R-11-06-09-10F1 - 6/9/2011RESOLUTION NO. R -11-06-09-10F1
WHEREAS, the City of Round Rock has previously entered into an Agreement for Janitorial
Services with Redlee/SCS, Inc. ("Agreement"), and
WHEREAS, Redlee/SCS, Inc. has submitted Supplemental Agreement No. 1 to embody the
first allowable renewal of twelve (12) months, following the expiration of the original term of thirty-
six (36) months, and
WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 1 with
Redlee/SCS, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Agreement No. 1 to the Agreement for Street Sweeping Services With Redlee/SCS, Inc., a copy of
same being attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 9th day of June, 2011.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Secretary
O:\wdox\SCCInts\0112\ 1104 \ MUNICIPAL \ 00223678.DOC/rmc
EXHIBIT
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SUPPLEMENTAL AGREEMENT NO. 1 TO
"CITY OF ROUND ROCK AGREEMENT FOR JANITORIAL SERVICES
WITH REDLEE/SCS, INC."
THE STATE OF TEXAS
CITY OF ROUND ROCK
COUNTY OF WILLIAMSON
COUNTY OF TRAVIS
KNOW ALL BY THESE PRESENTS:
FIRM: Redlee/SCS, Inc. ("Vendor")
ADDRESS: 10425 Olympic Drive, Dallas, Texas 75220
REFERENCE: Purchase of janitorial services
This Supplemental Agreement No. 1 to "City of Round Rock Agreement for Janitorial
Services with Redlee/SCS, Inc." is made by and between the City of Round Rock, with offices
located at 221 East Main Street, Round Rock, Texas 78664-5299 (hereinafter referred to as
"City"), and Redlee/SCS, Inc., with offices located at 10425 Olympic Drive, Dallas, Texas
75220 (hereinafter referred to as "Vendor").
WHEREAS, City and Vendor executed the original Agreement (hereinafter referred to
as the "Agreement") on the 24th day of July, 2008; and
WHEREAS, it has become necessary to extend the original Agreement for the first of
two allowable renewal periods:
NOW THEREFORE, premises considered, City and Vendor agree that the original
Agreement is amended as follows:
Section 2.01 shall be amended as follows:
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect unless and until it expires by operation of the
term stated herein, or until terminated or extended as provided herein.
B. The term of this Agreement shall be for three (3) consecutive twelve-month
periods from the effective date hereof. After that term, this Agreement may be renewed for
successive terms of twelve (12) months each, not to exceed in the aggregate two (2) such
renewals, with such renewals to occur on or before the expiration date of the preceding term, and
with such renewals being absolutely predicated upon the express written agreement of both
parties. Such renewals are permitted only provided Vendor has performed each and every
contractual obligation specified in this original Agreement.
C. Prices shall be firm for the duration of this Agreement and for any renewal
periods. No separate line item charges shall be permitted for invoicing purposes, including but
not limited to equipment rental, demurrage, costs associated with obtaining permits, or any other
219574/jkg
extraneous charges. City may permit "unit price" adjustments upwards only as a result of a cost
increase in goods or services in accordance with the Producers Price Index located at
http://stats.bls.gov/ppi/home.htm. Any price increase shall be requested by Vendor in writing
and accompanied by the appropriate documentation to justify the requested increase. Vendor
may offer price decreases in excess of the allowable percentage change.
D. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
E. This Supplemental Agreement No. 1 embodies the first allowable renewal of
twelve (12) months, following the expiration of the original term of thirty-six (36) months,
and this Supplemental Agreement No. 1 extends the original Agreement as to time only
with no other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, City and Vendor have executed this Supplemental
Agreement No. 1 in duplicate originals.
REDL1? /SCS, INC.
B
Printed Name: 0, ArkeS 1 cQ (� Ac nz sc .
Title: .O,
Date: -11 ,, / „
CITY OF ROUND ROCK
By:
Printed Name:
Title:
Date:
FOR CITY, ATTEST:
Sara L. White, City Secretary
Y, APPRO D AS TO FORM:
Step L. Sheets, City Attorney
2
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Agenda Item No. *10F1.
City Council Agenda Summary Sheet
Consider a resolution authorizing the Mayor to execute a Supplemental Agreement for
Agenda Caption: Janitorial Services with Redlee/SCS, Inc.
