R-11-02-24-11B1 - 2/24/2011RESOLUTION NO. R -11-02-24-11B1
WHEREAS, the City of Round Rock has previously entered into an Agreement for Provision
of Employee Benefit Consulting Services with Holmes Murphy & Associates regarding the City's
benefit programs ("Agreement"), and
WHEREAS, Holmes Murphy & Associates has submitted Supplemental Agreement No. 2 to
extend the Agreement by renewal, and
WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 2 with
Holmes Murphy & Associates, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Agreement No. 2 to the Agreement for Provision of Employee Benefit Consulting Services with
Holmes Murphy & Associates, Inc., a copy of same being attached hereto as Exhibit "A" and
incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 24th day of February, 2011.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
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SARA L. WHITE, City Secretary
O:\wdox\SCC1nts\0112\ 1104\MUNICIPAL\00214364.DOC/rmc
SUPPLEMENTAL AGREEMENT NO. 2
TO "CITY OF ROUND ROCK AGREEMENT FOR
PROVISION OF EMPLOYEE BENEFIT CONSULTING SERVICES
WITH HOLMES MURPHY & ASSOCIATES"
THE STATE OF TEXAS
CITY OF ROUND ROCK
COUNTY OF WILLIAMSON
COUNTY OF TRAVIS
KNOW ALL BY THESE PRESENTS:
FIRM: Holmes Murphy & Associates ("Consultant")
ADDRESS: 3333 Lee Parkway, Suite 900, Dallas, Texas 75219
REFERENCE: Provision of Employee Benefit Consulting Services
This Supplemental Agreement No. 2 to "City of Round Rock Agreement for Provision of
Employee Benefit Consulting Services with Holmes Murphy & Associates" is made by and
between the City of Round Rock, with offices located at 221 East Main Street, Round Rock,
Texas 78664-5299 (hereinafter referred to as "City"), and Holmes Murphy & Associates, with
offices located at 3333 Lee Parkway, Suite 900, Dallas, Texas 75219 (hereinafter referred to as
"Consultant").
WHEREAS, City and Consultant executed the original Agreement (hereinafter referred
to as the "Agreement") on the 12th day of February, 2009; and
WHEREAS, City and Consultant executed Supplemental Agreement No. 1 on the 25th
day of February, 2010, which extended the original Agreement for the first allowable renewal
period; and
WHEREAS, it has become necessary to again extend the original Agreement for the
second and final allowable renewal period:
NOW THEREFORE, premises considered, City and Consultant agree that the original
Agreement is amended as follows:
Section 1.01 shall. be amended as follows:
A. This Agreement shall be effective on the date this Agreement has been signed by
every party hereto, and shall remain in full force and effect unless and until it
expires by operation of the term indicated herein, or is terminated or extended as
provided herein.
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B. The initial term of this Agreement shall be for one (1) twelve-month period from
the effective date. For purposes hereof, the effective date means the date upon
which the binding signature of both parties to this Agreement are affixed.
C. At City's option, this Agreement may be renewed for a maximum of two (2)
additional periods of time not to exceed twelve (12) months for each renewal.
This Supplemental Agreement No. 2 embodies the second and final renewal
of twelve (12) months, following the expiration of the original tertn of twelve
(12) months and following the first renewal term of twelve (12) months, and
this Supplemental Agreement No. 2 extends the original Agreement as to
time only with no other changes in terns or conditions of the original
Agreement.
D. City reserves the right to review Consultant's performance at any time during the
initial term or any renewal period, and may elect to terminate this Agreement with
or without cause or may elect to continue.
IN WITNESS WHEREOF, City and Consultant have executed this Supplemental
Agreement No. 2 in duplicate originals.
HOLMES MURPHY & ASSOCIATES
By:/� Lue/S
Print ��: Name• g-i2t-itgith 1,0i 115
Title: 5 E CoivsuI t4Nt
Date: .9- -oro /I
CITY OF ROUND ROCK
By:
Date:
Alan McGraw, Mayor
FOR CITY, ATTEST:
Sara L. White, City Secretary
FOR CITY, APPROVED AS TO FORM:
Stephan L. Sheets, City Attorney
2
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Agenda Item No. 1161.
cq_council Agenda Summary Sheet
Consider a resolution authorizing the Mayor to execute a Supplemental Agreement No. 2
Agenda Caption: with Holmes Murphy & Associates for renewal of employee benefit consulting services.
