CM-2018-1611 - 1/26/2018DocuSign Envelope ID: 75CC4CD2-9738-4FA1-AC4C-EAAB425BD947
CITY OF ROUND ROCK
SPORTS CENTER
TERMS OF USE
THE STATE OF TEXAS §
CITY OF ROUND ROCK §
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS
KNOW ALL BY THESE PRESENTS:
By execution of this City of Round Rock Sports Center Terms of Use (the "Terms of
Use") by the undersigned authorized agent of US Soccer Development Academy ,
referred to herein as "Licensee," Licensee, in consideration for Licensee being allowed to use all
or a portion of the City of Round Rock Sports Center ("Sports Center") owned by the City of
Round Rock, Texas (the "City"), Licensee agrees that the following terms, conditions and
obligations apply to such use.
1.01 LICENSED PREMISES.
Subject to the terms and conditions of these Terms of Use, Licensee shall be permitted to
use and occupy that portion of the Sports Center described in Exhibit "A", attached hereto and
incorporated herein for all purposes, (the "Premises") on the dates and at the times as indicated
in Exhibit "A" (the "Event Period") for the rental rates stated below for the following express
purposes and no other purpose: U12 Futsal_Showcase . (the "Event"). The Premises includes
common use public corridors and restrooms necessary to accommodate patrons, together with
such regularly provided heat, air conditioning, and light as may be reasonably required for use of
the Premises for the Event as determined by the Sports Management & Tourism Department
designee (the "SM & TD designee"). Space within the Premises may be reassigned with the
mutual consent of the Licensee and the SM & TD designee. Licensee agrees that it is accepting
the Premises in their existing condition, as -is, and with all faults.
2.01 RENTAL; PAYMENT
A. Rental. Licensee shall pay the City of Round Rock for the use of the Premises the
amount of $500 per hour (the "Rental Rate") for the Event Period, totaling the amount listed
on Licensee's invoice(s) (the "Rental Amount"). In addition to the Rental Amount, Licensee
shall pay for all additional services or equipment requested from or provided by or through the
City (the "Additional Services") in accordance with the rates as may be established by the City
from time to time (the "Service Amount"). Licensee shall pay an amount equal to the Rental
Rate for each hour or portion thereof that the Licensee, uses or occupies the Premises in
connection with the Event outside of the Event Period (the "Overtime Amount").
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B. Payment. Unless the Licensee agrees in writing to some other schedule of
payment, the Rental Amount shall be paid as follows:
50% of the Rental Amount paid on the date that Licensee submits an executed
copy of these Terms of Use.
50% of the Rental Amount paid 30 days before the initial portion of the Event
Period.
The Service Amount shall be paid at such time as Licensee requests Additional Services.
In the event that Licensee requests Additional Services during the Event Period, Licensee shall
pay the Service Amount reflected on any invoice sent to Licensee by the City.
Following the conclusion of the Event Period, the City shall prepare an invoice reflecting
charges for Additional Services, the Overtime Amount, damages, non -routine cleanup costs
incurred by the City related to the Event, and any other amounts owed to the City under these
Terms of Use (the "Invoice"). Licensee shall pay the amount of the Invoice within thirty (30)
days of the date of the Invoice.
In the event of cancellation by Licensee, the Rental Amount actually paid by Licensee is
non-refundable and non -transferable and shall be retained by the City as liquidated damages.
3.01 MOVE IN AND MOVE OUT
Licensee may move in equipment, fixtures, and other property associated with the Event
(the "Event Materials"). All Event Materials shall be brought into or out of the Premises only
through entrances designated by the SM & TD designee. Licensee shall remove all Event
Materials from the Premises on or before the conclusion of the Event Period. For an Event
Period occurring on two or more consecutive days, Event Materials may remain on the Premises
if agreed to in writing by Licensee and SM & TD designee. Licensee agrees that City shall never
be liable in any manner whatsoever for any damage to the Event Materials under any
circumstances. At the conclusion of the Event Period, Licensee shall return the Premises,
equipment and other property to the City in the same condition as before Licensee's use thereof.
