R-11-09-08-10D2 - 9/8/2011RESOLUTION NO. R -11-09-08-10D2
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with Waeltz & Prete, Inc. for the Chandler Creek 1 (CC -1L) Lower Phase
Wastewater Improvement Project, and
WHEREAS, Waeltz & Prete, Inc. has submitted Supplemental Contract No. 1 to the Contract
to modify the provisions for the scope of services, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 1 with
Waeltz & Prete, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 1 to the Contract with Waeltz & Prete, Inc., a copy of same being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 8th day of September, 2011.
ATTEST:
SARA L. WHITE, City Secretary
O:\wdox\SCClnts\0112\ 110CMUNICIPAL 1600DOGrmc
City of Round Rock, Texas
c�rlo s T t t has , Mayor 7. -re -v).4
•
[•
EXHIBIT
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: WAELTZ & PRETE, INC. ("Engineer")
ADDRESS: 3000 Joe Maggio Blvd., #72, Round Rock, Texas 78665
PROJECT: Chandler Creek 1 (CC -1L) Lower Phase Wastewater Ianarovement
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Waeltz & Prete, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 4t1i day of March, 2011 for the Chandler Creek 1 (CC -1L) Lower
Phase Wastewater Improvement Project in the amount of $18,153.23; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $58,797.00 to a total of $76,950.23; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
II.
Article 2. Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$58,797.00 the lump sum amount payable under the Contract for a total of $76,950.23, as shown
by the attached Addendum to Exhibit D.
Supplemental Contract
Rev. 12/01/08
0199.7161;230237 84275
\VwOI cc l low
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
WAELTZ & PRETE, INC.
By:
Date
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Alan McGraw, Mayor Stephan L. Sheets, City Attorney
Date
Supplemental Contract R0/.12(01/08
0199.7161;230237 84275
Ww•Olcc1low
2
ADDENDUM TO EXHIBIT A
City Services
The following services shall be provided by the City of Round Rock for this project at no cost to
the consultant or their sub -consultants:
1. The City will assign a Project Manager that will serve as a point of contact for the
consultant for the duration of the contract. The Project Manager will assist the
consultant with: requests for information; processing of periodic pay requests; and,
answering consultant inquiries as they pertain to the analysis, design and/or construction
of the project.
2. The City will assist the consultant with "Right of Entry" (ROE) to properties, as required.
3. A valid and current Tax Exempt Resale Certificate issued from the City of Round Rock
for the purchase of taxable land surveying services as a component of their deliverables.
A copy of this certificate will be forwarded to Inland Geodetics, LP in lieu of incurring
sales tax charges for the boundary surveying portion of this proposal.
4. The City will make available to the consultant all information held by the City that the City
in its sole discretion believes is germane to the project and will assist the consultant in
the provision of his services. The City will provide one copy of said information to the
consultant in a format deemed appropriate in the City's sole discretion. However, the
City is not obligated to perform extensive research of its files or archives, and the
information supplied to the consultant will be limited to readily retrievable and easily
copied as determined by the City in its sole discretion.
ADDENDUM TO EXHIBIT B
Engineering Services
PHASE II: FINAL DESIGN, BIDDING, & CONSTRUCTION
1. PROJECT COORDINATION & MEETINGS:
a. Coordinate and meet with the project Surveyor for items such as schedule,
horizontal/vertical controls, set survey limits, coordination of easement
documents, and identify survey deliverables.
b. Coordinate and meet with the project Geotechnical Engineer for items such as
schedule, boring locations, types of recommendations needed for the design
work, and deliverables.
c. Project coordination meetings with the City of Round Rock throughout the design
process (Assumes 4 meetings: 30%, 60%, 90%, 100%).
2. CONSTRUCTION PLANS:
Waeltz & Prete, Inc. shall prepare detailed construction plans and specifications for
the project. The scope includes:
a. City of Round Rock & TCEQ general Construction Notes and Project Specific
Notes.
b. Overall Project Utility Plan.
c. Erosion, Sedimentation, Tree Protection Plan.
d. Dimensional Control Plan.
e. Plan & Profiles for the wastewater improvements.
f. Traffic Control Plan & Details, if required.
g. Construction Details, as required.
h. Prepare plan submittals at 30%, 60%, 90%, and 100%.
i. Revise "Engineer's Opinion of Probable Construction Cost" for each plan
submittal.
