R-12-03-08-9D1 - 3/8/2012 RESOLUTION NO. R-12-03-08-9D1
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract")with CP&Y, Inc. for the FM 3406 Roadway Improvement Project; and
WHEREAS, CP&Y, Inc. has submitted Supplemental Contract No. 1 to the Contract to
modify the provisions for the scope of services; and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 1 with
CP&Y, Inc.,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 1 to the Contract with CP&Y, Inc., a copy of same being attached hereto as Exhibit "A"
and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 8th day of March, 2012.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
q&�,,&kt
SARA L. WHITE, City Clerk
0:\wdox\SCC1nts\0112\1204\MUNICIPAL\00244750.DOC/me
EXHIBIT
„A„
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CP&Y.INC. ("Engineer")
ADDRESS: 10415 Morado Circle,Bldg 1,Suite 200, Austin,TX 78759
PROJECT: FM 3406 Roadway Improvement
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas,hereinafter called the"City" and CP&Y, Inc., hereinafter called
the`Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 8th day of October, 2009 for the FM 3406 Roadway Improvement
Project in the amount of$779,661.76; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to decrease the compensation by $125,847.18 to a total of$653,814.58;
and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
1.
Article 2. Engineering Services and Exhibit B. Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C. Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
11.
Article 4. Compensation and Exhibit D. Fee Schedule shall be amended by decreasing by
$125,847.18 the lump sum amount payable under the Contract for a total of$653,814.58, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contmct Rev.12/01/08
0199.7126;00243364 84275
1
CP&Y,INC.
By: 41( ►
Seni t
President �, 4
2/13/20 2
Date
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Alan McGraw,Mayor Stephan L. Sheets, City Attorney
Date
Supplemental Contract Rcv.12/01/08
0199.7126;00243361 84275
2
ADDENDUM TO EXHIBIT B
Engineering Services
THE FOLLOWING SCOPE AND FEE ESTIMATE REPLACE THE CORRESPONDING DOCUMENTS IN THE
ORIGINAL CONTRACT IN THEIR ENTIRETY.
The FM 3406 Roadway Improvement Project was originally planned to reconstruct FM 3406 to a four-lane divided urban
arterial meeting TxDOT(411)criteria. Based on review of the schematics for this concept and subsequent developments
adjacent to FM 3406,City staff determined that a change in scope for tate project was advisable. This change in concept
scales back the FM 3406 improvements to safety-type improvements,the FM 3406 Safety Improvement Project.
The FM 3406 Safety Improvement Project will widen tate existing FM 3406 pavement intermittently from Sam Bass Road
to North Mays Street to provide left-and right-turn lanes at key intersections. The Engineer shall provide the necessary
engineering and technical services for the completion of environmental studies, public involvement, surveying and
mapping,and preparation of plans,specifications and estimates for the project.
Design services related to the design and plan production for this project will be performed in accordance with the latest
available TxDOT manuals from the design collection located on the TxDOT website.The roadway will be designed based
on(3R)design criteria. The development of the project will be consistent with TxDOT design procedures and practices.
This project will be developed utilizing Microstation V8 and Geopak 2004.
Project Setup
Two sets of construction plans will be prepared for the project limits, each plan set capable of being let for construction
independently. The first set of construction plans will consist of FM 3406 intersection improvements from(lie Georgetown
Railroad(GRR)to North Mays Street. These improvements will generally include:
1. Dedicated right turn lane from Eastbound FM 3406 to Southbound 1H 35 SBFR.
2. Dedicated right turn lane from Westbound FM 3406 to Northbound Chisholm Trail Road.
3. Dedicated left and right turn lanes from Southbound IH 35 SBFR to FM 3406.
4. Connection with an auxiliary lane of dedicated right turn lane from Northbound IH 35 NBFR to dedicated right
turn lane from Eastbound FM 3406 to Southbound North Mays Street.
5. Dedicated right turn lane from Westbound FM 3406 to Northbound IH 35 NBFR.
The second set of construction plans will consist of FM 3406 intersection improvements from Sam Bass Road to the GRR.
These improvements will generally include:
1. Realignment of Sam Bass Road intersection to a 90-degree configuration of Sam Bass at FM 3406.
2. Widening of FM 3406 at the Sam Bass Road intersection to provide an Eastbound right turn lane and Westbound
left turn lane.
3. Widening of FM 3406 at the Bent Tree Drive intersection to provide a Westbound left turn lane.
4. Widening of FM 3406 at the Plantation Drive intersection to provide Eastbound and Westbound left turn lanes.
The Westbound left turn lane should also allow access to the Old Town Elementary School entrance.
5. Widening of FM 3406 at the Oak Hollow Drive intersection to provide a Westbound left turn lane.
Agency abbreviations are as follows:
City of Round Rock(City),Georgetown Railroad(GRR)Texas Department of Transportation(Tx.DOT),Texas Department
of Transportation Environmental Affairs Division(TxDOT-ENV),Federal Highway Administration(FWHA),Capital Area
Metropolitan Planning Organization (CAMPO), Central Texas Regional Mobility Authority (CTRMA), Environmental
Protection Agency(EPA), Texas Historical Commission (THC), National Register of Historical Places (NRNP), Federal
Emergency Management Agency(FEMA),Texas Commission on Environmental Quality(TCEQ).
The tasks and products are more fully described in the following TASK OUTLINE.
1of13
TASK OUTLINE
1. ROUTE AND DESIGN STUDIES
A. DATA COLLECTIONS
1. Tasks already completed under original contract.
B. GEOTECHNICAL INVESTIGATIONS (Provided by Furg)-o Consr►!loms)
I. Perform eight (8) borings spaced at approximately 500 feet apart, along the proposed lanes. Four (4) of the
borings will be drilled through existing pavement and four(4) will be drilled in the right-of-way to a depth of
seven(7)feet. In addition one(1)culvert boring will be drilled to approximately 20 feet deep. The borings will
be used to investigate subsurface stratigraphy and to obtain samples for laboratory testing.
2. Perform laboratory testing to determine the soil's plasticity and strength characteristics. Testing will include:
(a) U.S.C.S.Soil Classification
(b) Atterberg Limits Tests
(c) Sieve Analysis
(d) Soluble Sulfate Content
(e) Moisture Content
(f) Unconfined Compressive Strength
3. The Engineer will coordinate with locator service to determine existing utility locations.
4. The Engineer will prepare a geotechnical report that will present recommendations for the design of the pavement
widening. The geotechnical report will include:
(a) General subsurface conditions, discussion of site geology, boring logs with descriptions of strata and
laboratory test results,and water levels obtained at the time of drilling.
(b) Boring location plan.
(c) Recommendations for culverts including allowable bearing pressures and equivalent lateral earth pressures.
(d) Flexible pavement thickness design in accordance with TxDOT FPS-19 Design.
(e) Methodology with a mechanistic check,and based on provided traffic loading information.
(f) General foundation and pavement construction and earthwork requirements.
5. The Engineer will meet with the geotechnical subconsultant on a regular basis to coordinate their work.
C. SCHEMATICS DEVELOPMENT
I. Tasks already completed under original contract.
Il. SOCIAL,ECONOMIC&ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT
All Environmental Reports will be in accordance with 43 Texas Administrative Code (TAC)2.40-2.51, Council on
Environmental Quality Regulations(40 CFR 1500-1508),Code of Federal Regulations,Title 23, Part 771,the FH WA
Technical Advisory T6640.8A,and Highway Design Operations and Procedures Manual,Part 11-B.
A. DUE DILIGENCE ENVIRONMENTAL DOCUMENT (Provided f)y CP&1; Inc.)
The engineer will prepare a Due Diligence Environmental Document to be submitted to the City for proposed
intersection improvements on FM 3406 between the Georgetown Railroad and North Mays Street.
L Environmental Document
(a) The Environmental Document shall be completed by utilizing the Standards of Uniformity(SOUS)developed
by TxDOT-ENV.
(b) Prepare an Environmental Document in accordance with the TxDOT Environmental Manual and the TxDOT
Austin District guidelines.The environmental documents shall be prepared using English units.
(c) The Environmental Document shall include a cover sheet;proposed action;surrounding area;specific areas of
environmental concern;permits/commitments;public involvement;and exhibits,figures,coordination.
2of13
i
(d) Pertinent social and economic issues shall be addressed in the Environmental Document; a separate report
shall not be prepared.No significant impacts to land use, land planning or other socio-economic issues are
anticipated. '
(e) General discussion of air and noise shall be included in the Environmental Document.
(f) Submit draft copies of the report for review. Color photographs shall be included in both the draft and final
reports. Color photographs shall include the existing structure, natural resources, and potential historic
resources.Assume all review comments shall be provided nu writing.
2. Ecology Investigations
(a) Conduct an ecology field survey and investigation to assess the site's impact on the ecological setting, soils,
vegetation,wildlife,prime farmlands,endangered species,wetlands,and 4(f)and 6(f)properties.
(b) During field investigations,an assessment of the suitability of affected habitats to support listed species shall
be made. Notify the City of Round Rock if Section 7 or 10 consultation shall be required.
(c) Wetland determination,and delineations if required,shall be conducted using the three-parameter approach as
outlined in the U.S. Army Corp of Engineers Wetlands Delineation Manual(1987).A routine data form shall
be completed assessing hydrophytic vegetation,hydric soils and site hydrology. Wetland boundaries shall be
marked with surveyors flagging unless directed otherwise.
(d) Copies of routine data forms shall be provided with the Environmental Document. A wetland finding shall
also be provided.Assess the project's compliance with the Nationwide Permit Program and notify the City of
Round Rock if a Section 404 or Section 9 permit is required.
3. Cultural Resource Investigations
(a) Historical
Search the National Register of Historic Places and the Texas Historic Sites Atlas online listings for the
presence of previously designated historic properties and archeological sites within the project area of
potential effects (APE) and provide the results to the City of Rotund Rock. The Engineer shall use this
information to prepare text for the Environmental Document. Photograph any structures over 50 years old
within the APE and include with the coordination request and in the Environmental Document.
(b) Archeological
Coordinate with sub-consultant to incorporate archeological information into the Environmental Document.
See Section B.4.b for a description of the archeological scope of work.
4. Response to Comments/Coordination
(a) Coordinate with City of Round Rock and sub-consultants to incorporate karst information into the
Environmental Document. If the Environmental Document regnb-es review b),and coordination with TxDOT
enviromnewal staff,it will be completed under a separate work authorization.
B. STATE CATEGORICAL EXCLUSION (Provided b),CPR l;hie., arcepi as noted)
The required environmental document for this project is anticipated to be a State Categorical Exclusion(SCE). If it is
determined that an Environmental Assessment(EA) is required, the additional services necessary will be provided
through a supplemental agreement. The engineer will prepare the SCE to be submitted to the TxDOT Austin District
for proposed intersection improvements on FM 3406 between Sam Bass Road and the Georgetown Railroad.
1. Environmental Document
(a) Complete the SCE document by utilizing the Standards of Uniformity(SOUs)developed by TxDOT-ENV.
(b) Environmental documentation to substantiate an SCE is assumed. Prepare an Environmental Document in
accordance with the TxDOT Environmental Manual and the Austin District guidelines. The environmental
documents shall be prepared using English units.
(c) The SCE document shall include a cover sheet; proposed action; surrounding area; specific areas of
environmental concern; permits/commitments; public involvement; exhibits, figures, coordination; and SCE
deternination.
(d) Pertinent social and economic issues shall be addressed in the SCE;a separate report shall not be prepared.No
significant impacts to land use,land planning or other socio-economic issues are anticipated.
3of13 I�
(e) Submit draft copies of the report for review. Color photographs shall be included in both the draft and final
reports. Color photographs shall include the existing structure, natural resources, and potential historic
resources.Assume all review comments shall be provided in writing.
