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R-12-02-23-8E3 - 2/23/2012 RESOLUTION NO. R-12-02-23-8E3 WHEREAS, the City of Round Rock ("City") has previously entered into an Interlocal Agreement with Williamson County regarding the improvements to and the annexation of University Boulevard from Sunrise Road to FM 1460 ("Project"); and WHEREAS, the City now desires to amend the Interlocal Agreement with Williamson County to reflect a change in the improvements that are part of the Project,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City the First Amended Interlocal Agreement with Williamson County, a copy of same being attached hereto as Exhibit"A"and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 23rd day of February, 2012. ALAN MCGRAW, Mayor City of Round Rock, Texas ATTEST: SARA L. WHITE, City Clerk 0:\wdox\SCCIn[s\0112\1204\MUNICIPAL\00243 534.DOC/rmc EXHIBIT «A» FIRST AMENDED INTERLOCAL AGREEMENT BETWEEN WILLIAMSON COUNTY AND CITY OF ROUND ROCK THE STATE OF TEXAS § COUNTY OF WILLIAMSON § This First Amended Interlocal Agreement(the"Agreement") is entered into as of this day of , 2012, by and between Williamson County,a political subdivision of the state of Texas(the"County") and the City of Round Rock,a Texas home-rule municipality(the "City")(collectively, the"Parties"). RECITALS WHEREAS, the County and the City are parties to that certain Interlocal Agreement Between Williamson County and the City of Round Rock dated March 10, 2011 wherein the parties agree to cooperate in improvements to University Boulevard from Sunrise Road to Seton Parkway (the "Project") and for the City to annex the same (the"Original Agreement");and WHEREAS, the Parties desire to amend the Original Agreement to reflect a change in the improvements that are part of the Project; Now therefore, in consideration of the mutual covenants and agreements herein contained,the City and the County agree as follows: A. AMENDMENTS 1. Section 1.1 is amended to read as follows: 1.1 The Road Improvements. The improvements to University Boulevard from Sunrise Road to FM 1460 shall consist of all of the items listed in Exhibits "B1- B6", attached hereto and incorporated herein (the "Road Improvements'). The Road Improvements shall also include all engineering, legal, financing, or other expenses incident to the improvement of the Project. 2. Section 1.2 is amended to read as follows: 1.2 Obligation of the County. The County shall be responsible for the construction of all Road Improvements, as well as all other costs related to the Project. Provided however, the City shall be responsible for all costs,but not the construction, associated with the overlay described in Exhibit B6, generally 00241865.doc.rjmr consisting of a seal coat, a two-inch overlay, and striping (the "Overlay"). The City shall be responsible for obtaining and accepting bids for the Overlay and the City reserves the right to accept the lowest and best alternate bid for the Overlay as deemed acceptable by the City, or reject any and all alternate bids for the Overlay. The City shall reimburse the County for all costs related to the Overlay upon completion of the Project. 3. Section 1.3 is amended as follows: i "Project Improvements"is replaced with"Road Improvements". 4. The Original Agreement is amended by including the attached Exhibit "A" as Exhibit`136". 