All Event Materials or other property associated with the Event that remains on the Property
following the conclusion of the final portion of the Event Period shall become the property of the
City. The Licensee is responsible for the collection and custody of articles left in the buildings
or parking lots of the Premises by persons attending or participating in the Event. Following the
Event, the Licensee may turn unclaimed articles in to the City for disposition at the City's sole
discretion.
4.01 DAMAGED PROPERTY AND CLEANUP
The City shall provide routine cleaning of the Premises at no additional cost to Licensee.
Licensee shall be responsible for all costs and reasonable expenses for any cleaning of walls,
floors, or other surfaces that cannot be effectively accomplished by broom sweeping or the use of
a mop or wiping cloth with a typical commercial cleanser. Licensee is also responsible for the
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cost to repair any and all damages to the Premises or other City property caused by Licensee or
Licensee's agents, employees or subcontractors, exhibitors, customers or Event attendees or
guests. Licensee shall be barred from entering into any subsequent agreement for use of the
Premises, or any other City facility, unless and until Licensee has paid the City in full for any
such damages or non -routine cleaning costs.
5.01 EVENT OUTLINE; SERVICES; CATERING AND CONCESSIONS
A. General. At least sixty (60) days prior to the Event, Licensee shall file with the
SM & TD designee a preliminary outline or agenda. At least thirty (30) days prior to the Event,
Licensee shall submit a full and detailed outline of all space to be utilized, operation set-up,
equipment and services required, and such other information which may be reasonably required
by the City.
B. Sale or Rent of Concession Items. The City reserves for itself, or its designated
concessionaires or contractors, the sole right to provide all food, beverages and related
merchandise, together with the necessary floor space to do so. Licensee or its agents or
contractors may sell items as authorized in writing by the SM & TD designee.
C. Personnel. The City may furnish, to the extent feasible as determined by the SM
& TD designee in designee's sole discretion, as an additional reimbursable item, all necessary
personnel required for Licensee's reasonable use of the Premises for the Event, including but not
limited to safety personnel, athletic trainers, staff, and other general labor. City will consult with
licensee prior to providing such personnel.
D. Safety and Security. The City operates a 24 hour security surveillance system
and maintains the right to monitor and record any and all areas of the Premises at all times.
6.01 ADVERTISING AND RECORDINGS
A. Advertisements. Licensee shall not, without the prior written consent of the SM
& TD designee, distribute or circulate, or permit to be circulated or distributed any advertising
matter, programs or notices on the Premises or other City property, except Licensee may
distribute matter and programs incident to the Event during the Event Period within the Premises
only. Licensee may not place or use any portable signs on the exterior of the Premises or on City
grounds. Licensee shall not circulate or publish or cause to be circulated or published any
advertisement, tickets, placard, or other written or printed matter in which the Premises, or other
City property is mentioned or referred to without first having obtained written consent from the
SM & TD designee.
B. Video or Audio Recordings. The Licensee may make audio and/or video record
proceedings of the Event. LICENSEE SHALL INDEMNIFY AND HOLD HARMLESS THE
CITY FROM ANY CLAIMS FOR FEES, ROYALTY PAYMENTS, OR OTHER COSTS
ASSOCIATED WITH SUCH RECORDING WHICH MAY BE DUE TO THIRD PARTIES.
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7.01 INSURANCE AND INDEMNIFICATION.
A. Insurance. Licensee shall obtain and maintain throughout the Event the insurance
coverages stated in this Section. At least sixty (60) days prior to the commencement of the Event,
Licensee shall provide to SM & TD designee an insurance certificate acceptable to the City
reflecting such insurance policies. Licensee shall not cause or permit any insurance policy to
lapse or be cancelled prior to or during the Event. Licensee shall pay all premiums, deductibles
and self-insured retentions, if any, stated in the policies. The City, its officials, employees and
agents shall be named as additional insureds on all coverages required by this Section. Licensee
shall obtain and maintain the following insurance coverages:
(1) Commercial general liability insurance with a minimum combined single limit of
$1,000,000 per occurrence and a minimum $1,000,000 aggregate including
products and completed operations and contractual liability coverage. Fire legal
liability must be included with minimum limits of $50,000.