3. STORM WATER POLLUTION PREVENTION PLAN (SWPPP):
a. Prepare a SWPPP for the project.
b. Assist City of Round Rock/Contractor in filing Construction Site Notice and/or
NOI's, as required.
4. PERMIT PROCESSING:
a. Process plans for approval through the City of Round Rock and other
governmental authorities that have jurisdiction. (Includes 2 submittals, response
to comments, and plan revisions, as required.)
5. BIDDING:
a. Preparation of the City of Round Rock's standard contract documents and
specifications.
b. Issue addendums/clarifications, if required.
c. Attend and preside over the pre-bid conference & bidding opening.
d. Prepare bid tabulations and assist the City of Round Rock with the evaluation of
bids and recommendation of the Contractor.
6. CONSTRUCTION PHASE:
a. Attend and preside over the preconstruction meeting.
b. Attend bimonthly project progress meetings (assumes 6 months construction).
c. Assist with pay application reviews and recommendations.
d. Review of submittals, shop drawings, and samples.
e. Respond to RFI's, if required.
f. Periodic site visits (Assumes 4 per month).
g. Preparation of final punch list.
h. Issue "Engineer's Concurrence Letter" at project completion.
i. Preparation of "Record Drawings". Waeltz & Prete will make changes to plans
based upon Contractor's "mark-ups".
7. TOPOGRAPHIC SURVEY:
Topographic surveying services to be provided by Inland Geodetics, L.P. as a sub -
consultant to Waeltz & Prete, Inc.
a. The project Surveyor shall survey within the proposed limits of construction, as
identified in the Feasibility Report. The field survey shall include; benchmark
system at 1,000 foot intervals along the project route, edges of pavement,
centerline, curb and gutter, drainage structures, ditches, hard surfacing,
driveways, visible utilities, gas lines, signs, mailboxes, sidewalk, passing and no
passing zones, metal beam guard fence (MBGF), gas lines, gas meters,
manholes, trees above 8", and other general improvements.
b. The Surveyor shall process the collected information into a 1 foot contour DTM
file in ACAD.
c. Preparation of 2 - Field Notes & Sketches for required permanent and temporary
easements. Front end documents are to be provided by the City of Round Rock.
Page 2 of 3
8. GEOTECHNICAL INVESTIGATION:
Geotechnical services to be provided by Raba-Kistner Consultants, Inc. as a sub -
consultant to Waeltz & Prete, Inc.
a. The project Geotechnical Engineer's scope of service shall include soil borings,
geotechnical analysis and report of findings within the project limits identified in
the Feasibility Report.
9. REIMBURSABLE EXPENSES:
a. All copying, purchases of maps and documents, tax certificates, deeds, plats,
printing of reports and plans, mailing, courier, express/overnight and other
related expenses shall be charged at cost.
EXCLUSIONS
>Conflict Resolution
>Legal Lot Determinations
>Off -Site Designs of Any Nature
➢Wastewater System Modeling
➢Geotechnical Construction Testing Lab
Services
Environmental Studies, except as
specified
>Construction Phase Services, except
as specified
(End of Scope)
>Traffic Impact Analysis
>Gas, Tele/Comm, Electrical Design
➢Construction Staking
Subsurface Utility Engineering
>Governmental Fees & Fiscal
>Assembly and Recording of Legal
Documents
>Preparation & Processing of Waivers,
Variances or Exceptions
Page 3 of 3
ADDENDUM TO EXHIBIT C
WORK SCHEDULE
PHASE II: FINAL DESIGN, BIDDING, & CONSTRUCTION
• Council Approval 08/25/11
• Notice to Proceed 08/26/11
• Topographic Survey 08/29/11-09/16/11
• Geotechnical investigation 08/29/11-09/16/11
• 30% Construction Plans 09/19/11-09/30/11
• 60% Construction Plans 10/03/11-10/14/11
• 90% Construction Plans 10/17/11-10/28/11
• 100% Construction Plans 10/31/11-11/11/11
• Easement Preparation 10/31/11-11/11/11
• Bidding 11/14/11-12/06/11
o Advertise 11/17/11 & 11/24/11
o Accept Bids 12/06/11
• Council Approval 12/15/11
• Notice of Award — Contractor 12/16/11
