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R-10-11-23-11C1 - 11/23/2010RESOLUTION NO. R -10-11-23-11C1 WHEREAS, the City of Round Rock adopted the 2010-2011 Second Program Year Action Plan ("Plan") on July 22, 2010, and WHEREAS, the Plan identifies resources which will improve the lives of the City's residents by providing for Public Service Activities, Land Acquisition Activities, Park & Recreational Activities, and Program Administration, and WHEREAS, the City now wishes to amend said 2010-2011 Second Program Year Action Plan to include funds reprogrammed from prior years for Park & Recreational Activities and Public Facility Improvements, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Amended 2010-2011 Second Program Year Action Plan is hereby adopted, a copy of which is attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 23rd day of November, 2010. ALAN MCGRAW, Mayor City of Round Rock, Texas ATTEST: SARA L. WHITE, City Secretary O:\wdox\SCClnts\0112\ 1005\MUNICIPAL\00208039.DOC/jmr osNr h 06 *a Amended Second 0 e bei s`4 4.4'Program Year Action Plan The Consolidated Plan Management Program (CPMP) Amended Amended Second Annual Action Plan includes the SF 424 and Narrative Responses to Action Plan questions that CDBG, HOME, HOPWA, and ESG grantees must respond to each year in order to be compliant with the Consolidated Planning Regulations. EXHIBIT AII Narrative Responses GENERAL Executive Summary Program Year 2 Action Plan Executive Summary: The City of Round Rock will receive $462,631.00 in Community Development Block Grant (CDBG) funds for the 2010-2011 Program Year. This is the second program year to implement high priority activities identified in the 5 Year Consolidated Plan (2009-2013). In this second program year, Community Development Block Grant funds are allocated to Public Service Activities, Land Acquisition Activities, Park & Recreational Activities, Public Facility Improvements and Program Administration. Objectives and outcomes of the plan are identified in Project Tables, shown in Appendix "A" (Tab 14). During the development of this plan, the City held three public hearings to solicit input from residents and social services providers on the needs in Round Rock. Public services, park and recreational facilities, affordable housing, transportation and land acquisition were identified as community needs. All comments were accepted. On May 6, and June 3, 2010 the Community Development Advisory Commission made the funding recommendations that are identified in the Second Program Year Action Plan (the plan). There are limitations on the portion of the City's entitlement that can be spent on certain activities. The City may obligate up to 20% of the current's years allocation ($462,631.00) plus 20% of the current year's anticipated program income for eligible and reasonable planning administrative costs. [25 CFR 570.200 (g)] The City may obligate up to 15% of the current year's allocation ($462,631.00) plus 15% of the prior year's program income for public services. [24 CFR 570.201 (e) (1)]. There were no revenue producing activities funded by CDBG in the prior year, so only the maximum allowed for public services and program administration (15% and 20% respectively) were used to determine funding. Amended Second Program Year Action Plan 1 Version City of Round Rock, Texas Applications for public services totaled $112,336.00 however the 15% limitation on funding is $69,394.00. Four applications totaling $820,668.00 for projects other than public services or program administration were received. Of those four, one was recommended for partial funding and another was recommended for full funding. Public services, projects and program administration funding recommendations totaled $462.631.00. In addition to expenditure caps, other federal requirements were considered to determine if a project is eligible for funding. Any project or activity must meet one of three National Objectives to be eligible [24 CFR 570.200 (a)]: (1) benefit low and moderate income persons; or (2) prevent slum or blight; or (3) to meet an urgent need (per HUD's definition). The activities in this Plan meet the criteria for funding and the CDBG program goals and objectives. Location maps show census tract boundaries and the percentages of low to moderate income persons who reside in the target area are shown in Appendix B (Tab 15). Amended Second Program Year Action Plan 2 Version City of Round Rock, Texas 2010-2011 Second Program Year Action Plan This document was created by using HUD's CPMP Tool and is designed to address all Federal statutory requirements, including the new performance measurements. Activities identified in this Plan meet the requirements of the HUD Outcome Performance Measurement System and National Objectives. Table 1 on page 3 identifies the recommended activities and Community Development Block Grant funding for