(2) Comprehensive business automobile liability insurance with a minimum
combined single limit of $500,000 including coverage for all owned, non -owned
and hired autos.
Only insurance written by a company with an AM Best rating of no less than a B+ VII and in
good standing with the Texas State Board of Insurance shall be acceptable to the City.
B. indemnity. Licensee shall defend (at the option of City), indemnify, and hold
City, its successors, assigns, officers, employees and elected officials harmless from and against
all suits, actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees,
and any and all other costs or fees arising out of, or incident to, concerning or resulting from the
fault of Licensee, or Licensee's agents, employees or subcontractors, or any participant or
attendee of the Event arising from, associated with, or otherwise relating to the Event, including,
but not limited to, claims related to any intellectual property rights, or musical, literary or artistic
works, claims related to the collection or reporting of taxable sales, or other costs no matter
how, or to whom, such loss may occur. Nothing herein shall be deemed to limit the rights of
City or Licensee (including, but not limited to the right to seep contribution) against any third
party who may be liable for an indemnified claim. Maintenance of the insurance required under
these Terms of Use shall not limit Licensee's obligations under this paragraph.
8.01 TERMINATION
A. Termination for Convenience. The City shall have the right to terminate any
and all rights granted to Licensee for use of the Premises, or any other City -owned property, for
convenience and without cause, at City's sole discretion at any time upon written notice given to
Licensee or Licensee's agent. In the event that City terminates the rights of Licensee under this
paragraph, City shall return that portion of the Rental Amount actually received by the City (the
"Returned Amount") to Licensee within thirty (30) days of such termination. Licensee agrees
that payment of the Returned Amount constitutes liquidated damages, and Licensee agrees to
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accept the Returned Amount as its total damages and relief and as Licensee's sole remedy for
termination of Licensee's rights to the Premises under this paragraph.
B. Termination for Default. In the event of any failure by Licensee to comply with
any of these Terms of Use ("Default"), in addition to all other rights or remedies available to the
City under law or in equity, the City shall have the right to terminate any and all rights granted to
Licensee for use of the Premises, or any other City -owned property, at any time upon written
notice given to Licensee or Licensee's agent. Upon termination of Licensee's rights by the City,
City, its agents or representatives, may, without further demand or notice, reenter and take
possession of the Premises and remove persons and property from the Premises without
committing any manner of trespass, and without prejudice to any remedies of the City for such
Default. If the City terminates the rights of Licensee under this paragraph, City shall have the
right to retain all Rental Amounts paid to the City (the "Retained Amount"). If actual damages
sustained by the City as a result of any Default exceed the Retained Amount, the City shall have
the right to recoup any such damages through any remedy at law or equity, subject only to an
offset for the Retained Amount. If actual damages sustained by the City as a result of any
Default do not exceed the Retained Amount, Licensee agrees that City may retain the Retained
Amount as liquidated damages
9.01 COMPLIANCE WITH LAWS, RULES AND REGULATIONS
A. Licensee shall comply with all applicable Federal, State, City, and local laws,
ordinances, rules and regulations concerning the use of the Premises or the conduct of the Event
and will not do, nor suffer to be done, anything on the Premises in violation of any such laws,
ordinances, rules or regulations. Licensee shall obtain and pay for all necessary permits and
licenses. The City may adopt and enforce reasonable rules, regulations and standards, which
Licensee agrees to observe and obey, with respect to the use of the Premises, together with all
improvements, equipment and services of the City, for the purpose of providing for safety, good
order, good conduct, sanitation and preservation of the Premises.
