R-11-08-25-9C2 - 8/25/2011RESOLUTION NO. R -11-08-25-9C2
WHEREAS, the City of Round Rock has duly sought proposals for the purchase of playground
safety surfacing at the Play for All Abilities Park, and
WHEREAS, Recreation Consultants of Texas has submitted the proposal determined to be the
most advantageous to the City considering the price and other evaluation factors included in the
request for proposals, and
WHEREAS, the City Council wishes to accept the proposal submitted by Recreation
Consultants of Texas, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the proposal submitted by of Recreation Consultants of Texas is hereby accepted and the
City Manager is hereby authorized and directed to issue a purchase order in the amount of $53,859.30
to Recreation Consultants of Texas for playground safety surfacing at the Play for All Abilities Park.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 25th day of August, 2011.
m
A1 -AN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Secretary
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ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
City Council Agenda Summary Sheet
Agenda Item No. 9C2.
Agenda Caption:
Consider a resolution authorizing the City Manager to issue a purchase order to
Recreation Consultants of Texas for poured -in-place rubber surfacing for the Play for All
Abilities Park Project.
Meeting Date: August 25, 2011
Department: Parks and Recreation
Staff Person making presentation: Rick Atkins
Parks and Recreation Director
Item Summary:
This item will allow the City to issue a purchase order to Recreation Consultants of Texas for poured -in-place rubber
playground surfacing for the Play for All Abilities Park Project. The poured -in-place surfacing will be installed at the
large playscape pod, sensory pod, swing pod and the swing area in the retreat pod.
In June, the City sent out an Invitation for Bid for playground safety surfacing at the Play for All Abilities Park. The
City received five (5) proposals for the poured -in-place playground surfacing component of the bid. A team of 5 staff
members evaluated the proposals and determined that Recreation Consultants of Texas provided the best value to
the City for the poured -in-place rubber playground surfacing.
The playground surfacing bids submitted were approximately $8,000 below what was estimated for the project. The
City has worked with Recreation Consultants of Texas in the past and staff recommends approval of the item.
Cost: $ 53,859.30
Source of Funds: General Self -Financed Construction
Date of Public Hearing (if required): N/A
Recommended Action: Approval
Point Value Calculation for Price = Low price Divided by Bid Then Multiplied by Points
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City of Round Rock RFP Evaluation Form