Program Year Two of the 2009-2013 Consolidated Plan. The City of Round Rock will direct assistance to the geographic areas shown in Exhibit "A" Census Tract Maps (Low to Moderate Income Target Areas map). The investment will be allocated geographically when feasible due to the concentration of target population in the areas shown in the Minority Concentration Map, Appendix "B" (Tab 15). REVISED Table 1 PY 2010-2011 Project Project Description 2010-2011 Funds Prior Year Funds* Objective Outcome National Objective Beneficiaries Round Rock Area Serving Center $25,000 -0- Suitable living environment Accessibility Low to moderate income 64 persons Round Rock Housing Authority $30,336 -0- Suitable living environment Accessibility Low to moderate income 100 persons Round Rock Parks & Recreation Department $300,711 $90,000 Suitable living environment Accessibility Low to moderate income 2,555 persons Foundation Community Tax Center $14,058 -0- Suitable living environment Affordability Low to moderate income 1,500 persons Program Administration $92,526 -0- N/A N/A N/A N/A Public Facility Improvements -0- $136,052 Suitable Accessibility Low -to- 300 persons Living moderate Environment Income Total: $462,631 $263,052 *Prior year funds are from Single Family Rehab Program Years 2006 ($10,125.23) 2007 ($172,507.91) 2008 ($27,148.07) 2009 ($5,054.79) and Economic Development 2008 ($11,216.00). A public notice of the substantial amendment was published in the Round Rock Leader on September 9, 2010 and a public hearing was held on Nov. 9, 2010. The amendments were approved by City Council on Nov. 23, 2010. Amended Second Program Year Action Plan 3 Version City of Round Rock, Texas 2010-2011 Activity Summary Utility Assistance Program (Round Rock Area Serving Center) Funding will allow the Round Rock Area Serving Center to provide financial assistance for gas and electric bills to low income families that are at risk of disconnection or termination of these services. Neighborhood Outreach Center (Round Rock Housing Authority) Continuation of a program funded in 2009-2010. Funding will pay for the salary of the Resident Services Coordinator and for internet at the Neighborhood Outreach Center. The Coordinator works with families and is the community link to education and job skills training. Neighborhood Facility (City of Round Rock Parks and Recreation Dept) Funding will be used for park improvements to include the installation of synthetic turf on the sports fields, 20 space parking lot, park benches, picnic tables, lighting and trash receptacles at the Buck Egger Park located at 900 South Mays Street. Program Administration Oversight and management of the CDBG program by city employees. Facility Improvements (Round Rock Housing Authority) Funds will be used for facility improvements at the three Round Rock Housing Authority locations (1505 Lance Lane, 1100 Westwood, & 1007 Cushing). Improvements will include installation of a playscape, site preparations, bike racks, park benches, trash receptacles, picnic tables and gazebos. Foundation Community Tax Center Funds will be used to pay for salaries for managers that oversee the tax center volunteers and to provide training to the volunteers that provide free tax preparation to low income families. Priority Needs Determination The priority needs were determined from consultation with City Staff, needs assessment public hearings and local service providers. The key factors affecting the determination of the priorities included: 1) the types of target income households with greatest need for assistance 2) those activities that will best address the needs; and 3) the limited amount of funding available to meet those needs. The priority ranking system for housing and community development needs is as follows: • High Priority: Activities assigned high priorities are expected to be funded during the five-year period. • Medium Priority: As funds are available, activities that are medium priority are expected to be funded. • Low Priority: Activities assigned low priorities are not expected to be funded during the five-year period. The City may support application for public Amended Second Program Year Action Plan 4 Version City of Round Rock, Texas assistance by other agencies if those activities conform to the Consolidated Plan • No such need: The City has determined that there is no need for these activities in the community. Funding will not be provided and applications by other agencies will not be supported. Underserved Needs Despite efforts, there remain a number of significant obstacles to meeting underserved needs. The following obstacles to meeting these needs in Round Rock are: • Rapid population growth • Cut backs in state and federal funding for basic needs services • High cost of housing • Need for transportation to existing services and childcare exceed available services To address these obstacles this year, the