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R-12-03-08-9D3 - 3/8/2012 RESOLUTION NO. R-12-03-08-9D3 WHEREAS, Chapter 791 of the Texas Government Code, V.T.C.A., authorizes local governments and agencies of the state to enter into agreements with one another to perform governmental functions and services, and WHEREAS, the City of Round Rock wishes to enter into an Interlocal Agreement with the City of Georgetown regarding the construction of improvements to portions of FM 1460/A.W. Grimes Boulevard,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Interlocal Agreement with the City of Georgetown for Engineering Services FM 1460/A.W. Grimes Project, a copy of same being attached hereto as Exhibit"A"and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 8th day of March, 2012. ALAN MCGRAW, Mayor City of Round Rock, Texas ATTEST: (-a�• aR* SARA L. WHITE, City Clerk O:\wdox\SCClnts\0112\1204\MUNICIPAL\00244742.DOC/rmc EXHIBIT INTERLOCAL AGREEMENT "A" FOR ENGINEERING SERVICES FM 1460/A.W. GRIMES PROJECT THIS INTERLOCAL AGREEMENT for engineering design services ("Agreement") is entered into between the City of Georgetown, a Texas home-rule municipality("Georgetown") and the City of Round Rock, a Texas home-rule municipality ("Round Rock"). In this Agreement, Georgetown and Round Rock are sometimes individually referred to as "Party" and collectively referred to as "the Parties." WHEREAS, FM 1460/A.W. Grimes Boulevard is located in Williamson County; and WHEREAS, Georgetown and Round Rock each contemplate construction of improvements to the portions of FM 1460/A.W. Grimes Boulevard located in their respective cities; and WHEREAS, Georgetown has issued a Task Order to Brown & Gay Engineers, Inc. ("Engineer") for engineering services to develop plans, specifications and estimates for the construction of improvements to that portion of FM 1460/A.W. Grimes Boulevard located in Georgetown between Quail Valley Drive and University Boulevard; and WHEREAS, Round Rock would like to develop plans, specifications and estimates for the construction of improvements to that portion of FM 1460/A.W. Grimes Boulevard located in Round Rock between University Boulevard and Westinghouse Road; and WHEREAS, this Agreement is for the mutual benefit of Georgetown and Round Rock because it provides for the design of construction improvements for all of FM 1460/A.W. Grimes Boulevard with Georgetown and Round Rock paying their respective share of the cost. NOW, THEREFORE, in consideration of the foregoing premises, and for other good and valuable consideration, the receipt and sufficiency of which is acknowledged, Georgetown and Round Rock agree as follows: I. DUTIES AND OBLIGATIONS OF THE PARTIES 1.01 Task Order. Georgetown will enter into a Task Order Amendment with Brown & Gay Engineers, Inc. ("Engineer") for engineering services ("Services") to develop 100% complete plans, specifications and estimates for improvements to FM 1460/A.W. Grimes Boulevard between University Boulevard and Westinghouse Road ("Project"). Georgetown shall administer the Task Order Amendment with Engineer. Round Rock shall be entitled to review the plans and Engineer's related work product at the following. stages of completion: 30%, 60%, 95%and final. 1.02. Scope of Services. The Scope of Services is included in Exhibit A, attached and incorporated by reference for all appropriate purposes. 1 1.03 Charge for Services. The fees, costs, and reimbursable expenses to be charged for the Services, and to be paid by Round Rock("Charge for Services"), is included in Exhibit B. attached and incorporated by reference for all appropriate purposes. The Charge for Services has been determined to be fair compensation for the Services to be performed under this Agreement. 1.04 Additional Services. The Scope of Services shall not be amended without the written consent of Round Rock. Additional Services shall not be performed unless specifically authorized in writing by.Round Rock. In the event Additional Services are authorized in writing by Round Rock, such Additional Services shall be billed in accordance with the rates included on Exhibit B. 1.05 Payment and Reimbursement of Charge for Services. Georgetown will advance payment of the Charge for Services subject to reimbursement by Round Rock. Upon Georgetown's approval of each invoice for the Services, Georgetown will transmit a copy of the invoice to Round Rock. Round Rock agrees to pay Georgetown within ten (10) days after receipt of the invoice. Payments made by Round Rock pursuant to this Agreement shall be made from current revenues available to Round Rock. 1.06 No Liability or Warranty of Services. ROUND ROCK AGREES AND ACKNOWLEDGES THAT GEORGETOWN DOES NOT ASSUME ANY LIABILITY FOR, OR WARRANT, THE SERVICES THAT ENGINEER PROVIDES PURSUANT TO THIS AGREEMENT OR THE TASK ORDER AMENDMENT. ROUND ROCK AGREES AND ACKNOWLEDGES THAT GEORGETOWN SHALL NOT BE LIABLE FOR ANY CLAIM OR CAUSE OF ACTION THAT ROUND ROCK MAY HAVE NOW OR IN THE FUTURE AGAINST ENGINEER. OR ANY DAMAGES OF ANY NATURE WHATSOEVER ALLEGEDLY SUSTAINED BY ROUND ROCK, OR ANYONE HAVING A CLAIM BY, THROUGH OR UNDER ROUND ROCK. RELATED IN ANY WAY, DIRECTLY OR INDIRECTLY, WITH THE SERVICES PROVIDED BY ENGINEER. 1.07 Term. This Agreement shall commence upon execution of this Agreement and shall end upon the completion and acceptance of the Services by Georgetown and Round Rock. 1.08 Default and Remedies. If Round Rock fails to pay for Services under this Agreement, and continues such failure for thirty (30) days after Georgetown provides written notice to cure, Round Rock shall be deemed to be in default under this Agreement. In the event that Round Rock defaults under this Agreement, and such default is not cured provided in this Agreement, Georgetown may, in addition to any other remedy at law or in equity, immediately terminate this Agreement or seek specific performance of this Agreement. II. GENERAL PROVISIONS 2.01 Authority. This Agreement is entered, in part, pursuant to the authority of the Interlocal Cooperation Act, Texas Government Code Chapter 791 (the"Act"). The provisions of the Act are incorporated in this Agreement and this Agreement shall be interpreted in accordance with the Act. 2 2.02 Severability. The provisions of this Agreement are severable and, if any provision of this Agreement is held to be invalid for any reason by a court or agency of competent jurisdiction, the remainder of this Agreement will not be affected and this Agreement will be construed as if the invalid portion had never been included. 2.03 Cooperation. The Parties agree to cooperate at all times in good faith to effectuate the purposes and intent of this Agreement. 2.04 Entire Agreement. This Agreement constitutes the entire agreement of the Parties and supersedes all prior or contemporaneous understandings or representations, whether oral or written, regarding the subject matter of this Agreement. No promise, statement or representation that is not expressly stated in this Agreement has been made by any Party to induce execution of this Agreement. 2.05 Amendments. Any amendment of this Agreement shall be in writing and will be effective if signed by the authorized representative of each Party. 2.06 Waiver. Lack of enforcement of any right under this Agreement by either Party shall not constitute a waiver of that right or any other in the future. 2.07 Independent Relationship. Each Party, in the performance of this Agreement, shall act in an individual capacity and not as agents, employees, partners, joint ventures or associates of one another. The employees or agents of one Party shall not be deemed or construed to be the employees or agents of the other Party for any purpose. 2.08 No Waiver of Immunities. Nothing in this Agreement shall be deemed to waive, modify or amend any legal defense available at law or in equity to either Party. Neither Party waives, modifies, or alters to any extent whatsoever the availability of the defense of governmental immunity. 2.09 No Third Party Beneficiaries. This Agreement is entered into for the sole and exclusive benefit of the Parties. Nothing in this Agreement, express or implied, is intended to confer or shall be construed as conferring any rights, benefits, remedies, or claims upon any other person or entity. 2.10 No Assignment. This Agreement may not be assigned in whole or in part by either Party. 