(f) Environmental Document deliverables shall include:
(i) Prepare draft State Categorical Exclusion.
(it) Address TxDOT comments.
(iii) Prepare final State Categorical Exclusion.
2. Air and Noise Quality
(a) General discussion of air and noise shall be included in the SCE.
3. Ecology Investigations
(a) Conduct an ecology field survey and investigation to assess the site's impact on the ecological setting,soils,
vegetation,wildlife,prime farmlands,endangered species,wetlands,and 4(f)and 6(f)properties.
(b) Geologic Assessment and Karst Survey (provided by Sl{SCA Consrdtanls)
A Registered Professional Geoscientist who is permitted by the U.S. Fish and Wildlife Service(USFWS)to
conduct karst surveys will search the right-of-way(ROW)and appropriate adjacent areas where right-of-entry
is obtained for the presence of surface features which may be indicative of sub-surface habitat for endangered
karst invertebrates or avenues for aquifer recharge as defined by the TCEQ. As required by the TCEQ the
survey area for the geologic assessment will consist of the proposed ROW including the locations of water
quality structures. The survey area for the karst survey(which concerns endangered species issues)will be
slightly different since potential indirect effects are considered in endangered species impacts analyses and in
potential Williamson County Regional Habitat Conservation Plan (WRHCP) participation. In general, the
current level of development adjacent to the roadway suggests that any karst invertebrate habitat adjacent to
the roadway has been previously impacted and that compared to those impacts the effects of proposed
roadway improvements would be discountable. Therefore, surveying individual residential lots for karst
features seems unnecessary. However,two areas adjacent to the roadway have the potential for unimpacted or
less-impacted karst features. The first is the greenbelt area north of the ROW between Plantation Drive and
the rail easement. According to maps prepared for the Williamson County Regional Conservation Plan a
cluster of six caves occur in the vicinity of the greenbelt including one cave containing the endangered Bone
Cave Harvestman (Texella reyesi). The mapped locations of these caves are of unknown accuracy and some
of the caves may no longer exist as a result of development activities. Three of the caves, including the
species cave, appear to be far enough from the ROW (more than 800 feet) that no potential impacts would
occur. The other three caves appear to be within 200 feet of the ROW.
We therefore propose to survey the greenbelt area to ground truth the Williamson County data. The other
survey area outside of the ROW is the green space adjacent to the school building south of the ROW and east
of Plantation Drive. Survey efforts will include minor hand clearing and minimal excavation of potential
karst features to discern non—karst features from potential habitat. Based on the results of field surveys, a
Registered Professional Geoscientist will also prepare and seal a karst survey report to include with WRHCP
participation documents and a Geologic Assessment report to be submitted to Ilre TCEQ with the Water
Pollution Abatement Plan.
(c) During field investigations,an assessment of the suitability of affected habitats to support listed species shall
be made. Incorporate results of field investigations into the SCE in a manner to satisfy the MOUIMOA
between TxDOT and the Texas Parks & Wildlife Department (TPWD). Notify the City and TxDOT if
Section 7 or 10 consultation shall be required.
(d) Wetland determination, and delineations, if required, shall be conducted using the three-parameter approach
as outlined in the U.S. Army Corp of Engineers (USACB) Wetlands Delineation Manual (1987). A routine
data form shall be completed assessing hydrophytic vegetation, hydric soils and site hydrology. Wetland
boundaries shall be marked with surveyors flagging unless directed otherwise.
(e) Copies of routine data forms shall be provided with the environmental document.A wetland funding shall also
be provided. Assess the project's compliance with the Nationwide Permit Program and notify the City and
TxDOT if a Section 404 or Section 9 permit is required.
4of13
4. Cultural Resource investigations
(a) Historical
Search the National Register of Historic Places and the Texas Historic Sites Atlas online listings for the
presence of previously designated historic properties and archeological sites within the project area of
potential effects (APE) and provide the results in a coordination request form to initiate historical studies
section review for SCE projects. The Engineer shall use this information to prepare text for the environmental
document. Photograph any structures over 50 years old within the APE and include with the coordination
request and in the SCE.
(b) Archeological (provided by S1111CA Coirstdtants)
Conduct a thorough background archeological literature and records search for the proposed project site. For
the research,an archeologist will search the Texas Archeological Sites Atlas(Atlas)online database for any
previously recorded surveys and historic or prehistoric archeological sites located in or near the project site.In
addition to identifying previously recorded archeological sites, the Atlas review will include the following
types of information:National Register of Historic Places(NRHP)properties,State Archeological Landmarks
(SALs), Official Texas Historical Markers (OTHMs), Registered Texas Historic Landmarks (RTHLs),
cemeteries,and local neighborhood surveys.
Because the project involves lands owned by a political subdivision of the State of Texas (City of Round
Rock),any archaeological field investigations will require a Texas Antiquities Permit in compliance with the
guidelines of the Antiquities Code of Texas. Prepare a permit application,coordinate with the client for the
requisite information and signatures, and submit the pennit package to the Texas Historical Cormnission
(THC), the permitting and reviewing agency. The THC has 30 days to review the application and issue the
permit;however,they typically only take 2-5 days.
Once Task II.B.3(b) has been completed, the Engineer will conduct an archaeological field survey of the
project area.The field survey will consist of archaeologists examining the proposed project area.The survey
will be of sufficient intensity to determine the nature, extent, and, if possible, potential significance of any
cultural resources located within the proposed project area.
During the survey, the archaeologist will examine the ground surface and erosional profiles for cultural
resources. Shovel testing will be conducted in areas containing soils with potential for buried deposits,
undisturbed areas,and previously recorded sites.When excavated,shovel tests will be approximately 30 cm in
diameter and excavated in arbitrary 20-cm levels to 100 cm below surface or culturally sterile deposits,
whichever comes first. The matrix from each shovel test will be screened through 114-inch mesh, and the
location of each excavation will be plotted using a hand-held GPS receiver.Each shovel test will be recorded
on a standardized form to document the excavations.No backhoe trenching is proposed but the need for such
work will be assessed as part of the fieldwork.
Any discovered or previously documented sites, both prehistoric and historic, will be documented on
appropriate forms and plotted on USGS 7.5-minute topographic maps and appropriate project maps for
planning purposes.Additional shovel tests will be excavated to define site boundaries within the project area.
The Engineer is proposing a non-collection survey. Artifacts will be tabulated, analyzed, and documented in
the field,but not collected.Temporally diagnostic artifacts will be described in detail and photographed in the
field. Only especially rare artifacts or discoveries will be collected. This policy will reduce or eliminate
curation costs once the fieldwork is concluded.
Once the field survey has been completed, the Engineer will prepare a draft report of the investigations for
review by the client and ultimately the THC. The archaeological report will conform to THC, Council of
Texas Archeologists, and Antiquities Code of Texas reporting standards. It will document the general nature
of the project area,the methodology used in the investigations,the presence and condition of any previously
recorded sites revealed in the records review,the general nature and extent of cultural resources encountered
during the archaeological survey, recommendations on the need for further work, and the potential
significance of Cultural resources in regards to fixture development and State Archeological Landmark status.
Draft copies of the letter reports will be submitted to the client for review and comment. Once this has been
accomplished, any appropriate edits will be made and a final draft report will be submitted to the THC and
any other involved regulatory agency. In addition, the Engineer will prepare the appropriate cultural
resources documents related to the preparation of the SCE.
The Texas Antiquities Code also requires that 20 copies of the final reports be submitted once the project is
completed. in addition,recovered artifacts and documentation must be curated at an approved repository. in
this case, if artifacts are recovered and curation is needed,the Engineer will curate the materials at the Center
5of13 '
i
for Archaeological Research at Texas Archeological Research Laboratory (TARL). Curation involves
preparing the artifacts (washing, labeling, cataloging, etc.) and paying a fee for storage space. As we are
proposing a non-collection survey, curation fees are not included in this cost proposal. The Engineer will
submit a change order to cover the cost of curation in the unlikely event that artifacts are recovered.
5. Hazardous Materials
Conduct an initial site assessment for the appropriate level of inquiry.Include determination of whether additional
research or investigation is necessary during subsequent stages of project development. Use this information to
complete the TxDOT Hazardous Materials Initial Site Assessment(ISA).
6. Response to Connnents/Coordination
Revise the draft report(s) to incorporate TxDOT's review comments. Submit three (3) draft copies and fifteen
(15)revised drafts of the report.Submit one soft copy in Microsoft Word format.
C. PRE-CONSTRUCTION NOTIFICATION TO THE USACE / USFWS / WILLIAMSON COUNTY REGIONAL
HABITAT CONSERVATION PLAN PARTICIPATION/CATEGORICAL EXCLUSION
The Engineer can perform these services under a supplemental agreement if it is determined the project"may affect"a
federally-listed endangered species or if a karst feature with potentially suitable habitat is found during Task II.13.3(b).
D. PUBLIC INVOLVEMENT (Provided by CP&-Y,Inc.)
1. Prepare for and attend up to eight(8)one-on-one and small group meetings with project stakeholders.
2. Help conduct one(1)Public Meeting by providing personnel to attend the sign-in table and support the open house
and meeting,and assisting in the technical presentation. It is assumed that the Cite will Identify and reserve lire
meeting faciliq�It is anticipated that the City+will prepare dee Public Meeting notice for publishing in local papers
to notify the public in advance of the established date, if required
3. Prepare a bound report for the Open House to include legal notices,photographs of displays and set-ups,handouts
distributed at the meeting, attendance sheets, comment sheets, comment cards, letters sent and received, public
meeting summary and summary of comments.(3 hard copies and 3 electronic copies each).
Ill. SURVEYING SERVICES (provided by Inland Ceodetics)
A. RIGHT-OF-ENTRY SERVICES
I. The Surveyor will perform property ownership research utilizing the Williamson County Appraisal District
records(Tax Maps and Ownership Records)and compile a list(Excel Spreadsheet)of landowners for distribution
of right-of-entry(ROE) letters. The Surveyor will obtain ROE by signed letter from the owner of each of the
subject properties. Also, the Engineer will contact property owners in advance of field surveys or to address
specific property owner concerns about the work to be performed or being performed. We anticipate the City of
Round Rock will handle problems regarding landowners that refuse to grant ROE or are otherwise hostile with
respect to the completion of this scope of services. The Engineer will record and report results of mailings for
future action. Landowner contact will be recorded and provided to the Client.
2. Coordinate and review subconsuhant work activities and submittals.
B. DESIGN SERVICES
1. The Surveyor shall generate,recover, and/or verify existing horizontal and vertical project primary control at the
site,if any,and reconcile the control to known existing intersecting projects.
2. The Surveyor shall establish or densify additional secondary control as needed for the project to collect data along
the length of the project.
3. The Surveyor shall,at their discretion,use 5/8"iron rods with distinguishing caps,cotton spindles(paved areas)or
other durable entities for the project control as applicable.
4. The Surveyor shall perform differential leveling through all of the project control (primary and secondary) to
establish or extend vertical control for the project.
6of13
i
5. The Surveyor shall perform a topographic/design survey within the project limits. The project limits extend from
600' west of Sam Bass Rd to Mays St with the exception of the section from Creek Bend Blvd to the IH 35
Southbound Frontage Road which was already completed under the previous contract. The topographic/design
survey includes,but is not necessarily limited to:roadway,ditches,major grade breaks,culverts,culvert types and
sizes, metal beam guard fence, fences, driveways, mailboxes, traffic and other signs, mailbox turnouts, striping,
and visible above ground utilities.
6. The Surveyor shall survey drainage strictures within limits.
7. The Surveyor shall provide digital photograph of each end of each cross road drainage strictures located within
the project limits.
