G-11-10-06-10C4 - 10/6/2011ORDINANCE NO. q--tt-io - op- IC61-
AN ORDINANCE ADOPTING A BUDGET FOR THE FOREST CREEK
GOLF COURSE FOR FISCAL YEAR 2011-2012.
WHEREAS, CCA Silband/Golfcorp/Round Rock, Inc. ("Operator") has submitted a
proposed capital budget for the Forest Creek Golf Course for Fiscal Year 2011-2012; and
WHEREAS, the City Council wishes to approve said capital budget, Now Therefore
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
That the capital budget for the Forest Creek Golf Course submitted by Operator for Fiscal
Year 2011-2012, attached hereto as Exhibit "A", is hereby approved.
The City Council hereby finds and declares that written notice of the date, hour, place
and subject of the meeting at which this Ordinance was adopted was posted and that such
meeting was open to the public as required by law at all times during which this Ordinance and
the subject matter hereof were discussed, considered and formally acted upon, all as required by
the Open Meetings Act, Chapter 551, Texas Government Code, as amended.
hd
READ and APPROVED on first reading this the � day of
2011.
READ, APPROVED and ADOPTED on second reading this the Cill day of
OCA'D le— , 2011.
AL MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Secretary
O:\wdox\SCCInts\0112\1 104\MUNICIPAL\00232664.DOC/rmc
Forest Creek Golf Club
FY 2011-2012 Capital Outlay Request
Priority
Number Item Description
Justification
E;<oected
Amount Purchase
Replacement
or New Item
1 Cart Barn Trim Repairs
2 Green, Tee Root Encroachment
3 Bridge Timbers
4 Irrigation Head Replacement
5 Cart Path Replacement
6 Front Entrance Enhancements
7 Utility Vehicle
8 Fairway Mower
Sub Total
Contingency
Capital Outlay Request Total
•Badly Needed Repair
Prune roots, improve turf
Replace rotting timbers
Replace Aging Heads
Replace cracked areas
Install New Signage
Replace old unit
Replace old unit
EXHIBIT
„A„
„A„
4
3,500
2,500
6,500
7,500
3,500
2,500
17,000
32,000
$ 75,000
$ 75,000
Nov 11
Spring 12
Winter 12
Spring 12
May 12
Winter 12
April 12
Sep 12
Replacement
Improvement
Replacement
Replacement
Replacement
Improvement
Replacement
Replacement
City of Round Rock
Forest Creek Golf Course
2011-2012 Proposed Budget
1 kill ION O1- 11l:A1
10-I1 10-I1 11-12
\I;lu�;ec<1 1.ti�n,�lic1 I'rutw.ed
13udort Actual. 13ud��ct
Estimated Fund Balance 10/01/11
Less: Departmental Reserves
Unreserved Fund Balance
REVENUES:
Gross Receipts (@ 3%)
Interest
$0 $19,684 $67,559
0 (1,968) (6,756)
0 17,716 60,803
0 47,800 50,000
0 75 75
Total Revenues 0 47,875 50,075
Total Funds Available 0 65,591 110,878
EXPENDITURES:
Golf Course Equipment & Machinery 0 0 75,000
Total Expenditures 0 0 75,000
Estimated Unreserved Fund Balance 9/30/12 $0 $65,591 $35,878
City Council Agenda Summary Sheet
Agenda Item No. *10C4.
Consider an ordinance adopting the FY 2011-2012 Forest Creek Golf Course Budget.
Agenda Caption: (Second Reading)
Meeting Date: October 6, 2011
Department: Finance
Staff Person making presentation: Cheryl Delaney
Finance Director
Item Summary:
The City owns Forest Creek Golf Course and has contracted with CCA Silband/GolfCorp/Round Rock Inc. (On -Course
Strategies) to manage and operate the course. The current contract term is from May 2010 to April 2014. As part of
the agreement, the operator prepares a capital budget for capital improvements and equipment. The budget is
funded by 3% of gross fees generated by the course and submitted to the City on a monthly basis. The course has
always been self-supporting and no tax money or general revenues have been required to operate the course or to
pay debt service.
The items included in this budget are to maintain and improve the Forest Creek Golf Course, preserve the asset, and
keep it competitive with other courses. The expenses in this budget include capital improvements and replacement
of capital equipment for the golf course.
Cost:
Source of Funds:
Date of Public Hearing (if required): N/A
Recommended Action: Approval