R-10-11-23-11C1 - 11/23/2010RESOLUTION NO. R -10-11-23-11C1
WHEREAS, the City of Round Rock adopted the 2010-2011 Second Program Year Action
Plan ("Plan") on July 22, 2010, and
WHEREAS, the Plan identifies resources which will improve the lives of the City's residents
by providing for Public Service Activities, Land Acquisition Activities, Park & Recreational
Activities, and Program Administration, and
WHEREAS, the City now wishes to amend said 2010-2011 Second Program Year Action Plan
to include funds reprogrammed from prior years for Park & Recreational Activities and Public Facility
Improvements, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Amended 2010-2011 Second Program Year Action Plan is hereby adopted, a copy of
which is attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 23rd day of November, 2010.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Secretary
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The Consolidated Plan Management Program (CPMP) Amended Amended Second
Annual Action Plan includes the SF 424 and Narrative Responses to Action Plan
questions that CDBG, HOME, HOPWA, and ESG grantees must respond to each year
in order to be compliant with the Consolidated Planning Regulations.
EXHIBIT
AII
Narrative Responses
GENERAL
Executive Summary
Program Year 2 Action Plan Executive Summary:
The City of Round Rock will receive $462,631.00 in Community Development Block
Grant (CDBG) funds for the 2010-2011 Program Year. This is the second program
year to implement high priority activities identified in the 5 Year Consolidated Plan
(2009-2013). In this second program year, Community Development Block Grant
funds are allocated to Public Service Activities, Land Acquisition Activities, Park &
Recreational Activities, Public Facility Improvements and Program Administration.
Objectives and outcomes of the plan are identified in Project Tables, shown in
Appendix "A" (Tab 14).
During the development of this plan, the City held three public hearings to solicit
input from residents and social services providers on the needs in Round Rock.
Public services, park and recreational facilities, affordable housing, transportation
and land acquisition were identified as community needs. All comments were
accepted.
On May 6, and June 3, 2010 the Community Development Advisory Commission
made the funding recommendations that are identified in the Second Program Year
Action Plan (the plan). There are limitations on the portion of the City's entitlement
that can be spent on certain activities.
The City may obligate up to 20% of the current's years allocation ($462,631.00) plus
20% of the current year's anticipated program income for eligible and reasonable
planning administrative costs. [25 CFR 570.200 (g)]
The City may obligate up to 15% of the current year's allocation ($462,631.00) plus
15% of the prior year's program income for public services. [24 CFR 570.201 (e)
(1)].
There were no revenue producing activities funded by CDBG in the prior year, so
only the maximum allowed for public services and program administration (15% and
20% respectively) were used to determine funding.
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City of Round Rock, Texas
Applications for public services totaled $112,336.00 however the 15% limitation on
funding is $69,394.00. Four applications totaling $820,668.00 for projects other
than public services or program administration were received. Of those four, one
was recommended for partial funding and another was recommended for full
funding. Public services, projects and program administration funding
recommendations totaled $462.631.00.
In addition to expenditure caps, other federal requirements were considered to
determine if a project is eligible for funding. Any project or activity must meet one
of three National Objectives to be eligible [24 CFR 570.200 (a)]: (1) benefit low and
moderate income persons; or (2) prevent slum or blight; or (3) to meet an urgent
need (per HUD's definition).
The activities in this Plan meet the criteria for funding and the CDBG program goals
and objectives. Location maps show census tract boundaries and the percentages of
low to moderate income persons who reside in the target area are shown in
Appendix B (Tab 15).
Amended Second Program Year Action Plan 2 Version
City of Round Rock, Texas
2010-2011 Second Program Year Action Plan
This document was created by using HUD's CPMP Tool and is designed to address all
Federal statutory requirements, including the new performance measurements.
Activities identified in this Plan meet the requirements of the HUD Outcome
Performance Measurement System and National Objectives. Table 1 on page 3
identifies the recommended activities and Community Development Block Grant
funding for Program Year Two of the 2009-2013 Consolidated Plan. The City of
Round Rock will direct assistance to the geographic areas shown in Exhibit "A"
Census Tract Maps (Low to Moderate Income Target Areas map). The investment
will be allocated geographically when feasible due to the concentration of target
population in the areas shown in the Minority Concentration Map, Appendix "B" (Tab
15).