2.11 Applicable Law; Venue. This Agreement will be construed in accordance with Texas law. Venue for any action arising hereunder will be in Williamson County,Texas. 2.12 Notices. Notices given under this Agreement will be effective if forwarded to a Party by hand-delivery, transmitted to a Party by confirmed fax or deposited with the U.S. Postal Service,certified mail, postage prepaid, to the address of the Party indicated below: 3 GEORGETOWN: P.O. Box 409, Georgetown, Texas 78627 300-1 Industrial Ave, Georgetown, Texas 78626 Attn: Ed Polasek Telephone: (512) 930-2544 Facsimile: (512) 930-3559 Email: ed.polasekageorgetown.org ROUND ROCK: 2008 Enterprise Drive, Round Rock,Texas 78664 Attn: Gary Hudder Telephone: (512)671-2887 Facsimile: (512) 218-5563 Email: garyhudder@round-rock.tx.us Either Party may from time to time designate any other address for notice by written notice to the other Party. 2.13 Exhibits. The following Exhibits are attached to this Agreement and incorporated by reference: Exhibit A- Scope of Services Exhibit B - Charge for Services 2.14 Counterparts; Effect of Partial Execution. This Agreement may be executed in counterparts each of which, when executed and delivered, shall be deemed to be an original and all of which together shall constitute one and the same document. 2.15 Authority. Each Party represents and warrants that it has the full right, power and authority to execute this Agreement. 2.16 Effective Date. This Agreement is executed to be effective on the date the last Party signs this Agreement. 4 CITY OF GEORGETOWN,TEXAS By: George G. Garver, Mayor ATTEST: By: _ Jessica Brettle, City Secretary APPROVED AS TO FORM: By: Bridget Chapman, Acting City Attorney THE STATE OF TEXAS § COUNTY OF WILLIAMSON § THIS INSTRUMENT was acknowledged before me on this day of 2011, by George G. Garver as Mayor of the City of Georgetown, a Texas home-rule city, on behalf of said city. Notary Public, State of Texas 5 CITY OF ROUND ROCK TEXAS By: Alan McGraw, Mayor ATTEST: By: Sara L. White, City Secretary APPROVED AS TO FORM: By: Stephan L. Sheets, City Attorney THE STATE OF TEXAS § COUNTY OF WILLIAMSON § THIS INSTRUMENT was acknowledged before me on this day of , 2011, by Alan McGraw, Mayor of the City of Round Rock, a Texas home-rule city,on behalf of said city. Notary Public, State of Texas 6 I FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer EXHIBIT A Schedule of Engineer's Services The work to be performed by the Engineer under this contract consists of providing engineering services required for the design and preparation of plans, specifications, and estimates (PS&E) for the widening and reconstruction of FM 1460 from Westinghouse Road to just north of University Blvd in Round Rock. 'The project consists of reconstructing approximately 1.0 mile of the existing 2-lane rural roadway section to a 4-lane divided facility. This project shall involve engineering analyses, designs, and associated details necessary to produce a 100% complete PS&E package from the 30% complete plan set developed previously for the limits described above. The Engineer shall perform all work and prepare all deliverables in accordance with the applicable/current requirements of the Texas Department of Transportation's (TxDOT's) specifications, standards, and manuals. Whenever possible, TxDOT standard drawings, standard specifications or previously approved special provisions and/or special specifications shall be used. If a special provision and/or special specification must be developed for this project, it shall be prepared in TxDOT format and, to the extent possible, incorporate 'references to approved TxDOT test procedures. The Engineer shall perform quality control and quality assurance (QA/QC) on all deliverables associated with this project. The Engineer shall provide traffic control in accordance with the Texas Manual on Uniform Traffic Control Devices (TMUTCD) when performing onsite activities associated with this contract. ROUTE AND DESIGN STUDIES (Function Code 110) A. Data Collection - Obtain and review existing data received from the City and TxDOT. Perform field reconnaissance of project site. B. Geotechnical Investigations 1. Coordinate with subconsultant regarding the recommended pavement designs. SOCIAL,ECONOMIC AND ENVIRONMENTAL STUDIES,AND PUBLIC INVOLVEMENT (Function Code 120) A. Supplemental Environmental Assessment Preparation — Coordinate with subconsultant regarding specific environmental commitments associated with the supplemental evaluation. Sheet 1 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer RIGHT OF WAY DATA (Function Code 130) A. Review and Update Current Right of Way Map 1. Coordinate with subconsultant regarding updates to boundary surveys and ownership information. B. Utility Coordination (HaffAssociates, Inc.) Efforts to ensure utility relocations and adjustments required to accommodate the proposed project development shall include Subsurface Utility Engineering, Field Surveys, Utility Adjustment Coordination, and Utility Engineering Services. 1. A list of the utility owners contact information shall be developed from the preliminary survey and maintained throughout project development. 2. Initial notifications of the project details and expected timelines for project development shall be mailed to all utility owners existing within the project limits. 3. A recommended test hole location map shall be developed based the potential utility . conflict areas determined from the review of the existing utilities and proposed designs. 4. As required to more accurately define the location of existing utilities and the limits of potential conflicts, Level A Subsurface Utility Engineering shall be performed. Proper coordination with the utility owners as well as appropriate traffic handling measures shall be implemented. 5. Upon determination of required relocation and/or adjustments, intense coordination with impacted utility owners shall be initiated. Utility agreements in accordance with City and TxDOT guidelines shall be prepared and executed with each impacted utility owner. A utility conflict list and tracking report shall be developed and maintained throughout the duration of the relocation effort. Periodic reviews of utility adjustment designs shall be performed and guidance on project timelines for relocation budgeting shall be provided. 6. Based on relocation and adjustment designs, the MicroStation V8 file shall be updated to indicate new locations as well as delineate the limits of existing utilities to remain and to be abandoned. 7. Coordination meetings, public and individual, shall be held as necessary to facilitate utility conflict identification and resolution. It is estimated that 2 public and 10 individual meetings shall be required. Sheet 2 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer PROJECT MANAGEMENT (Function Code 145) A. Meetings 1. Attend and document Progress Meetings at the City of Georgetown Office. Assume six meetings shall be required. 2. Attend and document Utility Coordination Meetings at the City of Georgetown Office. Assume two meetings shall be required. 3. Attend District Plan Review Meeting with TxDOT at the 60% and 90% completion phases. B. General Contract Administration 1. Develop monthly invoices and progress reports. 2. Subconsultant coordination. 3. Design coordination with the City of Round Rock, City of Georgetown, and TxDOT. 4. Document Local Government Project Procedures (LGPP) compliance with TxDOT. FIELD SURVEYING(Function Code 150) (Inland Geodetics) A. General 1. Surveys provided shall be in accordance with the "Texas State Board of Land Surveying" and the applicable sections of the TxDOT Generalized Scope of Services. 2. Survey field notes shall be submitted if requested by the City and/or TxDOT. B. Topographic Surveys for Engineering Design and Hydraulic Analysis 1. Coordinate with subconsultant regarding newly obtained project data and updates to existing project survey files. Data for the horizontal control shall be based on Texas State Plane, Central Zone, NAD 83 (93) derived from OPUS solutions and verified by other measurement technologies. 