city will dedicate community development funds to the acquisition of real property by Habitat for Humanity, fund the position of Resident Services Coordinator for the Round Rock Housing Authority, and provide funds for the Utility Assistance Program conducted by the Round Rock Serving Center. High cost of housing continues to be an obstacle for new homeowners and renters. Round Rock may receive HOME funds as an entitlement once the city reaches the population threshold of 100,000, which is expected by 2011. This money will be used as gap financing for the development of affordable housing. Managing the Process The City of Round Rock Office of Community Development within the Finance Department serves as the lead agency for the Annual Plan and administration of CDBG funds. The following agencies were consulted in the development of this annual action plan: Habitat for Humanity WBC Opportunities Round Rock Housing Authority Catholic Charities Lone Star Circle of Care YMCA CASA of Williamson County Life Steps The Round Rock Volunteer Ctr. Heart of the Civitans Goodwill Industries Faith in Action Caregivers Round Rock Area Serving Center Austin Groups for the Elderly Hope Alliance Sweet Home Baptist Church Bluebonnet Trails MHMR Foundation Communities Children at Heart Foundation Capital Idea Round Rock ISD Head Start United Way of Williamson County STARRY The City of Round Rock will continue to participate in monthly networking meeting held by the Round Rock Volunteer Center and also host interagency meetings to Amended Second Program Year Action Plan 5 Version City of Round Rock, Texas enhance coordination between public and private housing, health, and social service agencies. Citizen Participation Citizen Participation, an integral part of developing Round Rock's 2010-2011 Second Program Year Action Plan, was obtained through three Needs Assessment Public Hearings. The City's Citizen Participation Plan that was adopted with the first five year Consolidated Plan, details procedures to follow for public hearings, plan amendments, reporting information and public accountability. The City held three public hearings to solicit input from residents and social services providers on the needs in Round Rock. Those meetings were held at the following locations: Thursday, March 4, 2010 Thursday, April 1, 2010 Thursday, April 8, 2010 Community Development Community Development City Council Meeting Advisory Commission Advisory Commission City Council Chambers City Council Chambers City Council Chambers 221 East Main Street 221 East Main Street 221 East Main Street Round Rock, TX 78664 Round Rock, TX 78664 Round Rock, TX 78664 Time 7:00 p.m. Time 6:30 p.m. Time 6:30 p.m. Notice of these public hearing meetings were published in the local newspaper, the Round Rock Leader, on February 13, 2010 and March 23, 2010. See Appendix "D" (Tab 15). Twenty-four service provider organizations attended the meetings. Public services and transportation services were among the top needs identified. The Second Annual Action Plan is available for review and comments for 30 days beginning June 8, 2010. A public hearing will be held by the City Council July 8, 2010 at 7:00 p.m. Institutional Structure Effective implementation of the Annual Action Plan involves a variety of agencies. Coordination and collaboration between agencies is important to ensuring that the needs in the community are addressed. The key agencies that are involved in the implementation of the Plan as well as additional resources that may be available are described below: Public Sector City of Round Rock, Office of Community Development The Office of Community Development is responsible for the administration of the City's programs funded by CDBG money. This office has primary responsibility for managing and implementing the City's affordable housing programs, the Consolidated Plan programs and related documents. Amended Second Program Year Action Plan 6 Version City of Round Rock, Texas Other City departments also involved in providing services include Code Enforcement, Parks and Recreation Department and the Public Works Department. Williamson County and Cities Health District (WCCHD) WCCHD offers a variety of services to Round Rock and Williamson County residents, including: • Alcohol and drug services • Children's Services • Family Assistance • Public Health Services • Senior Services • Emergency Services Round Rock Housing Authority The Round Rock Housing Authority administers the Housing Choice (Section 8) Voucher Program. The City works in close consultation with the Housing Authority regarding public housing issues in Round Rock and attends their monthly board meetings as well. The Round Rock Development Cooperation is a 501 (c) (3) non-profit organization established by the Housing Authority for the purpose of purchasing and developing affordable housing. Non Profit Agencies Habitat for Humanity