R-11-05-12-12A2 - 5/12/2011RESOLUTION NO. R -11-05-12-12A2
WHEREAS, the U.S. Department of Justice, Office of Community Oriented Policing Services
(COPS), has grant funds available to cities for various law enforcement projects, and
WHEREAS, grant funds are available through the COPS Hiring Program (CHP), and the City
would like to make application for the grant to fund two police officer positions, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Manager is hereby authorized and directed to execute on behalf of the City
various required documents in the application packet for the U.S. Department of Justice, COPS Hiring
Program Grant for Fiscal Year 2011.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 12th day of May, 2011.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Secretary
O:\wdox\SCClnts\0112\ 1104 \MUNICIPAL\ 00221183.DOC/rmc
U.S. DEPARTMENT OE JUSTICE
OPP1cE OP COMMUNITY ORIENTED POLICING SERVICES
145 N Strut, N1,1Vashlnpttrn, U.C. 20530
April 18, 2011
The Office of Coanmtrnity Oriented Policing Services (COPS) is pleased to announce that we will be accepting grant
cations for the fiscal Year (EY) 2011.COPS Hiring Program (CHP). -Subject to funding availability, approximately
million may be available under FY 2011 CHP for the hiring and rehiring of additional career law enforcement
ThePY 201;1 CI -IP solicitation will open on May 2, 2011. The application dere
M, ED`f. Please
note that applic ►tions for:Ibis program must be submitted in twos1
aline via v g s.g toa completestift: SF=424, winch s` at govertunent-gide s
rant applictatation:packages. Tlic SF -424 is intended- to reduce the aduiinistt tine
whxch includes appll ants l moos s and Federal staff Involved in gotels,relaledlteltv
submitted, you will receive an e-mail front the COPS Office -with instructions on cont
pplication through the COPS Office. Online Application System found on the cOP
Applications must be submitted via the COPS Office Online
n May 2S, 1 `to be considered for FY 2011 CHP f' nding.
C14P is a,e tsttxpetitir grant program that provides funding directly to lmw
enfbrcethentauthanty,10 It tpact their community policing capacity and problem so
lbeMay 25,22011,at8:59
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aired for competitive
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re Preparing Your Application
The COPS Office wants to ensure tbat your agency has sufficient time to complete ;your .PY 2011 CHP application once the
solicitation opens. We strongly recommend that your agency begin preparations, for submitting your application at this time. To
ntinintize delays in submitting your application, please take sometime now to address the following items,
egister at www.grants.gov to apply for federal funding. -In order to apply for a grant, your organization must complete the
Orants:gov registration process. The registration process can take between three to five business days or -as long as four
weeks if all steps art riot completed in a timely manner.. Therefore, you should register early. You Mint have a Data
Universal Numbering System (DUNS) number and be registered with the Central Contractor Registration (CCR) database to
begin your application with Grants.gow For additional instructions on how to register with Orants.gov please visit
http://www.grants.goviapplicantsigetiegisteredjsp.
Alt Applicants must have a Data Universal Numbering System (DUNS) number prior to submitting an application for COPS
funding. A DUNS number is a unique nncor thirteen -digit sequence recognized as the universal standard for identifying and',
tracking entities receiving federal funds. Please note that obtaining a DUNS number may take one to two business days. To...
obtain or verify yourDUNSnumber, please call 1266.705.5711 or visit www.dnb,com/tts.
All .App Applicants must' be -registered with -the Central Contractor Reg stration (CCR) databa,
for co- These database is the repos tory for stand.ard information about d
t ipients,•andsub-recipients. Applicants taustmaintain anactveCCR registfaticu wiilteui fit?
d�:thegrant applica'tion process and, if awarded, the grant award period. Ufyou have an actives
to ire before September 30 2011, you must renew your CCIt registration beforecotttpleting tin
et' the CCR verification process may take up to two weeks to complete. To register or to ver �"
tot eziiired, please visitWwv.ccr.gov.