8. The Surveyor shall process the collected information into a I foot contour DTM file.
9. The Surveyor shall locate right-of-way monumentation and other evidence to reestablish the existing right-of-way
lines for FM 3406 and intersecting roads within the limits of survey. This is not to be construed as boundary
surveying at this time nor is it considered taxable for the purposes intended at this time.
C. DRAINAGE SERVICES
1. Tasks already completed under original contract.
D. BRIDGE SERVICES
1. Tasks already completed under original contract.
E. TREE SERVICES
1. The Surveyor shall locate trees that 12 inches in diameter and larger,and shall note the size and species.
F. GEOTECHNICAL LOCATIONS
1. The Surveyor shall locate nine(9)core locations at a time specified by the client.
G. UTILITIES
1. The Surveyor shall coordinate with a qualified SUE provider to perform Level C&D tasks for the underground
utilities within the project limits.
2. Coordinate and review subconsultant work activities and submittals.
H. SUBCONSULTANT COORDINATION
1. Coordinate and review subconsultant work activities and submittals.
I. DELIVERABLES
1. The Surveyor shall provide:
(a) 2D MicroStation V8 planimetric file.
(b) 3D MicroStation V8 DTM file including break-lines and 1 foot contours.
(c) Geopak DTM(tin)tile.
(d) ASCIi point file.
(e) Two CD-ROM containing the specified files.
(f) PDF file of each Surveyor's project field book.
(g) Spreadsheet of landowners for right-of-entry letters
J. ASSUMPTIONS
1. The Surveyor shall notify the client prior to performing the work if:
(a) Sufficient right-of-way monumentation cannot be found to re-establish the existing alignments and associated
right-of-way lines along the project corridor.
(b) Trak Control cannot be managed by the Surveyor's personnel.
(c) The work is delayed due to weather or other circumstances beyond the Surveyor's direct control.
(d) Existing Project Control cannot be recovered or verified.
7of13
IV. PLANS,SPECIFICATIONS&ESTIMATE (Provided by CPBY,hie.,except ns noted)
A. RIGHT-OF-WAY DATA AND UTILITY ADJUSTMENTS
1. The Engineer will utilize subsurface utility data throughout the design process. A good faith effort will be made to
accommodate existing utility locations. Utility conflicts will be identified during the design process to allow for
relocation. The Engineer will coordinate with utility providers on necessary relocations. The Engineer shall
include the existing utility information in the plans.
2. The Engineer will provide plan and profiles,culvert layouts,cross sections and other sheets as required to utility
providers to assist them in any relocation efforts.
3. The Engineer will be present at utility meetings as needed.
B. ROADWAY DESIGN CONTROLS
1. Miscellaneous Plans
(a) A project title sheet will be prepared as required for the construction plans.
(b) A detailed index of sheets will be prepared that shows each sheets location in the plan set, as well as its
corresponding sheet number. This index will be updated throughout the submittal process to allow for easier
reference during the review process.
(e) Project layout sheets will be prepared at a scale of I"=200'that clearly indicate the limits of the entire project.
(d) Benchmark layout sheets will be completed at a scale of 1"=200'that clearly indicate the benchmark locations
and associated control information. These sheets will later be sealed by a RPLS for submittal.
2. Roadway Plans&Geometry
(a) Existing typical sections will be completed depicting the existing conditions of the project roadways.
(b) Proposed typical sections will be completed depicting the improvements to FM 3406 and cross streets.
(c) A horizontal alignment data sheet will be prepared depicting the horizontal geometric information for the
project roadways to be included in each of the two construction plan sets.
(d) FM 3406 plan and profile sheets shall be completed depicting the proposed construction. The plan and profile
sheets will be prepared at a scale of I"=100'H and 1"=10'V.
(e) Supplemental grading sheets will be prepared at a scale of 1"=50' for areas of the project that require
additional grading information. These sheets are anticipated at some of the cross street intersections.
3. Grading and Details
(a) Design cross sections will be completed at 50-foot stations and other locations as necessary for the
determination of cut and fill quantities. These sections will also be used to further refine the design vertical
geometry. Cut and fill quantities determined from the design cross sections will be shown on the plan and
profile sheets. Cross sections will not be developed as a deliverable for phased traffic control.
(b) The Engineer shall complete intersection layouts for five (5) intersections (Sam Bass Rd, Plantation Dr,
Chisholm Trail Rd,IH 35 SBFR,and iH 35 NBFR).
(c) A driveway detail sheet will be prepared for each plan set for each driveway along the project corridor.
(d) The Engineer will develop driveway profiles as required for the project. These profiles will be developed to
show driveway tie-back slopes,as well as limits for the contractor's information.
(e) Miscellaneous roadway detail sheets will be developed for the project. The sheets will depict details required
that are not defined in standard detail sheets. When possible TxDOT Statewide and TxDOT Austin District
standards will be used for the project development.
C. DRAINAGE
1. Culvert Hydrology and Hydraulic Analysis
(a) Hydraulics
The Engineer will design the improvements such that there are no significant impacts to adjacent properties.
(b) Hydraulic Data Sheets
8of13
The Engineer will prepare culvert hydraulic data sheets for(lie crossing.
(c) Hydraulic Report
The Engineer will complete the final hydraulic report summarizing the methodology used in the hydrologic
and hydraulic analyses. Results will be tabulated and presented. Preparation of FEMA applications for a
Conditional Letter of Map Revision(CLOMR)and/or Letter of Map Revision (LOMB)are not included but
can be provided for in a supplemental agreement.
2. Storm Sewer Design
(Storm sewer will be designed for the section of FU 3406 where curb and gutter ahead), exist. This section
extends from west of Chisholm Ti-ail Rd to Ueo s St.}
(a) Interior drainage area maps will be finalized at a scale of I"=100' for the full length of the project. These
Wraps will depict drainage area boundaries and flow direction arrows. Each area will be identified with a
unique number to be used to find run-off information from the calculation sheets.
(b) Run-off to each inlet and inlet hydraulic information will be calculated in accordance with TxDOT's
Hydraulic Manual and shown on the run-off and inlet computation sheets in WinStorm format.
(c) Storm sewers will be analyzed and computations prepared for the storm sewer design in WinStorm format.
(d) Drainage plan and profile sheets will be completed depicting locations of inlets, manholes, storm sewers,
culverts,utilities,channel improvements,and ditch locations and flowlines as required. These sheets will be
prepared at a scale of 1"=100'. Storm sewer profiles will be prepared at a scale of 1"=100' H and 1"=10' V.
Storm sewer profiles will show pipe size and type,slope,existing and proposed ground lines above the pipe,
pertinent hydraulic information,and locations and sizes of inlets and junctions.
(e) Lateral profile sheets will be developed for the project storm sewer systems. These sheets will be developed
at a scale of I"=100'H and I"=10'V.
(Q The Engineer will prepare a tabular ditch layout schedule that depicts pertinent information about the roadside
ditch geometry and design. This table will include station,offset,flow line elevation,ditch lining material,as
well as ditch bottom]width. The tables will be shown on the drainage plan sheets.
(g) The Engineer shall provide design details for"non-standard" drainage structures in instances where TxDOT
standard details cannot be used. The Engineer shall use TxDOT standard details where practical.
(h) The Engineer will identify areas within the construction of the storm sewer and culvert construction that will
require trench protection or special shoring.
3. Water Pollution Abatement Plan(WPAP)Preparation
Two WPAP's will be prepared,one for each of the construction plan sets. CP&Y will submit the WPAP for the
plan set east of the GRR to TCEQ. It is anticipated that the TxDOT Austin District will submit the application and
fee for the plan set west of the GRR to TCEQ. The following tasks are representative of each WPAP.
(a) Pollutant Removal Calculations and Design of Water Quality BMPs
Engineer will perforin the required total suspended solids (TSS) pollutant load calculations and choose the
most appropriate and cost effective permanent BMP for water quality treatment. Runoff from the proposed
roadway improvements will likely be treated using a structural BMP. An existing sedimentation-filtration
pond located adjacent to the project site will be evaluated as a potential treatment option. Options including
increasing the capacity of the existing water quality pond or constructing a new pond will be evaluated in
order to determine the most cost effective solution. Best Management Practices will be designed according to
the TCEQ's technical guidance manual Comglving with the Edwards Aquifer Rules—Technical Guidance on
Best Management Practices(RG-348,July 2005).
The location of temporary erosion and sedimentation controls designed to prevent discharges of polluted
runoff from the project site during construction will be evaluated to ensure compliance with TCEQ Edwards
Aquifer requirements. It is assumed that the design of temporary controls, including an erosion and
sedimentation control plan,will be included as part of the SW3P.
9 of 13
s
(b) Draft WPAP Document
This task includes the completion of the Water Pollution Abatement Plan (WPAP) application forms for
submittal to TCEQ including the following:
(i) General Information Form(TCEQ-0587);
(ii) The Geologic Assessment Form(TCEQ-0585)(prepared by others);
(iii) Water Pollution Abatement Plan Application Form(TCEQ-0584);
(iv) Temporary Stormwater Section(TCEQ-0602);
(v) Permanent Stormwater Section(TCEQ-0600);
(vi) Agent Authorization Form(TCEQ-0599);
(vii) Application Fee Form(TCEQ-0574);
(viii)Core Data Form(TCEQ-10400)
(c) WPAP Submittal and TCEQ Coordination
It is anticipated that the Engineer will submit the WPAP east of the ORR directly to TCEQ Austin Region I 1
staff'for review and approval. It is anticipated that the Engineer will submit the WPAP west of the GRR via
the TxDOT Austin District to TCEQ Austin Region I t staff for review and approval. The Engineer will
coordinate with TCEQ during the review process and address any issues that may arise. The Engineer will
promptly respond to and address any review comments from the TCEQ with the goal of obtaining TCEQ
approval in a timely manner. Coordination with TCEQ will also be provided during the construction phase of
the project in the event that any WPAP compliance issues arise. Once the construction phase is complete,the
Engineer will submit to the TCEQ the required notification that the terns of the WPAP have been satisfied.
(d) Project Coordination
This task involves time for coordination with the Project Manager and Administrative Assistant to prepare
project management reports,invoices,and other administrative activities.
4. SW31?and Erosion Control
(a) Erosion control plans will be prepared for the length of project. Temporary storm water management devices
will be needed to minimize the sediment runoff during construction of this project. The anticipated design
components to be utilized on this project are silt fence, sand bags, rock filter dams, sediment traps, and
construction exits. One temporary erosion control plan will be developed with notes that indicate that the
contractor is responsible for phasing the devices along with the constriction sequencing. Permanent erosion
control measures will be included on these sheets as well.
(b) A Storm Water Pollution Prevention Plan (SW3P) will be prepared for each set of construction plans in
accordance with TCEQ regulations. These sheets will consist of the TxDOT SW3P text sheets that
summarize erosion control measures.
(c) Erosion control details will be prepared for any related items not covered by TxDOT standard details.
D. SIGNING,MARKINGS AND SIGNALIZATION (Provided by CP&Y.bre.and Seiler Lairkes Group)
1. Signing and Pavement Markings
(a) Signing and Pavement marking layouts will be prepared at a scale of 1"=100'. These layouts will depict
striping and delineator type and location,as well as MBGF location, lengths,and end treatments. Each sign
will have a corresponding number that will relate that sign to the sign summaries.
(b) Pavement marking details will be prepared for instances in which the State's signing and striping standards do
not apply,or are not appropriate.
(c) Detail sheets for small signs will be prepared for non-standard signs. This sheet is intended to show the
overall dimensions of the signs by determining letter size and spacing. Details will not be to scale.