REVISED
Table 1
PY 2010-2011 Project
Project
Description
2010-2011
Funds
Prior Year
Funds*
Objective
Outcome
National
Objective
Beneficiaries
Round Rock
Area Serving
Center
$25,000
-0-
Suitable
living
environment
Accessibility
Low to
moderate
income
64 persons
Round Rock
Housing
Authority
$30,336
-0-
Suitable
living
environment
Accessibility
Low to
moderate
income
100 persons
Round Rock
Parks &
Recreation
Department
$300,711
$90,000
Suitable
living
environment
Accessibility
Low to
moderate
income
2,555 persons
Foundation
Community
Tax Center
$14,058
-0-
Suitable
living
environment
Affordability
Low to
moderate
income
1,500 persons
Program
Administration
$92,526
-0-
N/A
N/A
N/A
N/A
Public Facility
Improvements
-0-
$136,052
Suitable Accessibility Low -to- 300 persons
Living moderate
Environment Income
Total:
$462,631
$263,052
*Prior year funds are from Single Family Rehab Program Years 2006 ($10,125.23)
2007 ($172,507.91) 2008 ($27,148.07) 2009 ($5,054.79) and Economic
Development 2008 ($11,216.00). A public notice of the substantial amendment was
published in the Round Rock Leader on September 9, 2010 and a public hearing was
held on Nov. 9, 2010. The amendments were approved by City Council on Nov. 23,
2010.
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City of Round Rock, Texas
2010-2011 Activity Summary
Utility Assistance Program (Round Rock Area Serving Center)
Funding will allow the Round Rock Area Serving Center to provide financial
assistance for gas and electric bills to low income families that are at risk of
disconnection or termination of these services.
Neighborhood Outreach Center (Round Rock Housing Authority)
Continuation of a program funded in 2009-2010. Funding will pay for the
salary of the Resident Services Coordinator and for internet at the
Neighborhood Outreach Center. The Coordinator works with families and is
the community link to education and job skills training.
Neighborhood Facility (City of Round Rock Parks and Recreation Dept)
Funding will be used for park improvements to include the installation of
synthetic turf on the sports fields, 20 space parking lot, park benches, picnic
tables, lighting and trash receptacles at the Buck Egger Park located at 900
South Mays Street.
Program Administration
Oversight and management of the CDBG program by city employees.
Facility Improvements (Round Rock Housing Authority)
Funds will be used for facility improvements at the three Round Rock Housing
Authority locations (1505 Lance Lane, 1100 Westwood, & 1007 Cushing).
Improvements will include installation of a playscape, site preparations, bike
racks, park benches, trash receptacles, picnic tables and gazebos.
Foundation Community Tax Center
Funds will be used to pay for salaries for managers that oversee the tax
center volunteers and to provide training to the volunteers that provide free
tax preparation to low income families.
Priority Needs Determination
The priority needs were determined from consultation with City Staff, needs
assessment public hearings and local service providers. The key factors affecting the
determination of the priorities included: 1) the types of target income households
with greatest need for assistance 2) those activities that will best address the needs;
and 3) the limited amount of funding available to meet those needs.
The priority ranking system for housing and community development needs is as
follows:
• High Priority: Activities assigned high priorities are expected to be funded
during the five-year period.
• Medium Priority: As funds are available, activities that are medium priority
are expected to be funded.
• Low Priority: Activities assigned low priorities are not expected to be funded
during the five-year period. The City may support application for public
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City of Round Rock, Texas
assistance by other agencies if those activities conform to the Consolidated
Plan
• No such need: The City has determined that there is no need for these
activities in the community. Funding will not be provided and applications by
other agencies will not be supported.
Underserved Needs
Despite efforts, there remain a number of significant obstacles to meeting
underserved needs. The following obstacles to meeting these needs in Round Rock
are:
• Rapid population growth
• Cut backs in state and federal funding for basic needs services
• High cost of housing
• Need for transportation to existing services and childcare exceed available
services
To address these obstacles this year, the city will dedicate community development
funds to the acquisition of real property by Habitat for Humanity, fund the position of
Resident Services Coordinator for the Round Rock Housing Authority, and provide
funds for the Utility Assistance Program conducted by the Round Rock Serving
Center.