of Williamson County Habitat for Humanity of Williamson County provides affordable housing to Round Rock and Williamson County residents. Faith in Action Caregivers Faith in Action Caregivers provides site to site transportation services to elderly and disabled residents of Round Rock. The services are free and trained volunteers provide transportation based on the clients needs so there is no set time or schedule. Round Rock Area Serving Center The Round Rock Area Serving Center offers a variety of services to the residents of Round Rock and Williamson County. They offer food and clothing vouchers, prescription assistance, utility assistance and hotel vouchers for emergency shelter. Private Sector The private sector is an important collaborator in the services and program associated with the Consolidated Plan. The private sector brings additional resources and expertise that can be used to supplement existing services or fill gaps in the system. Lenders, affordable housing developers, business and economic development organizations and private sector providers offer a variety of assistance to residents Amended Second Program Year Action Plan 7 Version City of Round Rock, Texas such as health care, small business assistance, home loan programs and assisted housing, transportation services, among others. Monitoring The City of Round Rock has developed a monitoring system to ensure that the activities carried out in the Plan are done so in a timely manner in accordance with the federal monitoring requirements of 24 CFR 570.501 (V) and 24 CFR 85.40 and all other applicable laws, regulations, policies and sound management and accounting practices. The objectives of monitoring are: • To assure that subrecipients are carrying out their program/project as described; • To assure that subrecipients are implementing the program/project in a timely manner; • To assure that subrecipients are assessing costs to the program/project which are eligible under CDBG regulations and the contract; • To assure that subrecipients are conforming with other applicable laws, regulation, and terms of the agreement; • To assure that the program/project is operating in a manner that minimizes the opportunity for fraud, waste, and mismanagement; • To assure that subrecipients have the capacity to carry out the approved program/project; • To assure that subrecipients are carrying out their program/project as described. The City will track and report on its progress toward meeting its housing and community development goals. On an annual basis, the City staff will prepare a Consolidated Annual Performance and Evaluation Report (CAPER) that summarizes progress on goals and priorities in the Consolidated Plan and Annual Action Plan. Lead-based Paint The majority of residential housing development in Round Rock occurred after the use of lead-based paint was banned; however, some areas of the community may have some homes with lead based paint. With the implementation of the Minor Home Repair Program, the program policy and procedures manual address compliance with the Residential Lead Based Paint Hazard Reduction Act of 1992 (Title X) and subsequent changes in September 1999. The procedures include: • Notification • Identification • Treatment (if necessary) Amended Second Program Year Action Plan 8 Version City of Round Rock, Texas HOUSING Specific Housing Objectives *Please also refer to the Housing Needs Table in Appendix "C" (Tab 15) Round Rock will reconsider its down payment and closing cost assistance for first time homebuyers when market conditions improve. Presently the Home Repair Program is being implemented with remaining home repair funds from previous year and is being used to assist families to bring their substandard property up to code. Priorities for home repair assistance been established and are being implemented. Needs of Public Housing The Round Rock Housing Authority was established in 1966, with the first development being built in 1972. Today the Housing Authority owns 100 units and administers 125 Section 8 Housing Choice Vouchers. Approximately 200 persons are assisted through these programs The Round Rock City Council appoints a five member board, including a resident board member that oversees the organization. Each board member serves a two year term. The Housing Authority mission is to provide safe, affordable housing to families and individuals of the greater Round Rock area; and provide education and training opportunities that empower resident to reach self-sufficiency with dignity. The Round Rock Housing Authority was awarded $77,430.00 CDBG funds in May 2008 to renovate its community room and office space at 1505 Lance Lane. There have been no significant upgrades to this facility since it was constructed in 1972. This money was used to enclose an existing patio area and convert it to additional space for the"Neighborhood Outreach Center". The