• Construction Phase 12/26/11-04/24/11
o NTP 12/26/11
o Substantial Completion 04/24/11
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
Exibit D - FEE SCHEDULE:
Project: Chandler Creek 1 (CC -1L) Lower Phase Wastewater Improvements
Engineering Services Fee:
PE = Project Engineer
PD = Project Designer
Task Description
EA = Engineering Assistant ECT = Engineer CAD Tech
SCT = Senior CAD Tech AOM = Administrative
PE
PD
EA
SCT
ECT
ADM
D.1 - Project Coord & Mtgs
22
0
0
8
0
0
D.2 - Construction Plans
62
0
• 0
136
0
0
D.3-SWPPP
18
0
0
0
0
0
0.4 - Permit Processing
8
0
0
16
0
0
D.5 - Bidding
55
0
0
0
0
0
0.6 - Construction Phase
64
0
0
6
0
0
Total Hours
Salary Rate 1 Flour
Labor Cost Per Staff
Total Labor Cost:
Sub Consultant Fees:
229 0 0 166 0 0
$135.00 $100.00 $90.00 $85.00 $70.00 $60.00
$30,915.00 $0.00 50.00 $14,110.00 $0.00 50.00
D.7 - Inland Geodelics ( Surveying)
D.8 - Raba-Kistner, Inc. (Geotechnical)
Reimbursable Expenses:
D.9 - Copying and Reproduction
545,025.00
59,522.00
53,500.00
5750.00
TOTAL FEE FOR BASIC SERVICES $58,797.00
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
Agenda Item No. 10D2.
City Council Agenda Summary Sheet
Agenda Caption:
Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 1 with
Waeltz & Prete, Inc. for the Chandler Creek 1 (CC -1L) Lower Phase Wastewater
Improvement Project.
Meeting Date: September 8, 2011
Department: Utilities and Environmental Services
Staff Person making presentation: Michael Thane, P.E.
Utilities Director
Item Summary:
The original contract for the Chandler Creek 1 (CC -1L) Lower Phase Wastewater Interceptor Project with Waeltz &
Prete, Inc. was for professional services to provide the City of Round Rock a Preliminary Engineering Route Feasibility
Study. These services included a horizontal and vertical in-situ survey of two possible routes, potential easement
requirements, service area, and addressed floodplain and possible environmental issues. The contracted amount
was for $18,153.23. The Preliminary Engineering Route Feasibility study also recommended the "best route" and
probable construction cost. The City Utility Staff reviewed and concurs with the Waeltz & Prete recommended "best
route", as presented in their Preliminary Engineering Route Feasibility Study for the Chandler Creek 1 (CC -1L) Lower
Phase Wastewater Interceptor.
Therefore, based on the results of the original contract, this Supplemental Contract No. 1 is for final design, bidding,
and general construction administrative services for the Chandler Creek 1 (CC -1L) Lower Phase Wastewater
Interceptor. This Supplemental Contract No. 1 is for $58,797.00, which increases the total contract amount with
Waeltz and Prete, Inc. to $76,950.23.
Cost: $58,797.00
Source of Funds: Self -Financed Wastewater Construction
Date of Public Hearing (if required): N/A
Recommended Action: Approval
EXECUTED
DOCUMENTS
FOLLOW
STATE OF TEXAS
COUNTY OF WILLIAMSON
§
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: WAELTZ & PRETE, INC. ("Engineer")
ADDRESS: 3000 Joe DiMaggio Blvd., #72. Round Rock, Texas 78665
PROJECT: Chandler Creek 1 (CC -1L) Lower Phase Wastewater Improvement
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Waeltz & Prete, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 4t1i day of March, 2011 for the Chandler Creek 1 (CC -1L) Lower
Phase Wastewater Improvement Project in the amount of $18,153.23; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $58,797.00 to a total of $76,950.23; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
II.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$58,797.00 the lump sum amount payable under the Contract for a total of $76,950.23, as shown
by the attached Addendum to Exhibit D.
Supplemental Contract Rev,12/01/08
0199.7161;230237 84275
wwO I cc i low
T--' 11 M' Oelj' 1002-
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
WAELTZ & PRETE, IN
By: 4. .
�AwI.,.;, A . iPrcie, P. t .
