R-11-07-14-11C2 - 7/14/2011RESOLUTION NO. R -11-07-14-11C2
WHEREAS, the U.S. Department of Justice has grant funds available to cities for various law
enforcement projects, and
WHEREAS, grant funds are available through the Office of Justice Programs Bureau of
Justice Assistance under CFDA# 16.738: Edward Byrne Memorial Justice Assistance Grant (JAG)
Program, FY 2011 Local Allocation, and
WHEREAS, the City of Round Rock wishes to make application for the available funds for
radio equipment for the regional incident management and response vehicles, and
WHEREAS, the City Council designates the City Manager as the City's authorized official
with power to apply for the grant, including making online application, on behalf of the applicant
agency, the City of Round Rock, Texas, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Manager is designated as the authorized official to make application, including
making online application, and is hereby directed to make application for CFDA# 16.738: Edward
Byrne Memorial Justice Assistance Grant (JAG), FY10 Local Solicitation, a copy of said Application
being attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
O:\wdox\SCC1nts\0112\ 1104\MUNICIPAL \00226867.DOC
RESOLVED this 14th day of July, 2011.
ATTEST:
SARA L. WHITE, City Secretary
2
ALAN MCGRAW, Mayor
City of Round Rock, Texas
Page 1 of 2
APPLICATION FOR
FEDERAL ASSISTANCE
2. DATE SUBMITTED
Applicant Identifier
1. TYPE OF SUBMISSION
Application Non -Construction
3. DATE RECEIVED BY
STATE
State Application Identifier
4. DATE RECEIVED BY
FEDERAL AGENCY
Federal Identifier
5.APPLICANT INFORMATION
Legal Name
Round Rock Police Department
Organizational Unit
Round Rock Police Department
Address
221 E. Main
Round Rock, Texas
78664-3227
Name and telephone number of
the person to be contacted on
matters involving this
application
Voll, Sherrill
(512) 218-5500
6. EMPLOYER IDENTIFICATION NUMBER (EIN)
74-6017485
7. TYPE OF APPLICANT
Municipal
8. TYPE OF APPLICATION
New
9. NAME OF FEDERAL
AGENCY
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE
NUMBER: 16.738
CFDA EDWARD BYRNE MEMORIAL JUSTICE
TITLE: ASSISTANCE GRANT PROGRAM
11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
Radio Equipment
12. AREAS AFFECTED BY PROJECT
The area affected by this project is the City of Round Rock and CAPCOG region. Radio equipment
will be utilized by the drivers of the Police Department's regional incident management and response
vehicles.
13. PROPOSED PROJECT
Start Date: October 01, 2011
End Date: September 30, 2015
14. CONGRESSIONAL
DISTRICTS OF
a. Applicant
b. Project TX31
15. ESTIMATED FUNDING
16. IS APPLICATION
Federal
$11,220
SUBJECT TO REVIEW BY
Applicant
$0
STATE EXECUTIVE ORDER
12372 PROCESS?
State
$0
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EXHIBIT
«A„
yes
6/17/2011
Local
$0
Other
$0
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Program is not covered by E.O.
12372
Program Income
$0
TOTAL
$11,220
17. IS THE APPLICANT
DELINQUENT ON ANY
FEDERAL DEBT?
N
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
Close Window
https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do?print=yes 6/17/2011
Application
Attachments
• Program Narrative
• Budget Narrative
• Review Narrative
• Abstract
City of Round Rock
Round Rock Police Department
2701 N. Mays
Round Rock, Texas 78665
Phone: (5 12) 218-5500
Fax: (512) 218-7060
"TO PROTECT and SERVE"
Program Narrative
This grant project would continue the build -out of the Department's regional incident
management and response vehicles by providing two vehicle radios for the Department's
command bus and sheltering system trailer. Both large vehicles provide a platform for
managing large-scale incidents. This project will provide radios for the vehicles' drivers to
utilize during deployment.
These APX radios will be enhance interoperable communications during regional deployments,
as they are P25 -compliant and capable of communications on 700-800 MHz and VHF
spectrums.
PD -029-04 (Rev 03/10)
City of Round Rock
Round Rock Police Department
27011 N. Mays
Round Rock, Texas 78665
Phone: (512) 218-5500
Fax: (512) 218-7060
"TO PROTECT and SERVE"
Budget Detail:
D. Equipment
Description
Narrative
Total
(2) APX radios, P25 -compliant and
capable of communications on 700-800
MHz and VHF spectrums
These APX radios will enhance
interoperable communications
during regional deployments.
$11,220 Total
Budget Summary:
Budget Category
Amount
A. Personnel
$0.00
B. Fringe Benefits
$0.00
C. Travel
$0.00
D. Equipment
$11,220.00
E. Supplies
$0.00
F. Construction
$0.00
G. Consultants /
Contracts
$0.00
H. Other
$0.00
Total Direct Costs
$11,220.00
I. Indirect Costs
TOTAL PROJECT COSTS
$11,220.00
PD -029-04 (Rev 03/10)
City of Round Rock
Round Rock Police Department
2701 N Mays
Round Rock, Texas 78665
Phone: (512) 218-5500
Fax: (512) 218-7060
"TO PROTECT and SERVE"
Review Narrative
• The JAG application was made available for review by City Council on June 21, 2011.