B. Effective January 1, 2016, a person with a license to carry a handgun by the State
of Texas is generally permitted to carry a handgun in a concealed manner or openly in a belt or
shoulder holster on government property (the "Open Carry Act"). Pursuant to the Open Carry
Act, the City can choose to prohibit handguns carried by licensed individuals only in limited
circumstances, including municipal court and City Council meetings. There are situations where
a person is forbidden by law from carrying a handgun openly or in a concealed manner,
including but not limited to, a facility where a high school, college, pro sporting event or
interscholastic event is taking place. Licensee shall comply with all aspects of the Open Carry
Act and all other Federal and State laws and City ordinances relating to the carrying of guns on
City premises. Licensee shall be responsible for posting any required signage if a person is
forbidden by law from carrying a handgun openly or in a concealed manner to the facility during
Licensee's Event. All signage posted shall be in compliance with the Open Carry Act and all
other Federal and State Laws and city ordinances relating to the carrying of guns on City
premises. Licensee agrees to release, indemnify and hold harmless the City, its employees, and
agents from any claims, citations, violations, fines or penalties of any type resulting from the
posted signage or lack of required signage.
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10.01 FORCE MAJEURE/OCCUPANCY DISRUPTION
A. Force Majeure. The failure of the City to perform its obligations under this
Agreement shall be excused to the extent, and for the period of time, such failure is caused by the
occurrence of an event of Force Majeure. Force Majeure shall mean acts and events not within
the City's control, and which the City has been unable by the exercise of due diligence to avoid
or prevent. Events of Force Majeure include, without limitation: Acts of God; strikes, lockouts,
or other industrial disputes; inability to obtain material, equipment or labor; epidemics, civil
disturbances, acts of domestic or foreign terrorism, wars within the continental United States,
riots or insurrections; landslides, lightning, earthquakes, fires, storms, floods or washouts; arrests
and restraint of rulers and people; interruptions by government or court orders; declarations of
emergencies by applicable Federal, State, or local authorities; present or future orders of any
regulatory body having proper jurisdiction and authority; explosions; and breakage or accident to
machinery.
B. Notice. The City shall give Licensee prompt notice of the event of Force Majeure
by electronic mail, facsimile transmission, or telephone confirmed promptly thereafter in writing,
and shall use due diligence to remedy the event of Force Majeure, as soon as reasonably
possible; provided, however that nothing contained herein shall be construed to require a party to
settle a strike or other labor dispute against its will.
C. Termination. If the use of the Premises by Licensee is prevented in whole or in
material part by an event of Force Majeure, the City may terminate this Agreement upon written
notice. Licensee agrees that its exclusive remedy in the event of a termination under this Section
shall be a refund of the portion of the fees and charges paid by Licensee hereunder prior to the
termination. Except for such refund, the City shall not be liable or responsible to Licensee for
any damages caused by such termination, and Licensee hereby releases and waives all claims
against the City, the City, and its officials, officers, employees and agents, for any cost, loss,
expense, liability, or damages sustained by reason of such termination.
11.01 CONTROL OF BUILDING
The Premises, including keys thereto, shall be at all times under control of the City. The
SM & TD designee and other duly authorized representatives of the City may enter the Premises
at all times during the Event Period. The entrances and exits of the Premises shall be locked and
unlocked at such times as may be reasonably required by Licensee for its use of the Premises.
Licensee at Licensee's expense shall provide security guards or law enforcement personnel
arranged through the City in numbers and at locations as determined by the SM & TD designee,
whose duties shall include, but not be limited to, crowd control and building security. The City
may eject or cause to be ejected from the Premises any person engaging in or conducting
him/herself in a manner that is unlawful, disruptive, abusive or offensive to other patrons at or in
the Premises. Neither the City, nor any of its officers, agents or employees shall be liable to
Licensee for any damages that may be sustained by Licensee or the ejected person through the
City or the SM & TD designee's exercise of such right. The City may schedule other events
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before, during and after the Event Period for all areas of the Sports Center not previously
contracted by Licensee without notice to Licensee.