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Should note ilrtt all recipients of awards of SUN() or,. more under this solieitati€pr, consistent with the.Federat
Accountability and Transparency Act (FFATA), will be:required to report award iii nation stn any first-tier
`ds totaling
totalingS2S,000or more, and, inceilain caste, to report information on the. natttes andidtal compensationoftlie
st.highly competed executives of the recipient end first-tier subrecipients. If applicable,th sFFATA Sttbat d
Systble a( is therrepong tool recipients undertleitian will use to
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Dear Colleague:
U.S. DEPARTMENT OP JUSTICE
OFFICE Or COMMUNITY O1ttt=RIT.» POLICING SERVICES
145 N Street, NE, Washington, D.C. 20530
April 18, 2011
The Office of Community Oriented Policing Services (COPS) is pleased to announce that we will be accepting grant
applications for the Fiscal Year (FY) 2011 COPS Hiring Program (CHP).Subject to funding availability, approximately
$200 million may be available under FY 2011 CHP for the hiring and rehiring of additional career law enforcement
officers,
The FY 2011 CHP solicitation will open on May 2, 2011. The application deadline will be May 25, 2011, at 8:59
PM, EDT. Please note that applications for this program must be submitted in two parts. First, applicants must apply
online via www.grants.gov to complete the SF -424, which is a government -wide standard form required for competitive
grant application packages. The SF -424 is intended to reduce the administrative burden to the Federal grants community,
which includes applicants/grantees and Federal staff involved in grants -related activities. Once the SF -424 has been
submitted, you will receive an e-mail from the COPS Office with instructions on completing the second part of the CHP
application through the COPS Office Online Application System found on the COPS Officewebsite at
www>.ce+ps.usdoj.gov. Applications must be submitted via the COPS Office Online Application System by 8:59 PM, EDT,
on May 25, 2011 to be considered for FY 2011 CHP funding.
CHP is a competitive grant program that provides funding directly to law enforcement agencies having primary law
enforcement authority to impact their community policing capacity and problem solving efforts.
CHP grants provide 100 percent funding for approved entry-level salaries and benefits for 3 years (36 months) for
newly -hired, full-time sworn officer positions (including filling existing unfunded vacancies) or for rehired officers who
have been laid off, or are scheduled to be laid offon a specific future date, as a result of local budget cuts, There is no
local match requirement or cap on the amount of funding that can be requested per officer position, but CHP grant funding
will be based on your agency's current entry-level salary and benefits packages. Any additional costs for higher than
entry-level salaries and fringe benefits will be the responsibility of the grantee agency. All agencies' requests will be
capped at no more than 5% of their actual sworn force strength reported in their application, up to a maximum of 50
officers. The request of any agency with a sworn force strength less than or equal to 20 will be capped at one officer.
At the conclusion of federal funding, grantees must retain all, sworn officer positions awarded under the CHP grant for
a minimum of one year (12 months). The retained CHP-finnded positions) should be added to the grantee's law
enforcement budget with state and/or local funds, over and above the number of locally -funded positions that would have
existed in the absence of the grant.
The COPS Office looks forward to working with your agency. if you would like more information or require
technical assistance during the solicitation process, please contact the COPS Office Response Center at 1.800.421.6770.
Sincerely,
Bernard K. Melekian
Director
At VANCIN(1 PPI L ` SAI t:1 Y
tJ(;H COM 1 ttl;t MIN
Before Preparing Your Application
The COPS Office wants to ensure that your agency has sufficient time to complete your FY 2011 CHP application once the
solicitation opens. We strongly recommend that your agency begin preparations for submitting your application at this time. To
minimize delays m submitting your application, please take sorne time now to address the following items.
• Register at www.grants.gov to apply for federal funding. In order to apply for a grant, your organization must complete the
Grants.gov registration process. The registration process can take between three to five business days or as long as four
weeks if all steps are not completed in a timely manner. Therefore, you should register early. You must have a Data
Universal Numbering System (DUNS) number and be registered with the Central Contractor Registration (CCR) database to
begin your application with Grants.gov. For additional instructions on how to register with Grants.gov please visit
http://www.grantsgovtapplicantsiget_registered.jsp.
• All Applicants const have a Data Universal Numbering System (DUNS) number prior to submitting an application for COPS
funding. A DUNS number is a unique nine or thirteen -digit sequence recognized as the universal standard for identifying and
tracking entities receiving federal funds. Please note that obtaining a DUNS number may take one to two business days. To
obtain or verify your DUNS number, please call 1.866.705.5711 or visit www.dnb.com/us.
• All Applicants must be registered with the Central Contractor Registration (CCR) database prior to submitting an application
far COPS funding, The CCR database is the repository for standard information about federal financial assistance applicants,
recipients, and sub -recipients. Applicants must maintain an active CCR registration with current information at all tithes
during the grant application process and, if awarded, the grant award period. If you have an active CCR registration that is set
to expire before September 30, 2011, you must renew your CCR registration before completing the application. Please note
that the CCR verification process may take up to two weeks to complete. To register or to verify that your CCR registration
has not expired, please visit www,ccr.gov+.
