R-11-09-08-10C2 - 9/8/2011RESOLUTION NO. R -11-09-08-10C2
WHEREAS, the City of Round Rock has previously entered into a Community Development
Block Grant Agreement ("Agreement") with Round Rock Housing Authority; and
WHEREAS, Round Rock Housing Authority has submitted Supplemental Agreement No. 1 to
the Agreement to perform additional eligible activities utilizing the remaining budgeted amount under
the Agreement; and
WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 1 with
Round Rock Housing Authority, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Agreement No. 1 to the Community Development Block Grant Agreement with Round Rock Housing
Authority, a copy of same being attached hereto as Exhibit "A" and incorporated herein for all
purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 8th day of September, 2011.
ATTEST:
ktatt-
SARA L. WHITE, City Secretary
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City of Round Rock, Texas
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STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 1
TO "COMMUNITY DEVLOPMENT BLOCK GRANT AGREEMENT"
This Supplemental Agreement No. 1 to "Community Development Block Grant
Agreement" is made by and between the City of Round Rock, a Texas home -rule municipality
(hereinafter referred to as "City"), and the Round Rock Housing Authority (hereinafter referred
to as "RRHA").
WHEREAS, City and RRHA executed the original Community Development Block
Grant Agreement (hereinafter referred to as the "Agreement") on May 12, 2011; and
WHEREAS, RRHA has been able to procure all materials and services necessary to
perform all activities set forth in the Agreement at a cost below the budgeted amount; and
WHEREAS, RRHA desires to perform additional eligible activities utilizing the
remaining budgeted amount under the Agreement; and
WHEREAS, the City desires the RRHA to conduct the additional eligible activities;
NOW THEREFORE, premises considered, City and RRHA agree that the original
Agreement is amended as follows:
I.
Section 1.1. Activities is amended to read as follows:
HOUSING AUTHORITY will be responsible for administering a Community
Development Block Grant ("CDBG") Year 2010-2011 program known as the Playground
Improvement program in a manner satisfactory to CITY and consistent with any standards
required as a condition of providing these funds. Such program will include the following
activities eligible under the CDBG Program:
Program Delivery
Activity: Install a play structure, a gazebo/pavilion, basketball court/pavilion and
related improvements on HOUSING AUTHORITY property located at
1505 Lance Lane, Round Rock, Texas.
Activity: Install a gazebo/pavilion and related improvements on HOUSING
AUTHORITY property located at 1007 Cushing Drive, Round Rock,
Texas.
00231027.doc/jmr
1
EXHIBIT
fix,
•
Activity: Install a bicycle rack and related improvements on HOUSING
AUTHORITY property located at 1100 Westwood Drive, Round Rock,
Texas.
General Administration
The Executive Director of HOUSING AUTHORITY ("Executive Director") will provide
administrative oversight for the program.
II.
Section 1.3. Levels of Accomplishment—Goals and Performance Measures is amended
as follows:
In addition to normal administrative services required as part of this Agreement,
HOUSING AUTHORITY agrees to provide the following program services:
Activity
Units of Service Per Month
Total Units per Year
Install playground structure,
basketball court/pavilion and
gazebo/pavilion at 1505
Lance Lane.
1
1
Install gazebo/pavilion at
1007 Cushing Drive.
1
1
Install bicycle rack at 1100
Westwood Drive.
1
1
location.
Units of Service shall be defined as improvement projects completed at a specified
II.
SECTION III. BUDGET is amended to read as follows:
Round Rock Housing Authority Playground and Gazebo Estimate
ITEM
Playground equipment with shade and swings
Basketball pavilion and equipment
Design, permits, ads, signage
Excavation/site preparation/fence repair
Surfacing of playground and basketball court
Borders of playground and basketball court
Bench seat, picnic tables, bike racks and installation at Lance and
Westwood
Gazebo (Lance and Cushing)
2
ESTIMATED
$ 37,000.00
$ 17,000.00
$ 4,500.00
$ 29,450.00
$ 13,502.00
$ 6,800.00
$ 6,600.00
$ 15,000.00
Design, permits, lighting
Total:
$ 6,200.00
$ 136,052.00
IN WITNESS WHEREOF, City and RRHA have executed this Supplemental
Agreement No. 1 in duplicate originals.
CITY OF ROUND ROCK
By:
Alan McGraw, Mayor
Date Signed:
FOR CITY, ATTEST:
Sara L. White, City Secretary
ROUND RO U.I G AUTHORITY:
By:
D-`.orah Williams, Executive Director
Date Signed: li z 3.24//
3
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Agenda Item No. *10C2.
City Council Agenda Summary Sheet
Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 1 to
the "Community Development Block Grant Agreement" with the Round Rock Housing
Agenda Caption: Authority.
