R-11-10-27-10D3 - 10/27/2011RESOLUTION NO. R -11-10-27-10D3
WHEREAS, on January 20, 1999, the City of Round Rock ("City") and Ryan Sanders Ryan,
Inc. ("RSR") entered into that one certain Convention Center Complex Lease Agreement ("Lease")
which was thereafter assigned on March 29, 1999 to Round Rock Baseball Club, Inc. ("RRBI"), and
WHEREAS, the RRBI has submitted a letter requesting the expenditure of funds for Capital
Repair Work and Capital Improvement Work, attached hereto as Exhibit "A", and
WHEREAS, Article V, Section 5.12, of the Lease sets forth the procedures and process for the
approval of Capital Repair Work and Capital Improvement Work and require that such be approved by
the City Council, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the proposed Capital Repair Work and Capital Improvement Work and expenditure of
funds for the Convention Center Complex, as set forth in Exhibit "B", attached hereto and incorporated
herein for all purposes, are hereby approved.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 27th day of October, 2011.
02}11/L�
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Secretary
O:\wdox\SCC1nts\0112\ 1104\MUNICIPAL\00235 7I2.DOC/rmc
October 17, 2011
Cheryl Delaney
Finance Director
City of Round Rock TX
Dear Cheryl,
4
EXHIBIT
•
Please accept this letter as our request for City approval to access funds contained in Capital
Repair Fund #593 and Capital Improvement Fund #595.
As we continue to explore areas of need around the park, the focus will be on preventative
maintenance, which we regularly incur as part of our tenancy, addressing repairs in many
exposed areas affected by 12+ years of Texas weather and stretching every dollar to keep the
ballpark relevant and fan -friendly with as many modern amenities as make sense.
For capital improvements this off-season, we have identified the out -dated front marquee
signage for upgrading in order to raise the profile of the facility with a digital display package
that better represents the level of the attractions found inside of the park. This will also save
considerable annual repair expenditures, which routinely top $10,000 for the current tri -vision
components and basic one -color display.
This year's request also gives overdue attention to a deteriorating roof system. Our initial
request for the roof directs funds to repair the main structure over the main concourse, suites,
Intel Club and the press box structure. Annual repairs in this area continue to be a matter of real
concern as the original rubber roofing material separates itself from the surface of the structure
around seams and structural attachments. Our repair request will provide for bidding for a
monolithic roof system that combines the durability of EPDM rubber with the proven
performance of hot-air weldable seams.
Other items on the list include repairs and improvements mandated by Baseball to meet
minimum Triple -A standards which have either recently changed or have been altered through
wear and tear. Some of those items are related to player safety concerns. We've also provided
for a surface replacement of the turf in the high -traffic Fun Zone area.
We thank you for your consideration and are available to answer any questions you may have
on these projects.
Respectfully,
George King
Executive Vice President & General Manager
Proposed Capital Expenditures for Convention Center
FY 2012
Capital Repair Items
Estimated Cost
Funzone Turf
Roof - Suite & Office Area
Stadium Field Lighting
UHC Blackout Screen Replacement
Admin/Ticket Office Carpet
Warning Track Rework
Suite Floors Rework
Steps/Dugout Floor Rework
UHC Light Upgrades/Replacement
Contingency
TOTAL CAPTIAL REPAIRS
$
34,000
127,000
18,500
11,500
23,000
5,000
5,000
6,000
7,000
13,000
$ 250,000
Capital Improvement Items
Estimated Cost
New Marquee
Rail Pads/Walls
Contingency
TOTAL CAPITAL IMPROVEMENTS
EXHIBIT
„B„
$
89,000
6,500
4,500
$ 100,000
City of Round Rock
Capital Repair Fund #593
2011-2012 Proposed Budget
1)1 "1 R11'111)A til 111 NI
1:11t1.1
Beg. Est. Unreserved Fund Balance 10/1/11
REVENUES
Interest Income
Transfer from Hotel Fund
Insurance Proceeds
Total Revenues
Available Balance
EXPENDITURES:
Repairs to Dell Diamond
Repairs to Dell Diamond(Leak repairs)
Subtotal 2012 Expenditures
Total Expenditures
Estimated Unreserved Fund Balance 9/30/12
$ 255,512 $ 255,512 $ 255,512 $ 45,234
75 75 55
75,000 75,000 75,000
8,164
55
250,000
75,075 75,075 83,219 250,055
330,587 330,587 338,731 295,289
225,970 293,525 293,497 250,000
37,000 37,000
262,970 330,525 293,497 250,000
262,970 330,525 293,497 250,000
$ 67,617 $ 62 $ 45,234 $ 45,289
City of Round Rock
Capital Improvement Fund #595
2011-2012 Proposed Budget
111 •,( IZI I' 1 111\ 1)1 111\1
Ru(12,0
Beg. Est. Unreserved Fund Balance 10/1/11
REVENUES
Interest Income
Transfer from Hotel Fund
Total Revenues
Available Balance
EXPENDITURES:
Improvements to Dell Diamond
Subtotal 2012 Expenditures
Total Expenditures
•
$ 315,233 $ 315,233 $ 315,233 $
80
75 75 80 75
100,000 100,000 100,000 100,000
100,075 100,075 100,080 100,075
415,308 415,308 415,313 100,155
385,740 415,240 415,233 100,000
385,740 415,240 415,233 100,000
385,740 415,240 415,233 100,000
Estimated Unreserved Fund Balance 9/30/12 $ 29,568 $ 68 $ 80 $ 155
City Council Agenda Summary Sheet
Agenda Item No. 10D3.
Agenda Caption:
Consider a resolution approving the request for and authorizing the expenditure of funds
for Capital Repair Work and Capital Improvement Work at the Convention Center
Complex (Dell Diamond).
Meeting Date: October 27, 2011
Department: Finance
Staff Person making presentation: Cheryl Delaney
Finance Director
Item Summary:
As stated in the Convention Center Complex Lease Agreement, the Leasee (Round Rock Baseball) must provide the
City a proposed schedule and budget for Capital Repair Work and Capital Improvements to be completed at the
Complex. The City, as owner of the Complex, must pay for the applicable repairs and improvements from Hotel
Occupancy Taxes set aside in a Capital Repair Work Account. Repairs include roofing, field lighting, carpeting,
flooring, and turf.
Cost: Capital Repair $250,000 Capital Improvement $100,000
Source of Funds: Hotel Occupancy Tax Fund
Date of Public Hearing (if required): N/A
Recommended Action: Approval