R-2018-5100 - 1/11/2018 RESOLUTION NO. R-2018-5100
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with HDR Engineering, Inc. for the US 79 at Telander Drive Operational
Improvements Project, and
WHEREAS, HDR Engineering, Inc. has submitted Supplemental Contract No. 2 to the
Contract to modify the provisions for the scope of services and to increase the compensation, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 2 with
HDR Engineering, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 2 to the Contract with HDR Engineering, Inc., a copy of same being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 11th day of January, 2018.
CRAIG O rk,
ayor
City of Roundexas
ATTEST:
SARA L. WHITE, City Clerk
0l 12.1804;00392643
EXHIBIT
„A„
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: HDR ENGINEERING, INC. ("Engineer")
ADDRESS: 810 Hesters Crossing, Suite 120,Round Rock,TX 78681
PROJECT: US 79 at Telander Drive Operational Improvements
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and HDR Engineering, Inc.,
hereinafter called the"Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 26th day of May, 2016 for the US 79 at Telander Drive Operational
Improvements Project in the amount of$465,972.95; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on September 14,
2017 to amend the scope of services and to increase the compensation by $423,610.38 to a total
of$889,583.33;
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $93,220.00 to a total of$982,803.33;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
II.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
Supplemental Contract Rev.06/16
0199.1619;00390651 84275
1
III.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$93,220.00 the lump sum amount payable under the Contract for a total of $982,803.33, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signature pages follow]
Supplemental Contract Rev.06/16
0199.1619;00390651 84275
2
HDR ENGINEERING, INC.
By:
Date
Supplemental Contract Rev.06/16
0199.1619;00390651 84275
3
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Craig Morgan, Mayor Stephan L. Sheets, City Attorney
Date
Supplemental Contract Rev.06/16
0199.1619;00390651 84275
4
ADDENDUM TO EXHIBIT A
City Services
The CITY will provide the following:
a. City of Round Rock design criteria, standard details and standard specifications.
b. Record drawings of the existing potable and reclaimed water pipelines.
c. Submission of permit applications to TXDOT and Union Pacific Railroad, and
payment of any applicable fees.
d. Prompt review and comments on submittals.
e. Coordinate approvals for geotechnical boring.
ADDENDUM TO EXHIBIT B
Engineering Services
The work to be performed by HDR Engineering, Inc. (ENGINEER) for this work shall
consist of providing additional engineering services for water line and reclaimed water
line design to be included in the Plan, Specifications, and Estimate (PS&E) package for
construction of an at-grade crossing of the Union Pacific Railroad (UPRR) at the Brushy
Creek Plant entrance, including related intersection improvements on US 79. HDR will
prepare drawings and specifications for the installation of approximately 350 linear feet
of 16-inch water line and 12-inch reclaimed water line across Highway 79 and the Union
Pacific Railroad at Harrell Parkway.
All references to Telander Rd. in the original scope of services shall be Harrell Parkway.
The detailed scope of services for this work is further described below.
I. Water & Waste Water Utilities Design
a. HDR will attend a project kick-off meeting to establish the scope of the project,
including the proposed alignment for the new pipelines, connection points to the
existing potable water and reclaimed water pipelines, and any applicable design
standards, including standard details and/or specifications. One (1) meeting is
assumed for budget purposes.
b. Conduct a site visit after the kick-off meeting to confirm project extents. One (1) field
visit is assumed.
c. HDR will prepare final drawings and specifications indicating the scope, extent, and
character of the work to be performed and furnished by a Contractor.
Drawings
• Drawings shall be formatted to print on 11 x 17 paper, at a horizontal scale of
1 inch equals 100 feet and a vertical scale of 1 inch equals 10 feet.
• Only plan and profile sheets and standard detail sheets will be prepared, for
inclusion with the roadway drawings. No additional cover sheet, standard
notes, or traffic control sheets will be developed.
• The following sheets will be part of the deliverable:
1. General Notes for Water and Wastewater Lines (1)
2. Plan and Profile Drawing — Potable Water (1)
3. Plan and Profile Drawing — Reclaimed Water (1)
4. Connection Details (2)
5. Standard Details (1)
6. Material quantities for inclusion on a roadway quantities sheet.
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Specifications
• Only technical specifications related to the pipeline relocation will be prepared,
for inclusion with the roadway relocation specifications.
d. HDR will furnish the bidding documents for review by the City, conduct a review
meeting with the City, and revise the bidding documents to address the City's
comments, as appropriate.
e. HDR will provide technical criteria, written descriptions, and design data as
necessary for the City's use in filing applications for permits from or approvals of
TXDOT and Union Pacific Railroad. HDR will assist the City in consultations with
such authorities; and revise the drawings and specifications in response to directives
from such authorities.
f. HDR will prepare an opinion of probable construction cost based on recent bid
tabulations for similar work available to HDR and/or provided by the City.
g. Modify roadway design plans to include the change in access for the Water
Treatment Plant.
h. Update drainage analysis and drainage plans to address the change in access for the
Water Treatment Plant.