High cost of housing continues to be an obstacle for new homeowners and renters.
Round Rock may receive HOME funds as an entitlement once the city reaches the
population threshold of 100,000, which is expected by 2011. This money will be
used as gap financing for the development of affordable housing.
Managing the Process
The City of Round Rock Office of Community Development within the Finance
Department serves as the lead agency for the Annual Plan and administration of
CDBG funds. The following agencies were consulted in the development of this
annual action plan:
Habitat for Humanity
WBC Opportunities
Round Rock Housing Authority
Catholic Charities
Lone Star Circle of Care
YMCA
CASA of Williamson County
Life Steps
The Round Rock Volunteer Ctr.
Heart of the Civitans
Goodwill Industries
Faith in Action Caregivers
Round Rock Area Serving Center
Austin Groups for the Elderly
Hope Alliance
Sweet Home Baptist Church
Bluebonnet Trails MHMR
Foundation Communities
Children at Heart Foundation
Capital Idea
Round Rock ISD
Head Start
United Way of Williamson County
STARRY
The City of Round Rock will continue to participate in monthly networking meeting
held by the Round Rock Volunteer Center and also host interagency meetings to
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City of Round Rock, Texas
enhance coordination between public and private housing, health, and social service
agencies.
Citizen Participation
Citizen Participation, an integral part of developing Round Rock's 2010-2011 Second
Program Year Action Plan, was obtained through three Needs Assessment Public
Hearings. The City's Citizen Participation Plan that was adopted with the first five
year Consolidated Plan, details procedures to follow for public hearings, plan
amendments, reporting information and public accountability.
The City held three public hearings to solicit input from residents and social services
providers on the needs in Round Rock. Those meetings were held at the following
locations:
Thursday, March 4, 2010
Thursday, April 1, 2010
Thursday, April 8, 2010
Community Development
Community Development
City Council Meeting
Advisory Commission
Advisory Commission
City Council Chambers
City Council Chambers
City Council Chambers
221 East Main Street
221 East Main Street
221 East Main Street
Round Rock, TX 78664
Round Rock, TX 78664
Round Rock, TX 78664
Time 7:00 p.m.
Time 6:30 p.m.
Time 6:30 p.m.
Notice of these public hearing meetings were published in the local newspaper, the
Round Rock Leader, on February 13, 2010 and March 23, 2010. See Appendix "D"
(Tab 15).
Twenty-four service provider organizations attended the meetings. Public services
and transportation services were among the top needs identified.
The Second Annual Action Plan is available for review and comments for 30 days
beginning June 8, 2010. A public hearing will be held by the City Council July 8,
2010 at 7:00 p.m.
Institutional Structure
Effective implementation of the Annual Action Plan involves a variety of agencies.
Coordination and collaboration between agencies is important to ensuring that the
needs in the community are addressed. The key agencies that are involved in the
implementation of the Plan as well as additional resources that may be available are
described below:
Public Sector
City of Round Rock, Office of Community Development
The Office of Community Development is responsible for the administration of the
City's programs funded by CDBG money. This office has primary responsibility for
managing and implementing the City's affordable housing programs, the
Consolidated Plan programs and related documents.
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City of Round Rock, Texas
Other City departments also involved in providing services include Code
Enforcement, Parks and Recreation Department and the Public Works Department.
Williamson County and Cities Health District (WCCHD)
WCCHD offers a variety of services to Round Rock and Williamson County residents,
including:
• Alcohol and drug services
• Children's Services
• Family Assistance
• Public Health Services
• Senior Services
• Emergency Services
Round Rock Housing Authority
The Round Rock Housing Authority administers the Housing Choice (Section 8)
Voucher Program. The City works in close consultation with the Housing Authority
regarding public housing issues in Round Rock and attends their monthly board
meetings as well.
The Round Rock Development Cooperation is a 501 (c) (3) non-profit organization
established by the Housing Authority for the purpose of purchasing and developing
affordable housing.
