G-11-06-09-9B1 - 6/9/2011ORDINANCE NO. Gr 41
- Ufr
AN ORDINANCE ADOPTING AMENDMENT NO. 1 TO THE
OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR
FISCAL YEAR 2010-2011.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
That the operating budget for the City of Round Rock, Texas for Fiscal Year 2010-2011
is hereby revised for municipal purposes pursuant to § 102.010, Local Government Code and in
accordance with the proposal submitted to the Council by the City Manager, which proposal is
attached hereto as Exhibit "A" and is incorporated into this ordinance by reference for all
purposes.
The City Secretary is directed to file a certified copy of this ordinance along with a true
copy of the attached revised budget with the County Clerk of Williamson County, Texas.
The City Council hereby finds and declares that written notice of the date, hour, place
and subject of the meeting at which this Ordinance was adopted was posted and that such
meeting was open to the public as required by law at all times during which this Ordinance and
the subject matter hereof were discussed, considered and formally acted upon, all as required by
the Open Meetings Act, Chapter 551, Texas Government Code, as amended.
14
READ and APPROVED on first reading this the Z0day of 0(/
2011.
READ, APPROVED and ADOPTED on second reading this the 5 day of
atVl t , 2011.
Of
ALAN MCGRAW, Mayor
ATTEST: City of Round Rock, Texas
cs)0/04/L. ectee-
SARA L. WHITE, City Secretary
O:\wdox\SCClnts\0112\ 1104 \MUNICIPAL \ 0022243 I DOC/rmc
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2010-2011
GENERAL FUND
2010-2011 2010-2011
Original Revised Revision #1
Budget Budget #1 Variance
Revenues $ 81,460,949 $ 82,654,562 $ 1,193,613
Expenditures (81,456,568) (82,650,181) (1,193,613)
Total Change in Fund Balance $ 4,381 $ 4,381 $
DRAINAGE FUND
Revenues $ 1,647,881 $ 1,647,881 $
Operating Expenditures (1,647,881) (1,647,881)
Change in Operations
Change in Working Capital $ $ $
UTILITY FUND
Revenues $ 38,904,000 $ 38,904,000 $
Operating Expenditures (38,851,910) (38,851,910)
Change in Operations 52,090 52,090
Transfer to Self Financed Construction $
Change in Working Capital $ 52,090 $ 52,090 $
5/11/2011
EXHIBIT
II All
1
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2010-2011
GENERAL FUND
Revenues
DEPARTMENT
2010-2011 2010-2011
Original Revised Revision #1
Budget Budget#1 Variance
$ 81,460,949 $ 82,654,562 $ 1,193,613
Administration - 12 $ (2,189,846) $ (2,460,910) $ (271,064)
DSO - 31 (699,565) (699,565)
Finance - 17 (1,685,707) (1,685,707)
Fire - 22 (13,212,901) (13,257,901) (45,000)
General Services - 19 (11,884,619) (11,884,619)
Human Resources - 24 (1,063,497) (1,063,497)
Information Technology - 15 (3,069,837) (3,165,437) (95,600)
Legal Services - 13 (1,010,500) (1,010,500)
Library - 20 (2,419,690) (2,419,690)
Municipal Court - 29 (731,029) (731,029)
Parks & Recreation - 23 (9,016,373) (9,016,373)
Planning - 14 (1,309,771) (1,309,771)
Police - 21 (22,960,125) (23,708,574) (748,449)
Purchasing - 18 (615,278) (615,278)
PW - Admin & Special Programs (849,145) (849,145)
PW - Biding Construction & Facilities (1,030,473) (1,063,973) (33,500)
PW - Infra. Dev. & Construction Mgmt (2,446,289) (2,446,289)
PW - Operate & Maintain (4,180,426) (4,180,426)
PW - VMF - 28 (1,081,497) (1,081,497)
General Government - Transfer
Total Expenditures $ (81,456,568) $ (82,650,181) $ (1,193,613)
5/11/2011 2
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2010-2011
DRAINAGE FUND
Revenues
DEPARTMENT
2010-2011 2010-2011
Original Revised Revision #1
Budget Budget #1 Variance
$ 1,647,881 $ 1,647,881 $
Drainage $ (1,647,881) $ (1,647,881) $
Total Expenditures $ (1,647,881) $ (1,647,881) $
5/11/2011 3
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2010-2011
UTILITY FUND
2010-2011 2010-2011
Original Revised Revision #1
Budget Budget#1 Variance
Revenues $ 38,904,000 $ 38,904,000 $
DEPARTMENT
Utility Administration - 40 $ (1,005,249) $ (1,005,249) $
Water Treatment Plant - 41 (9,697,713) (9,697,713)
Water Systems Support - 42 (3,535,557) (3,535,557)
Water Line Maintenance - 43 (2,294,828) (2,294,828)
Wastewater Treatment Plant - 61 (3,905,087) (3,905,087)
Wastewater Systems Support - 62 (3,074,249) (3,074,249)
Wastewater Line Maintenance - 63 (1,829,404) (1,829,404)
Environmental Services - 64 (569,409) (569,409)
Utility Billings & Collections - 81 (1,350,414) (1,350,414)
Transfers - 95 (11,590,000) (11,590,000)
General Government - Other
Total Expenditures $ (38,851,910) $ (38,851,910) $
* Scheduled Transfer of Available Working Capital
5/11/2011 4
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2010-2011
General Fund - Effect of the revision on fund balance:
Fund Balance 10/01/10 $ 40,287,116
Less Reserves ( *1) (28,924,560)
Estimated Revenue (FY 2010-2011) 82,654,562
Interfund Transfers
Total Funds Available
Budgeted Expenditures
Estimated Unreserved Fund Balance 9/30/11
* 1 Reserve requirements established in accordance with operating reserve policies.