I. Additional boring to verify conflicts for proposed water lines.
j. Design security gate and camera system for the new access to the water treatment
plant facility.
k. Modification and additional traffic control plan sheets to accommodate the design
changes.
II. Illumination Design
Provide engineering services for the removal and relocation of existing continuous
illumination assemblies, upgrading the relocated illumination assemblies lamp types
from HPS to LED, providing new underground infrastructure for the relocated
illumination assemblies, providing new continuous illumination assemblies, providing
new electrical service for the new continuous illumination assemblies, and providing
new underground infrastructure for the new continuous illumination assemblies for
the intersection improvements along US79.
a. Contact the utility company for existing available voltage and connected loads of
existing electrical services. Coordinate available voltage, location and connected
loads of new electrical service.
b. Conduct photometric analysis (project limits) for compliance with the required
foot candle levels for continuous illumination. The photometric analysis will be
utilized to determine the illumination assembly light distribution type only.
Mounting height and spacing will be per existing illumination assemblies being
relocated.
c. Conduct voltage drop calculations for conductor and conduit sizes.
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d. Conduct overcurrent protection and load analysis for circuits and electrical
service sizes.
e. Design continuous illumination utilizing TxDOT Roadway/Illumination Standards.
f. Prepare illumination Layouts, Details, and Standards for inclusion in the plan set.
III. Utility Coordination
a. Pothole (4 locations) to identify depth of gas lines. This work will be performed
by a sub consultant.
b. Analyze potential utility conflicts based on survey and utility records with respect
to engineering plans to determine if the conflict is clear, confirmed, or requires
additional Subsurface Utility Investigations.
c. Coordinate with SUE provider for SUE Quality Level A and B deliverables.
Analyze the SUE deliverables for final conflict determination and resolution.
d. Conduct individual meetings with utility companies to further coordinate utility
conflicts and determine conflict resolutions to prevent project delays. Attend
additional City utility coordination meetings for continued utility conflict resolution.
IV. Project Management
a. Project coordination, correspondence, and meetings.
b. Prepare sub consultant agreements.
c. Assist City during advertising of the project for bidding.
SERVICES NOT INCLUDED
a. It is assumed that sufficient topographic survey, subsurface utility engineering
and geotechnical boring data has been collected for the pipeline design.
b. No modeling and/or sizing of utilities will be performed for existing or future
capacity analysis.
c. No pipe material analysis will be performed.
d. No easements will be prepared or acquired.
e. HDR is not responsible for providing engineering technical review of utility
relocation design plans for UAR compliance in State ROW, and confirmation of
conflict resolutions. HDR is not required to coordinate and track the utility
company relocations and schedules. Such work includes but is not limited to
contacting utility companies for progress on design plan completions, work order
submittals, material procurement, contractor attainment, relocation completions,
abandonment and/or removal completions. HDR is not required to coordinate
and respond to utility companies and contractor Requests For Information
relating to utility construction and design changes.
Page 3 of 3
ADDENDUM TO EXHIBIT C
Work Schedule
PS&E plans 100% - March 15, 2018
Bid Services — May, 2018
Construction Services — May 2018 to December 2019
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
Exhibit D
Project US 79 at Telander Drive Operational Improvements
Name:
Consultant: HDR Engineering,Inc.
Cost Component,Hours Total
Hours
Project Principal 0
Project Manager 50
Senior Engineer. 26
Design Engineer 136
Engineer-in-Training 298
Sr.Design Technician 0
CADD Technician 48
Clerical/Steno 18
Total Hours 576
Cost Component,Dollars Billing Totals
Rate
Project Principal $280 $0.00
Project Manager $256 $12,800.00
Senior Engineer $215 $5,590.00
Design Engineer $155 $21,080.00
Engineer-in-Training $110 $32,780.00
Sr. Design Technician $120 $0.00
CADD Technician $98 $4,704.00
Clerical/Steno $62 $1,116.00
Labor Dollars $78,070.00
Cost Component,Direct Expenses Total
Travel Expenses(Mileage billed at IRS Standard Rate) $100
Printing $100
TOTAL DIRECT EXPENSES $200.00
PROJECT FEE SUMMARY Total
HDR Costs $78,070.00
HDR Direct Expenses $200.00
Subconsultants:
RTG Traffic Control Plans $5,000.00
Raba Kistner Pavement Testing&Design $350.00
Rios Utility Potholes $9,600.00
TOTAL FEE $93,220.00
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Project Name: US 79 at Telander Drive Operational Improvements HDR Engineering, Inc.
Total Total Other
TOTALS
Task Labor Hours Loaded Labor Cost Direct Costs Subconsultants
TASK I Water&Wastewater Utilities Design 288 $41,738.00 $0.00 $5,350.00 $47,088.00
TASK II Illumination Design 182 $21,818.00 $0.00 $0.00 $21,818.00
TASK III Utility Pot Holes 72 $9,180.00
$0.00 $9,600.00 $18,780.00
TASK IV Project Management 34 $5,334.00 $200.00 $0.00 1 $5,534.00
GRAND TOTAL: 576 $78,070.00 $200.00 $14,950.00 $93,220.00
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