2. Signalization
(a) Traffic signal plans will be prepared for the following locations:
(i) Modification of existing mast arm signals at the intersection of FM 3406 and Plantation Drive.
(ii) Design of conduits and ground boxes for a future mast arm signal at the intersection of FM 3406 and
Oak Hollow Drive.
(iii) Modification of existing mast arm signals at the intersection of FM 3406 and Chisholm Trail Road.
10 of 13
t
(iv) Modification of existing span wire signals at the intersection of CM 3406 and the IH 35 SBFR. The
scope of this contract includes the design and plans to modify one of the existing poles(northeast corner)
for the signal at the IH 35 SBFR. If it is determined that additional modifications to poles are needed,
then the design of the signal will be changed to a mast arm installation through a supplemental
agreement to this contract.
(b) The signal plans will be prepared at a scale of 1"=40'and will indicate existing conditions, location of signal
poles, conduit, ground boxes, existing and proposed traffic control devices (signs and markings), existing
utilities,and proposed roadway improvements.
(c) Illumination will be installed on signal poles for safety lighting purposes.
(d) At each location,the illumination and signals will utilize separate circuits from a single electrical service. The
Engineer will confirm the power source.
(e) The signals will be video actuated,utilizing mast arm design.
(f) Phasing and wiring plans will be prepared for the traffic signal installations.
(g) Traffic signal elevations will be prepared showing the vertical clearance required for the mast arm design.
(h) The Engineer will coordinate with the City in identifying power sources,conduit runs,and will show them on
the project plans. The Engineer shall identify potential overhead utility conflicts,and coordinate with the City
and the utility company to help resolve the conflicts.
(i) In the event that additional signals are warranted by the City, the design and plan production for those
facilities will be addressed through a supplemental agreement to this work authorization.
E. MISCELLANEOUS ROADWAY
1. Traffic Control Plan
(a) Traffic control typical sections will be prepared for each stage of the construction sequence to clearly
delineate the position of(lie existing traffic with respect to the proposed construction. Temporary traffic
barriers and pavement markings will also be shown and dimensioned.
(b) The Engineer will develop overview plans for each stage of traffic control for each of the plan sets. These
plans will act as key maps for each phase of TCP and shall be developed at a 1"=400'scale.
(c) The Engineer will prepare 1"=400'plan layouts of advance warning signs for FM 3406 and cross streets.
(d) A detailed narrative for the sequence of construction and traffic control general notes will be prepared and
submitted to the City for review and incorporation into the plans. The narrative will include a phase-by-
phase, step-by-step written account of the proposed activities throughout the construction process. This is
intended to be a narrative account of the activities shown in the traffic control plan layouts.
(e) Detailed traffic control plans will be prepared at a scale of 1"=100'. This plan will describe the maintenance
of traffic and sequence of work for the proposed construction. It is anticipated that the construction will be
accomplished in a single phase. Detour alignments, location of work areas, temporary paving, temporary
shoring, signing, barricades and other details will be required to describe the traffic control plan. The
Engineer will be required to ensure that proper drainage can be maintained during construction.
(f) The Engineer will attend one meeting to present the traffic handling scheme to the TxDOT's Safety Review
Committee. The Engineer will be responsible for incorporating the comments of the Safety Review
Committee in the traffic control plans.
(g) An Engineer's opinion of construction schedule will be computed in order to detennine an approximate
duration fnr each of the phases of construction. The schedule will be prepared using SureTrak.
2. Quantities
Tabulate quantities for each of the following and as necessary to bid this project:
(a) Traffic Control(per each phase)
(b) Earthwork
(c) Roadway
(d) Removal i
(e) Drainage related items including inlets,manholes and storm sewer pipes
(f) Small/Large Signs
I I of 13
I(
i
i
(g) Pavement Markings
01) Signals
(i) Erosion Control and SW3P
3. Summary Sheets
Tabulate quantities that are calculated on individual summary sheets for inclusion in the construction plan set:
(a) Traffic Control(per each phase)
(b) Earthwork
(c) Roadway
(d) Removal
(e) Drainage related items including inlets,manholes and storm sewer pipes
(f) Small/Large Signs
(g) Pavement Markings
(h) Signals
(i) Erosion Control and SW3P
4. Standards,Specifications and Estimate
(a) The Engineer will download the appropriate TxDOT standards for the project from the State's web site.
Standards that require modification will be corrected and sealed by the Engineer. Other standards will have
their title blocks filled out with the applicable project data and printed for inclusion in the final plan set.The
Engineer will utilize TxDOT Austin District when applicable.
(b) A tabulation of applicable specifications, special specifications and special provisions will be prepared for
submission with the final PS&E package.
(c) The Engineer will review general notes provided by the TxDOT for applicability to the project. The Engineer
will mark-up a set and return it to the City for their inclusion in the final plan set. The Engineer will work
with City and TxDOT to complete the basis of estimate prior to beginning quantity calculations.
(d) An opinion of probable construction cost will be prepared at the 300/6, 60%, 90% and prior to final PS&E
submittal,and supplied to the City in Microsoft Excel format. Opinion of probable cost will also be broken
out for each bridge class structure.
F. BRIDGE CONDITION SURVEY
1. Tasks already completed under original contract.
G. CONCEPTUAL DESIGNS AND ESTIMATES
1. Tasks already completed under original contract.
V. PROJECT MANAGEMENT
A. PROJECT MANAGEMENT
1. Create and submit monthly invoices suitable for payment by the City.
2. Prepare monthly progress reports for submission with the monthly invoices to provide a written account of the
progress made to date on the project.
3. Meet formally once a month with the City to review project progress.
4. Prepare project meeting summaries for applicable meetings during the project development process.
5. Meet with property owners,stakeholders,and the City staff as required through the project development process.
G. Establish and attend periodic progress meetings(approximately every two months)with other agencies, including
TxDOT.
7. The Engineer will have internal meetings with the consultant design team every two weeks for the length of the
project. It is assumed that these meetings will include key personnel from each discipline and will be required to
discuss and resolve project issues.
8. The Engineer shall prepare and execute contracts with sub-consultants, monitor sub-consultants activities (staff'
and schedule),complete monthly reports and review and recommend approval of sub-consultant invoices.
12 of 13
9. The Engineer shall formally close out the project and perforni a documented archive process.
VI. BID AND CONSTRUCTION SERVICES
Bid and construction phase services are not included in this scope but can be provided under a supplemental agreement
once the construction schedule for the project is determined.
13 of 13
i
ADDENDUM TO EXHIBIT C
Work Schedule
Duration Completion Date
Notice to Proceed N/A Mar 12,2012
Topographic/SUE Survey 30 Apr 11,2012
60%Plans Submittals 45 May 26, 2012
City Review of 60%Plans 21 Jun 16,2012
90% Plans Submittals 30 Jul 16, 2012
City Review of 90%Plans 21 Aug 6, 2012
100% Plans Submittal 21 Aug 27,2012
I of 1
ADDENDUM TO EXHIBIT D
Fee Schedule
For the services described under Exhibit B,Ave request compensation on a lump sum basis. The estimated
hours and dollars to accomplish this work are shown below. The breakdowns for man-lotus and costs per
fiinction code are shown on the following pages.
ESTIMATE_OF MAXIMUM COMPENSATION- (See attached summary)
SALARY COSTS -LUMP SUM
Project Principal 22 Hrs.@ $70.00= $ 1,540.00
Project Manager 482 Hrs.@ $55.00= $ 26,510.00
Project Engineer 561 Hrs.@ $42.50= $ 23,842.50
Design Engineer 794 IIrs.@ $36.25= $ 28,782.50
EIT 2,232 Hrs.@ $30.00= $ 66,960.00
Chief Hydrologist 56 Hrs.@ $55.00= $ 3,080.00
Senior CADD Operator 120 Hrs.@ $34.00= $ 4,080.00
Admin/Clerical 56 His.@ $21.50= $ 1,204.00
Environmental Manager 104 I•Irs.@ $55.00= $ 5,720.00
Sr.Environmental Specialist 36 Hrs.@ $38.50= $ 1,386.00
Environmental Specialist 124 Hrs.@ $27.50= $ 3,410.00
Sr.Architectural Historian 28 Hrs.@ $49.00= $ 1,372.00
Biologist 96 Hrs.@ $28.50= $ 2,736.00
GIS Specialist 120 Hrs.@ $24.00= $ 2,880.00
SALARY COSTS
SALARY COSTS $ 173,503.00
SALARY RELATED COST(185.00 %) $ 320,980.55
TOTAL LABOR COSTS $ 494,483.55
FIXED FEE(12%) $ 59,338.03
$
EXPENSES 553,821.58
Miscellaneous Expenses
Subtotal $ 6,493.00
Subconsultant Expenses
Fugro Consultants, Inc. $ 11,488.00
Inland Geodetics, Inc. $ 63,228.00
SWCA $ 18,784.00
Subtotal $ 93,500.00
TOTAL EXPENSES $ 99,993.00
TOTAL SALARY COSTS+EXP AMOUNT PAYABLE $ 653,814.58
1 of 1
i
ADDENDUM TO EXHIBIT D
Fee Schedule
78$k Description 9r18�na1 Ainopnt Revised Aoupt prevtousty Billed Cost to Com lefe
Payable Payable P
I. ROUTE AND-DESIGN STUDIES -
S i
64,334.76 1_64 3k $ 63.691.41 S -._ 643.35
11 SOCIAL,ECONOMIC&ENVIRONMENTAL l
STUDIES AND PUBLIC INVOLVEMENT $ 42,043.52 S _ 51,659.31_ S 3.837.92 S _.., 47,821.39.
III. SURVEYING SERVICES
_ ._ 4,436.88 S _5,841.38 S. 4,436.88_ S 1,404.48
IV. PSBE �— _ $ -538,709.75 $ 378,215,30_ S _..7fl,215.25 $, 299,000
MENT .05
V. PROJECT MANAGE $ ,
83770,85 8 _. -53,770.85. _$_ 20809.32 S _32,961.53
BID AND CONSTRUCTION PHASE SERVICES
Vi. NOT INCLUDED AT THIS TIME - $ _
_• SUB-TOTAL LABOR EXPENSES S_ 704,895.76 S -_553,821.58 JL_ 171,990.78 5 381x830.80
TOTAL LABOR COSTS S 70895.76
••• _..._. _ _...._4� .�. 553,821.58 S 171,990.78 5.... 381,830.80
EXPENSES
-__ .. _... ..._. .1_�:_4193.00 .S6�493.00 $. 419.30 $__ 8073.37070
TOTAL CP&Y FEES 709,088.76 $ _ 660,314.68 S 172,410.08 $ 387,904.60
SUBCONSULWS_ ....
_ Pu9t0 Consultants, 16,601.00 $ _•11,488,00
_ Inland Geodelles,LP S- ,. 41,122.00 S 63,228.00 $ 41,122.00 $ 22,106.00
SWCA Environmental Consultants S 12,860.00 I_ 18,784_00 S 1362.60 $_-__ 10,431.60
GRAND TOTAL $ 779,661.76 $ 653,814.58 $ 221 884.68 $ 431,930.00
i
00243457.XLS Page 1 of 1
ROUNDRocx, xAs City Council Agenda Summary Sheet
PURPOSE MSSION PROSPERrr1C
Agenda Item No. 9D1.
Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 1 with
Agenda Caption: CP&Y, Inc.for the FM 3406 Improvement Project.
Meeting Date: March 8, 2012
Department: Transportation
Staff Person making presentation: Gary Hudder
Transportation Director
Item Summary:
On October 8, 2009 the City executed a contract with CP&Y, Inc. for engineering services related to the FM 3406
Roadway Improvement project. At that time,the proposed improvements anticipated widening FM 3406 to include
a raised median. This contract was in the amount of$779,661.76;to date $221,884.58 has been expended towards
that contract.