2. The vertical benchmark system developed during the preliminary engineering phase shall be maintained for future reference on the plans and into the construction phase, if necessary. Sheet 3 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer 3. Survey shots shall be assigned a unique point number which provides a positive identification of the point. Each point shall be assigned a feature number or feature name using the TxDOT's standard feature table. An ASCII points file and a copy of the print out shall be provided. Each line of the output data shall contain in this order: the point number, northing, easting, elevation, and the descriptive feature code. 4. Surveyed data shall be provided in a Microstation .dgn (V8) compatible two dimensional base map format. The survey shot point attributes shall appear on separate levels. 5. A Digital Terrain Model (DTM) shall be provided in a Microstation .dgn (V8) GEOPAK compatible three-dimensional format. ROADWAY DESIGN CONTROLS (Function Code 160) A. 100% Complete Plan Set Prepare the following items: 1. Typical Sections — Finalize typical sections developed during preliminary engineering phase. 2. Plan & Profile Drawings - Finalize plan & profile drawings developed during preliminary engineering phase. The sheets shall include the following: • Critical Basemap data in plan and profile(i.e. existing topography, utilities, etc.). • Control and benchmark data. • Proposed roadway improvements including horizontal and vertical roadway geometry, pavement edge geometry, drainage, grading, and miscellaneous related improvements. 3. Alignment Data Sheets — Prepare horizontal and vertical alignment data sheets with the Geopak baseline descriptions. 4. Intersection Layouts - Finalize intersection layouts developed during preliminary engineering phase for the following intersections: • Westinghouse Road • Coach Light Drive • Teravista Club Drive/CR 186 • Ashbury Park Drive Sheet 4 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer 5. Driveway Details —Develop typical driveway designs and summarize driveway features including material type and geometric design. Driveways shall be replaced with Hot Mix Asphalt Concrete(HMAC) or concrete, conforming with existing. 6. Median Details—Develop median details, as required, that summarize geometric design elements and other details necessary for construction of turn lanes and median openings for the length of the project. 7. Miscellaneous Roadway Details - Develop various details, as required, for pavement, curb, riprap, etc. 8. Multi-Use Trail Facility — Develop and finalize plan & profile drawings and detailed designs associated with the multi-use trail amenities, landscaping, and irrigation improvements. 9. Removal Layouts — Prepare removal layout sheets (1"=100') showing all features that are to be removed including pavement, structures, signing, etc. 10. GEOPAK Roadway Model — Update the GEOPAK Roadway model developed the preliminary engineering phase to accurately show the proposed roadway improvements for utilization in design, analysis of construction sequencing, quantity calculations and plan production. 11. Roadway Cross Sections — Finalize roadway cross sections developed during preliminary engineering phase. Cross sections shall be prepared for FM 1460, Westinghouse Road, and Teravista Club Drive/CR 186. DRAINAGE (Function Code 161) (Kosberg, Patrick&Associates, LP) A. 100% Complete Plan Set 1. Develop final designs for all cross drainage structures within the project limits. The cross drainage shall be modeled with HEC-RAS. All cross drainage structures shall be illustrated in plan profile sheets as well as detail sheets in the 100% plans. Grading to existing ground elevations shall be detailed as well as elevations for flow lines and headwalls. Hydraulic grade lines for the 4% and 1% annual chance storm (25-year and 100-year) events shall be illustrated in the profile views. Design for conveyance to reduce erosion shall be completed and detailed in the plans. 2. Design storm water conveyance to existing streams and channel ways. Design shall include conveyance for positive drainage and shall check current water surface elevations to proposed water surface elevations after project completion. Sheet 5 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer 3. Establish the final requirements for water quality for the ultimate roadway section from Westinghouse Road to just north of University Boulevard. Designs shall be based on the new impervious cover that shall be established with the ultimate build out of this phase of the project and current Texas Commission on Environmental Quality (TCEQ) requirements for construction within the Edwards Aquifer Recharge Zone (EARZ). Attempts shall be made to combine conveyance infrastructure with water quality in an effort to minimize project costs. Options shall be designed and presented to the City and TxDOT for review. The preferred option shall be included in the final design and submitted to the TCEQ for review and acceptance. 4. Determine potential utility conflicts based on final design for the project area. Existing utility locations shall be illustrated in the drainage plan profile sheets. 5. Develop final drainage easement requirements for the project area. Layouts shall be prepared for review with the City and TxDOT. Details shall be provided for production of metes and bounds for acquisition. 6. Prepare a global Drainage Area Map for the project limits. 7. Prepare Hydraulic Data Sheets as appropriate reflecting the results of the hydraulic analyses and designs for proposed cross road culverts. 8. Prepare a Hydraulic Report, documenting the results of the hydrologic studies, hydraulic analysis and designs. Include the preliminary Hydraulic Data and Drainage Area Map sheets in the report. 9. Develop summary of final quantities for all drainage infrastructure and prepare cost estimates based on current bid data. 10. Coordinate with the City of Round Rock, City of Georgetown, and TxDOT to review the final drainage design, phasing for the project, utility conflicts and relocations, water quality options, etc. All comments and direction shall be incorporated into final designs. 11. Water Pollution Abatement Plan (WPAP) — Prepare a WPAP that shall serve as the Edwards Aquifer Protection Plan (EAPP) for the project. The WPAP shall contain a geologic assessment and the temporary and permanent best management practices (BMPs) proposed for the project. For the preparation of the WPAP, the TCEQ Complying with Edwards Aquifers Rules - Technical Guidance shall be used for the selection of the proposed BMPs. Obtain approval of the WPAP by TCEQ prior the start of any activity that could cause runoff contamination. Sheet 6 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer 12. Storm Water Pollution Prevention Plans (SW3P) - Develop SW3P, on separate sheets (1"=100' scale) from (but in conformance with) the Traffic Control Plan (TCP), to minimize potential impact to receiving waterways. The SW3P shall include text describing the plan, quantities, type and locations of erosion control devices, and any required permanent erosion control measures. The SW3P shall be prepared according to the Edwards Aquifer Rules. SIGNING, MARKINGS AND SIGNALIZATION (Function Code 162) A. 100% Complete Plan Set Prepare the following items: 1. Signing and Markings Layouts — Prepare signing and pavement markings layouts (1"=100' scale) for FM 1460, Westinghouse Road, Coach Light Drive, Teravista Club Drive/CR 186, and Ashbury Park Drive. The layouts shall include roadway layout, centerline with stationing, culverts and other structures, existing signs to remain, to be removed or to be relocated, proposed signs (illustrated and numbered), and proposed permanent markings (illustrated and labeled) including pavement markers, object markers, and delineation. Prepare details in accordance with the TMUTCD and TxDOT standards. 2. Summary of Small Signs Tabulation — Prepare and complete standard summary of small signs sheet. 3. Sign Details—Prepare details for signs not included in the State's standard details sheets. 