Meeting Date: June 9, 2011
Department: Infrastructure Development and Construction Management
Staff Person making presentation: Michael Thane, P.E.
Director of Infrastructure Management
Item Summary:
The original agreement with Redlee/SCS, Inc. was executed on July 24, 2008 and it has become necessary to extend
the original agreement for the first of two allowable renewal periods.
This agreement is for janitorial services and services related to cleaning and maintenance for 14 city buildings. Most
of the buildings are cleaned 5 days a week.
Strategic Plan Relevance:
20.0 Build and maintain the facilities needed to make the City attractive to businesses
Cost: $241,240.44
Source of Funds: General Fund
Date of Public Hearing (if required): N/A
Recommended Action: Approval
EXECUTED
DOCUMENT
FOLLOWS
SUPPLEMENTAL AGREEMENT NO. 1 TO
"CITY OF ROUND ROCK AGREEMENT FOR JANITORIAL SERVICES
WITH REDLEE/SCS, INC."
THE STATE OF TEXAS
CITY OF ROUND ROCK
COUNTY OF WILLIAMSON
COUNTY OF TRAVIS
§
KNOW ALL BY THESE PRESENTS:
FIRM: Redlee/SCS, Inc. ("Vendor")
ADDRESS: 10425 Olympic Drive, Dallas, Texas 75220
REFERENCE: Purchase of janitorial services
This Supplemental Agreement No. 1 to "City of Round Rock Agreement for Janitorial
Services with Redlee/SCS, Inc." is made by and between the City of Round Rock, with offices
located at 221 East Main Street, Round Rock, Texas 78664-5299 (hereinafter referred to as
"City"), and Redlee/SCS, Inc., with offices located at 10425 Olympic Drive, Dallas, Texas
75220 (hereinafter referred to as "Vendor").
WHEREAS, City and Vendor executed the original Agreement (hereinafter referred to
as the "Agreement") on the 24th day of July, 2008; and
WHEREAS, it has become necessary to extend the original Agreement for the first of
two allowable renewal periods:
NOW THEREFORE, premises considered, City and Vendor agree that the original
Agreement is amended as follows:
Section 2.01 shall be amended as follows:
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect unless and until it expires by operation of the
terns stated herein, or until terminated or extended as provided herein.
B. The term of this Agreement shall be for three (3) consecutive twelve-month
periods from the effective date hereof. After that term, this Agreement may be renewed for
successive terms of twelve (12) months each, not to exceed in the aggregate two (2) such
renewals, with such renewals to occur on or before the expiration date of the preceding term, and
with such renewals being absolutely predicated upon the express written agreement of both
parties. Such renewals are permitted only provided Vendor has performed each and every
contractual obligation specified in this original Agreement.
C. Prices shall be firm for the duration of this Agreement and for any renewal
periods. No separate line item charges shall be permitted for invoicing purposes, including but
not Iimited to equipment rental, demurrage, costs associated with obtaining permits, or any other
219574/j kg
a- 0-66,-lDti
extraneous charges. City may permit "unit price" adjustments upwards only as a result of a cost
increase in goods or services in accordance with the Producers Price Index located at
http://stats.bis.gov/ppi/home.htm. Any price increase shall be requested by Vendor in writing
and accompanied by the appropriate documentation to justify the requested increase. Vendor
may offer price decreases in excess of the allowable percentage change.
D. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
E. This Supplemental Agreement No. 1 embodies the first allowable renewal of
twelve (12) months, following the expiration of the original term of thirty-six (36) months,
and this Supplemental Agreement No. 1 extends the original Agreement as to time only
with no other changes in terns or conditions of the original Agreement.
IN WITNESS WHEREOF, City and Vendor have executed this Supplemental
Agreement No. 1 in duplicate originals.
REDLEE/SCS, INC.
-
Printed Name: CLarle,. (• tOJLc Q
Title: C e .0.
Date: 4/ /
CITY OF RAND ROCK
By:
Printed Name: (,t � M� V1)
Title: (a `
Date: (o•
FOR CITY, ATTEST:
Sara L. White, City Secretary
FOR
T APPROVE AS TO FORM:
1. Aa
Sheets, City At orney
Step
ian
2