During the August, 2011 Council retreat, staff presented a proposal to modify the plans for the FM 3406 project so
that the project would simply construct intersection improvements at select intersections. This plan was endorsed
by the Council and subsequently adopted as a part of the 5 Year Capital Improvement Plan.
This supplemental contract with CP&Y, Inc. modifies the existing contract with changes to the scope of services,
schedule and fee payable. The scope is modified to include intersection improvements at select intersections
between Sam Bass Road and N. Mays Street; the project schedule is modified so that all work will be completed by
August, 2012; and the total fee payable under the contract is reduced to $653,814.58 (as noted above, $221,884.58
has already been billed-the remainder to be billed is$431,930.00).
Funding for this contract was previously approved by the Round Rock Transportation System Development
Corporation as a part of Amendments 22 and 28 to the Transportation Capital Improvement Program.
Cost: (125,847.18)
Source of Funds: Type B Corporation
Date of Public Hearing(if required): N/A
Recommended Action: Approval
EXECUTED
DOCUMENTS
FOLLOW
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL,CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CP&Y.INC. ("Engineer")
ADDRESS: 10415 Morado Circle,Bldg 1,Suite 200, Austin,TX 78759
PROJECT: FM 3406 Roadway Improvement
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and CP&Y, Inc., hereinafter called
the"Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 8th day of October, 2009 for the FM 3406 Roadway Improvement
Project in the amount of$779,661.76;and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to decrease the compensation by $125,847.18 to a total of$653,814.58;
and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
1.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
11. I
Article 4, Compensation and Exhibit D. Fee Schedule shall be amended by decreasing by
$125,847.18 the lump sum amount payable under the Contract for a total of$653,814.58, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
f�
Supplemental Contract Rev.12/01/08
0199.7126;00243364 84275 t
I
I �
�I --1203-og-ova
CP&Y,INCA
By:
Seni ce nt
2/13 1 O1
Date
CITY OfItOUND ROCK AP VED AS TFORM:
By: Wo.
Alan McGraw,Mayor Stephat L. Sheets,City Attorney
Date
Supplemental Contract Rcv.12/01/08
0199.7126;00243364 84275
2 �
ADDENDUM TO EXHIBIT B
Engineering Services
THE FOLLOWING SCOPE AND FEE ESTIMATE REPLACE THE CORRESPONDING DOCUMENTS IN THE
ORIGINAL CONTRACT IN THEIR ENTIRETY.
The FM 3406 Roadway Improvement Project was originally planned to reconstruct FM 3406 to a four-lane divided urban
arterial meeting TxDOT(411) criteria. Based on review of the schematics for this concept and subsequent developments
adjacent to FM 3406,City staff determined that a change in scope for the project was advisable. This change in concept
scales back the FM 3406 improvements to safety-type improvements,the FM 3406 Safety Improvement Project.
The FM 3406 Safety Improvement Project will widen(lie existing FM 3406 pavement intermittently from Sam Bass Road
to North Mays Street to provide left- and right-turn lanes at key intersections. The Engineer shall provide the necessary
engineering and technical services for the completion of environmental studies, public involvement, surveying and
mapping,and preparation of plans,specifications and estimates for the project.
Design services related to the design and plan production for this project will be performed in accordance with the latest
available TxDOT manuals from the design collection located on the TxDOT website.The roadway will be designed based
on(311)design criteria. The development of the project will be consistent with TxDOT design procedures and practices.
This project will be developed utilizing Microstation V8 and Geopak 2004.
Project Setup
Two sets of construction plans will be prepared for the project limits, each plan set capable of being let for construction
independently. The first set of construction plans will consist of FM 3406 intersection improvements from the Georgetown
Railroad(GRR)to North Mays Street. These improvements will generally include:
I. Dedicated right turn lane from Eastbound FM 3406 to Southbound IH 35 SBFR.
2. Dedicated right turn lane from Westbound FM 3406 to Northbound Chisholm Trail Road.
3. Dedicated left and right turn lanes fi•om Southbound IH 35 SBFR to FM 3406.
4. Connection with an auxiliary lane of dedicated right turn lane from Northbound IH 35 NBFR to dedicated right
turn lane fi•om Eastbound FM 3406 to Southbound North Mays Sheet.
5. Dedicated right turn lane from Westbound FM 3406 to Northbound IH 35 NBFR.
The second set of construction plans will consist of FM 3406 intersection improvements from Sam Bass Road to the GRR.
These improvements will generally include:
1. Realignment of Sam Bass Road intersection to a 90-degree configuration of Sam Bass at FM 3406.
2. Widening of FM 3406 at the Sam Bass Road intersection to provide an Eastbound right turn lane and Westbound
left turn lane.
3. Widening of FM 3406 at the Bent Tree Drive intersection to provide a Westbound left turn lane.
4. Widening of FM 3406 at the Plantation Drive intersection to provide Eastbound and Westbound left turn lanes.
The Westbound left turn lane should also allow access to the Old Town Elementary School entrance.
5. Widening of FM 3406 at the Oak Hollow Drive intersection to provide a Westbound left turn lane.
Agency abbreviations are as follows:
City of Round Rock(City),Georgetown Railroad(GRR)Texas Department of Transportation(TxDOT),Texas Department
of Transportation Environmental Affairs Division(TxDOT-ENV),Federal Highway Administration(FWHA),Capital Area
Metropolitan Planning Organization (CAMPO), Central Texas Regional Mobility Authority (CTRMA), Environmental
Protection Agency(EPA), Texas Historical Commission (THC), National Register of Historical Places (NRHP), Federal
Emergency Management Agency(FEMA),Texas Commission on Environmental Quality(TCEQ).
The tasks and products are more fully described in the following TASK OUTLINE.
1of13
TASK OUTLINE
I. ROUTE AND DESIGN STUDIES
A. DATA COLLECTIONS
1. Tasks already completed under original contract.
B. GEOTECHNICAL INVESTIGATIONS (Provided by Fugro Consultants)
I. Perform eight (8) borings spaced at approximately 500 feet apart, along the proposed lanes. Four (4) of the
borings will be drilled through existing pavement and four(4) will be drilled in the right-of-way to a depth of
seven(7)feet. In addition one(1)culvert boring will be drilled to approximately 20 feet deep. The borings will
be used to investigate subsurface stratigraphy and to obtain samples for laboratory testing.
2. Perform laboratory testing to determine the soil's plasticity and strength characteristics. Testing will include:
(a) U.S.C.S.Soil Classification
(b) Atterberg Limits Tests
(c) Sieve Analysis
(d) Soluble Sulfate Content
(e) Moisture Content
(f) Unconfined Compressive Strength
3. The Engineer will coordinate with locator service to determine existing utility locations.
4. The Engineer will prepare a geotechnical report that will present recommendations for the design of the pavement
widening. The geoteclinical report will include:
(a) General subsurface conditions, discussion of site geology, boring logs with descriptions of strata and
laboratory test results,and water levels obtained at the time of drilling.
(b) Boring location plan.
(c) Recommendations for culverts including allowable bearing pressures and equivalent lateral earth pressures.
(d) Flexible pavement thickness design in accordance with TxDOT FPS-19 Design.
(e) Methodology with a mechanistic check,and based on provided traffic loading information.
(f) General foundation and pavement construction and earthwork requirements.
5. The Engineer will meet with the geotechnical subcousultant on a regular basis to coordinate their work.
C. SCHEMATICS DEVELOPMENT
I. Tasks already completed under original contract.
11. SOCIAL,ECONOMIC& ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT
All Environmental Reports will be in accordance with 43 Texas Administrative Code (TAC)2.40-2.51, Council on
Environmental Quality Regulations(40 CFR 1500-1508),Code of Federal Regulations,Title 23, Part 771,the FHWA
Technical Advisory T6640.8A,and Highway Design Operations and Procedures Manual,Part lI-B.
A. DUE DILIGENCE ENVIRONMENTAL DOCUMENT (Provided byCP&Y,Inc.)
The engineer will prepare a Due Diligence Environmental Document to be submitted to the City for proposed
intersection improvements on FM 3406 between the Georgetown Railroad and North Mays Street.
L Environmental Document
(a) The Environmental Document shall be completed by utilizing the Standards of Uniformity(SOUS)developed
by TxDOT-ENV.
(b) Prepare an Environmental Document in accordance with the TxDOT Environmental Manual and the TxDOT
Austin District guidelines.The environmental documents shall be prepared using English units.
(e) The Environmental Document shall include a cover sheet;proposed action;surrounding area;specific areas of
environmental concern;permits/commitments;public involvement;and exhibits,figures,coordination.
2of13
'r,
(d) Pertinent social and economic issues shall be addressed in the Environmental Document; a separate report j
shall not be prepared. No significant impacts to land use, land planning or other socio-economic issues are }
anticipated.
(e) General discussion of air and noise shall be included in the Environmental Document.
(f) Submit draft copies of the report for review. Color photographs shall be included in both the draft and final
reports. Color photographs shall include the existing structure, natural resources, and potential historic
resources.Assume all review comments shall be provided in writing.
2. Ecology Investigations
(a) Conduct an ecology field survey and investigation to assess the site's impact on the ecological setting, soils,
vegetation,wildlife,prime farmlands,endangered species,wetlands,and 4(f)and 6(f)properties. '
(b) During field investigations,an assessment of the suitability of affected habitats to support listed species shall
be made. Notify the City of Round Rock if Section 7 or 10 consultation shall be required.
(e) Wetland detennination,and delineations if required,shall be conducted using the three-parameter approach as
outlined in the U.S. Army Corp of Engineers Wetlands Delineation Manual(1987).A routine data form shall
be completed assessing hydrophytic vegetation,hydric soils and site hydrology. Wetland boundaries shall be
marked with surveyors flagging unless directed otherwise.
(d) Copies of routine data forms shall be provided with the Environmental Document. A wetland finding shall
also be provided. Assess the project's compliance with the Nationwide Permit Program and notify the City of
Round Rock if a Section 404 or Section 9 permit is required.
3. Cultural Resource Investigations
(a) Historical
Search the National Register of Historic Places and the Texas Historic Sites Atlas online listings for the
presence of previously designated historic properties and archeological sites within the project area of
potential effects (APE) and provide the results to the City of Round Rock. The Engineer shall use this
information to prepare text for the Environmental Document. Photograph any strictures over 50 years old
within the APE and include with the coordination request and in the Environmental Document.
(b) Archeological
Coordinate with sub-consultant to incorporate archeological information into the Environmental Document.
See Section BA.b for a description of the archeological scope of work.
4. Response to Continents/Coordination
(a) Coordinate with City of Round Rock and sub-consultants to incorporate karst information into the
Environmental Document. If due Einvtu-oat►neutial Docuuieni requires review by auud coou•di»aton u,itlu T.rDOT
environmental staff,it will be completed under a separate work authorization.
B. STATE CATEGORICAL EXCLUSION (Provided by CPR 1; Inc., except as noted)
The required environmental document for this project is anticipated to be a State Categorical Exclusion(SCE). If it is
determined that an Environmental Assessment (EA) is required, the additional services necessary will be provided
through a supplemental agreement. The engineer will prepare the SCE to be submitted to the TxDOT Austin District
for proposed intersection improvements on FM 3406 between Sam Bass Road and the Georgetown Railroad.
t. Environmental Document
(a) Complete the SCE document by utilizing the Standards of Uniformity(SOUS)developed by TxDOT-ENV.
(b) Environmental documentation to substantiate an SCE is assumed. Prepare an Environmental Document in
accordance with the TxDOT Environmental Manual and the Austin District guidelines. The environmental
documents shall be prepared using English units.