Neighborhood Outreach Center provides free Internet access and computer terminals, after school mentoring and tutoring as well as education and training opportunities to its residents. Consultants hired by the Housing Authority continue to explore opportunities for new housing. The first option is to locate suitable and affordable land to build additional family units. The second option is to renovate the existing properties located at 1505 Lance Lane, 1100 Westwood Drive, and 1007 Cushing Drive. The Housing Authority owns twelve scattered sites (single family homes) that it intends to sell with first option to purchase going to the occupying tenants. These tenants are part of the Section 8 Housing Choice Voucher program and will participate in programs offered by the Housing Authority to prepare them for the financial responsibility of home ownership. Amended Second Program Year Action Plan 9 Version City of Round Rock, Texas Barriers to Affordable Housing The City is committed to removing or reducing barriers to affordable housing whenever possible. Zoning standards for multifamily tracts have been amended that will allow redevelopment of existing multifamily public housing. Prior to the zoning amendment, all three public housing developments had density and acreage that did not meet the current standards. The Round Rock Housing Authority can now proceed with its plans to redevelop its properties. HOME/ American Dream Down Payment Initiative (ADDI) Round Rock does not receive HOME/ADDI funds at this time. If these funds were available to Round Rock, they would be used as gap financing for the development of affordable housing. Amended Second Program Year Action Plan 10 Version City of Round Rock, Texas HOMELESS Specific Homeless Prevention Elements *Please also refer to the Homeless Needs Table in Appendix "C" Tab 15 Though Round Rock has a very small visual homeless population, the Toss of a job, an increase in rent, an eviction or domestic violence situation can easily lead to homelessness for many low income individuals and families. Accordingly, the City's high priority activities are concentrated on homeless prevention. Priority Homeless Needs With a focus on homeless prevention, the City and local service providers have identified the provision of direct assistance (e.g. food and clothing) as well as supportive services to help those potentially at risk of becoming homeless as the key priorities for homes assistance and prevention over the five year period. Homelessness is a regional issue and is best addressed countywide through the efforts of both Williamson and Travis Counties and local jurisdictions. Since Round Rock's emergency shelter only provide temporary facilities for displaced women and children, the City will work with area providers to address its share of the homeless need through facilities and services provided at the regional level. Emergency Shelter Grants (ESG) Homeless Assistance Goals A primary goal to address the issue of homelessness and homeless prevention is to encourage a range of supportive services to help those at risk of becoming homeless and those who are without shelter. The City will continue to work with service providers such as the Round Rock Area Serving Center to address its goal and the local needs of the homeless. Homeless Assistance and Prevention Homeless Assistance The City will work with service agencies to provide emergency shelters, transitional housing and other support services that address the City's fair share of homeless need at the regional level. Homeless Services In order to help those who are homeless or at risk of becoming homeless, the City will assist with the provision of supportive services which may include free food and clothing, counseling, emergency housing assistance, referral or temporary shelter. Job Training Program To provide better economic opportunities to target income residents, the City will assist with the provision of job training and workforce development services by improving communication within the community. Amended Second Program Year Action Plan 11 Version City of Round Rock, Texas Housing Choice Voucher Homeownership The Housing Choice (Section 8) Voucher Rental Assistance Program provides vouchers to very low income households that are in need of housing and are potentially at risk of becoming homeless or have special needs. The city housing rehab program can assist low income homeowners with grants up to $25,000.00 for repairs needed to bring substandard property to code. Amended Second Program Year Action Plan 12 Version City of Round Rock, Texas COMMUNITY DEVELOPMENT Community Development *Please also refer to the Community Development Table in Appendix "C" Tab 15 The following categories are identified in the 2009-2013 Consolidated Plan as priority needs are eligible for funding: Description by Matrix Codes 01 Acquisition of Real Property 570.201 (a) 02 Disposition 570.201 (b) 03 Public Facilities and Improvements (General) 570.201 (c) 03D Youth Centers 570.201 (c) 03E Neighborhood Facilities 570.201 (c) 03F Parks, Recreational Facilities 570.201 (c) 03I Flood Drain Improvements 570.201 (c) 03K Street Improvements 570.201 (c) 03L Sidewalks 570.201 (c) 03M Child Care Centers 570.201 (c) 04 Clearance and Demolition 570.201 (d) 05 Public Services (General) 570.201 (c) 05A Senior Services 570.201 (e) 05B Handicapped Services 570.201 (e) 05D Youth Services 570.201 (e) 05E Transportation Services 570.201 (e) 05F Substance Abuse Services 570.201 (e) 05G Battered and Abused Spouses 570.201 (e) 05H Employment Training 570.201 (e) 05I Crime Awareness 570.201 (e) 05M Health Services 570.201 (e) 05N Abused and Neglected Children 570.201 (e) 050 Mental Health Services 570.201 (e) 13 Direct Homeownership Assistance 570.201 (n) 14A Rehab; Single -Unit Residential 570.202 14H Rehabilitation Administration 570.202 14I Lead-Based/Lead Hazard Test/Abate 570.202 15 Code Enforcement 570.202 (c) 17D Other Commercial/Industrial Improvements 570.203 (a) 21A General Program Administration 570.206 21D Fair Housing Activities (subject to 20% Admin cap) 570.206 Antipoverty Strategy The City's anti -poverty strategy is based on attracting a range of businesses and providing workforce development including job training services for low income residents. Planned economic development and anti -poverty program include: • Develop more transportation options for low income residents • Ensure a diversity of affordable housing choices • Provide more educational opportunities / job training Amended Second Program Year Action Plan 13 Version City of Round Rock, Texas NON -HOMELESS SPECIAL NEEDS HOUSING Non -homeless Special Needs (91.220 (c) and (e)) Priority housing and supportive service needs of persons who are not homeless but require supportive housing (i.e., elderly, persons with disabilities (mental, physical, developmental) persons with alcohol or other drug addiction, persons with HIV/AIDS and their families, and public housing residents are available through a limited amount of resources provided through Bluebonnet Trail MHMR, Trinity Care Nursing Home, round Rock Housing Authority, Williamson -Burnet Counties Opportunities, and the Williamson County Health District. Housing Opportunities for People with AIDS Round Rock does not receive HOPWA funding. Any housing in this area for persons with HIV/AIDs is funded privately or assisted through the Interfaith Care Alliance. Specific HOPWA Objectives Round Rock will continue dialogs with the Interfaith Care Alliance and other local agencies that deal directly with housing issues for this target population and assist when possible with housing needs with its Home Repair Program. Other Narrative Exception Grantee Status The CDBG Program requires that each CDBG funded activity must either principally benefit low and moderate income persons, aid in the prevention and elimination of slum and blight, or meet a community development need having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet that need. With respect to activities that principally benefit low and moderate income persons, at least 51 percent of the activity's beneficiaries must be low and moderate income. However in some communities, such as Round Rock, there are very few areas in which 51 percent of the residents are low and moderate income. For these grantees, the CDBG law authorizes an exception criterion in order for such grantees to be able to undertake area benefit activities. For Round Rock, the low and moderate income threshold for any area benefit activity is 47.4%. Section 105 (c) (2) (A) (ii) at 24 CFR 570.208 (a) (1) (ii), identifies the methodology to calculate a grantee's "exception" threshold. Amended Second Program Year Action Plan 14 Version ROUND ROCK, TEXAS PURPOSE. PASSION. PROSPERITY Agenda Item No. 11C1. City Council Agenda Summary Sheet Agenda Caption: Meeting Date: Consider a resolution amending the CDBG Second Program Year Action plan to add funding for improvements to various Parks and Recreation facilities and Round Rock Housing Authority facilities. November 23, 2010 Department: Finance Staff Person making presentation: Cheryl Delaney Finance Director Item Summary: $226,052.00 is available for reallocation to other eligible CDBG Activities. The proposed amendment is to reallocate prior year Home Repair Funds and Economic Development Funds to City of Round Rock Parks & Recreational Facilities to complete the PARD Buck Egger Project and to Facility Improvements at the Round Rock Housing Authority Lance Lane, Westwood and Cushing locations. See Exhibit "A". Strategic Plan Relevance: Goal 8 Cost: $226,052.00 Source of Funds: CDBG HUD Entitlement Funds Date of Public Hearing (if required): A public hearing was held before City Council November 9, 2010. Recommended Action: Approval