4. Intersection Layouts — Prepare detailed signing and striping layouts at the following intersections: • Westinghouse Drive • Teravista Club Drive/CR 186 MISCELLANEOUS (ROADWAY) (Function Code 163) A. 100% Complete Plan Set 1. Traffic Control Plans (TCP), Detours and Sequence of Construction — A detailed TCP shall be developed including the proposed sequence of construction and the existing and proposed traffic control devices (including signs, barricades, pavement markings, etc.). The TCP shall be based on four phases of construction of the proposed FM 1460 from Westinghouse Road to just north of University Boulevard. The phasing of Sheet 7 of 9 1 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer construction includes intersection construction at Westinghouse Road, Coach Light Drive, Teravista Club Drive/CR 186, and Ashbury Park Drive. The TCP shall also include the design of temporary drainage throughout the construction process to ensure positive flow during construction. TCP shall be based on the TMUTCD and the latest TxDOT Statewide and Austin District Design Standards. Plan sheets shall include: • Sequence of construction narrative. • Traffic control typical sections for each phase of construction, including detours. • Advance Warning Signs. • TCP Phasing Overview Layout • TCP layouts showing work zones, number of lanes, advance warning signs, and any necessary detour geometry. • Intersection phasing layouts. • Any necessary miscellaneous drawings relevant to traffic control. • Traffic Control Standard sheets • Traffic Control Summary of Quantity Tables. 2. Summary of Quantities—Include quantities associated with this portion of the FM 1460 project with the following quantity summary sheets being developed for the City of Georgetown: • Removals • Roadway(including earthwork) • Driveways • Crossroad and Parallel Drainage • Small Signs • Large Signs • Pavement Markings and Markers • Delineators and Object Markers • SW3P 3. Miscellaneous Drawings — Incorporate the information associated with this portion of the FM 1460 project with the Title Sheet and Index of Sheets being developed for the City of Georgetown. 4. Cost Estimates — Incorporate quantities associated with this portion of the FM 1460 project with the detailed construction cost estimate being developed for the City of Georgetown. An estimate shall be provided at each submittal (60%, 90%, and 100% PS&E). Sheet 8 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer 5. General Notes and Specifications — Using the latest TxDOT Austin Distict's Master General Notes, identify required general notes and develop project specific general notes for the required items for this portion of the FM 1460 project. Incorporate into the lists being developed for the City of Georgetown. Specifications shall be based on TxDOT's Standard Specifications for Construction of Highways, Streets and Bridges (2004). TxDOT Special Provisions, TxDOT Special Specifications and the City of Round Rock requirements shall be incorporated as necessary. Any additional special provisions or special specifications shall be prepared for TxDOT approval, using TxDOT's standard format. 6. Standard Drawings— Select the standard TxDOT drawings applicable to this portion of the FM 1460 project and incorporate with the drawings selected for the City of Georgetown portion of the FM 1460 project. Statewide Standard Sheets shall be obtained electronically from the TxDOT internet site to the extent practicable or otherwise directly from TxDOT. TxDOT Austin District Standard Sheets shall be obtained electronically from the TxDOT Austin District website to the extent practicable or otherwise directly from TxDOT. 7. Construction Time Estimate— Incorporate quantities associated with this portion of the FM 1460 project with the detailed construction time estimate being developed for the City of Georgetown. 8. Bid Proposal—Prepare the project bid proposal that shall include the following: • General Notes • Standard and Special Specifications • Special Provisions • Reference Item list • Applicable Legal Documents 9. Miscellaneous Drawings — Incorporate the information associated with this portion of the FM 1460 project with the following miscellaneous sheets being developed for the City of Georgetown: • Title Sheet/Index of Sheets • Environmental Permits, Issues and Commitments(EPIC) Sheet • Project Layout Sheet 9 of 9 Exhibit B-Estimated Fee Schedule Costs 30% to 100% Segment 3: Westinghouse Road to University Blvd. FC DESCRIPTION TOTAL FC 110 IROUTE AND DESIGN STUDIES $ 1,148.00 3,440.00 2,880.00 7,468.00 FC 120 ENVIRONMENTAL $ 800.00 7. $ 800.00 FC 130 . ROW 61916.00 $ 6,916.00 FC 150 FIELD SURVEYING AND PHOTOGRAMMERTRY $ 1,540.00 $ 1,540.00 FC 160 ROADWAY DESIGN CONTROLS $ 62,464.00 „ $ 62,464.00 FC 161 DRAINAGE $ 7,624.00 $ 51,740.00 = $ 59,364.00 FC 162 SIGNING, PAVEMENT MARKINGS 8z SIGNALIZAT $ 33,252.00 $ 33,252.00 FC 163 MISCELLANEOUS ROADWAY 86,924.00 $ 4,920.00 $ 63,420.00 $ 155,264.00 FC 145 GENERAL MANAGEMENT/ COORDINATION (16 $ 21,344.00 3,200.00 $ 3,250.00 $ 27,794.00 EXPENSES 1,278.00 $ 240.00 120.00 $ 1,638.00 23,290.00 63,540.00 69,670.00 356,500.00 Segment 3 - Round Rock SR.PROJECT SENIOR PROJECT SENIOR ILNGR MANAGER ENGINEE0. ENGINEER ITT T ECH CLERICAL TOTAL f.1t0 AN 0 1 4 2 0 +11112-1 2 E VI N 4 0 0 0 f 130 20 t0 0 0 0 42 fC 1 f1 0 SURVIVINGAND► 4 0 0 0 0 TZ I D CONTR 666 110 164 0 20 FC 161 DRAINAGE li I6 4 0 4 0 48 ICSIGNIM&PAVEMENT MARKINGS s SIGNALIZATION IJ 22 60 92 12 96 0 295 t A 6 120 1 16 4 71 fC l4S EN NT/COORDINATION 7t 62 12 2 0 0 1 13 ► 10 0 0 0 0 0 A 117 4 4J4 1 1765 MANNOURRAT f 200.00 1 174.00 5 • 9 1 T61WIFIXIEF MARK 9, f .00 40, 42,J no 1 1 10. f 222.OILOO EXPENSE COST f 127•.00 TOTAL LABOR ANO EXPENSE COSTS TOTAL f U3,29040 ANHOUR ESTIMATE-BG[ PC DESCRIPTION Sl f R.PROJECT ENIOR PROJECT SEN' R fHTS MANAGER ENGINEER ENGINEER SIT TEC. TECH CLERICAL TOTAL Teo-IFAND 51111M NU-01ILS 1 f•vwu 0 2 N/A 4 2 •T AL 4 0 0 0 6 / 1 VIRON AL 1 hMM&WOMPI N/A 1 4 1 1 4 HMITOTALI 0 1 4 1 u 1 0 10 01 0 1 0 1 4 FC 130 R t N/A 16 I & 1 32 N/A 4 2 4 10 Al 0 10 1 431 Tri-sw FIELD SUR AND I MIA 1 4 24 1 1 t fUNTOiAL 0 4 2 0 0 4 0 0 10 t DD 1 2 Twokal Secdow 3 4 • 1 1 li 60 7 Affamum Data 2 4 4 to 4 Kp-. o i f I"nlo0•ftde 6 t0 12 IB 24 36 1oo 1 4 4 • Or- 24 24 6 D 1 1 4 0 B I 7 t 1 4 • 1 • D It: 1 2 4 • 4 IB 9 Reword L 6 6 12 21 40 3 114 10 G90PAKMedd 16 1 I S24 24 I6 12 4 SUBTOTAL 49 76 66 110 IN 0 144 0 S20 FC 161 DRAT AGE 1M/A 1 96 I6 4 1 4 4 SUBTOTAL 0 16 16 4 0 4 • 4 PC 162 f rA i R 1 I N 1 eM r 1'■t •ude 6 • 16 72 40 12 60 16 2 a1 A T 2 2 16 24 I2 54 Dams 1 1 2 4 I2 4 23 4 nt Is2 2 4 • t 0 SUBTOTAL II 1 60 92 t2 96 0 27 FC I631 MISCELLANEOUSA 1ICARKMOM Nun 0 4 12 B • 32 Adrrue W 2 6 16 12 4 2 SB J WL. enuaf t 1 2 4 1 4 2 0 ti 1 40 aur 2 2 4 • 4 1 42 6 .1 •sWe 23 it 49 p 10• 14 410 7 B 2 B d 0 6 12 t2 20 • 9 6 9 Mlta0enteul (Title Skftt t hwex of Shaft 1 2 4 4 11 t0 Cew a WA I I I 0 11d Neto N/A 2 4 IZ f w N/A 13 taadtN 01 0 1 e N/A 4 UBT AL 77 6 120 1 • 17 24 1 220 1 0 710 PC 145 GENERAL MAN [HENT/COORDINATION I M N/A 6 6 6 1 2 UIMtv C A 44 10 nl 2 mhwk[tb N/A 4 4 4 2 14 _ 4Cowan - end WA 1 • 1 4 rrt[N Docmencaden w • SUBTOTAL 6 I Ii i7 EXPENSE ESTIMATE ITEM UNIT RATE DANT TOTAL MILE 0. 120 6 00 EA 25.00 0 f a 1tx17 f 20 f 1000.00 .x11 EA 1 5 0.10 2000 f Z99.09 MlKdtMQGW E/1 1 5 12.00 I f 12.00 PROJECT SENIOR PROJECT SENIOR ENGR MANAGER I ENGINEER ENGINEER KIT TECH TECH CLERICAL TOTAL 0D DESIGN STUDIES4 10 to 0 0 0 2 i 1 0 f 9 72 092 0 440 FC 1& LANEOUS ROADWAY 2 2 10 l0 6 0 4 K 145 GENERAL MANAGEMENT/COORDINATION 1 16 O 0 0 0 0 0 16 r0—TALWOUG 3f 43 Ila 070 70 11 S MAN RATES 200. 16040 135.00 1 S. 00 111.[4 TOTAL DIRECT LABOR COSTS f 7.90%90 S ,980.00 f 14,BS0.0 f t7,050,00 f 6.63000 f 11.650.01) f 44040 f 63 3 .00 EXPENSE COSTj4k" TOTAL WOR AND EX►ENS1 COSTS TOTAL f".,40.00 MANHOUR ESTIMATE.KPA FC DESCRIPTION POS PROD SENIOR PROJECT ENIOR JUNIOR SHif MANAGER ENGINEER ENGINEER EIT CADD ENGRttCM I CLERICAL I TOTAL fC 10ROUTE AND DESIGN ITUDILS 1 u2 4 1 t 0 0 0 26 SU TAl 10 10 026 16f DRAINAGE 1 dea- : 0 2 4 0 20 1 2 N qtl 2 O 2 0 0 10 3 0nlaa TMs 1 0 0 2 0 4 N ratac Dau rau 4 0 0 4 t 2 0 14 u 4 6 Id 29 K 24 26 0 1 t•sl a 0 10 6 36 44 H9 7 Or as Dews 4 1 1 10 2 2 52 f W►A►for th-Edward- Gr 4 2 4 IO 1 O 22 2 SUBTOTAL 41 19 77 f0 4/2 72 fix 480 MISCELLANEOUS A 1 wdtln a ad t-tla-ta- 2 2 10 19 6 0 4 SUR AL 2 10 1 6 6 0 1 44 145 GENERAL MANAGEMENT I COORDINATION 1 4 1 4 2 fa cul M 2 3 icanwou M a -c aad cadins9k. 10 10 SUBTQrrAI.I 0 1 16 1 0 1 0 1 0 1 0 1 0 1 0 1 16 EXPENSE ESTIMATE ITEM UNIT RATE QUART TOTAL MDn MILL S O.SS 1A S 25.00 I1st 4.00 S P- Plac I1i17 EA S 1.75 a- 1 s17 EA S 0.20 1000 S 200.00 ts: EA S 0.10 400 S 40.00 Tow f 240.00 S t rCi SR.ENG/ PROJECT EIT/k•LA 2 Maw YE• EN R MANAGER SR.LA ENWLA SUE Flaid Ifff fU VEY/R►Li N CLERICAL TOTAL FC 110 R • • 0 0 0 O 0 6 1 T • 76 48 120 0 M O 1 FC 143 O NERAL HENT/COORDINATION 10 B 0 0 I• T 26 92 248 120 0 MAN U 1.5.00 17S I7 00 54.00 12 woo SS.00 126.45 TOTAL OIRECT LABOR OSTS f 4 10 S 16,100.00 32,240.00 f 11,2160— f f S l .00 f f 69,5 0.00 EXPENSE 20.00 TOTAL LABOR AND EXPENSE COSTS TOTAL f 69,670.00 MANNOYR ESTIMATE•HALFF FC DEfCRIfT1ON F PROIECT SR.ENG/ PROJECT EIT/Ir.LA 2 Mm SUL• R fHTf ..R SR.LA ENWIA SUE Na11 M SURV[Y/RMS TECH CLERICAL TOTAL F 110 ROUTE AND DESIGN D1Ef 1 • • 16 B • 0 0 O 0 Id PC 163 MISCELLANEOUS ROADWAY 1U dau 40 U Eu • 4• 1s72 7 d Plan B 60 160 1 120 1 396 4 10M.Award.CmumcdmPraaa Sarakes 1 0 . SUBTOTAL! O • 76 248 I2 1 14S In RAL MANAGEMENTN 4 4 • 2 fuLadlW 4 4 • J icou&m mZpwmw and tlau 2 I SUBTOTAL! 