Date
CITY 02OUND ROrTh APP ' VED S T 1 FORM:
Stepha \ . Sheets, City Attorney
By:
=r4 -r. ' s ►'l as ,Marr 71,= fA,,,,
�► '`e' l I
Date
Supplemental Contract Rev12/01/08
0199.7161;230237 84275
wwOlccI low
2
ADDENDUM TO EXHIBIT A
City Services
The following services shall be provided by the City of Round Rock for this project at no cost to
the consultant or their sub -consultants:
1. The City will assign a Project Manager that will serve as a point of contact for the
consultant for the duration of the contract. The Project Manager will assist the
consultant with: requests for information; processing of periodic pay requests; and,
answering consultant inquiries as they pertain to the analysis, design and/or construction
of the project.
2. The City will assist the consultant with "Right of Entry" (ROE) to properties, as required.
3. A valid and current Tax Exempt Resale Certificate issued from the City of Round Rock
for the purchase of taxable land surveying services as a component of their deliverables.
A copy of this certificate will be forwarded to Inland Geodetics, LP in lieu of incurring
sales tax charges for the boundary surveying portion of this proposal.
4. The City will make available to the consultant all information held by the City that the City
in its sole discretion believes is germane to the project and will assist the consultant in
the provision of his services. The City will provide one copy of said information to the
consultant in a format deemed appropriate in the City's sole discretion. However, the
City is not obligated to perform extensive research of its files or archives, and the
information supplied to the consultant will be limited to readily retrievable and easily
copied as determined by the City in its sole discretion.
ADDENDUM TO EXHIBIT B
Engineering Services
PHASE II: FINAL DESIGN, BIDDING, & CONSTRUCTION
1. PROJECT COORDINATION & MEETINGS:
a. Coordinate and meet with the project Surveyor for items such as schedule,
horizontal/vertical controls, set survey limits, coordination of easement
documents, and identify survey deliverables.
b. Coordinate and meet with the project Geotechnical Engineer for items such as
schedule, boring locations, types of recommendations needed for the design
work, and deliverables.
c. Project coordination meetings with the City of Round Rock throughout the design
process (Assumes 4 meetings: 30%, 60%, 90%, 100%).
2. CONSTRUCTION PLANS:
Waeltz & Prete, Inc. shall prepare detailed construction plans and specifications for
the project. The scope includes:
a. City of Round Rock & TCEQ general Construction Notes and Project Specific
Notes.
b. Overall Project Utility Pian.
c. Erosion, Sedimentation, Tree Protection Plan.
d. Dimensional Control Plan.
e. Plan & Profiles for the wastewater improvements.
f. Traffic Control Plan & Details, if required.
g. Construction Details, as required.
h. Prepare plan submittals at 30%, 60%, 90%, and 100%.
i. Revise "Engineer's Opinion of Probable Construction Cost" for each plan
submittal.
3. STORM WATER POLLUTION PREVENTION PLAN (SWPPP):
a. Prepare a SWPPP for the project.
b. Assist City of Round Rock/Contractor in filing Construction Site Notice and/or
NOI's, as required.
4. PERMIT PROCESSING:
a. Process plans for approval through the City of Round Rock and other
governmental authorities that have jurisdiction. (Includes 2 submittals, response
to comments, and plan revisions, as required.)
5. BIDDING:
a. Preparation of the City of Round Rock's standard contract documents and
specifications.
b. Issue addendums/clarifications, if required.
c. Attend and preside over the pre-bid conference & bidding opening.
d. Prepare bid tabulations and assist the City of Round Rock with the evaluation of
bids and recommendation of the Contractor.
6. CONSTRUCTION PHASE:
a. Attend and preside over the preconstruction meeting.
b. Attend bimonthly project progress meetings (assumes 6 months construction).
c. Assist with pay application reviews and recommendations.
d. Review of submittals, shop drawings, and samples.
e. Respond to RFI's, if required.
f. Periodic site visits (Assumes 4 per month).
g. Preparation of final punch list.
h. Issue "Engineer's Concurrence Letter" at project completion.
i. Preparation of "Record Drawings". Waeltz & Prete will make changes to plans
based upon Contractor's "mark-ups".