5/11/2011 5
1,981,359
95,998,477
(82,650,181)
13,348,296
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2010-2011
Drainage Fund - Effect of the revision on fund balance:
Fund Balance 10/01/10 $
Less Reserves ( "1)
Estimated Revenue (FY 2010-2011) 1,647,881
Total Funds Available 1,647,881
Budgeted Expenditures (1,647,881)
Estimated Working Capital 9/30/11 $
5/11/2011 6
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2010-2011
Utility Fund - Effect of the revision on working capital:
Estimated Working Capital 10/01/10 $ 32,954,604
Less Reserves ( *1) (13,986,688)
Estimated Revenue (FY 2010-2011) 38,904,000
Interfund Transfers (7,190,000)
Total Funds Available 50,681,916
Budgeted Expenditures (31,661,910)
Estimated Working Capital 9/30/11 $ 19,020,006 (* 2)
* 1 Reserves are established in accordance with operating reserve policies.
* 2 Funds are designated for Capital Improvements to the Utility System.
5/11/2011 7
City of Round Rock
Budget Revision #1
Fiscal Year 2010-2011
Summary of Significant Adjustments
General Fund
Revenue Adiustments:
Misc. Grant Proceeds
Sales Tax
FY 2011 Explanation
$ 566,895 Recognized various grant funds - see note (1)
288,930 Increase in sales tax revenues
JAG
Federal Bureau of Justice Assistance Grant
Insurance Proceeds
12,788 Department of Justice Grant for in -car video
300,000 Grants scheduled (Earmark) - in process
25,000 Insurance proceeds
Total Revenue Adjustments - General Fund $ 1,193,613
Expenditure Adjustments:
November elections
$ 62,000 Additional costs for Nov. 2010 election
Municode
36,500 Unbudgeted amount
Emergency Planner position
176,364 Grant funded
Police systems improvements
748,449 Grant funded
Fire - emergency vehicle repair
45,000 Vehicle repair
Replacement of Alert system
33,500 Fire alert system replacement
Hazard Mitigation
91,800 Grant funded
Total Expenditure Adjustments - General Fund $ 1,193,613
Note: .5 FTE added - Police
Note: 1.0 FTE moved
0.5 FTE Red light camera (P/T position added)
1.0 FTE moved from 33001 to 32000
(1) UASI Grant: Mobile Command Center $295,000, Emergency Planner $156,374, Vidyo License Software $23,721
FEMA Grant: Hazard Mitigation $91,800
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
City Council Agenda Summary Sheet
Agenda Item No. *9B1.
Agenda Caption:
Meeting Date:
Consider an ordinance adopting Amendment No. 1 to the FY 2010-2011 Operating
Budget. (Second Reading)
June 9, 2011
Department: Finance
Staff Person making presentation: Cheryl Delaney
Finance Director
Item Summary:
This budget amendment addresses items which affect the current FY 2011 General Fund Operating budget. The City
has been awarded several grants during FY 2011; this amendment recognizes the associated revenues and
expenditures directly related to these grants. In addition the Administration and Fire departments experienced
significant impacts to their operating budgets; this amendment will allocate additional funding needed to address
unbudgeted costs. Also included is the addition of a .5 Full-time equivalent (FTE) to the Police Department to
implement the Red Light Camera Program.
The Summary of Significant Adjustments details the budget amendment—this itemizes the various grants awarded,
and revenue adjustments needed to offset the expenditures related to the grant awards and the unbudgeted costs.
There are no changes to the Utility, Debt Service or Drainage Funds.
Strategic Plan Relevance:
8.0 — Maintain and enhance public confidence, satisfaction and trust in City government.
Cost: N/A
Source of Funds: N/A
Date of Public Hearing (if required): N/A
Recommended Action: Approval