0 1 1 U 1 9 1 0 0 1 0 1 0 1 O I t EXPENSE ESTIMATE ITEM UNIT RATE I allART TOTAL Vacuum Ewwadm V*Mda I NR2 75.00 0 Dd EA 25.00 0 . lIxI7 0.20 SOO 1 5 100.00 a(8.5.111 1 EA S 0.101 2 20.00 Toth 1 5 120.00 ROUND ROCkTUM City Council Agenda Summary Sheet PURPOSE PASSION.PROSPERrr1C Agenda Item No. 9D3. Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with the City of Georgetown for Engineering Services for the FM 1460/A.W. Grimes Boulevard Agenda Caption: Project. Meeting Date: March 8, 2012 Department: Transportation Staff Person making presentation: Gary Hudder Transportation Director Item Summary: The Texas Department of Transportation has completed construction and is wrapping up the two projects on FM 1460/A.W. Grimes Boulevard between University Boulevard and US 79. The remaining segment of FM 1460/A.W. Grimes Boulevard in Round Rock which remains to be widened lies between Westinghouse Road and University Boulevard. Last summer (2011), the City of Georgetown approached City staff and advised of their intent to prepare plans for FM 1460 between Quail Valley Drive (in Georgetown) and University Boulevard. Georgetown officials indicated that their engineering contract called for the preparation of 100% construction plans between Quail Valley Drive and La Contera Boulevard,and 30%plans from La Contera Boulevard to University Boulevard. The reason for the 30%plans is that these documents are necessary to identify right-of-way needs, roadway alignment and potential utility conflicts with the proposed widening. Because Georgetown already intended to prepare 30% plans for the portion of FM1460/A.W. Grimes Boulevard in Round Rock, the plans could be advanced to the 100% complete stage at a significant cost savings to the City of Round Rock. This interlocal agreement will advance the plans from 30%to 100% complete between Westinghouse Road and University Boulevard at a cost of$356,500.00. Payment requests from Georgetown for this work will be made in the form of invoices; Round Rock personnel will be permitted to review and comment on the plans at 30%, 65%,90%and 100%completion stages. Right-of-way and construction funds have not been identified for this roadway at this time; however, completion of the plans under this agreement will represent an incremental step towards the ultimate widening and completion of this roadway. Cost: $356,500 Source of Funds: Type B Corporation Date of Public Hearing(if required): N/A Recommended Action: Approval EXECUTED DOCUMENTS FOLLOW INTERLOCAL AGREEMENT FOR ENGINEERING SERVICES FM 1460/A.W. GRIMES PROJECT THIS INTERLOCAL AGREEMENT for engineering design services ("Agreement") is entered into between the City of Georgetown, a Texas home-rule municipality("Georgetown") and the City of Round Rock, a Texas home-rule municipality ("Round Rock"). In this Agreement, Georgetown and Round Rock are sometimes individually referred to as "Party" and collectively referred to as "the Parties." WHEREAS, FM 1460/A.W. Grimes Boulevard is located in Williamson County; and WHEREAS, Georgetown and Round Rock each contemplate construction of improvements to the portions of FM 1460/A.W. Grimes Boulevard located in their respective cities; and WHEREAS, Georgetown has issued a Task Order to Brown & Gay Engineers, Inc. ("Engineer") for engineering services to develop plans, specifications and estimates for the construction of improvements to that portion of FM 1460/A.W. Grimes Boulevard located in Georgetown between Quail Valley Drive and University Boulevard; and WHEREAS, Round Rock would like to develop plans, specifications and estimates for the construction of improvements to that portion of FM 1460/A.W. Grimes Boulevard located in Round Rock between University Boulevard and Westinghouse Road; and WHEREAS, this Agreement is for the mutual benefit of Georgetown and Round Rock because it provides for the design of construction improvements for all of FM 1460/A.W. Grimes Boulevard with Georgetown and Round Rock paying their respective share of the cost. NOW, THEREFORE, in consideration of the foregoing premises, and for other good and valuable consideration, the receipt and sufficiency of which is acknowledged, Georgetown and Round Rock agree as follows: I. DUTIES AND OBLIGATIONS OF THE PARTIES 1.01 Task Order. Georgetown will enter into a Task Order Amendment with Brown & Gay Engineers, Inc. ("Engineer") for engineering services ("Services") to develop 100% complete plans, specifications and estimates for improvements to FM 1460/A.W. Grimes Boulevard between University Boulevard and Westinghouse Road ("Project"). Georgetown shall administer the Task Order Amendment with Engineer. Round Rock shall be entitled to review the plans and Engineer's related work product at the following, stages of completion: 30%, 60%, 95%and final. 1.02. Scope of Services. The Scope of Services is included in Exhibit A. attached and incorporated by reference for all appropriate purposes. -t2-03-M -yv3 1 1.03 Charge for Services. The fees, costs, and reimbursable expenses to be charged for the Services, and to be paid by Round Rock ("Charge for Services"), is included in Exhibit B, attached and incorporated by reference for all appropriate purposes. The Charge for Services has been determined to be fair compensation for the Services to be performed under this Agreement. 1.04 Additional Services. The Scope of Services shall not be amended without the written consent of Round Rock. Additional Services shall not be performed unless specifically authorized in writing by Round Rock. In the event Additional Services are authorized in writing by Round Rock, such Additional Services shall be billed in accordance with the rates included on Exhibit B. 1.05 Payment and Reimbursement of Charge for Services. Georgetown will advance payment of the Charge for Services subject to reimbursement by Round Rock. Upon Georgetown's approval of each invoice for the Services, Georgetown will transmit a copy of the invoice to Round Rock. Round Rock agrees to pay Georgetown within ten (10) days after receipt of the invoice. Payments made by Round Rock pursuant to this Agreement shall be made from current revenues available to Round Rock. 1.06 No Liability or Warranty of Services. ROUND ROCK AGREES AND ACKNOWLEDGES THAT GEORGETOWN DOES NOT ASSUME ANY LIABILITY FOR, OR WARRANT, THE SERVICES THAT ENGINEER PROVIDES PURSUANT TO THIS AGREEMENT OR THE TASK ORDER AMENDMENT. ROUND ROCK AGREES AND ACKNOWLEDGES THAT GEORGETOWN SHALL NOT BE LIABLE FOR ANY CLAIM OR CAUSE OF ACTION THAT ROUND ROCK MAY HAVE NOW OR IN THE FUTURE AGAINST ENGINEER. OR ANY DAMAGES OF ANY NATURE WHATSOEVER ALLEGEDLY SUSTAINED BY ROUND ROCK, OR ANYONE HAVING A CLAIM BY, THROUGH OR UNDER ROUND ROCK. RELATED IN ANY WAY, DIRECTLY OR INDIRECTLY, WITH THE SERVICES PROVIDED BY ENGINEER. 1.07 Term. This Agreement shall commence upon execution of this Agreement and shall end upon the completion and acceptance of the Services by Georgetown and Round Rock. 1.08 Default and Remedies. If Round Rock fails to pay for Services under this Agreement, and continues such failure for thirty (30) days after Georgetown provides written notice to cure, Round Rock shall be deemed to be in default under this Agreement. In the event that Round Rock defaults under this Agreement, and such default is not cured provided in this Agreement, Georgetown may, in addition to any other remedy at law or in equity, immediately terminate this Agreement or seek specific performance of this Agreement. II. GENERAL PROVISIONS 2.01 Authority. This Agreement is entered, in part, pursuant to the authority of the Interlocal Cooperation Act, Texas Government Code Chapter 791 (the"Act"). The provisions of the Act are incorporated in this Agreement and this Agreement shall be interpreted in accordance with the Act. 2 2.02 Severability. The provisions of this Agreement are severable and, if any provision of this Agreement is held to be invalid for any reason by a court or agency of competent jurisdiction, the remainder of this Agreement will not be affected and this Agreement will be construed as if the invalid portion had never been included. 