(c) The SCE document shall include a cover sheet; proposed action; surrounding area; specific areas of
environmental concern; permits/commitments; public involvement; exhibits, figures, coordination; and SCE
detennination.
(d) Pertinent social and economic issues shall be addressed in[lie SCE;a separate report shall not be prepared.No
significant impacts to land use,land planning or other socio-economic issues are anticipated.
I�
3of13
(e) Submit draft copies of the report for review. Color photographs shall be included in both the draft and final
reports. Color photographs shall include the existing structure, natural resources, and potential historic
resources.Assume all review comments shall be provided in writing.
(t) Environmental Document deliverables shall include:
(i) Prepare draft State Categorical Exclusion.
(ii) Address TxDOT comments.
(iii) Prepare final State Categorical Exclusion.
2. Air and Noise Quality
(a) General discussion of air and noise shall be included in the SCE.
3. Ecology Investigations
(a) Conduct an ecology field survey and investigation to assess the site's impact on the ecological setting,soils,
vegetation,wildlife,prime farmlands,endangered species,wetlands,and 4(f)and 6(f)properties.
(b) Geologic Assessment and Karst Survey (provided b),SNICA Consultants)
A Registered Professional Geoscientist who is permitted by the U.S. Fish and Wildlife Service(USFWS)to
conduct karst surveys will search the right-of-way(ROW)and appropriate adjacent areas where right-of-entry
is obtained for the presence of surface features which may be indicative of sub-surface habitat for endangered
karst invertebrates or avenues for aquifer recharge as defined by the TCEQ. As required by the TCEQ the
survey area for the geologic assessment will consist of the proposed ROW including the locations of water
quality structures. The survey area for the karst survey (which concerns endangered species issues) will be
slightly different since potential indirect effects are considered in endangered species impacts analyses and in
potential Williamson County Regional Habitat Conservation Plan (WRHCP) participation. In general, the
current level of development adjacent to the roadway suggests that any karst invertebrate habitat adjacent to
the roadway has been previously impacted and that compared to those impacts the effects of proposed
roadway improvements would be discountable. Therefore, surveying individual residential lots for karst
features seems unnecessary. However,two areas adjacent to the roadway have the potential for unimpacted or
less-impacted karst features. The first is the greenbelt area north of the ROW between Plantation Drive and
the rail easement. According to maps prepared for the Williamson County Regional Conservation Plan a
cluster of six caves occur in the vicinity of the greenbelt including one cave containing the endangered Bone
Cave Harvestman (Texella reyesi). The mapped locations of these caves are of unknown accuracy and some
of the caves may no longer exist as a result of development activities. Three of the caves, including the
species cave, appear to be far enough from the ROW (more than 800 feet) that no potential impacts would
occur. The other three caves appear to be within 200 feet of the ROW.
We therefore propose to survey the greenbelt area to ground truth the Williamson County data. The other
survey area outside of the ROW is the green space adjacent to the school building south of the ROW and east
of Plantation Drive. Survey efforts will include minor hand clearing and minimal excavation of potential
karst features to discern non—karst features from potential habitat. Based on the results of field surveys, a
Registered Professional Geoscientist will also prepare and seat a karst survey report to include with WRHCP
participation documents and a Geologic Assessment report to be submitted to the TCEQ with the Water
Pollution Abatement Plan.
(c) During field investigations,an assessment of the suitability of affected habitats to support listed species shall
be made. Incorporate results of field investigations into the SCE in a manner to satisfy the MOU/MOA
between TxDOT and the Texas Parks &. Wildlife Department (TPWD). Notify the City and TxDOT if
Section 7 or 10 consultation shall be required.
(d) Wetland determination, and delineations, if required, shall be conducted using the three-parameter approach
as outlined in the U.S. Army Corp of Engineers (USACE) Wetlands Delineation Manual (1987). A routine
data forni shall be completed assessing hydrophytic vegetation, hydric soils and site hydrology. Wetland
boundaries shall be marked with surveyors flagging unless directed otherwise. r
(e) Copies of routine data forms shall be provided with the environmental document.A wetland finding shall also }
be provided. Assess the project's compliance with the Nationwide Permit Program and notify the City and
TxDOT if a Section 404 or Section 9 permit is required.
4of13 i
l
i
i
i
I
4. Cultural Resource Investigations j
(a) Historical i!
Search the National Register of Historic Places and the Texas Historic Sites Atlas online listings for the
presence of previously designated historic properties and archeological sites within the project area of
potential effects (APE) and provide the results in a coordination request form to initiate historical studies
section review for SCE projects. The Engineer shall use this information to prepare text for the environmental
document. Photograph any structures over 50 years old within the APE and include with the coordination
request and in the SCE.
(b) Archeological (provided by SIVCA Consultants)
Conduct a thorough background archeological literature and records search for the proposed project site. For
the research,an archeologist will search the Texas Archeological Sites Atlas (Atlas)online database for any
previously recorded surveys and historic or prehistoric archeological sites located in or near the project site.In
addition to identifying previously recorded archeological sites, the Atlas review will include the following
types of information:National Register of Historic Places(NRNP)properties,State Archeological Landmarks
(SALs), Official Texas Historical Markers (OTHMs), Registered Texas Historic Landmarks (RTHLs),
cemeteries,and local neighborhood surveys.
Because the project involves lands owned by a political subdivision of the State of Texas (City of Round
Rock),any archaeological field investigations will require a Texas Antiquities Permit in compliance with the
guidelines of the Antiquities Code of Texas. Prepare a permit application,coordinate with the client for the
requisite information and signatures, and submit the permit package to the Texas Historical Commission
(THC), the permitting and reviewing agency. The THC has 30 days to review the application and issue the
permit;however,they typically only take 2-5 days.
Once Task II.B.3(b) has been completed, the Engineer will conduct an archaeological field survey of the
project area.The field survey will consist of archaeologists examining the proposed project area.The survey
will be of sufficient intensity to determine the nature, extent, and, if possible, potential significance of any
cultural resources located within the proposed project area.
During the survey, the archaeologist will examine the ground surface and erosional profiles for cultural
resources. Shovel testing will be conducted in areas containing soils with potential for buried deposits,
undisturbed areas,and previously recorded sites.When excavated,shovel tests will be approximately 30 cm in
diameter and excavated in arbitrary 20-em levels to 100 cm below surface or culturally sterile deposits,
whichever comes first. The matrix from cacti shovel test will be screened through 1/4-inch mesh, and the
location of each excavation will be plotted uusing a hand-field GPS receiver. Each shovel test will be recorded
on a standardized form to document the excavations. No backhoe trenching is proposed but the need for such
work will be assessed as part of the fieldwork.
Any discovered or previously documented sites, both prehistoric and historic, will be documented on
appropriate forms and plotted on USGS 7.5-minute topographic maps and appropriate project maps for
planning purposes.Additional shovel tests will be excavated to define site boundaries within the project area.
The Engineer is proposing a non-collection survey. Artifacts will be tabulated, analyzed, and documented in
the field,but not collected.Temporally diagnostic artifacts will be described in detail and photographed in the
field. Only especially rare artifacts or discoveries will be collected. This policy will reduce or eliminate
curation costs once the fieldwork is concluded.
Once the field survey has been completed, the Engineer will prepare a draft report of the investigations for
review by the client and ultimately the THC. The archaeological report will conform to THC, Council of
Texas Archeologists, and Antiquities Code of Texas reporting standards. It will document the general nature
of the project area,the methodology used in the investigations,the presence and condition of any previously
recorded sites revealed in the records review,the general nature and extent of cultural resources encountered
during the archaeological survey, recommendations on the need for further work, and the potential
significance of cultural resources in regards to future development and State Archeological Landmark status.
Draft copies of the letter reports will be submitted to the client for review and comment. Once this has been 11
accomplished, any appropriate edits will be made and a final draft report will be submitted to the THC and i
any other involved regulatory agency. In addition, the Engineer will prepare the appropriate cultural i
resources documents related to the preparation of the SCE.
The Texas Antiquities Code also requires that 20 copies of the final reports be submitted once the project is
completed. In addition,recovered artifacts and documentation must be curated at an approved repository. In
this case,if artifacts are recovered and cuuration is needed,the Engineer will curate the materials at the Center
5of13
i
for Archaeological Research at Texas Archeological Research Laboratory (TARL). Curation involves
preparing the artifacts (washing, labeling, cataloging, etc.) and paying a fee for storage space. As we are
proposing a non-collection survey, curation fees are not included in this cost proposal. The Engineer will
submit a change order to cover the cost of curation in the unlikely event that artifacts are recovered.
5. Hazardous Materials
Conduct an initial site assessment for the appropriate level of inquiry.Include determination of whether additional
research or investigation is necessary during subsequent stages of project development. Use this information to
complete the TxDOT Hazardous Materials Initial Site Assessment(ISA).
6. Response to Comments/Coordination
Revise the draft report(s) to incorporate TxDOT's review comments. Submit three(3) draft copies and fifteen
(15)revised drafts of the report.Submit one soft copy in Microsoft Word format.
C. PRE-CONSTRUCTION NOTIFICATION TO THE USACE / USFWS / WILLIAMSON COUNTY REGIONAL
HABITAT CONSERVATION PLAN PARTICIPATION/CATEGORICAL EXCLUSION
The Engineer can perform these services tinder a supplemental agreement if it is determined the project"may affect"a
federally-listed endangered species or if a karst feature with potentially suitable habitat is found during Task II.B.3(b).
D. PUBLIC INVOLVEMENT (Provided by CPd), Inc.)
1. Prepare for and attend up to eight(8)one-on-one and small group meetings with project stakeholders.
2. Help conduct one(1)Public Meeting by providing personnel to attend the sign-in table and support the open house
and meeting, and assisting in the technical presentation. It is assumed that the City will identify and resetiv the
meeting facilii)�11 is anticipated that the 01),will prepare the Public Meeting notice for publishing in local pape►s
to notify the public in advance of the established date if required
3. Prepare a bound report for the Open House to include legal notices,photographs of displays and set-ups,handouts
distributed at the meeting, attendance sheets, comment sheets, comment cards, letters sem and received, public
meeting summary and summary of comments.(3 hard copies and 3 electronic copies each).
III. SURVEYING SERVICES (provided Gy Inland Geodetics)
A. RIGHT-OF-ENTRY SERVICES
I. The Surveyor will perform property ownership research utilizing the Williamson County Appraisal District
records(Tax Maps and Ownership Records)and compile a list(Excel Spreadsheet)of landowners for distribution
of right-of-entry (ROE) letters. The Surveyor will obtain ROE by signed letter fronn the owner of each of the
subject properties. Also, the Engineer will contact property owners in advance of field surveys or to address
specific property owner concerns about the work to be performed or being performed. We anticipate the City of
Round Rock will handle problems regarding landowners that refuse to grant ROE or are otherwise hostile with
respect to the completion of this scope of services. The Engineer will record and report results of mailings for
future action. Landowner contact will be recorded and provided to the Client.
2. Coordinate and review subconsultant work activities and submittals.
B. DESIGN SERVICES
1. The Surveyor shall generate,recover, and/or verify existing horizontal and vertical project primary control at the
site,if any,and reconcile the control to known existing intersecting projects.
2. The Surveyor shall establish or densify additional secondary control as needed for the project to collect data along
the length of the project.
3. The Surveyor shall,at their discretion,use 518"iron rods with distinguishing caps,cotton spindles(paved areas)or
other durable entities for the project control as applicable.