Non Profit Agencies
Habitat for Humanity of Williamson County
Habitat for Humanity of Williamson County provides affordable housing to Round
Rock and Williamson County residents.
Faith in Action Caregivers
Faith in Action Caregivers provides site to site transportation services to elderly and
disabled residents of Round Rock. The services are free and trained volunteers
provide transportation based on the clients needs so there is no set time or schedule.
Round Rock Area Serving Center
The Round Rock Area Serving Center offers a variety of services to the residents of
Round Rock and Williamson County. They offer food and clothing vouchers,
prescription assistance, utility assistance and hotel vouchers for emergency shelter.
Private Sector
The private sector is an important collaborator in the services and program
associated with the Consolidated Plan. The private sector brings additional resources
and expertise that can be used to supplement existing services or fill gaps in the
system.
Lenders, affordable housing developers, business and economic development
organizations and private sector providers offer a variety of assistance to residents
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City of Round Rock, Texas
such as health care, small business assistance, home loan programs and assisted
housing, transportation services, among others.
Monitoring
The City of Round Rock has developed a monitoring system to ensure that the
activities carried out in the Plan are done so in a timely manner in accordance with
the federal monitoring requirements of 24 CFR 570.501 (V) and 24 CFR 85.40 and all
other applicable laws, regulations, policies and sound management and accounting
practices. The objectives of monitoring are:
• To assure that subrecipients are carrying out their program/project as
described;
• To assure that subrecipients are implementing the program/project in a
timely manner;
• To assure that subrecipients are assessing costs to the program/project which
are eligible under CDBG regulations and the contract;
• To assure that subrecipients are conforming with other applicable laws,
regulation, and terms of the agreement;
• To assure that the program/project is operating in a manner that minimizes
the opportunity for fraud, waste, and mismanagement;
• To assure that subrecipients have the capacity to carry out the approved
program/project;
• To assure that subrecipients are carrying out their program/project as
described.
The City will track and report on its progress toward meeting its housing and
community development goals. On an annual basis, the City staff will prepare a
Consolidated Annual Performance and Evaluation Report (CAPER) that summarizes
progress on goals and priorities in the Consolidated Plan and Annual Action Plan.
Lead-based Paint
The majority of residential housing development in Round Rock occurred after the
use of lead-based paint was banned; however, some areas of the community may
have some homes with lead based paint.
With the implementation of the Minor Home Repair Program, the program policy and
procedures manual address compliance with the Residential Lead Based Paint Hazard
Reduction Act of 1992 (Title X) and subsequent changes in September 1999. The
procedures include:
• Notification
• Identification
• Treatment (if necessary)
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City of Round Rock, Texas
HOUSING
Specific Housing Objectives
*Please also refer to the Housing Needs Table in Appendix "C" (Tab 15)
Round Rock will reconsider its down payment and closing cost assistance for first
time homebuyers when market conditions improve.
Presently the Home Repair Program is being implemented with remaining home
repair funds from previous year and is being used to assist families to bring their
substandard property up to code. Priorities for home repair assistance been
established and are being implemented.
Needs of Public Housing
The Round Rock Housing Authority was established in 1966, with the first
development being built in 1972. Today the Housing Authority owns 100 units and
administers 125 Section 8 Housing Choice Vouchers. Approximately 200 persons are
assisted through these programs
The Round Rock City Council appoints a five member board, including a resident
board member that oversees the organization. Each board member serves a two
year term.
The Housing Authority mission is to provide safe, affordable housing to families and
individuals of the greater Round Rock area; and provide education and training
opportunities that empower resident to reach self-sufficiency with dignity.
The Round Rock Housing Authority was awarded $77,430.00 CDBG funds in May
2008 to renovate its community room and office space at 1505 Lance Lane. There
have been no significant upgrades to this facility since it was constructed in 1972.
This money was used to enclose an existing patio area and convert it to additional
space for the"Neighborhood Outreach Center". The Neighborhood Outreach Center
provides free Internet access and computer terminals, after school mentoring and
tutoring as well as education and training opportunities to its residents.