2.03 Cooperation. The Parties agree to cooperate at all times in good faith to effectuate the purposes and intent of this Agreement. 2.04 Entire Agreement. This Agreement constitutes the entire agreement of the Parties and supersedes all prior or contemporaneous understandings or representations, whether oral or written, regarding the subject matter of this Agreement. No promise, statement or representation that is not expressly stated in this Agreement has been made by any Party to induce execution of this Agreement. 2.05 Amendments. Any amendment of this Agreement shall be in writing and will be effective if signed by the authorized representative of each Party. 2.06 Waiver. Lack of enforcement of any right under this Agreement by either Party shall not constitute a waiver of that right or any other in the future. 2.07 Independent Relationship. Each Party, in the performance of this Agreement, shall act in an individual capacity and not as agents, employees, partners, joint ventures or associates of one another. The employees or agents of one Party shall not be deemed or construed to be the employees or agents of the other Party for any purpose. 2.08 No Waiver of Immunities. Nothing in this Agreement shall be deemed to waive, modify or amend any legal defense available at law or in equity to either Party. Neither Party waives, modifies, or alters to any extent whatsoever the availability of the defense of governmental immunity. 2.09 No Third Party Beneficiaries. This Agreement is entered into for the sole and exclusive benefit of the Parties. Nothing in this Agreement, express or implied, is intended to confer or shall be construed as conferring any rights, benefits, remedies, or claims upon any other person or entity. 2.10 No Assignment. This Agreement may not be assigned in whole or in part by either Party. 2.11 Applicable Law; Venue. This Agreement will be construed in accordance with Texas law. Venue for any action arising hereunder will be in Williamson County,Texas. 2.12 Notices. Notices given under this Agreement will be effective if forwarded to a Party by hand-delivery, transmitted to a Party by confirmed fax or deposited with the U.S. Postal Service, certified mail,postage prepaid, to the address of the Party indicated below: 3 GEORGETOWN: P.O. Box 409, Georgetown, Texas 78627 300-1 Industrial Ave, Georgetown,Texas 78626 Attn: Ed Polasek Telephone: (512) 930-2544 Facsimile: (512) 930-3559 Email: ed.polasek(a�georgetown.org ROUND ROCK: 2008 Enterprise Drive, Round Rock, Texas 78664 Attn: Gary Hudder Telephone: (512) 671-2887 Facsimile: (512) 218-5563 Email: garyhudder@round-rock.tx.us Either Party may from time to time designate any other address for notice by written notice to the other Party. 2.13 Exhibits. The following Exhibits are attached to this Agreement and incorporated by reference: Exhibit A - Scope of Services Exhibit B - Charge for Services 2.14 Counterparts; Effect of Partial Execution. This Agreement may be executed in counterparts each of which, when executed and delivered, shall be deemed to be an original and all of which together shall constitute one and the same document. 2.15 Authority. Each Party represents and warrants that it has the full right, power and authority to execute this Agreement. 2.16 Effective Date. This Agreement is executed to be effective on the date the last Party signs this Agreement. 4 CITY OF GEORGETOWN,TEXAS By: G,L,- �- 4�� eorge . Garver,Mayor ATTEST: (a By: _ 7ca.srettle,Citj Secretary ( V APPROVED AS TO FORM: By: & Bridget Chap an,Akting City Attorney THE STATE OF TEXAS § COUNTY OF WILLIAMSON § THIS INSTRUMENT was acknowledged before me on this day of HOXCI, 208 by George G. Garver as Mayor of the City of Georgetown,a Texas home-rule city,on behalf of said city. � +r }�,W° JESSICA ERIN BRETTLE WTAWstaw ao15 Public, Stat of Texas os Corm.Exp.05-01-20 (�l 5 CITY OF ROUND ROCK,TEXAS By: AlanMcGraw, Mayor ATTEST: By: sf� Sara L. White, City..Scaretarr APPROVED AS TO FORM: By: Steph L. Sheets, City Attorney THE STATE OF TEXAS § COUNTY OF WILLIAMSON § THIS INSTRUMENT was acknowledged before me on this day of , 2011,by Alan McGraw, Mayor of the City of Round Rock, a Texas home-rule city, on behalf of said city. Notary Public, State of Texas 6 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer EXHIBIT A Schedule of Engineer's Services The work to be performed by the Engineer under this contract consists of providing engineering services required for the design and preparation of plans, specifications, and estimates (PS&E) for the widening and reconstruction of FM 1460 from Westinghouse Road to just north of University Blvd in Round Rock. The project consists of reconstructing approximately 1.0 mile of the existing 2-lane rural roadway section to a 4-lane divided facility. This project shall involve engineering analyses, designs, and associated details necessary to produce a 100% complete PS&E package from the 30% complete plan set developed previously for the limits described above. The Engineer shall perform all work and prepare all deliverables in accordance with the applicable/current requirements of the Texas Department of Transportation's (TxDOT's) specifications, standards, and manuals. Whenever possible, TxDOT standard drawings, standard specifications or previously approved special provisions and/or special specifications shall be used. If a special provision and/or special specification must be developed for this project, it shall be prepared in TxDOT format and, to the extent possible, incorporate references to approved TxDOT test procedures. The Engineer shall perform quality control and quality assurance (QA/QC) on all deliverables associated with this project. The Engineer shall provide traffic control in accordance with the Texas Manual on Uniform Traffic Control Devices (TMUTCD) when performing onsite activities associated with this contract. ROUTE AND DESIGN STUDIES (Function Code 110) A. Data Collection - Obtain and review existing data received from the City and TxDOT. Perform field reconnaissance of project site. B. Geotechnical Investigations 1. Coordinate with subconsultant regarding the recommended pavement designs. SOCIAL,ECONOMIC AND ENVIRONMENTAL STUDIES,AND PUBLIC INVOLVEMENT (Function Code 120) A. Supplemental Environmental Assessment Preparation — Coordinate with subconsultant regarding specific environmental commitments associated with the supplemental evaluation. Sheet 1 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer RIGHT OF WAY DATA(Function Code 130) A. Review and Update Current Right of Way Map 1. Coordinate with subconsultant regarding updates to boundary surveys and ownership information. B. Utility Coordination (HaffAssociates, Inc.) Efforts to ensure utility relocations and adjustments required to accommodate the proposed project development shall include Subsurface Utility Engineering, Field Surveys, Utility Adjustment Coordination, and Utility Engineering Services. 1. A list of the utility owners contact information shall be developed from the preliminary survey and maintained throughout project development. 2. Initial notifications of the project details and expected timelines for project development shall be mailed to all utility owners existing within the project limits. 3. A recommended test hole location map shall be developed based the potential utility . conflict areas determined from the review of the existing utilities and proposed designs. 4. As required to more accurately define the location of existing utilities and the limits of potential conflicts, Level A Subsurface Utility Engineering shall be performed. Proper coordination with the utility owners as well as appropriate traffic handling measures shall be implemented. 