
1.2 Administration of Agreement. The City shall administer this Agreement.
1.3 Use of Funds. The Agency understands that the funds provided to it by the City
will be used solely for the following program services in Round Rock: to provide
self-sufficiency education in areas including English as a second language, basic
literacy skills, and GED tutoring.
1.4 Distribution of Funds. The City will pay the annual total sum of Eight
Thousand Dollars ($8,000.00) to the Agency in two (2) equal payments. Said
payments are contingent upon the Agency submitting performance measures in
accordance with Section 1.6(k) of this Agreement.
1.5 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make the City the agent, servant, or employee of
the Agency, or to create any partnership, joint venture, or other association
between the City and the Agency. Alternatively, nothing contained herein, either
explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of the City, or to create any partnership, joint venture,
or other association between the Agency and the City.
1.6 Principles and Controls. In administering the handling of contributed public
funds, the City and the Agency agree to certain basic principles which are
essential to maintain community acceptance and support, which are as follows:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(c)(3) of the Internal Revenue Code, unless exempted by
federal guidelines;
00202072/bowden/jkg
EXHIBIT
„A,,
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify the City of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall actively maintain a current list (including term of office)
of the Agency's directors, as well as regular meeting times of its board of
directors, and shall provide same to the City;
e. The Agency shall actively maintain minutes of its board meetings and
detailed financial reports which include detailed comparisons of budgeted
and actual activity and change in financial position, and shall provide
same to the City. Such reports shall be attested to by the Agency's board,
and shall be provided on a regular and timely basis, or as requested by the
City;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby hold harmless the City and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g.
If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency
shall provide a copy of such report to the City;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget
to the City. Such budget must have comparative columns showing
previous year and current year actual and proposed budget figures.
Revenues should be categorized by major source and expenses categorized
by purpose;
i. The Agency shall be responsible for generation of support for its
programs, and shall not rely solely on the City for funding of its programs;
j. The Agency shall allow the City to conduct a semi-annual inspection of
the Agency's premises and operations; and
k. The Agency and the City shall establish agreed-upon performance
measures. Such performance measures shall be submitted to the City by
the Agency as requested, but not more than four (4) times per year.
1.7 Term of Agreement. This Agreement shall be in effect for the City's fiscal year
which begins October 1, 2010 and ends September 30, 2011.
1.8 Entire Agreement. This Agreement constitutes the entire agreement between the
City and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties, duly acted upon by formal action of the
governing bodies of both parties.
1.9 Assignability. This Agreement cannot be assigned or transferred in whole or in
part without the written consent of both the City and the Agency.
EXECUTED BY:
Agency President/Chair, Board of Directors Date Signed
Agency Chief Professional Officer (Paid Staff) Date Signed
Mayor, City of Round Rock, Texas
FOR CITY, ATTEST:
By:
Sara L. White, City Secretary
FOR CITY, APPROVED AS TO FORM:
By:
Stephan L. Sheets, City Attorney
3
Date Signed
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Agenda Item No. 10F9.
Ci Council A: enda Summary Sheet
Consider a resolution authorizing the Mayor to execute a Social Service Agency Annual
Agenda Caption: Funding Agreement with Literacy Council of Williamson County for $8,000.00.
Meeting Date: September 23, 2010
Department: Finance
Staff Person making presentation: Cheryl Delaney
Finance Director
Item Summary:
City leadership developed a process to receive and evaluate funding requests from social services agencies. Funding
recommendations were made utilizing criteria outlined in the application process. Funding has been allocated in the
2010-2011 operating budget for this agency. This agreement outlines the terms and conditions.
Strategic Plan Relevance:
8.0 Maintain and enhance public confidence, satisfaction and trust in City Government.
Cost: $8,000.00
Source of Funds: General Fund
Date of Public Hearing (if required): N/A
Recommended Action: Approval
COPY
CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
LITERACY COUNCIL OF WILLIAMSON COUNTY
This Social Service Agency Annual Funding Agreement (the "Agreement") is made by
and between the City of Round Rock, Texas (the "City") and the Literacy Council of
Williamson County (the "Agency"), a non-profit corporation. Pursuant to the terms of this
Agreement, for Fiscal Year 2010-2011, the City hereby agrees to allocate Eight Thousand and
No/100 Dollars ($8,000.00) to the Agency to fulfill the public purposes outlined by the City and
the Agency herein.
1.1
1.2
1.3
1.4
1.5
1.6
Purpose. The City has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts to provide self-sufficiency education in areas including English as a
second language, basic literacy skills, and GED tutoring.
Administration of Agreement. The City shall administer this Agreement.
Use of Funds. The Agency understands that the funds provided to it by the City
will be used solely for the following program services in Round Rock: to provide
self-sufficiency education in areas including English as a second language, basic
literacy skills, and GED tutoring.
Distribution of Funds. The City will pay the annual total sum of Eight
Thousand Dollars ($8,000.00) to the Agency in two (2) equal payments. Said
payments are contingent upon the Agency submitting performance measures in
accordance with Section 1.6(k) of this Agreement.
Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make the City the agent, servant, or employee of
the Agency, or to create any partnership, joint venture, or other association
between the City and the Agency. Alternatively, nothing contained herein, either
explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of the City, or to create any partnership, joint venture,
or other association between the Agency and the City.