Consultants hired by the Housing Authority continue to explore opportunities for new
housing. The first option is to locate suitable and affordable land to build additional
family units. The second option is to renovate the existing properties located at
1505 Lance Lane, 1100 Westwood Drive, and 1007 Cushing Drive.
The Housing Authority owns twelve scattered sites (single family homes) that it
intends to sell with first option to purchase going to the occupying tenants. These
tenants are part of the Section 8 Housing Choice Voucher program and will
participate in programs offered by the Housing Authority to prepare them for the
financial responsibility of home ownership.
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City of Round Rock, Texas
Barriers to Affordable Housing
The City is committed to removing or reducing barriers to affordable housing
whenever possible. Zoning standards for multifamily tracts have been amended that
will allow redevelopment of existing multifamily public housing. Prior to the zoning
amendment, all three public housing developments had density and acreage that did
not meet the current standards. The Round Rock Housing Authority can now
proceed with its plans to redevelop its properties.
HOME/ American Dream Down Payment Initiative (ADDI)
Round Rock does not receive HOME/ADDI funds at this time. If these funds were
available to Round Rock, they would be used as gap financing for the development of
affordable housing.
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City of Round Rock, Texas
HOMELESS
Specific Homeless Prevention Elements
*Please also refer to the Homeless Needs Table in Appendix "C" Tab 15
Though Round Rock has a very small visual homeless population, the Toss of a job,
an increase in rent, an eviction or domestic violence situation can easily lead to
homelessness for many low income individuals and families. Accordingly, the City's
high priority activities are concentrated on homeless prevention.
Priority Homeless Needs
With a focus on homeless prevention, the City and local service providers have
identified the provision of direct assistance (e.g. food and clothing) as well as
supportive services to help those potentially at risk of becoming homeless as the key
priorities for homes assistance and prevention over the five year period.
Homelessness is a regional issue and is best addressed countywide through the
efforts of both Williamson and Travis Counties and local jurisdictions. Since Round
Rock's emergency shelter only provide temporary facilities for displaced women and
children, the City will work with area providers to address its share of the homeless
need through facilities and services provided at the regional level.
Emergency Shelter Grants (ESG)
Homeless Assistance Goals
A primary goal to address the issue of homelessness and homeless prevention is to
encourage a range of supportive services to help those at risk of becoming homeless
and those who are without shelter.
The City will continue to work with service providers such as the Round Rock Area
Serving Center to address its goal and the local needs of the homeless.
Homeless Assistance and Prevention
Homeless Assistance
The City will work with service agencies to provide emergency shelters, transitional
housing and other support services that address the City's fair share of homeless
need at the regional level.
Homeless Services
In order to help those who are homeless or at risk of becoming homeless, the City
will assist with the provision of supportive services which may include free food and
clothing, counseling, emergency housing assistance, referral or temporary shelter.
Job Training Program
To provide better economic opportunities to target income residents, the City will
assist with the provision of job training and workforce development services by
improving communication within the community.
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City of Round Rock, Texas
Housing Choice Voucher Homeownership
The Housing Choice (Section 8) Voucher Rental Assistance Program provides
vouchers to very low income households that are in need of housing and are
potentially at risk of becoming homeless or have special needs. The city housing
rehab program can assist low income homeowners with grants up to $25,000.00 for
repairs needed to bring substandard property to code.