Meeting Date: February 24, 2011
Department: Human Resources
Staff Person making presentation: Teresa Bledsoe
Human Resources Director
Item Summary:
Consider authorizing to enter into a Supplemental Agreement number 2 extending the Employee Benefit Consulting
Services Agreement between Holmes Murphy & Associates, Inc. and the City of Round Rock for insurance advisory,
consulting and insurance reporting information. This Supplemental Agreement extends the original Agreement as to
time only with no other changes in terms or conditions of the original Agreement.
This agreement formalizes the City's relationship with the agent -of -record whose general focus is to make every
effort to minimize the cost of the City's employee benefit program without sacrificing the quality of the plan.
Strategic Plan Relevance:
13.0 Continue and enhance sound business and financial practices and tools.
Cost: $72,000
Source of Funds: General Fund, Water/Wastewater Utility Fund
Date of Public Hearing (if required): N/A
Recommended Action: Approval
EXECUTED
DOCUMENT
FOLLOWS
SUPPLEMENTAL AGREEMENT NO. 2
TO "CITY OF ROUND ROCK AGREEMENT FOR
PROVISION OF EMPLOYEE BENEFIT CONSULTING SERVICES
WITH I IOLMES MURPHY & ASSOCIATES"
THE STATE OF TEXAS
CITY OF ROUND ROCK
COUNTY OF WILLIAMSON
COUNTY OF TRAVIS
§
§
§
§
§
§
KNOW ALL BY THESE PRESENTS:
FIRM: Holmes Murphy & Associates ("Consultant")
ADDRESS: 3333 Lee Parkway, Suite 900, Dallas, Texas 75219
REFERENCE: Provision of Employee Benefit Consulting Services
This Supplemental Agreement No. 2 to "City of Round Rock Agreement for Provision of
Employee Benefit Consulting Services with Holmes Murphy & Associates" is made by and
between the City of Round Rock, with offices located at 221 East Main Street, Round Rock,
Texas 78664-5299 (hereinafter referred to as "City"), and Holmes Murphy & Associates, with
offices located at 3333 Lee Parkway, Suite 900, Dallas, Texas 75219 (hereinafter referred to as
"Consultant").
WHEREAS, City and Consultant executed the original Agreement (hereinafter referred
to as the "Agreement") on the 12th day of February, 2009; and
WHEREAS, City and Consultant executed Supplemental Agreement No. 1 on the 25th
day of February, 2010, which extended the original Agreement for the first allowable renewal
period; and
WHEREAS, it has become necessary to again extend the original Agreement for the
second and final allowable renewal period:
NOW THEREFORE, premises considered, City and Consultant agree that the original
Agreement is amended as follows:
Section 1.01 shall be amended as follows:
A. This Agreement shall be effective on the date this Agreement has been signed by
every party hereto, and shall remain in full force and effect unless and until it
expires by operation of the term indicated herein, or is terminated or extended as
provided herein.
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B. The initial term of this Agreement shall be for one (1) twelve-month period from
the effective date. For purposes hereof, the effective date means the date upon
which the binding signature of both parties to this Agreement are affixed.
C. At City's option, this Agreement may be renewed for a maximum of two (2)
additional periods of time not to exceed twelve (12) months for each renewal.
This Supplemental Agreement No. 2 embodies the second and final renewal
of twelve (12) months, following the expiration of the original term of twelve
(12) months and following the first renewal term of' twelve (12) months, and
this Supplemental Agreement No. 2 extends the original Agreement as to
time only with no other changes in terms or conditions of the original
Agreement.
D. City reserves the right to review Consultant's performance at any time during the
initial term or any renewal period, and may elect to terminate this Agreement with
or without cause or may elect to continue.
IN WITNESS WHEREOF, City and Consultant have executed this Supplemental
Agreement No. 2 in duplicate originals.
HOLMES MURPHY & ASSOCIATES
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CITY OF ROUND ROCK
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FOR CITY, ATTEST:
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Sara L. White, City Secretary
FOR 1 Y, APPROjED AS TO FORM:
Stephan . Sheets, City Attorney
2