5. Upon determination of required relocation and/or adjustments, intense coordination with impacted utility owners shall be initiated. Utility agreements in accordance with City and TxDOT guidelines shall be prepared and executed with each impacted utility owner. A utility conflict list and tracking report shall be developed and maintained throughout the duration of the relocation effort. Periodic reviews of utility adjustment designs shall be performed and guidance on project timelines for relocation budgeting shall be provided. 6. Based on relocation and adjustment designs, the MicroStation V8 file shall be updated to indicate new locations as well as delineate the limits of existing utilities to remain and to be abandoned. 7. Coordination meetings, public and individual, shall be held as necessary to facilitate utility conflict identification and resolution. It is estimated that 2 public and 10 individual meetings shall be required. Sheet 2 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer PROJECT MANAGEMENT unction Code 145 A. Meetings 1. Attend and document Progress Meetings at the City of Georgetown Office. Assume six meetings shall be required. 2. Attend and document Utility Coordination Meetings at the City of Georgetown Office. Assume two meetings shall be required. 3. Attend District Plan Review Meeting with TxDOT at the 60% and 90% completion phases. B. General Contract Administration 1. Develop monthly invoices and progress reports. 2. Subconsultant coordination. 3. Design coordination with the City of Round Rock, City of Georgetown, and TxDOT. 4. Document Local Government Project Procedures (LGPP) compliance with TxDOT. FIELD SURVEYING(Function Code 150) (Inland Geodetics) A. General 1. Surveys provided shall be in accordance with the "Texas State Board of Land Surveying" and the applicable sections of the TxDOT Generalized Scope of Services. 2. Survey field notes shall be submitted if requested by the City and/or TxDOT. B. Topographic Surveys for Engineering Design and Hydraulic Analysis 1. Coordinate with subconsultant regarding newly obtained project data and updates to existing project survey files. Data for the horizontal control shall be based on Texas State Plane, Central Zone, NAD 83 (93) derived from OPUS solutions and verified by other measurement technologies. 2. The vertical benchmark system developed during the preliminary engineering phase shall be maintained for future reference on the plans and into the construction phase, if necessary. Sheet 3 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer 3. Survey shots shall be assigned a unique point number which provides a positive identification of the point. Each point shall be assigned a feature number or feature name using the TxDOT's standard feature table. An ASCII points file and a copy of the print out shall be provided. Each line of the output data shall contain in this order: the point number, northing, easting, elevation, and the descriptive feature code. 4. Surveyed data shall be provided in a Microstation Agn (V8) compatible two dimensional base map format. The survey shot point attributes shall appear on separate levels. 5. A Digital Terrain Model (DTM) shall be provided in a Microstation Agn (V8) GEOPAK compatible three-dimensional format. ROADWAY DESIGN CONTROLS (Function Code 160) A. 100% Complete Plan Set Prepare the following items: 1. Typical Sections — Finalize typical sections developed during preliminary engineering phase. 2. Plan & Profile Drawings - Finalize plan & profile drawings developed during preliminary engineering phase. The sheets shall include the following: • Critical Basemap data in plan and profile(i.e. existing topography, utilities, etc.). • Control and benchmark data. • Proposed roadway improvements including horizontal and vertical roadway geometry, pavement edge geometry, drainage, grading, and miscellaneous related improvements. 3. Alignment Data Sheets — Prepare horizontal and vertical alignment data sheets with the Geopak baseline descriptions. 4. Intersection Layouts - Finalize intersection layouts developed during preliminary engineering phase for the following intersections: • Westinghouse Road • Coach Light Drive • Teravista Club Drive/CR 186 • Ashbury Park Drive Sheet 4 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer 5. Driveway Details —Develop typical driveway designs and summarize driveway features including material type and geometric design. Driveways shall be replaced with Hot Mix Asphalt Concrete(HMAC)or concrete, conforming with existing. 6. Median Details — Develop median details, as required, that summarize geometric design elements and other details necessary for construction of turn lanes and median openings for the length of the project. 7. Miscellaneous Roadway Details - Develop various details, as required, for pavement, curb, riprap, etc. 8. Multi-Use Trail Facility — Develop and finalize plan & profile drawings and detailed designs associated with the multi-use trail amenities, landscaping, and irrigation improvements. 9. Removal Layouts — Prepare removal layout sheets (1"=100') showing all features that are to be removed including pavement, structures, signing, etc. 10. GEOPAK Roadway Model — Update the GEOPAK Roadway model developed the preliminary engineering phase to accurately show the proposed roadway improvements for utilization in design, analysis of construction sequencing, quantity calculations and plan production. 11. Roadway Cross Sections — Finalize roadway cross sections developed during preliminary engineering phase. Cross sections shall be prepared for FM 1460, Westinghouse Road, and Teravista Club Drive/CR 186. DRAINAGE (Function Code 161) (Kasberg, Patrick&Associates, LP) A. 100% Complete Plan Set 1. Develop final designs for all cross drainage structures within the project limits. The cross drainage shall be modeled with HEC-RAS. All cross drainage structures shall be illustrated in plan profile sheets as well as detail sheets in the 100% plans. Grading to existing ground elevations shall be detailed as well as elevations for flow lines and headwalls. Hydraulic grade lines for the 4% and 1% annual chance storm (25-year and 100-year) events shall be illustrated in the profile views. Design for conveyance to reduce erosion shall be completed and detailed in the plans. 2. Design storm water conveyance to existing streams and channel ways. Design shall include conveyance for positive drainage and shall check current water surface elevations to proposed water surface elevations after project completion. Sheet 5 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer 3. Establish the final requirements for water quality for the ultimate roadway section from Westinghouse Road to just north of University Boulevard. Designs shall be based on the new impervious cover that shall be established with the ultimate build out of this phase of the project and current Texas Commission on Environmental Quality (TCEQ) requirements for construction within the Edwards Aquifer Recharge Zone (EARZ). Attempts shall be made to combine conveyance infrastructure with water quality in an effort to minimize project costs. Options shall be designed and presented to the City and TxDOT for review. The preferred option shall be included in the final design and submitted to the TCEQ for review and acceptance. 4. Determine potential utility conflicts based on final design for the project area. Existing utility locations shall be illustrated in the drainage plan profile sheets. 5. Develop final drainage easement requirements for the project area. Layouts shall be prepared for review with the City and TxDOT. Details shall be provided for production of metes and bounds for acquisition. 6. Prepare a global Drainage Area Map for the project limits. 7. Prepare Hydraulic Data Sheets as appropriate reflecting the results of the hydraulic analyses and designs for proposed cross road culverts. 8. Prepare a Hydraulic Report, documenting the results of the hydrologic studies, hydraulic analysis and designs. Include the preliminary Hydraulic Data and Drainage Area Map sheets in the report. 9. Develop summary of final quantities for all drainage infrastructure and prepare cost estimates based on current bid data. 10. Coordinate with the City of Round Rock, City of Georgetown, and TxDOT to review the final drainage design, phasing for the project, utility conflicts and relocations, water quality options, etc. All comments and direction shall be incorporated into final designs. 