• Applicants should note that all recipients of awards of 525,000 or more under this solicitation, consistent with the Federal
Funding Accountability and Transparency Act (FFATA), will be required to report award information on any first-tier
subawards totaling 525,000 or more, and, in certain cases, to report information on the names and total compensation -of the
five most highly compensated executives of the recipient and first-tier subrecipients: If applicable, the FFATA Subaward
Reporting System (FSRS), accessible atvw.fsrs.gov, is the reporting tool recipients under this solicitation will use to
capture and report subaward information and any executive compensation data required by FFATA. The subaward
information entered in FSRS will then be displayed on www.USASpending.gov associated with the prime award, furthering
Federal spending transparency. Each applicant entity must ensure that it has the necessary processes and systems in
place to comply with the applicable reporting requirements should it receive funding.
Visit the "Account Access" portion of the COPS web site at www.cop us o'.goy, to determine if your agency currently has
an active online account and/or how to create one. If you do not remember your password, you can use this site to have a
password reminder sent to you. Please note that the COPS Agency Portal ("Account Access") has recently been modified,
Answers to frequently asked questions regarding the COPS Agency Portal can be found at:
http, `f%vw v.cops,usdoj.gov/Default.asp?Item-2566 or by contacting the COPS Office Response Center at 1.800.421.6770.
• If your agency was never assigned a password or you need assistance creating an account andfor system access, or you would
like to verify your agency's correct ORI number, call 1.800A21.6770 between 9:00 a.m. and 5:00 p.m. Eastern Daylight
Time, or e-mail askcopsrcQiusdoj,gov;
Once logged into "Account Access," your agency will be able to add additional user accounts and also update your agency
contact and address information. Please take this time to ensure that your agency's Law Enforcement Executive,
Government Executive, and point of contact information are current with our office.
• You will be required to provide the unique Geographic Nantes Information System (GNIS) identification number assigned to
your agency, The GNUS database is maintained by the U.S. Geological Survey, U.S. Department of the Interior. To look up
your GNIS Feature ID, please visit their website at: t epnames.usgs.r ov/domesticfindex.h ml.
A
lC SAI 1.1''Y To-h4Iviu I"1`Y POE, i ;it
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY:
Agenda Item No. *12A2.
City Council Agenda Summary Sheet
Consider a resolution authorizing the City Manager to execute various required
Agenda Caption: documents in application packet for USDOJ COPS Hiring Program.
Meeting Date: May 12, 2011
Department: Police
Staff Person making presentation: Bryan Williams
Chief of Police
Item Summary:
This resolution would authorize a grant application to hire two additional police officers under the U.S. Department
of Justice Community Oriented Policing Services Hiring Program (CHP). Nationwide, the Justice Department
anticipates awarding $200 million to address the full-time sworn officer needs of state, local and tribal law
enforcement agencies nationwide and to increase their capacity to engage in community policing.
CHP grants provide 100 percent funding for approved entry-level salaries and benefits for three years for newly
hired, full-time sworn officer positions. Costs related to vehicles, equipment, etc. for the new officers are not
covered by the grant. As such, the City would incur significant costs — though much Tess than if it funded these
positions without grant funding. In the first year of hire, the Department incurs $117,580 in other costs (vehicle,
equipment, etc.) associated with bringing two officers on board. Also, the Department has a lateral entry program to
entice experienced officers to come work in Round Rock. Because the program pays the salary and benefits
associated with an entry-level officer, it is possible the City could incur an additional $8,000 in costs to cover the
difference between the lateral entry starting wage and the normal entry-level wage. That possibility is not
accounted for in the in-kind match.
The federal program has a statutory non -supplanting requirement, which mandates that grant funds may only be
used to increase a grantee's law enforcement budget for sworn officer positions and may not replace funds that a
grantee otherwise would have spent on officer positions if it had not received a grant award. That means that the
grantee must hire new officer positions. Positions funded by the grant must be continued at the end of the three-
year grant period.
Strategic Plan Relevance:
30.0 Residents, Visitors and Businesses continue to experience a high and timely level of public safety and security.
The goal of this grant is to increase the policing capacity in Round Rock, in support of the City's Strategic Goal 30.0 —
Residents, Visitors and Businesses continue to experience a high and timely level of public safety and security. This
grant also supports Goal 2 of the Police Department's Strategic Plan to "Plan For And Adapt To Change," by
increasing the Department's ability to plan and implement appropriate law enforcement responses to new
economic developments. (Strategy A). This application also supports Goal 4: Expand & Improve Community
Relationships by providing opportunities for more officers to interact with the community.
CONTINUED ON NEXT PAGE
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Cost:
City Council Agenda Summary Sheet
$414,637 - Grant Amount Requested (over a 3 year period)
Source of Funds: General Funds
Date of Public Hearing (if required): N/A
Recommended Action: Approval