Meeting Date: September 8, 2011
Department: Finance
Staff Person making presentation: Cheryl Delaney
Finance Director
Item Summary:
On October 4, 2010 the Community Development Advisory Commission (CDAC) recommended to the City Council
that the CDBG 2010 Annual Plan be amended in order to reallocate Home Repair Funds to Facility Improvements
and Park Improvements in order to expend the funds in a timely manner. Public hearings were held and the CDBG
2010 Annual Plan was amended and Home Repair Funds were reallocated in the amount of $226,052 to Facility
Improvements and Parks Projects. On May 12, 2011 the City Council approved an agreement with the Round Rock
Housing Authority in the amount of $136,052 by Resolution R -11-05-12-12C2 for the following facility improvements
at the three housing authority locations:
*1505 Lance Lane -installation of a shaded playscape, gazebo/pavilion, picnic tables and benches, bike rack, trash
receptacles
*1100 Westwood -installation of a bike rack, swing set
*1007 Cushing Drive -installation of a gazebo/pavilion
This amendment incorporates the construction of a basketball court and pavilion at the 1505 Lance Lance location
and the deletion of the swing set at 1100 Westwood. This additional work will not increase the original contract
amount.
Cost: N/A
Source of Funds: CDBG HUD Entitlement Grants
Date of Public Hearing (if required): N/A
Recommended Action: Approval
EXECUTED
DOCUMENTS
FOLLOW
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 1
TO "COMMUNITY DEVLOPMENT BLOCK GRANT AGREEMENT"
This Supplemental Agreement No. 1 to "Community Development Block Grant
Agreement" is made by and between the City of Round Rock, a Texas home -rule municipality
(hereinafter referred to as "City"), and the Round Rock Housing Authority (hereinafter referred
to as "RRHA").
WHEREAS, City and RRHA executed the original Community Development Block
Grant Agreement (hereinafter referred to as the "Agreement") on May 12, 2011; and
WHEREAS, RRHA has been able to procure all materials and services necessary to
perform all activities set forth in the Agreement at a cost below the budgeted amount; and
WHEREAS, RRHA desires to perform additional eligible activities utilizing the
remaining budgeted amount under the Agreement; and
WHEREAS, the City desires the RRHA to conduct the additional eligible activities;
NOW THEREFORE, premises considered, City and RRHA agree that the original
Agreement is amended as follows:
I.
Section 1.1. Activities is amended to read as follows:
HOUSING AUTHORITY will be responsible for administering a Community
Development Block Grant ("CDBG") Year 2010-2011 program known as the Playground
Improvement program in a manner satisfactory to CITY and consistent with any standards
required as a condition of providing these funds. Such program will include the following
activities eligible under the CDBG Program:
Program Delivery
Activity: Install a play structure, a gazebo/pavilion, basketball court/pavilion and
related improvements on HOUSING AUTHORITY property located at
1505 Lance Lane, Round Rock, Texas.
Activity: Install a gazebo/pavilion and related improvements on HOUSING
AUTHORITY property located at 1007 Cushing Drive, Round Rock,
Texas.
00231027.doc/jmr
R-11— bc1-0t,
Activity: Install a bicycle rack and related improvements on HOUSING
AUTHORITY property located at 1100 Westwood Drive, Round Rock,
Texas.
General Administration
The Executive Director of HOUSING AUTHORITY ("Executive Director") will provide
administrative oversight for the program.
II.
Section 1.3. Levels of Accomplishment—Goals and Performance Measures is amended
as follows:
In addition to normal administrative services required as part of this Agreement,
HOUSING AUTHORITY agrees to provide the following program services:
Activity
Units of Service Per Month
Total Units per Year
Install playground structure,
basketball court/pavilion and
gazebo/pavilion at 1505
Lance Lane.
1
1
Install gazebo/pavilion at
1007 Cushing Drive.
1
1
Install bicycle rack at 1100
Westwood Drive.
1
1
location.
Units of Service shall be defined as improvement projects completed at a specified
II.
SECTION III. BUDGET is amended to read as follows:
Round Rock Housing Authority Playground and Gazebo Estimate
ITEM
Playground equipment with shade and swings
Basketball pavilion and equipment
Design, permits, ads, signage
Excavation/site preparation/fence repair
Surfacing of playground and basketball court
Borders of playground and basketball court
Bench seat, picnic tables, bike racks and installation at Lance and
Westwood
Gazebo (Lance and Cushing)
2
ESTIMATED
$ 37,000.00
$ 17,000.00
$ 4,500.00
$ 29,450.00
$ 13,502.00
$ 6,800.00
$ 6,600.00
$ 15,000.00
Design, permits, lighting
Total:
$ 6,200.00
$ 136,052.00
IN WITNESS WHEREOF, City and RRHA have executed this Supplemental
Agreement No. 1 in duplicate originals.
CITY OF ROUND ROCK
By:
Alan -McGraw, Mayor p -reA,�
C v1 tv1 /
Date Signed: 6t • t • t i
FOR CITY, ATTEST:
Sara L. White, City Secretary
ROUND RO , U . I G AUTHORITY:
By:
_____--
D-`'orah Williams, Executive Director
Date Signed: z 3" 2.61/
3