5. Section 1.5 is added,reading as follows: 1.5 City Right of Entry and Use a. The Parties agree that the City shall have a right of entry ("ROE") and a right of use ("ROU") to the County's right of way on the Project prior to the completion of the Project and the subsequent reimbursement and annexation by the City. This ROE and ROU shall be specifically for, and limited to, the construction of traffic signals and minor curb modifications at the University Blvd. intersections with Teravista Chub Dr., Sandy Brook Dr., and College Park Dr. b. The Parties agree that the City's signal contractor will be given Notice to Proceed no earlier than 30 days after the County's contractor begins work. Once signal construction begins, the City's signal contractor will coordinate all work and schedules with the County's roadway contractor. The City will coordinate with the County throughout the construction of these traffic signals and shall be responsible for operation and maintenance of the signals regardless of when the annexation of the Project is finalized. The City's Construction Inspector will be completely and solely responsible for the work to install the traffic signals and will cooperate with the County's inspection staff as necessary to assist coordination of the overlapping work zones. C. The Parties agree that the traffic signals shall not be begin normal functioning prior to the County's contractor completing work on the Project, provided however,the City may operate them in"flash-mode"if desired. 2 B. MISCELLANEOUS PROVISIONS 1. To the extent necessary to effect the terms and provisions of this First Amendment, the Original Agreement is hereby amended and modified. In all other respects,the Extension is hereby ratified and confirmed. 2. This First Amendment may be executed in counterparts,each of which shall be an original and all of which together shall constitute but one and the same instrument. IN WITNESS WHEREOF, the parties hereto acting under authority of their respective governing bodies have executed this First Amendment to be effective as of the date written above. WILLIAMSON COUNTY By: Honorable Dan A.Gattis,County Judge Date: CITY OF ROUND ROCK,TEXAS By: Alan McGraw,Mayor Date: 3 Exhibit'W ESTIMATE SUMMARY Bid Tech Spec Description Unit Estimate Final Item ALT-1 316-2008 ASPH(HFRS-2P) GAL 16,148 ALT-2 316-2174 AGGR(TY-B GR-4)(SAC-B) CY 420.5 ALT-3 340-2030 D-GR HMA(METH)TY-C PG64-16 TON 5,551 ALT-4 3542002 PLAN&TEXT ASPH CONC PAV(0"TO 2') SY 12,591 ALT-5 502-2001 BARRICADES,SIGNS AND TRAFFIC HANDLING MO 1 ALT-6 6442081 INS SM RDSN SUP&AM TY TWT(1)WS(P) EA 12 ALT-7 666-2002 REFL PAV MRKTY I(W)4"(BRK)(090MIL) LF 3,840 ALT-8 666-2035 REFL PAV MRKTY I OM Ig"(SLD)(090MIL) LF 1,186 ALT-9 666-2041 REFL PAV MRKTY I OM 12"(SLD)(090MIL) LF 126 ALT-1 0 666-2053 REFL PAV MRK TY I(W)(ARROM(090MIL) EA 5 ALTA 1 666-2068 REFL PAV MRK TY I(W)(DBL ARROW) EA 15 090MIL ALT-12 666-2095 REFL PAV MRK TY I Mo(WORD) (090MIL) EA 5 ALT-13 666.2104 REFL PAV MRKTY I(V)4"(BRK)(090MIL) LF 2,990 ALT-14 666-2110 REFL PAV MRK TY I(V)4"(SLD)(090MIL) LF 15,308 ALT-15 666-2125 REFL PAV MRK TY 1(Y)12"(SLD)(090MIL) LF 165 ALT-16 666-2140 REFL PAV MRKTY I(V)(MEDNOSE)(090MIL) EA 2 ALT-17 672-2012 REFL PAV MRKR TY 1-C EA 261 ALT-18 672-2015 REFL PAV MRKR TY II-A-A EA 484 ALT-19 471 MANHOLE GRADE ADJUSTM ENT RING EA 8 ALT-20 471 VALVE CAN GRADE ADJUSTM ENT RING EA 1 Exhibit"B6" ROUND ROCK,TEXAS Ci Council Agenda Summar Sheet PURPOSE.PASSION.PROSPERITY. Agenda Item No. 8E3. Consider a resolution authorizing the Mayor to execute "First Amendment to Interlocal Agreement between Williamson County and City of Round Rock" related to improvements Agenda Caption: to University Boulevard. Meeting Date: February 23,2012 Department: Transportation Staff Person making presentation: Gary Hudder Transportation Director Item Summary: On March 10, 2011 the City of Round Rock and Williamson County signed an interlocal agreement related to University Boulevard between Sunrise Road and Seton Parkway. This agreement stated that Williamson County would make improvements to the roadway, after which the City of Round Rock would annex the roadway into the City,thus assuming maintenance responsibilities for this road. This amendment to that agreement includes provisions in which the City will pay Williamson County for an asphalt overlay and associated improvements to University Boulevard within the limits described above. Originally the City had planned to complete this work after Williamson County had completed their