• The application was made public and an opportunity to comment was provided to citizens and
neighborhood or community organizations on July 14, 2011.
PD -029-04 (Rev 03/10)
City of Round Rock
Round Rock Police Department
2701 N Mays
Round Rock, Texas 78665
Phone: (5 12) 218-5500
Fax: (5 12) 218-7060
"TO PROTECT and SERVE"
Applicant:
Round Rock Police Department
Project Title:
Radio Equipment
Project Goals:
This project would continue the build -out of the Police
Department's regional incident management and response vehicles
by providing two vehicle radios for the Department's command bus
and sheltering system trailer. Both large vehicles provide a platform
for managing large-scale incidents. This project will provide radios
for the vehicles' drivers to utilize during deployments.
Project Identifier:
Communications
PD -029-04 (Rev 03/10)
Assurances
Page 1 of 1
NOTE: You must click on the "Accept" button at the bottom of the page before closing this window
OMB APPROVAL
NUMBER 1121-0140
EXPIRES 12/31/2012
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies,
guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex. Order 12372
(intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for
grants and cooperative agreements). The applicant also specifically assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and
financial capability (including funds sufficient to pay any required non-federal share of project cost)
to ensure proper planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal
gain.
3. It will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the
financial assistance.
'4. It will comply with all lawful requirements imposed by the awarding agency, specifically including
any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the
award term in 2 C.F.R. § 175.15(b).
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control
and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e));
The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights
Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans
with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C.
§§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex.
Order 13279 (equal protection of the laws for faith -based and community organizations).
7. If a governmental entity:
a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons
displaced as a result of federal and federally -assisted programs; and
b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain
political activities of State or local government employees whose principal employment is in
connection with an activity financed in whole or in part by federal assistance.
Accept
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Certifications Page 1 of 3
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h1>U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE CHIEF FINANCIAL OFFICER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing
this form. Acceptance of this form provides for compliance with certification requirements under 28 CFR Part 69,
"New Restrictions on Lobbying," 2 CFR Part 2867, "DOJ Implementation of OMB Guidance of Nonprocurement
Debarment and Suspension," and 28 CFR Part 83, "Government -wide Debarment and Suspension," and
Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a
material representation of fact upon which reliance will be placed when the Department of Justice determines to
award the covered transaction, grant, or cooperative agreement.
1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for
persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the
applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any
Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative
agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities,"
in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all sub -recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 2867, for
prospective participants in primary covered transactions, as defined at 2 CFR Section 2867.20(a):
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State,
or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
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Certifications Page 2 of 3
(d) Have not within a three-year period preceding this application had one or more public transactions (Federal,
State, or local) terminated for cause or default.
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for
grantees, as defined at 28 CFR Sections 83.620 and 83.650:
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of
the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under
the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from
an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must
provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk,
810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected
grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs
(a), (b), (c), (d), (e), and (f).
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As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
Accept
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ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
City Council Agenda Summary Sheet
Agenda Item No. 11C2.
Agenda Caption:
Consider a resolution authorizing the submittal of an application to the Department of
Justice for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY2011
Local Solicitation.
Meeting Date: July 14, 2011
Department: Police
Staff Person making presentation: Bryan Williams
Chief of Police
Item Summary:
The U.S. Department of Justice, Office of Justice Programs' (OJP) Bureau of Justice Assistance (BJA) is funding
applications under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2011 Local Allocation.
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal
justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from
multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts,
corrections, treatment, and justice information sharing initiatives. JAG funded projects may address crime through
the provision of services directly to individuals and/or communities and by improving the effectiveness and
efficiency of criminal justice systems, processes, and procedures. Specifically, under this solicitation, applicants are
limited to units of local government appearing on the FY 2011 JAG Allocations List. The procedure for allocating JAG
funds is a formula based on population and crime statistics, in combination with a minimum allocation to ensure
that each state and territory receives an appropriate share. The City of Round Rock is on that list and is eligible for
an individual allocation of $11,220.
These funds will be used to continue the build -out of the Police Department's regional incident management and
response vehicles by providing two vehicle radios for the Department's command bus and sheltering system trailer.
Both Targe vehicles provide a platform for managing large-scale incidents. This project will provide radios for the
vehicles' drivers to utilize during deployments.
Strategic Plan Relevance:
30.0 Residents, Visitors and Businesses continue to experience a high and timely level of public safety and security.
Cost: N/A
Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2011
Source of Funds: Local Allocation
Date of Public Hearing (if required): July 14, 2011
Recommended Action: Approval