11. Water Pollution Abatement Plan (WPAP) — Prepare a WPAP that shall serve as the Edwards Aquifer Protection Plan (EAPP) for the project. The WPAP shall contain a geologic assessment and the temporary and permanent best management practices (BMPs) proposed for the project. For the preparation of the WPAP, the TCEQ Complying with Edwards Aquifers Rules - Technical Guidance shall be used for the selection of the proposed BMPs. Obtain approval of the WPAP by TCEQ prior the start of any activity that could cause runoff contamination. Sheet 6 of 9 4 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer 12. Storm Water Pollution Prevention Plans (SW3P) - Develop SW3P, on separate sheets (1"=100' scale) from (but in conformance with) the Traffic Control Plan (TCP), to minimize potential impact to receiving waterways. The SW3P shall include text describing the plan, quantities, type and locations of erosion control devices, and any required permanent erosion control measures. The SW3P shall be prepared according to the Edwards Aquifer Rules. SIGNING, MARKINGS AND SIGNALIZATION (Function Code 162) A. 100% Complete Plan Set Prepare the following items: 1. Signing and Markings Layouts — Prepare signing and pavement markings layouts (1"=100' scale) for FM 1460, Westinghouse Road, Coach Light Drive, Teravista Club Drive/CR 186, and Ashbury Park Drive. The layouts shall include roadway layout, centerline with stationing, culverts and other structures, existing signs to remain, to be removed or to be relocated, proposed signs (illustrated and numbered), and proposed permanent markings (illustrated and labeled) including pavement markers, object markers, and delineation. Prepare details in accordance with the TMUTCD and TxDOT standards. 2. Summary of Small Signs Tabulation — Prepare and complete standard summary of small signs sheet. 3. Sign Details—Prepare details for signs not included in the State's standard details sheets. 4. Intersection Layouts — Prepare detailed signing and striping layouts at the following intersections: • Westinghouse Drive • Teravista Club Drive/CR 186 MISCELLANEOUS (ROADWAY) (Function Code 163) A. 100% Complete Plan Set 1. Traffic Control Plans (TCP), Detours and Sequence of Construction — A detailed TCP shall be developed including the proposed sequence of construction and the existing and proposed traffic control devices (including signs, barricades, pavement markings, etc.). The TCP shall be based on four phases of construction of the proposed FM 1460 from Westinghouse Road to just north of University Boulevard. The phasing of Sheet 7 of 9 , 1 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer construction includes intersection construction at Westinghouse Road, Coach Light Drive, Teravista Club Drive/CR 186, and Ashbury Park Drive. The TCP shall also include the design of temporary drainage throughout the construction process to ensure positive flow during construction. TCP shall be based on the TMUTCD and the latest TxDOT Statewide and Austin District Design Standards. Plan sheets shall include: • Sequence of construction narrative. • Traffic control typical sections for each phase of construction, including detours. • Advance Warning Signs. • TCP Phasing Overview Layout • TCP layouts showing work zones, number of lanes, advance warning signs, and any necessary detour geometry. • Intersection phasing layouts. • Any necessary miscellaneous drawings relevant to traffic control. • Traffic Control Standard sheets • Traffic Control Summary of Quantity Tables. 2. Summary of Quantities—Include quantities associated with this portion of the FM 1460 project with the following quantity summary sheets being developed for the City of Georgetown: • Removals • Roadway(including earthwork) • Driveways • Crossroad and Parallel Drainage • Small Signs • Large Signs • Pavement Markings and Markers • Delineators and Object Markers • SW3P 3. Miscellaneous Drawings — Incorporate the information associated with this portion of the FM 1460 project with the Title Sheet and Index of Sheets being developed for the City of Georgetown. 4. Cost Estimates — Incorporate quantities associated with this portion of the FM 1460 project with the detailed construction cost estimate being developed for the City of Georgetown. An estimate shall be provided at each submittal (60%, 90%, and 100% PS&E). Sheet 8 of 9 FM 1460 City of Round Rock From Westinghouse Road to University Blvd Services to be Provided by the Engineer 5. General Notes and Specifications — Using the latest TxDOT Austin Distict's Master General Notes, identify required general notes and develop project specific general notes for the required items for this portion of the FM 1460 project. Incorporate into the lists being developed for the City of Georgetown. Specifications shall be based on TxDOT's Standard Specifications for Construction of Highways, Streets and Bridges 2004). TxDOT Special Provisions, TxDOT Special Specifications and the City of Round Rock requirements shall be incorporated as necessary. Any additional special provisions or special specifications shall be prepared for TxDOT approval, using TxDOT's standard format. 6. Standard Drawings— Select the standard TxDOT drawings applicable to this portion of the FM 1460 project and incorporate with the drawings selected for the City of Georgetown portion of the FM 1460 project. Statewide Standard Sheets shall be obtained electronically from the TxDOT internet site to the extent practicable or otherwise directly from TxDOT. TxDOT Austin District Standard Sheets shall be obtained electronically from the TxDOT Austin District website to the extent practicable or otherwise directly from TxDOT. 7. Construction Time Estimate— Incorporate quantities associated with this portion of the FM 1460 project with the detailed construction time estimate being developed for the City of Georgetown. 8. Bid Proposal—Prepare the project bid proposal that shall include the following: • General Notes • Standard and Special Specifications • Special Provisions • Reference Item list • Applicable Legal Documents 9. Miscellaneous Drawings — Incorporate the information associated with this portion of the FM 1460 project with the following miscellaneous sheets being developed for the City of Georgetown: • Title Sheet/Index of Sheets • Environmental Permits, Issues and Commitments (EPIC) Sheet • Project Layout Sheet 9 of 9 Exhibit B-Estimated Fee Schedule Costs 30% to 100% Segment 3: Westinghouse Reload to university Blvd. F DESCRIPTION FC 110 AND 1 80. 7 ,49 FC 110 ENMONMWA—L .005 800.00 FC 130 , ROW 619 1 6,916.00 FC 150 FIELD SURVEYING AND P RAMMERTRY 1,540. 154400. FC 160 ROADWAY DESIGNO 62,464 62 464.00 C 161 -- DRAINAGE 7,624.00 $ 51, 40. 5 364. FC 162 SIGNING, PAVEMENT MARKINGS at SIGNALIU 33,252-.00 ;; 252, 163 24.00 4,920. 63.4 .00 f 1 S 5 264.00 FC 145 1 N jL6 $ 21,344.06 , t . 2Y,794.00 1,278.00 5 240.001 5 120.00 5 1-638-00 Segment 3 - Round Rock 11111111 �� II Ili 11 1 11111 x, 11_ h hii INN h ON I-1111 I i i11111111111H 11 RUH 111IN11 i 11111 low M�MMM �1 31:1 1 111 lad 1 ..; A a yq w , 1 Ct llyt 174.�'g M 7 111i1MMPIMMI MMI.,.. �- - II � rill.��.� ,' H *WD A ; 1 +1 AWIAAA� AAS- A 1�1 � A� 140104 rr r,rrl r�rr.���� ' ��©r��'r�'r��'L.�I�i�■���������'r��' r����' •������� ��■■� 1 is{i�lkt.+ r:{nl i�r•: �- r,i..: i1•Fl7��t7��:7�FIFItI�FIFIFsr1•�7���>♦ r:•Errr;,��..,. �r>•�?:>•F::>•�LF7��i7•�rr7��>_�:-7� rami.:;:_;.,: :•a?1-�`:-.� ����rrrrallFs•�>•�>•�>•�>•s:>• L" '1�5f' E7FSE :SaE7ti'F7E=rf,+.:lE7t: �aE=c?!-lE7ie3E:1E1�F�.7�rrF:1 KNA :M=IRMAL T=IEZU:EijiK r'lilaIW75i-:7Ei7_m:IE:Z:baNT711" GiICI�'•:�usl..l:i�:::ru`Ci mm ��(.�'."._ I�i.1•rrrrtlrrrrl F!L 7rr�rtI>•rrrrrR 7�F=7rrr�rrt7rrrrl rrrrf�7Fs E>• rrf7•L, 'L� r" 77M il•rrrr�7r�rrr�7��1♦rrrrrLIFI�F!>•rrrrEl•rrrrt>•F>�>• rrL7r1 F""f-'"'Sr"^.;"''*"'[?"'T'^"'LIQSI'7'�'S>•f'>•�C>•�i��F��:>•�'�S:>•�7•SII>• E�f:..�.....-L�,...L.._ �>•�1•�'�>•�>•r�r 7F/F!FIFsrEr 1•�>•FIFIFs<31• S>•C::L'I T'i.'."','Z^.... Sf•i 1•S>•�I>•�i>•�7•�{1•�7•�T� i•iI`1 SII■F=I)•rrrrE}��: FI>I[[F1•rr 7•trFl•rrrr�> Flmlr-7 � ?iii•it_`l�>•�I♦�I♦F:I��L>•���>♦���:� I:�iLFr Fs�"-�n•;.n-r c-;�-ri ZZ�:•-^?'!�i:•.. � ;'I iii il:l t—�>•rIFIFu>•rrrrt 7Fs�>•�>•�>•F=>•t>•�� I. -Tri FI"T."Trrtiri F=r�E7rrrQrr�I rr� C !71rrFIF i t�7 E_;:7�I::>•E>E::F.:7 C?^..^Li R E IE�IS:7 1 1 1 cum i TOTAL IS 69,470M PIAPIM /C WCW110N —Tyumm lIANAGR /Y/ / U.C. K is I 1 Q P9NS9 1