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City of Round Rock, Texas
COMMUNITY DEVELOPMENT
Community Development
*Please also refer to the Community Development Table in Appendix "C" Tab 15
The following categories are identified in the 2009-2013 Consolidated Plan as priority
needs are eligible for funding:
Description by Matrix Codes
01 Acquisition of Real Property 570.201 (a)
02 Disposition 570.201 (b)
03 Public Facilities and Improvements (General) 570.201 (c)
03D Youth Centers 570.201 (c)
03E Neighborhood Facilities 570.201 (c)
03F Parks, Recreational Facilities 570.201 (c)
03I Flood Drain Improvements 570.201 (c)
03K Street Improvements 570.201 (c)
03L Sidewalks 570.201 (c)
03M Child Care Centers 570.201 (c)
04 Clearance and Demolition 570.201 (d)
05 Public Services (General) 570.201 (c)
05A Senior Services 570.201 (e)
05B Handicapped Services 570.201 (e)
05D Youth Services 570.201 (e)
05E Transportation Services 570.201 (e)
05F Substance Abuse Services 570.201 (e)
05G Battered and Abused Spouses 570.201 (e)
05H Employment Training 570.201 (e)
05I Crime Awareness 570.201 (e)
05M Health Services 570.201 (e)
05N Abused and Neglected Children 570.201 (e)
050 Mental Health Services 570.201 (e)
13 Direct Homeownership Assistance 570.201 (n)
14A Rehab; Single -Unit Residential 570.202
14H Rehabilitation Administration 570.202
14I Lead-Based/Lead Hazard Test/Abate 570.202
15 Code Enforcement 570.202 (c)
17D Other Commercial/Industrial Improvements 570.203 (a)
21A General Program Administration 570.206
21D Fair Housing Activities (subject to 20% Admin cap) 570.206
Antipoverty Strategy
The City's anti -poverty strategy is based on attracting a range of businesses and
providing workforce development including job training services for low income
residents.
Planned economic development and anti -poverty program include:
• Develop more transportation options for low income residents
• Ensure a diversity of affordable housing choices
• Provide more educational opportunities / job training
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City of Round Rock, Texas
NON -HOMELESS SPECIAL NEEDS HOUSING
Non -homeless Special Needs (91.220 (c) and (e))
Priority housing and supportive service needs of persons who are not homeless but
require supportive housing (i.e., elderly, persons with disabilities (mental, physical,
developmental) persons with alcohol or other drug addiction, persons with HIV/AIDS
and their families, and public housing residents are available through a limited
amount of resources provided through Bluebonnet Trail MHMR, Trinity Care Nursing
Home, round Rock Housing Authority, Williamson -Burnet Counties Opportunities, and
the Williamson County Health District.
Housing Opportunities for People with AIDS
Round Rock does not receive HOPWA funding. Any housing in this area for persons
with HIV/AIDs is funded privately or assisted through the Interfaith Care Alliance.
Specific HOPWA Objectives
Round Rock will continue dialogs with the Interfaith Care Alliance and other local
agencies that deal directly with housing issues for this target population and assist
when possible with housing needs with its Home Repair Program.
Other Narrative
Exception Grantee Status
The CDBG Program requires that each CDBG funded activity must either principally
benefit low and moderate income persons, aid in the prevention and elimination of
slum and blight, or meet a community development need having a particular urgency
because existing conditions pose a serious and immediate threat to the health or
welfare of the community and other financial resources are not available to meet
that need. With respect to activities that principally benefit low and moderate
income persons, at least 51 percent of the activity's beneficiaries must be low and
moderate income.
However in some communities, such as Round Rock, there are very few areas in
which 51 percent of the residents are low and moderate income. For these grantees,
the CDBG law authorizes an exception criterion in order for such grantees to be able
to undertake area benefit activities.
For Round Rock, the low and moderate income threshold for any area benefit activity
is 47.4%. Section 105 (c) (2) (A) (ii) at 24 CFR 570.208 (a) (1) (ii), identifies the
methodology to calculate a grantee's "exception" threshold.
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ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
Agenda Item No. 11C1.
City Council Agenda Summary Sheet
Agenda Caption:
Meeting Date:
Consider a resolution amending the CDBG Second Program Year Action plan to add
funding for improvements to various Parks and Recreation facilities and Round Rock
Housing Authority facilities.
November 23, 2010
Department: Finance
Staff Person making presentation: Cheryl Delaney
Finance Director
Item Summary:
$226,052.00 is available for reallocation to other eligible CDBG Activities. The proposed amendment is to reallocate
prior year Home Repair Funds and Economic Development Funds to City of Round Rock Parks & Recreational
Facilities to complete the PARD Buck Egger Project and to Facility Improvements at the Round Rock Housing
Authority Lance Lane, Westwood and Cushing locations.
See Exhibit "A".
Strategic Plan Relevance:
Goal 8
Cost: $226,052.00
Source of Funds: CDBG HUD Entitlement Funds
Date of Public Hearing (if required): A public hearing was held before City Council November 9, 2010.
Recommended Action: Approval