7. TOPOGRAPHIC SURVEY:
Topographic surveying services to be provided by Inland Geodetics, L.P. as a sub -
consultant to Waeltz & Prete, Inc.
a. The project Surveyor shall survey within the proposed limits of construction, as
identified in the Feasibility Report. The field survey shall include; benchmark
system at 1,000 foot intervals along the project route, edges of pavement,
centerline, curb and gutter, drainage structures, ditches, hard surfacing,
driveways, visible utilities, gas lines, signs, mailboxes, sidewalk, passing and no
passing zones, metal beam guard fence (MBGF), gas lines, gas meters,
manholes, trees above 8", and other general improvements.
b. The Surveyor shall process the collected information into a 1 foot contour DTM
file in ACAD.
c. Preparation of 2 - Field Notes & Sketches for required permanent and temporary
easements. Front end documents are to be provided by the City of Round Rock.
Page 2 of 3
8. GEOTECHNICAL INVESTIGATION:
Geotechnical services to be provided by Raba-Kistner Consultants, Inc. as a sub -
consultant to Waeltz & Prete, Inc.
a. The project Geotechnical Engineer's scope of service shall include soil borings,
geotechnical analysis and report of findings within the project limits identified in
the Feasibility Report.
9. REIMBURSABLE EXPENSES:
a. All copying, purchases of maps and documents, tax certificates, deeds, plats,
printing of reports and plans, mailing, courier, express/overnight and other
related expenses shall be charged at cost.
EXCLUSIONS
>Conflict Resolution
➢Legal Lot Determinations
>Off -Site Designs of Any Nature
➢Wastewater System Modeling
>Geotechnical Construction Testing Lab
Services
➢Environmental Studies, except as
specified
>Construction Phase Services, except
as specified
(End of Scope)
➢Traffic Impact Analysis
➢Gas, Tele/Comm, Electrical Design
>Construction Staking
➢Subsurface Utility Engineering
>Governmental Fees & Fiscal
>Assembly and Recording of Legal
Documents
Preparation & Processing of Waivers,
Variances or Exceptions
Page 3 of 3
ADDENDUM TO EXHIBIT C
WORK SCHEDULE
PHASE II: FINAL DESIGN, BIDDING, & CONSTRUCTION
• Council Approval 08/25/11
• Notice to Proceed 08/26/11
• Topographic Survey 08/29/11-09/16/11
• Geotechnical Investigation 08/29/11-09/16/11
• 30% Construction Plans 09/19/11-09/30/11
• 60% Construction Plans 10/03/11-10/14/11
• 90% Construction Plans 10/17/11-10/28/11
• 100% Construction Plans 10/31/11-11/11/11
• Easement Preparation 10/31/11-11/11/11
• Bidding 11/14/11-12/06/11
o Advertise 11/17/11 & 11/24/11
o Accept Bids 12/06/11
• Council Approval 12/15/11
• Notice of Award — Contractor 12/16/11
• Construction Phase 12/26/11-04/24/11
o NTP 12/26/11
o Substantial Completion 04/24/11
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
Exibit D - FEE SCHEDULE:
Project: Chandler Creek 1 (CC -1L) Lower Phase Wastewater Improvements
Engineering Services Fee:
PE = Project Engineer
PD = Project Designer
Task Description
EA = Engineering Assistant ECT = Engineer CAD Tech
SCT = Senior CAD Tech ADM = Administrative
PE
PD
EA
SCT
ECT
ADM
D.1 - Project Coord & Mtqs
22
0
0
8
0
0
D.2 - Construction Plans
62
0
0
136
0
0
D.3 - SWPPP
18
0
0
0
0
0
D.4 - Permit Processing
8
0
0
16
0
0
0.5 - Bidding
55
0
0
0
0
0
0.6 - Construction Phase
64
0
0
6
0
0
Total Hours
Salary Rate / Hour
Labor Cost Per Staff
Total Labor Cost:
Sub Consultant Fees:
229 0 0 166 0 0
$135.00 $100.00 690.00 $85.00 $70.00 $60.00
$30,915.00 $0.00 $0.00 $14,110.00 50.00 $0.00
D.7 - Inland Geodetics ( Surveying)
D.8 - Raba-Kistner, Inc. (Geotechnical)
Reimbursable Expenses:
D.9 - Copying and Reproduction
$45,026.00
89,522.00
$3,500.00
$750.00
TOTAL FEE FOR BASIC SERVICES $58,797.00