12.01 MATTERS NOT COVERED
Any decision concerning a matter not specifically covered by these Terms of Use, on
subject matters reasonably inferable from the terms of this Terms of Use, shall rest solely within
the reasonable discretion of the SM & TD designee, acting by and on behalf of the City.
13.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of these Terms of Use or
the occurrence of any event rendering any portion or provision of these Terms of Use void shall
in no way affect the validity or enforceability of any other portion or provision of these Terms of
Use. Any such void provision shall be deemed severed from these Terms of Use, and the balance
of these Terms of Use shall be construed and enforced as if these Terms of Use did not contain
the particular portion or provision held to be void. Licensee further agrees that these Terms of
Use may be amended to replace any stricken provision with a valid provision that comes as close
as possible to the intent of the stricken provision. The provisions of this section shall not prevent
these Terms of Use from being void should a provision which is of the essence of these Terms of
Use be determined to be void.
14.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
These Terms of Use shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in the courts of Williamson County, Texas. These
Terms of Use shall be governed by and construed in accordance with the laws and court
decisions of the State of Texas.
15.01 DISPUTE RESOLUTION
Licensee hereby expressly agree that no claims or disputes between the Licensee and City
arising out of or relating to the Event, these Terms of Service or a breach thereof shall be decided
by any arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act (9 USC Section I-14) or any applicable state arbitration statute.
16.01 ASSIGNMENT AND DELEGATION
Licensee hereby binds itself, its successors, assigns and legal representatives with respect
to these Terms of Use. License shall not assign, sublet or transfer any interest or rights under
these Terms of Use without prior written authorization of the City.
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17.01 NOTICES
All notices and other communications in connection with the Event shall be in writing
and shall be considered given as follows: (1) when delivered personally to Licensee or
Licensee's agent; (2) three (3) days after being deposited in the United States mail, with postage
prepaid to the Licensee at the address provided by Licensee, as stated in Exhibit A; (3) notice to
the City shall be considered given when delivered personally to the addresses below, or three (3)
days after being deposited in the United States mail, with postage prepaid to the addresses below.
Laurie Hadley, City Manager
221 East Main Street AND TO:
Round Rock, TX 78664
Stephan L. Sheets, City Attorney
309 East Main Street
Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Licensee.
18.01 NON -WAIVER
The City's acceptance of fees or charges, or failure to complain of any action, non -action
or default of Licensee, whether singular or repetitive, shall not constitute a waiver of any of the
City's rights unless the City expressly agrees in a separate written instrument supported by
independent consideration. The City's waiver of any right, or any default of Licensee's shall not
constitute a waiver of any other right or constitute a waiver of any other default or any
subsequent default. No act or omission by the SM & TD designee or the City's agents shall be
deemed an acceptance or surrender of the Premises. The City's agents and representatives do not
have authority to make any changes to these Terms of Use, make any agreements with Licensee,
or accept surrender of the right to use the Premises unless same are in writing and signed by an
authorized agent of the City. The SM & TD designee is the authorized agent of the City under
these Terms of Use.
19.01 ATTORNEY'S FEES
If the City is required to file suit to collect any amount owed it under these Terms of Use,
the City shall be entitled to collect reasonable attorney's fees, court costs and other expenses of
litigation if it prevails in such suit.
20.01 ENTIRE TERMS
These Terms of Use constitute the entire terms governing Licensee's use of the Premises,
and supersede any and all previous oral or written terms or representations between the parties.
Licensee agrees that the City and its agents have made no representations or promises with
respect to these Terms of Use, except as expressly set forth herein, and that no claim or liability
or cause for termination may be asserted by Licensee against the City, and the City shall not be
liable by reason of the breach of any alleged representation or promise not expressly stated in
these Terms of Use. These Terms of Use may only be amended in writing signed by the Licensee
and the City. Nothing in these Terms of Use gives or shall be construed to give or provide, any
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benefit, direct or indirect, to any third party.
