R-11-04-14-10D2 - 4/14/2011RESOLUTION NO. R -11-04-14-10D2
WHEREAS, Texas Local Government Code, Section 271.113(a) allows governmental entities
to use certain methods other than competitive bidding in entering into contracts for construction of
facilities, as defined therein, and
WHEREAS, the City of Round Rock is considering using an alternative method other than
competitive bidding in entering into a contract for the remodel and construction of the City Hall
Remodel Project located at 221 E. Main Street ("Project"), and
WHEREAS, the statute requires that a project -by -project determination be made as to what
method provides the best value for the governmental entity in relation to a particular project, and
WHEREAS, the Council has determined that this Project would be best served by utilizing the
"Competitive Sealed Proposal" method, and
WHEREAS, Texas Local Government Code, Section 271.114(a) mandates a time requirement
that the "governing body of a governmental entity that is considering a construction contract using a
method specified by Section 271.113(a) other than competitive bidding must, before advertising,
determine which method provides the best value for the governmental entity," and
WHEREAS, the City Council desires to comply with all requirements of the statute, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
In accordance with Texas Local Government Code §271.114(a), the Council has determined
that "Competitive Sealed Proposal" is the delivery method which provides the best value for the City
for the remodel and construction of the City Hall Remodel Project located at 221 E. Main Street.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
O:\wdox\SCC1nts\0112\ 1104\MIINICIPAL\00218986. DOC/rmc
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 14th day of April, 2011.
ATTEST:
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SARA L. WHITE, City Secretary
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ALAN MCGRAW, Mayor
City of Round Rock, Texas
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Agenda Item No. 10D2.
City Council Agenda Summary Sheet
Agenda Caption:
Consider a resolution determining that "Competitive Sealed Proposal" is the delivery
method which provides the best value for the City for the remodel and construction of
City Hall located at 221 E. Main Street.
Meeting Date: April 14, 2011
Department: Infrastructure Development and Construction Management
Staff Person making presentation: Tom Word, P.E.
Chief of Public Works Operations
Item Summary:
On April 22, 2010 an agreement with KA Hickman Architects was executed for professional architectural and interior
design services for the remodel of the City Hall building located at 221 E. Main Street. The City Hall Remodel project
provides for remodeling all existing offices and City Hall Council Chambers. Offices to be staffed out of City Hall after
the remodel will include Administration, Information Technology, Utility Billing and the Council Chambers.
The Texas Local Government Code Section 271.113 (effective September 1, 2001) allows Cities to use certain
methods other than competitive bidding in entering into contracts for construction of facilities. One such method is
"Competitive Sealed Proposal." Section 271.114 (a) mandates that the "governing body of an entity that is
considering a construction contract using a method specified by section 271.113 (a) other than competitive bidding
must, before advertising, determine which method provides the best value to the government entity."
By selecting the method for Competitive Sealed Proposals for this project would allow City staff the ability to
negotiate the items in the contract for the best optimal value and use of funds. The alternative option of a straight
bid only allows City staff to select the lowest bidder.
Strategic Plan Relevance:
20.0 - Build and maintain the facilities needed to make the City attractive to businesses.
Cost: N/A
Source of Funds: N/A
Date of Public Hearing (if required): N/A
Recommended Action: Approval