R-12-02-09-10D1 - 2/9/2012 RESOLUTION NO. R-12-02-09-10Dl
WHEREAS, on January 20, 1999, the City of Round Rock ("City") and Ryan Sanders Ryan,
Inc. ("RSR") entered into that one certain Convention Center Complex Lease Agreement ("Lease")
which was thereafter assigned on March 29, 1999 to Round Rock Baseball Club, Inc. ("RRBI"), and
WHEREAS, Article V, Section 5.12, of the Lease sets forth the procedures and process for the
approval of Capital Repair Work and Capital Improvement Work and require that such be approved by
the City Council, and
WHEREAS, on October 27, 2011, the City Council approved Capital Repair Fund #593 (FY
2012)budget for the expenditure of funds for the Convention Center Complex, and
WHEREAS, the RRBI has submitted a letter requesting the expenditure of additional funds for
Capital Repair Work attached hereto as Exhibit"A",Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That Amendment No. 1 to the Capital Repair Fund#593 (FY 2012) budget for the expenditure
of funds for the Convention Center Complex, as set forth in Exhibit "B", attached hereto and
incorporated herein for all purposes, is hereby approved.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 9th day of February, 2012.
m
ALAN MCGRAW, Mayor
ATTEST: City of Round Rock, Texas
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EXHIBIT
i 1
January 25,2012
Cheryl Delaney
Finance Director
City of Round Rock TX
Dear Cheryl,
Please accept this letter as our request for City approval to access$30,000 of the
remaining funds in Capital Repair Fund#593 for the replacement of the Fire Alarm
System Panel.
During the Thanksgiving weekend of 2011 we experienced a prolonged power outage at
the Dell Diamond. Upon the return of power a surge or spike caused the main power
supply to the original Fire Alarm System Panel to fail. The current system is obsolete
and parts are difficult and expensive to come by. This replacement panel would also
allow for the consolidation of the additions that occurred during the Intel Club
Renovations into one panel.
The Fire Alarm System is an integral part of the stadium and is necessary to maintain
public and property safety.
We thank you for your consideration and are available to answer any questions you may
need help with.
Res ectfully,
Dave Fendrick
President
3400 East Palm Valley Blvd. * Round Rods,TX 78665 * Phone 512.255.2255 * Fax 512.255.1558
RovndRod Express.com
GTriple4 Affiliate of the Texas Rangers
City of Round Rock, Texas
Dell Diamond Capital Repair Fund Budget Revision #1
Fiscal Year 2011-2012
2011-2012 2011-2012
Original Revised Revision#1
CAPITAL REPAIR FUND Budget Budget#1 Variance
Revenues $ 250,055 $ 250,055 $ 0
Expenditures (250,000) (280,000) (30,000)
Total Change in Fund Balance $ 55 $ (29,945) $ (30,000)
Capital Repair Fund -Effect of the revision on fund balance:
Fund Balance 10/01/11 $ 45,234
Less Reserves( *1) 0
Estimated Revenue (FY 2011-2012) 250,055
Interfund Transfers 0
Total Funds Available 295,289
Budgeted Expenditures (280,000)
Estimated Unreserved Fund Balance 9/30/12 $ 15,289
* 1 Reserve requirements established in accordance with operating reserve policies.
EXHIBIT
„B»
City of Round Rock
Capital Repair Fund#593
2011-2012 Revised Budget I
Beg. Est. Unreserved Fund Balance 10/1/11 $ 45,234 $ 45,234
REVENUES
Interest Income 55 55
Transfer from Hotel Fund 250,000 250,000
Total Revenues 250,055 250,055
Available Balance 295,289 295,289
EXPENDITURES:
Repairs to Dell Diamond 250,000 250,000
Add'I Repairs to Dell Diamond Fire Panel Controls 30,000
Subtotal 2012 Expenditures 250,000 280,000
Total Expenditures 250,000 280,000
Estimated Unreserved Fund Balance 9/30/12 $ 45,289 $ 15,289
City of Round Rock
Dell Diamond Capital Repair Fund Budget Revision#1 Detail for Fiscal 2011-2012
Capital Repair Fund Expenses Explanation Amount
Capital Repair Items
Fire Panel Controls Required Replacement $ 30,000
Total Revision Amount-Capital Repair Fund $ 30,000
Capital Repair Fund Revenues
$ 0
$ 0
tROUND &TEXAS _ City Coumik-Agenda Summary Sheet
N PROSPMM
Agenda Item No. 10D1.
Consider a resolution approving Amendment No. 1 to the Capital Repair Fund #593
budget for the expenditure of funds for Capital repair work at the Convention Center
Agenda Caption: Complex(Dell Diamond).
Meeting Date: February 9, 2012
Department: Finance
Staff Person making presentation: Cheryl Delaney
Finance Director
Item Summary:
As stated in the Convention Center Complex Lease Agreement, the Leasee (Round Rock Baseball) must provide the
City a proposed schedule and budget for Capital Repair Work and Capital Improvements to be completed at the
Complex. The City, as owner of the Complex, must pay for the applicable repairs and improvements from Hotel
Occupancy Taxes set aside in a Capital Repair Work Account;this is the first amendment to that budget. The original
budget was presented to Council in October 2011 which included repairs to roofing, field lighting, carpeting,
flooring,and turf.
Amendment No. 1 to the Dell Diamond Capital Repair Fund Budget will be used to pay for replacement of the Fire
Control Panels.
Cost: 30,000.00
Source of Funds: Convention Center Capital Repair
Date of Public Hearing(if required): N/A
Recommended Action: Approval