21.01 WARRANTY OF AUTHORITY
Licensee warrants and represents that the person signing these Terms of Use on its behalf
has been duly authorized and empowered to do so, that it has taken all action necessary to
approve these Terms of Use, and that these Terms of Use are a lawful and binding obligation of
Licensee.
IN WITNESS WHEREOF, Licensee executes these Terms of Use and agrees to be bound by
them regarding Licensee's use of the Premises.
US Soccer Federation, Inc. City of Round Rock, Texas
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Signature:. ��-n Sah Signature:
0!,CA712B04e242C
Printed Name: Daniel T. Flynn Printed Name: fp�wks 6)zrr-4
Title: CEO
Date Signed: 01/03/18
DS
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Title:
Date Signed:
Certificate Of Completion
Envelope ld: 75CC4CD297384FA1AC4CEAA8425ED947
Subject: FW: U.S. Soccer Development Academy - Round Rock Texas Futsal Agreement
Source Envelope:
Document Pages: 9 Signatures: 1
Certificate Pages: 5 Initials 1
AuloNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC -06:00) Central Time (US & Canada)
Record Tracking
Status; Original
1/3/2018 11:05:09 AM
Signer Events
Greg Fike
gfike@ussoccer.org
Staff Attorney
U.S. Soccer Federation
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 121171201511:59:20 AM
ID:OG5e71f3-7538-4123-a395-bac3db491fdb
Daniel T. Flynn
dflynn@ussoccer.org
CEO
01/03/18
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 3/30/2017 5.01;26 PM
ID: 786c6997-83674e7f-a4aO-594baf6cca 13
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Carbon Copy Events
Whitney Carter
wcarter@ussoccer.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events
Holder. Greg Fike
gfike@ussoccer.org
Signature
Ds
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Using IP Address: 69.40.97.173
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DAINKL
Using IP Address: 69.40.97.173
Signature
Status
Status
Status
Status
Status
COPIED
Signature
Dom ,
asIcuits u
Status, Completed
Envelope Originator;
Greg Fike
1801 S. Prairie
Atten: Adrian Garibay
Chicago, IL 60616
gfike@ussoccer.org
IP Address: 162.248.186.11
Location: DocuSign
Timestamp
Sent: 1/3/2018 11:38:17 AM
Viewed: 1/3/2018 11:41:12 AM
Signed: 1/3/2018 11:41:20 AM
Sent: 113/2018 11.41:20 AM
Viewed: 113/2018 12;51:15 PM
Signed: 1/312018 12:52 07 PM
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Sent: 113/201812:52:08 PM
Viewed: 1/3/2018 1:20:54 PM
Timestamp
Envelope Summary Events Status
Envelope Sent
Hashed/Encrypted
Certified Delivered
Security Checked
Signing Complete
Security Checked
Completed
Security Checked
Payment Events Status
Electronic Record and Signature Disclosure
Timestamps
1131201812:52:08 PM
1/312018 12:52:08 PM
1/3/2018 12:52:08 PM
1/3/2018 12:52:08 PM
Timestamps
Electronic Record and Signature Disclosure created on: 12111/2015 11:17.02 AM
Parties agreed to: Greg Fike, Daniel T. Flynn
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
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City of Round Rock
s' ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider authorizing a Term of Use Agreement with US Soccer
Development Academy for use of the Round Rock Sports Center for the U12
Fustal Showcase
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/26/2018
Dept Director: Chad McKenzie
Cost:
Indexes:
Attachments: Round Rock Futsal Agreement, Updated CMAF Term of Use Agreement us
Soccer 2018
Department: Sports Management and Tourism
Text of Legislative File CM -2018-1611
Consider authorizing a Term of Use Agreement with US Soccer Development Academy
for use of the Round Rock Sports Center for the U12 Fustal Showcase
This rental agreement is for usage of the facility for the U12 Futsal Showcase.
My of Round Rock Page l Printed on 4/25/2018