repairs - this amendment allows the county's contractor to complete these improvements, thus resulting in cost savings to the City. The current engineer's estimate for this overlay is$600,000. This overlay was previously budgeted for with Amendment#26 to the Transportation Capital Improvement Program,also approved on March 10,2011. This amendment also includes language which will allow the City to begin work on installing three traffic signals along this portion of University Boulevard while the roadway improvements are ongoing. The signal locations include Teravista Club Drive,Sandy Brook Drive, and College Park Drive. Cost: $600,000(estimated) Source of Funds: Type B Corporation Date of Public Hearing(if required): N/A Recommended Action: Approval EXECUTED DOCUMENTS FOLLOW ti FIRST AMENDED INTERLOCAL AGREEMENT BETWEEN WILLIAMSON COUNTY AND CITY OF ROUND ROCK THE STATE OF TEXAS § COUNTY OF WILLIAMSON § This First Amended Interlocal Agreement(the"Agreement") is entered into as of this-!?,am day of 2012, by and between Williamson County,a political subdivision of the state Off Texas(the"County'l and the City of Round Rock,a Texas home-rule municipality(the "City") (collectively,the"Parties"). RECITALS WHEREAS, the County and the City are parties to that certain Interlocal Agreement Between Williamson County and the City of Round Rock dated March 10, 2011 wherein the parties agree to cooperate in improvements to University Boulevard from Sunrise Road to Seton Parkway (the "Project") and for the City to annex the same (the"Original Agreement");and WHEREAS, the Parties desire to amend the Original Agreement to reflect a change in the improvements that are part of the Project; Now therefore, in consideration of the mutual covenants and agreements herein contained,the City and the County agree as follows: A. AMENDMENTS 1. Section 1.1 is amended to read as follows: 1.1 The Road Improvements. The improvements to University Boulevard from Sunrise Road to FM 1460 shall consist of all of the items listed in Exhibits "111- 116", attached hereto and incorporated herein (the "Road Improvements"). The Road Improvements shall also include all engineering, legal, financing, or other expenses incident to the improvement of the Project. 2. Section 1.2 is amended to read as follows: 1.2 Obligation of the County. The County shall be responsible for the construction of all Road Improvements, as well as all other costs related to the Project. Provided however,the City shall be responsible for all costs,but not the construction, associated with the overlay described in Exhibit B6, generally 00241865.dodjmr . i 1 i consisting of a seal coat, a two-inch overlay, and striping (the "Overlay"). The City shall be responsible for obtaining and accepting bids for the Overlay and the City reserves the right to accept the lowest and best alternate bid for the Overlay as deemed acceptable by the City, or reject any and all alternate bids for the Overlay. The City shall reimburse the County for all costs related to the Overlay upon completion of the Project. 3. Section 1.3 is amended as follows: i "Project Improvements"is replaced with"Road Improvements". 4. The Original Agreement is amended by including the attached Exhibit "A" as Exhibit`W". 5. Section 1.5 is added,reading as follows: 1.5 City Right of Entry and Use a. The Parties agree that the City shall have a right of entry ("ROE") and a right of use ("ROU") to the County's right of way on the Project prior to the completion of the Project and the subsequent reimbursement and annexation by the City. This ROE and ROU shall be specifically for, and limited to, the construction of traffic signals and minor curb modifications at the University Blvd. intersections with Teravista Club Dr., Sandy Brook Dr., and College Park Dr. b. The Parties agree that the City's signal contractor will be given Notice to Proceed no earlier than 30 days after the County's contractor begins