4. The Surveyor shall perform differential leveling through all of the project control (primary and secondary) to
establish or extend vertical control for the project. (I
6of13
i
5. The Surveyor shall perform a topographic/design survey within the project limits. The project limits extend from
600' west of Sam Bass Rd to Mays St with the exception of the section from Creek Bend Blvd to the IH 35
Southbound Frontage Road which was already completed under the previous contract. The topographic/design
survey includes,but is not necessarily limited to:roadway,ditches,major grade breaks,culverts,culvert types and
sizes, metal beam guard fence, fences, driveways, mailboxes, traffic and other signs, mailbox turnouts, striping,
and visible above ground utilities.
6. The Surveyor shall survey drainage strictures within limits.
7. The Surveyor shall provide digital photograph of each end of each cross road drainage structures located within
the project limits.
8. The Surveyor shall process the collected information into a I foot contour DTM.file.
9. The Surveyor shall locate right-of-way monumentation and other evidence to reestablish the existing right-of-way
lines for FM 3406 and intersecting roads within the limits of survey. This is not to be construed as boundary
surveying at this time nor is it considered taxable for the purposes intended at this time.
C. DRAINAGE SERVICES
1. Tasks already completed under original contract.
D. BRIDGE SERVICES
1. Tasks already completed under original contract.
E. TREE SERVICES
1. The Surveyor shall locate trees that 12 inches in diameter and larger,and shall note the size and species.
F. GEOTECHNICAL LOCATIONS
1. The Surveyor shall locate nine(9)core locations at a time specified by the client.
G. UTILITIES
1. The Surveyor shall coordinate with a qualified SUE provider to perform Level C&D tasks for the underground
utilities within the project limits.
2. Coordinate and review subconsultant work activities and submittals.
H. SUBCONSULTANT COORDINATION
1. Coordinate and review subconsultant work activities and submittals.
I. DELIVERABLES
I. The Surveyor shall provide:
(a) 2D MicroStation V8 planimetric file.
(b) 31)MicroStation V8 DTM file including break-lines and I foot contours.
(c) Geopak DTM(tin)file.
(d) ASCIi point file.
(e) Two CD-ROM containing the specified files.
(f) PDF file of each Surveyor's project field book.
(g) Spreadsheet of landowners for right-of-entry letters
J. ASSUMPTIONS
1. The Surveyor shall notify the client prior to performing the work if
(a) Sufficient right-of-way monumentation cannot be found to re-establish the existing alignments and associated
right-of-way lines along the project corridor.
(b) Traffic Control cannot be managed by the Surveyor's personnel.
(c) The work is delayed due to weather or other circumstances beyond the Surveyor's direct control.
(d) Existing Project Control cannot be recovered or verified.
7 of 13
IV. PLANS,SPECIFICATIONS&ESTIMATE (Provitted by CP&Y,Inc.,eveept ns noted)
A. RIGHT-OF-WAY DATA AND UTILITY ADJUSTMENTS
I. The Engineer will utilize subsurface utility data throughout the design process. A good faith effort will be made to
accommodate existing utility locations. Utility conflicts will be identified during the design process to allow for
relocation. The Engineer will coordinate with utility providers on necessary relocations. The Engineer shall
include the existing utility information in the plans.
2. The Engineer will provide plan and profiles, culvert layouts,cross sections and other sheets as required to utility
providers to assist them in any relocation efforts.
3. The Engineer will be present at utility meetings as needed.
B. ROADWAY DESIGN CONTROLS
1. Miscellaneous Plans
(a) A project title sheet will be prepared as required for the construction plans.
(b) A detailed index of sheets will be prepared that shows each sheets location in the plan set, as well as its
corresponding sheet number. This index will be updated throughout the submittal process to allow for easier
reference during the review process.
(c) Project layout sheets will be prepared at a scale of I"=200'that clearly indicate the limits of the entire project.
(d) Benchmark layout sheets will be completed at a scale of 1"=200'that clearly indicate the benchmark locations
and associated control information. These sheets will later be sealed by a RPLS for submittal.
2. Roadway Plans&Geometry
(a) Existing typical sections will be completed depicting the existing conditions of the project roadways.
(b) Proposed typical sections will be completed depicting the improvements to FM 3406 and cross streets.
(c) A horizontal alignment data sheet will be prepared depicting the horizontal geometric information for the
project roadways to be included in each of the two construction plan sets.
(d) FM 3406 plan and profile sheets shall be completed depicting the proposed construction. The plan and profile
sheets will be prepared at a scale of 1"=100' H and l"=10'V.
(e) Supplemental grading sheets will be prepared at a scale of 1"=50' for areas of the project that require
additional grading information. These sheets are anticipated at some of the cross street intersections.
3. Grading and Details
(a) Design cross sections will be completed at 50-foot stations and other locations as necessary for the
determination of cut and fill quantities. These sections will also be used to further refine the design vertical
geometry. Cut and fill quantities determined from the design cross sections will be shown on the plan and
profile sheets. Cross sections will not be developed as a deliverable for phased traffic control.
(b) The Engineer shall complete intersection layouts for five (5) intersections (Sam Bass Rd, Plantation Dr,
Chisholm Trail Rd,IH 35 SBFR,and IH 35 NBFR).
(c) A driveway detail sheet will be prepared for each plan set for each driveway along the project corridor.
(d) The Engineer will develop driveway profiles as required for the project. These profiles will be developed to
show driveway tie-back slopes,as well as limits for the contractor's information.
(e) Miscellaneous roadway detail sheets will be developed for the project. The sheets will depict details required
that are not defined in standard detail sheets. When possible TxDOT Statewide and TxDOT Austin District
standards will be used for the project development.
C. DRAINAGE
1. Culvert Hydrology and Hydraulic Analysis
(a) Hydraulics
The Engineer will design the improvements such that there are no significant impacts to adjacent properties.
(b) Hydraulic Data Sheets
8of13
i
The Engineer will prepare culvert hydraulic data sheets for(lie crossing.
(c) Hydraulic Report
The Engineer will complete (lie final hydraulic report summarizing the methodology used in the hydrologic
and hydraulic analyses. Results will be tabulated and presented. Preparation of FEMA applications for a
Conditional Letter of Map Revision(CLOMR)and/or Letter of Map Revision (LOMB)are not included but
can be provided for in a supplemental agreement.
2. Storm Sewer Design
(Storm sewer will be designed for the section of FM 3406 inhere curb and gutter alread), exist. This section
ewends from west of Chisholm Trail Rd to Mays St.)
(a) Interior drainage area maps will be finalized at a scale of 1"=100' for the full length of the project. These
maps will depict drainage area boundaries and flow direction arrows. Each area will be identified with a
unique number to be used to find run-off information from tine calculation sheets.
(b) Run-off to each inlet and inlet hydraulic information will be calculated in accordance with TxDOT's
Hydraulic Manual and shown on the run-off and inlet computation sheets in WinStorm format.
(c) Storm sewers will be analyzed and computations prepared for the storm sewer design in WinStorn format.
(d) Drainage plan and profile sheets will be completed depicting locations of inlets, manholes, storm sewers,
culverts, utilities,channel improvements,and ditch locations and flowlines as required. These sheets will be
prepared at a scale of 1"=100'. Storm sewer profiles will be prepared at a scale of I"=100' H and I"=10' V.
Storm sewer profiles will show pipe size and type,slope,existing and proposed ground lines above the pipe,
pertinent hydraulic information,and locations and sizes of inlets and junctions.
(e) Lateral profile sheets will be developed for the project storm sewer systems. These sheets will be developed
at a scale of 1"=100'H and I"=10'V.
(I) The Engineer will prepare a tabular ditch layout schedule that depicts pertinent information about the roadside
ditch geometry and design. This table will include station,offset,flow line elevation,ditch lining material,as
well as ditch bottom width. The tables will be shown on the drainage plan sheets.
(g) The Engineer shall provide design details for"non-standard" drainage structures in instances where TxDOT
standard details cannot be used. The Engineer shall use TxDOT standard details where practical.
(h) The Engineer will identify areas within the construction of the storm sewer and culvert construction that will
require trench protection or special shoring.
3. Water Pollution Abatement Plan(WPAP)Preparation
Two WPAP's will be prepared,one for each of the construction plan sets. CP&Y will submit the WPAP for the
plan set east of the GRR to TCEQ. It is anticipated that the TxDOT Austin District will submit the application and
fee for the plan set west of the GRR to TCEQ. The following tasks are representative of each WPAP.
(a) Pollutant Removal Calculations and Design of Water Quality BMPs
Engineer will perform the required total suspended solids (TSS) pollutant load calculations and choose the
most appropriate and cost effective permanent BMP for water quality treatment. Runoff from the proposed
roadway improvements will likely be treated using a structural BMP. An existing sedimentation-filtration
pond located adjacent to the project site will be evaluated as a potential treatment option. Options including
increasing the capacity of the existing water quality pond or constructing a new pond will be evaluated in
order to determine the most cost effective solution. Best Management Practices will be designed according to
the TCEQ's technical guidance manual Complying with the Edwards Aquifer Rules—Technical Guidance on
Best Management Practices(RG-348,July 2005).
The location of temporary erosion and sedimentation controls designed to prevent discharges of polluted
runoff from the project site during construction will be evaluated to ensure compliance with TCEQ Edwards
Aquifer requirements. It is assumed that the design of temporary controls, including an erosion and
sedimentation control plan,will be included as part of the SW3P.
t
9 of I3
i
(b) Draft WPAP Document
This task includes the completion of the Water Pollution Abatement Plan (WPAP) application forms for
submittal to TCEQ including the following:
(i) General Information Form(TCEQ-0587);
(ii) The Geologic Assessment Form(TCEQ-0585)(prepared by others);
(iii) Water Pollution Abatement Plan Application Form(TCEQ-0584);
(iv) Temporary Stormwater Section(TCEQ-0602);
(v) Permanent Stornnvater Section(TCEQ-0600);
(vi) Agent Authorization Form(TCEQ-0599);
(vii) Application Fee Form(TCEQ-0574);
(viii)Core Data Form(TCEQ-10400)
(c) WPAP Submittal and TCEQ Coordination
It is anticipated that the Engineer will submit the WPAP east of the GRR directly to TCEQ Austin Region I I
staff for review and approval. It is anticipated that the Engineer will submit the WPAP west of the GRR via
the TxDOT Austin District to TCEQ Austin Region 1 I staff for review and approval. The Engineer will
coordinate with TCEQ during the review process and address any issues that may arise. The Engineer will
promptly respond to and address any review comments from the TCEQ with the goal of obtaining TCEQ
approval in a timely manner. Coordination with TCEQ will also be provided during the construction phase of
the project in the event that any WPAP compliance issues arise. Once the construction phase is complete,the
Engineer will submit to the TCEQ the required notification that the terms of the WPAP have been satisfied.
(d) Project Coordination
This task involves time for coordination with the Project Manager and Administrative Assistant to prepare
project management reports,invoices,and other administrative activities.
4. SW3P and Erosion Control
(a) Erosion control plans will be prepared for the length of project. Temporary storm water management devices
will be needed to minimize the sediment runoff during construction of this project. The anticipated design
components to be utilized on this project are silt fence, sand bags, rock filter dams, sediment traps, and
construction exits. One temporary erosion control plan will be developed with notes that indicate that the
contractor is responsible for phasing the devices along with the construction sequencing. Permanent erosion
control measures will be included on these sheets as well.
(b) A Stonn Water Pollution Prevention Plan (SW3P) will be prepared for each set of construction plans in
accordance with TCEQ regulations. These sheets will consist of the TxDOT SW3P text sheets that
summarize erosion control measures.
(c) Erosion control details will be prepared for any related items not covered by TxDOT standard details.
D. SIGNING,MARKINGS AND SIGNALiZATION (Proi,ided by CP&1;lire. and Seiler Lankes Grotip)
1. Signing and Pavement Markings
(a) Signing and Pavement marking layouts will be prepared at a scale of 1"=100'. These layouts will depict
striping and delineator type and location,as well as MBGF location, lengths, and end treatments. Each sign
will have a corresponding number that will relate that sign to the sign summaries.