Principles and Controls. In administering the handling of contributed public
funds, the City and the Agency agree to certain basic principles which are
essential to maintain community acceptance and support, which are as follows:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(c)(3) of the Internal Revenue Code, unless exempted by
federal guidelines;
00202072/bowden/jkg
�''�
v-061-23-(61
COPY
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify the City of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall actively maintain a current list (including term of office)
of the Agency's directors, as well as regular meeting times of its board of
directors, and shall provide same to the City;
e. The Agency shall actively maintain minutes of its board meetings and
detailed financial reports which include detailed comparisons of budgeted
and actual activity and change in financial position, and shall provide
same to the City. Such reports shall be attested to by the Agency's board,
and shall be provided on a regular and timely basis, or as requested by the
City;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby hold harmless the City and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g•
If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency
shall provide a copy of such report to the City;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget
to the City. Such budget must have comparative columns showing
previous year and current year actual and proposed budget figures.
Revenues should be categorized by major source and expenses categorized
by purpose;
The Agency shall be responsible for generation of support for its
programs, and shall not rely solely on the City for funding of its programs;
j. The Agency shall allow the City to conduct a semi-annual inspection of
the Agency's premises and operations; and
k. The Agency and the City shall establish agreed-upon performance
measures. Such performance measures shall be submitted to the City by
the Agency as requested, but not more than four (4) times per year.
COPY
1.7 Term of Agreement. This Agreement shall be in effect for the City's fiscal year
which begins October 1, 2010 and ends September 30, 2011.
1.8 Entire Agreement. This Agreement constitutes the entire agreement between the
City and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties, duly acted upon by formal action of the
governing bodies of both parties.
1.9 Assignability. This Agreement cannot be assigned or transferred in whole or in
part without the written consent of both the City and the Agency.
EXECUTED BY:
Agency President/Chair, Board of Directors Date Signed
Agency Chief Professional Officer (Paid Staff) Date Signed
Mayor, City of Round Rock, Texas
FOR CITY, ATTEST:
By:
Sara L. White, City Secretary
FOR CITY APPROVED • S TO FORM:
By:
Stepha \ . Sheets, City Attorney
3
D
Date Signed
EXECUTED
DOCUMENT
FOLLOWS
CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
LITERACY COUNCIL OF WILLIAMSON COUNTY
This Social Service Agency Annual Funding Agreement (the "Agreement") is made by
and between the City of Round Rock, Texas (the "City") and the Literacy Council of
Williamson County (the "Agency"), a non-profit corporation. Pursuant to the terms of this
Agreement, for Fiscal Year 2010-2011, the City hereby agrees to allocate Eight Thousand and
No/100 Dollars ($8,000.00) to the Agency to fulfill the public purposes outlined by the City and
the Agency herein.
1.1
1.2
1.3
1.4
1.5
1.6
Purpose. The City has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts to provide self-sufficiency education in areas including English as a
second language, basic literacy skills, and GED tutoring.
Administration of Agreement. The City shall administer this Agreement.
Use of Funds. The Agency understands that the funds provided to it by the City
will be used solely for the following program services in Round Rock: to provide
self-sufficiency education in areas including English as a second language, basic
literacy skills, and GED tutoring.
Distribution of Funds. The City will pay the annual total sum of Eight
Thousand Dollars ($8,000.00) to the Agency in two (2) equal payments. Said
payments are contingent upon the Agency submitting performance measures in
accordance with Section 1.6(k) of this Agreement.
Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make the City the agent, servant, or employee of
the Agency, or to create any partnership, joint venture, or other association
between the City and the Agency. Alternatively, nothing contained herein, either
explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of the City, or to create any partnership, joint venture,
or other association between the Agency and the City.
Principles and Controls. In administering the handling of contributed public
funds, the City and the Agency agree to certain basic principles which are
essential to maintain community acceptance and support, which are as follows:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(c)(3) of the Internal Revenue Code, unless exempted by
federal guidelines;
00202072/bowden/jkg
1.—(u—O�--z3_(v l
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify the City of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall actively maintain a current list (including term of office)
of the Agency's directors, as well as regular meeting times of its board of
directors, and shall provide same to the City;
e. The Agency shall actively maintain minutes of its board meetings and
detailed financial reports which include detailed comparisons of budgeted
and actual activity and change in financial position, and shall provide
same to the City. Such reports shall be attested to by the Agency's board,
and shall be provided on a regular and timely basis, or as requested by the
City;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby hold harmless the City and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g.
If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency
shall provide a copy of such report to the City;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget
to the City. Such budget must have comparative columns showing
previous year and current year actual and proposed budget figures.
Revenues should be categorized by major source and expenses categorized
by purpose;
�. The Agency shall be responsible for generation of support for its
programs, and shall not rely solely on the City for funding of its programs;
j. The Agency shall allow the City to conduct a semi-annual inspection of
the Agency's premises and operations; and
k. The Agency and the City shall establish agreed-upon performance
measures. Such performance measures shall be submitted to the City by
the Agency as requested, but not more than four (4) times per year.
1.7 Term of Agreement. This Agreement shall be in effect for the City's fiscal year
which begins October 1, 2010 and ends September 30, 2011.
1.8 Entire Agreement. This Agreement constitutes the
City and the Agency. No oral agreements are
Agreement. Any changes or modifications to this
writing with the consent of both parties, duly acted
governing bodies of both parties.
1.9 Assignability. This Agreement cannot be assigned
part without the written consent of both the City and
EXECUTED BY:
Age. y Presid-nt/Chair, Boar. •f Directors
entire agreement between the
in effect pertaining to this
Agreement must be made in
upon by formal action of the
or transferred in whole or in
the Agency.
Date Signed
Staf
'Agency Chief Professio a Officer Paid 1 0— �o
� � Date Signed
Mayor, City of Round Rock, Texas
FOR CITY, ATTEST:
By:
Sara L. White, City Secretary
FOR CITY APPROVED S TO FORM:
By: 1%: u
Stepha \ . Sheets, City Attorney
3
•10
Date Signed