work. Once signal construction begins, the City's signal contractor will coordinate all work and schedules with the County's roadway contractor. The City will coordinate with the County throughout the construction of these traffic signals and shall be responsible for operation and maintenance of the signals regardless of when the annexation of the Project is finalized. The City's Construction Inspector will be completely and solely responsible for the work to install the traffic signals and will cooperate with the County's inspection staff as necessary to assist coordination of the overlapping work zones. C. The Parties agree that the traffic signals shall not be begin normal functioning prior to the County's contractor completing work on the Project, provided however,the City may operate them in"flash-mode"if desired. I I I 2 B. MISCELLANEOUS PROVISIONS 1. To the extent necessary to effect the terms and provisions of this First Amendment, the Original Agreement is hereby amended and modified. In all other respects,the Extension is hereby ratified and confirmed. 2. This First Amendment may be executed in counterparts,each of which shall be an original and all of which together shall constitute but one and the same instrument, IN WITNESS WHEREOF, the parties hereto acting under authority of their respective governing bodies have executed this First Amendment to be effective as of the date written above. WILLIAMSON COUNTY By: Hon ble Dan AGattis,County Judge Date: Q 3' oL Ao Z-9- CITY zCITY OF ROUND ROCK,TEXAS By, Yh / Alan McGraw,Mayor Date: 3 a a LLL—j w CO it z M University Blvd. Repairs ® Full Depth Trench Repairs: 1,000 Sq.Yds. ® Full Depth Pavement Repairs: 5,200 Sq.Yds. ® Remove&Replace Curb and Gutter. 320 LF. Crack Sealing: 55,000 L.F. Exhibit B1 University Pavement Repairs o $ x o c a OQ- x a O� 00 g�VO University Blvd.Repairs E[3 Full Depth Trench Repairs: 1,000 Sq.Yds. ® Full Depth Pavement Repairs: 5,200 Sq.Yds. Remove&Replace Curb and Gutter. 320 L.F. Crack Sealing: 55,000 L.F. Exhibit B2 University Pavement Repairs Ni���FDR m 5 a RIDGEFIELD LOOP m UNIVERSITY BLVD N W Z N N 2 O iz O University Blvd.Repairs ® Full Depth Trench Repairs: 1.000 Sq.Yds. Full Depth Pavement Repairs: 5.200 Sq.Yds. ® Remove&Replace Curb and Gutter. 320 LF. SATELLITE VIEW Crack Sealing: 55,000 L.F. Exhibit B3 University Pavement Repairs G �NS�OFTR � sroN FyAVZ-jv`N HIDDEN SPRINGS PATH BLVD UNIVERSITY BLVD 0 Y OLLJ C 0 3 a CO � CO o University Blvd.Repairs S ® Full Depth Trench Repairs: 1,000 Sq.Yds. m ® Full Depth Pavement Repairs: 5,200 Sq.Yds. D ® Remove S Replace Curb and Gutter. 320 L.F. CO a Crack Searing: 55,000 L.F. U mom Exhibit B4 UniversityPavement Repairs • . • 1 � ® UNIVERS® a 0 Ya a tLl C7 W U M Exhibit B5 . s F University Pavement Repairs r Exhibit'W ESTIMATE SUMMARY Bid Tech Spec Description Unit Estimate Final Item ALT-1 316-2008 ASPH(HFRS-2P) GAL 16,148 ALT-2 316-2174 AGGR(TY-B GR-4)(SAC-B) Cy 420.5 ALT-3 340-2030 D-GR HMA(METH)TY-C PG64-16 TON 5,551 ALT-4 3542002 PLAN&TEXT ASPH CONC PAV(0"TO 2") Sy 12,591 ALT-5 502-2001 BARRICADES,SIGNS AND TRAFFIC HANDLING MO 1 ALT-6 6442081 INS SM RDSN SUP&AM TY TWT(1)WS(P) EA 12 ALT-7 666-2002 REFL PAV MRKTY I(W)4"(BRK)(090MtL) LF 3,840 ALT-8 666-2035 REFL PAV MRKTY I(W)8"(SLD)(090MIL) LF 1,186 ALT-9 666-2041 REFL PAV MRKTY I(1N)12"(SLD)(090MIL) LF 126 ALT-10 666-2053 REFL PAV MRK TY I(W)(ARROW)(090MIL) EA 5 ALT-11 666-2068 REFL PAV MRK TY I(Vv)(DBL ARROW) EA 15 090MIL ALT-12 666-2095 REFL PAV MRK TY I CM(WORD)(090M IQ FA 5 ALT-13 666-2104 REFL PAV MRKTY I(V)4"(BRK)(090MIL) LF 2,990 ALT-14 666-2110 REFL PAV MRK TY 1(V)4"(SLD)(090MIL) LF 15,308 ALT-15 666-2125 REFL PAV MRK TY I(1)12"(SLD)(090MIL) LF 165 ALT-16 666-2140 REFL PAV MRKTY 1(V)(MEDNOSE)(090MIL) EA 2 ALT-17 672-2012 REFL PAV MRKR TY 1-C EA 261 ALT-18 672-2015 REFL PAV MRKR TY II-A-A FA 484 ALT-19 471 MANHOLE GRADE ADJUSTM ENT RING EA 8 ALT-20 471 VALVE CAN GRADE ADJUSTM ENT RING EA 1 Exhibit"B6"