(b) Pavement marking details will be prepared for instances in which the State's signing and striping standards do
not apply,or are not appropriate.
(c) Detail sheets for small signs will be prepared for non-standard signs. This sheet is intended to show the
overall dimensions of the signs by determining letter size and spacing. Details will not be to scale.
2. Signalization
(a) Traffic signal plans will be prepared for the following locations:
(i) Modification of existing mast arm signals at the intersection of FM 3406 and Plantation Drive.
(ii) Design of conduits and ground boxes for a future mast arm signal at the intersection of FM 3406 and
Oak Hollow Drive.
(iii) Modification of existing mast arm signals at the intersection of FM 3406 and Chisholm Trail Road.
10 of 13
i
i
i
(iv) Modification of existing span wire signals at the intersection of FM 3406 and the IH 35 SBFR. The
scope of this contract includes the design and plans to modify one of the existing poles(northeast corner)
for the signal at the iH 35 SBFR. If it is determined that additional modifications to poles are needed,
then the design of the signal will be changed to a mast arm installation through a supplemental
agreement to this contract.
(b) The signal plans will be prepared at a scale of 1"=40' and will indicate existing conditions, location of signal
poles, conduit, ground boxes, existing and proposed traffic control devices (signs and markings), existing
utilities,and proposed roadway improvements.
(c) Illumination will be installed on signal poles for safety lighting purposes.
(d) At each location,the illumination and signals will utilize separate circuits from a single electrical service. The
Engineer will confirm the power source.
(e) The signals will be video actuated,utilizing mast arm design.
(f) Phasing and wiring plans will be prepared for the traffic signal installations.
(g) Traffic signal elevations will be prepared showing the vertical clearance required for the mast arm design.
(h) The Engineer will coordinate with the City in identifying power sources,conduit runs,and will show them on
the project plans. The Engineer shall identify potential overhead utility conflicts,and coordinate with the City
and the utility company to help resolve the conflicts.
(i) In the event that additional signals are warranted by the City, the design and plan production for those
facilities will be addressed through a supplemental agreement to this work authorization.
E. MISCELLANEOUS ROADWAY
1. Traffic Control Plan
(a) Traffic control typical sections will be prepared for each stage of the construction sequence to clearly
delineate the position of the existing traffic with respect to the proposed construction. Temporary traffic
barriers and pavement markings will also be shown and dimensioned.
(b) The Engineer will develop overview plans for each stage of traffic control for each of the plan sets. These
plans will act as key maps for each phase of TCP and shall be developed at a 1"=400'scale.
(c) The Engineer will prepare 1"=400'plan layouts of advance warning signs for FM 3406 and cross streets.
(d) A detailed narrative for the sequence of construction and traffic control general notes will be prepared and
submitted to the City for review and incorporation into the plans. The narrative will include a phase-by-
phase, step-by-step written account of the proposed activities throughout the construction process. This is
intended to be a narrative account of the activities shown in the traffic control plan layouts.
(e) Detailed traffic control plans will be prepared at a scale of 1"=100'. This plan will describe the maintenance
of traffic and sequence of work for the proposed constriction. It is anticipated that the construction will be
accomplished in a single phase. Detour alignments, location of work areas, temporary paving, temporary
shoring, signing, barricades and other details will be required to describe the traffic control plan. The
Engineer will be required to ensure that proper drainage can be maintained during construction.
(f) The Engineer will attend one meeting to present the traffic handling scheme to the TxDOT's Safety Review
Committee. The Engineer will be responsible for incorporating the comments of the Safety Review
Committee in the traffic control plans.
(g) An Engineer's opinion of construction schedule will be computed in order to detennine an approximate
duration for each of the phases of construction. The schedule will be prepared using SureTrak.
2. Quantities
Tabulate quantities for each of the following and as necessary to bid this project:
(a) Traffic Control(per each phase)
(b) Earthwork
(c) Roadway
i
(d) Removal
(e) Drainage related items including inlets,manholes and storm sewer pipes
(f) Small/Large Signs
11 of 13
(g) Pavement Markings
Ot) Signals
(i) Erosion Control and SW31?
3. Summary Sheets
Tabulate quantities that are calculated on individual summary sheets for inclusion in the construction plan set:
(a) Traffic Control(per each phase)
(b) Earthwork
(c) Roadway
(d) Removal
(e) Drainage related items including inlets,manholes and storm sewer pipes
(f) Small/Large Signs
(g) Pavement Markings
(h) Signals
(i) Erosion Control and SW3P
4. Standards,Specifications and Estimate
(a) The Engineer will download the appropriate TxDOT standards for the project from the State's web site.
Standards that require modification will be corrected and sealed by the Engineer. Other standards will have
their title blocks filled out with the applicable project data and printed for inclusion in the final plan set.The
Engineer will utilize T\DOT Austin District when applicable.
(b) A tabulation of applicable specifications, special specifications and special provisions will be prepared for
submission with the final PS&E package.
(c) The Engineer will review general notes provided by the TxDOT for applicability to the project. The Engineer
will mark-up a set and return it to the City for their inclusion in the final plan set. The Engineer will work
with City and TxDOT to complete the basis of estimate prior to beginning quantity calculations.
(d) An opinion of probable construction cost will be prepared at the 301/6, 60%, 90% and prior to final PS&E
submittal, and supplied to the City in Microsoft Excel format. Opinion of probable cost will also be broken
out for each bridge class structure.
F. BRIDGE CONDITION SURVEY
1. Tasks already completed under original contract.
G. CONCEPTUAL DESIGNS AND ESTIMATES
1. Tasks already completed under original contract.
V. PROJECT MANAGEMENT
A. PROJECT MANAGEMENT
1. Create and submit monthly invoices suitable for payment by the City.
2. Prepare monthly progress reports for submission with the monthly invoices to provide a written account of the
progress made to date oil the project.
3. Meet formally once a month with the City to review project progress.
4. Prepare project meeting summaries for applicable meetings during the project development process.
5. Meet with property owners,stakeholders,and the City staff as required through the project development process.
d. Establish and attend periodic progress meetings(approximately every two months)with other agencies, including
TxDOT.
7. The Engineer will have internal meetings with the consultant design team every two weeks for the length of the
project. It is assumed that these meetings will include key personnel from each discipline and will be required to
discuss and resolve project issues.
I
8, The Engineer shall prepare and execute contracts with sub-consultants, monitor sub-consultants activities (staff
and schedule),complete monthly reports and review and recommend approval of sub-consultant invoices.
12 of 13 i
I
i
9. The Engineer shall formally close out the project and perform a documented archive process.
VI. BID AND CONSTRUCTION SERVICES
Bid and construction phase services are not included in this scope but can be provided under a supplemental agreement
once the construction schedule for the project is determined.
13 of 13
i
ADDENDUM TO EXHIBIT C
Work Schedule
Duration Completion Date
Notice to Proceed N/A Mar 12, 2012
Topographic/SUE Survey 30 Apr 11, 2012
60%PIans Submittals 45 May 26, 2012
City Review of 60%Plans 21 Jun 16, 2012
90% Plans Submittals 30 Jul 16, 2012
City Review of 90%Plans 21 Aug 6, 2012
100% Plans Submittal 21 Aug 27, 2012
I of 1
ADDENDUM TO EXHIBIT D
Fee Schedule
For the services described under Exhibit B,we request compensation on a lump sum basis. The estimated
hours and dollars to accomplish this work are shown below. The breakdowns for man-hours and costs per
function code are shown on the following pages.
I
ESTIMATE OF MAXIMUM COMPENSATION- (See attached summary)
SALARY COSTS -LUMP SUM
Project Principal 22 Hrs. a $70.00= $ 1,540.00
Project Manager 482 Hrs.@ $55.00= $ 26,510.00
Project Engineer 561 Hrs.@ $42.50= $ 23,842.50
Design Engineer 794 F-Irs. @ $36.25 = $ 28,782.50
EIT 2,232 Hrs. @ $30.00= $ 66,960.00
Chief Hydrologist 56 Hrs. a $55.00= $ 3,080.00
Senior CADD Operator 120 Hrs. @ $34.00= $ 4,080.00
Admin/Clerical 56 Hrs. @ $21.50= $ 1,204.00
Environmental Manager 104 Hrs. @ $55.00= $ 5,720.00
Sr. Environmental Specialist 36 Hrs. @ $38.50= $ 1,386.00
Environmental Specialist 124 Hrs.@ $27.50= $ 3,410.00
Sr.Architectural Historian 28 Hrs.@ $49.00= $ 1,372.00
Biologist 96 Hrs. @ $28.50= $ 2,736.00
GIS Specialist 120 Hrs.@ $24.00= $ 2,880.00
SALARY COSTS
SALARY COSTS $ 173,503.00
SALARY RELATED COST(185.00 %) $ 320,980.55
TOTAL LABOR COSTS $ 494,483.55
FIXED FEE(12%) $ 59,338.03
$ 553,821.58
EXPENSES
Miscellaneous Expenses
Subtotal $ 6,493.00
Subconsultant Expenses
Fugro Consultants, Inc. $ 11,488.00
Inland Geodetics,Inc. $ 63,228.00
SWCA $ 18,784.00
Subtotal $ 93,500.00
TOTAL EXPENSES $ 99,993.00
TOTAL SALARY COSTS+EXP AMOUNT PAYABLE $ 653,814.58
1 of 1
I
ADDENDUM TO EXHIBIT D
Fee Schedule
Task Descri tion Orfgtnal Amount_ Revtaed Atnoupf
P, Prevtousiy Billed Cpst to.Comphte
Payable Payable
T
HER.,–,
.
I. ROUTE AND DESIGN STUDIES $ 84,334.76 _$. 84,334.78 $ _63,691.41 _S._ 643.35
II SOCIAL,ECONOMIC 8 ENVIRONMENTAL
STUDIES AND PUBLIC INVOLVEMENT $ _42,q43.52 ,S. 51,659.31, _5
, . _ , . 3837.92_ S __ ._.47,821.39
4, 6tli. SURVEYING SERVICES 443688 ,
1_,404.48
IV. PS&E
---- NT _-- ........__ S b39,709.75 _$._- 378,215.30 $__79,215.25 $... 299,000.05
V. PROJECT MANAGEME
__...___.._._. _,.. _5 53,770,85 S ,53,770.85. _S.._... 20.809.32 $ 32,961.53
BID AND CONSTRUCTION PHASE SERVICES
V!. NOT INCLUDED AT THIS TIME
SUB-TOTAL LABOR EXPENSES $ T0�895.78 $ _ 553,821.58. _$. 171 990.78 S 381,830.80
_yam' '�+ " _`_':
TOTAL LABOR COSTS $ 704,895.76 $ 553 821.58 $ 171,990.78 $ 381,830.80
— .... _
EXPENSES S 4,193 00. S 6 493 00 S 419.30 S 8,073.70.
TOTAL CPBY FEES 709,088 76 _$ 660,314.68 $ 172,410.08 $ .,_387,904.60
SUBCONSULTANTS _
FugroConsultants,Inc. $ 16,601.00 $ 11,488.00 $_ •_ $ 11488.00
Inland Geodelics,LP_$. . 41,122.00 S 63,228.00 $ 41,122.00 $ 22106.00
--- z....
S1iNCA Environmental Consultants $ _1.2,860.00 $ 18,784.00 S 8,352.50 $ 10,431.60
GRAND TOTAL $ 779,661.76 $ 653,814.58 $ 221 884.58 $ 431,930.00
I
I4
f
i
00243457.XLS Page 1 of 1
i