G-10-11-09-9A3 - 11/9/2010ORDINANCE NO. Cr" CO' j [ Q [ . —` k3
AN ORDINANCE ADOPTING AMENDMENT NO. 2 TO THE
OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR
FISCAL YEAR 2009-2010.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
That the operating budget for the City of Round Rock, Texas for Fiscal Year 2009-2010
is hereby revised for municipal purposes pursuant to § 102.010, Local Government Code and in
accordance with the proposal submitted to the Council by the City Manager, which proposal is
attached hereto as Exhibit "A" and is incorporated into this ordinance by reference for all
purposes.
The City Secretary is directed to file a certified copy of this ordinance along with a true
copy of the attached revised budget with the County Clerk of Williamson County, Texas.
The City Council hereby finds and declares that written notice of the date, hour, place
and subject of the meeting at which this Ordinance was adopted was posted and that such
meeting was open to the public as required by law at all times during which this Ordinance and
the subject matter hereof were discussed, considered and formally acted upon, all as required by
the Open Meetings Act, Chapter 551, Texas Government Code, as amended.
READ and APPROVED on first reading this the day of
2010.
READ, APPROVED and ADOPTED on second reading this the Crib" day of
14/W/WIA , 2010.
ALAN MCGRAW, Mayor
ATTEST: City of Round Rock, Texas
Cl/41A° • taMt.
SARA L. WHITE, City Secretary
O:\wdox\SCCInts\0112\ 1005\MUNICIPAL\00205701.DOC/rmc
Budget Revision #2
Fiscal Year 2009-2010
City of Round Rock, Texas
2009-2010 2009-2010 2009-2010
Original Revised Revised Revision #2
GENERAL FUND Budget Budget #1 Budget #2 Variance
Revenues $ 84,022,002 $ 85,722,002 86,972,002 $ 1,250,000
Expenditures (84,021,128) (85,721,128) (86,971,128) (1,250,000)
Total Change in Fund Balance $ 874 $ 874 874 $
UTILITY FUND
Revenues $ 37,582,915 $ 37,582,915 37,582,915 $
Operating Expenditures (37,581,638) (51,581,638) (51,581,638)
Change in Operations 1,277 (13,998,723) (13,998,723)
Transfer to Self Financed Construction $ - -
Change in Working Capital $ 1,277 $ (13,998,723) (13,998,723) $
EXHIBIT
„A„
10/21/2010 1
Budget Revision #2
Fiscal Year 2009-2010
GENERAL FUND
Revenues
DEPARTMENT
City of Round Rock, Texas
2009-2010 2009-2010 2009-2010
Original Revised Revised Revision #2
Budget Budget #1 Budget #2 Variance
$ 84,022,002 $ 85,722,002 86,972,002 $ 1,250,000
Administration - 12 $ (2,196,755) $ (2,049,555) (2,008,695) $ (40,860)
Legal Services - 13 (1,010,500) (850,500) (950,500) 100,000
Planning - 14 (1,662,286) (1,562,236) (1,562,236) 0
Information Technology - 15 (2,701,780) (2,710,580) (2,710,580) 0
Building Inspections - 16 (854,474) (840,474) (841,474) 1,000
Finance - 17 (1,624,450) (1,469,750) (1,469,750) 0
Purchasing - 18 (593,016) (549,016) (549,016) 0
General Services - 19 (10,850,011) (11,374,011) (11,139,011) (235,000)
Library - 20 (2,403,898) (2,331,398) (2,365,398) 34,000
Police - 21 (22,468,797) (21,784,297) (22,140,157) 355,860
Fire - 22 (12,905,324) (12,544,229) (12,600,229) 56,000
Parks & Recreation - 23 (9,299,852) (8,100,952) (8,150,952) 50,000
Human Resources - 24 (1,044,396) (960,896) (960,896) 0
Engineering & Dev. Svcs. - 25 (3,604,182) (3,310,882) (3,260,882) (50,000)
Street - 26 (8,131,985) (7,559,485) (7,347,485) (212,000)
Transportation - 27 (866,327) (714,827) (675,827) (39,000)
City Shop - 28 (1,079,823) (1,009,823) (1,039,823) 30,000
Municipal Court - 29 (723,272) (681,272) (681,272) 0
General Government - Transfer (5,316,945) (6,516,945) 1,200,000
Total Expenditures $ (84,021,128) $ (85,721,128) (86,971,128) $ 1,250,000
10/21/2010 2
Budget Revision #2
Fiscal Year 2009-2010
UTILITY FUND
Revenues
DEPARTMENT
City of Round Rock, Texas
2009-2010 2009-2010 2009-2010
Original Revised Revised Revision #2
Budget Budget #1 Budget #2 Variance
$ 37,582,915 $ 37,582,915 37,582,915 $
Utility Administration - 40 $ (982,288) $ (992,288) (1,042,288) $ 50,000
Water Treatment Plant - 41 (7,720,445) (7,720,445) (7,670,445) (50,000)
Water Systems Support - 42 (3,805,246) (3,805,246) (3,805,246) 0
Water Line Maintenance - 43 (2,324,651) (2,324,651) (2,324,651) 0
Wastewater Treatment Plant - 61 (11,243,581) (7,618,381) (7,418,381) (200,000)
Wastewater Systems Support - 62 (912,127) (912,127) (1,012,127) 100,000
Wastewater Line Maintenance - 63 (1,854,862) (1,854,862) (1,954,862) 100,000
Environmental Services - 64 (577,166) (577,166) (577,166) 0
Utility Billings & Collections - 81 (1,278,868) (1,268,868) (1,268,868) 0
Transfers - 95 (6,882,404) (24,507,604) (24,507,604) 0
General Govemment - Other
Total Expenditures $ (37,581,638) $ (51,581,638) (51,581,638) $
* Scheduled Transfer of Available Working Capital
10/21/2010 3
Budget Revision #2
Fiscal Year 2009-2010
City of Round Rock, Texas
General Fund - Effect of the revision on fund balance:
Fund Balance 10/01/09 $ 39,497,430
Less Reserves (*1) (30,350,472)
Estimated Revenue (FY 2009-2010) 84,347,602
Interfund Transfers 2,624,400
Total Funds Available 96,118,960
Budgeted Expenditures (86,971,128)
Estimated Unreserved Fund Balance 9/30/10 $ 9,147,832
* 1 Reserve requirements established in accordance with operating reserve policies.
Utility Fund - Effect of the revision on working capital:
Estimated Working Capital 10/01/09 $ 31,348,058
Less Reserves (*1)
(13,529,390)
Estimated Revenue (FY 2009-2010) 37,582,915
Interfund Transfers (1,972,915)
Total Funds Available 53,428,668
Budgeted Expenditures (49,608,723)
Estimated Working Capital 9/30/10 $ 3,819,945 (* 2)
* 1 Reserves are established in accordance with operating reserve policies.
*2 Funds are designated for Capital Improvements to the Utility System.
10/21/2010 4
City of Round Rock
Budget Revision #2
Fiscal Year 2009-2010
Summary of Significant Adjustments
General Fund
Revenue Adiustments:
Franchise Fees -Cablevision
Sales Tax
Garbage Services
FY 2010 Explanation
$ 350,000 Higher than expected payments
200,000 Increase in Dell sales tax revenues
Fire Protection
Other Revenue
100,000 Higher than expected payments
251,000 Higher than expected payments
349,000 Addtl Other Proceeds
Total Revenue Adjustments - General Fund $ 1,250,000
Expenditure Adiustments;
2011 Capital Spending Plan Transfer
Addtl Needed in General Services
Allocate Fund for strategic projects through 2011 Capital
1,200,000 Spending Plan
50,000
Total Expenditure Adjustments - General Fund $ 1,250,000
Utility Fund
Revenue Adiustments:
Revenue Adjustments
Total Revenue Adjustments - Utility Fund
Expenditure Adiustments;
Transfer to Self Financed Construction
- One time Lump sum adjustment to payroll
Total Expenditure Adjustments - Utility Fund $
- Transfer to Self Finance Construction for Capital Projects
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
Agenda Item No. *9A3.
City Council Agenda Summary Sheet
Consider an ordinance adopting Amendment No. 2 to the FY 2009 — 2010 Operating
Agenda Caption: Budget. (Second Reading)
Meeting Date: November 9, 2010
Department: Finance
Staff Person making presentation: Cheryl Delaney
Finance Director
Item Summary:
The budget revision allocates available cash from this fiscal year. The FY 2009-2010 Operating Budget Revision #1
generated $5.3 million in savings. After year-end processing, an additional $1.2 million is available. This additional
$1.2M will be moved to the Self -financed Construction fund to be allocated as directed by council.
Strategic Plan Relevance:
8.0 — Maintain and enhance public confidence, satisfaction and trust in City Government
Cost: N/A
Source of Funds: N/A
Date of Public Hearing (if required): N/A
Recommended Action: Approval