R-12-03-22-11C1 - 3/22/2012 RESOLUTION NO. R-12-03-22-11C1
WHEREAS, Chapter 791 of the Texas Government Code, V.T.C.A., authorizes local
governments and agencies of the state to enter into agreements with one another to perform
governmental functions and services, and
WHEREAS, the City of Round Rock wishes to enter into an Interlocal Agreement with
Williamson County to place an antenna array on the High Country water tower located at 2801 High
Country Boulevard,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an Interlocal
Agreement with Williamson County for the Placement, Operation and Maintenance of Williamson
County Radio Communications System Tower Site No. 6 — "High Country", a copy of same being
attached hereto as Exhibit"A"and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 22nd day of March, 2012.
r�
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Clerk
O:\wdox\SCClnts\0112\1 20CMUNICIPAU00245630DOC/rmc
EXHIBIT
„A„
INTERLOCAL AGREEMENT
FOR THE PLACEMENT,OPERATION AND MAINTENANCE OF
WILLIAMSON COUNTY RADIO COMMUNICATIONS SYSTEM
TOWER SITE NO. 6—"HIGH COUNTRY"
THE STATE OF TEXAS
'
COUNTY OF WILLIAMSON KNOW ALL BY THESE PRESENTS:
This Interlocal Agreement (the "Agreement") is made and entered into by and between
WILLIAMSON COUNTY (the "County") and the CITY OF ROUND ROCK(the "City"), both
of which are local governments and are political subdivisions of the State of Texas, and both of
which may be referred to hereafter in this Agreement as a Party or the Parties.
WITNESSETH:
WHEREAS, the Texas Interlocal Cooperation Act, V.T.C.A., Government Code, Chapter 791,
Section 791.011(a) and Section 791.011(c)(2) provides that local governments may contract with
other local governments to perform governmental functions and services that each party to the
contract is authorized to perform individually; and
WHEREAS, each of the parties hereto participates in a radio communications system to provide
public safety radio communications within Williamson County and Travis County,Texas;and
WHEREAS, the parties have identified and agreed that a degraded area of radio
communications system service area coverage exists in the southeastern portion of the City of
Round Rock and Williamson County; and
WHEREAS,public safety and public service agencies operating in Williamson County routinely
operate in this area and would benefit from the addition of a digital trunked radio tower site in
this area to improve service coverage levels; and
WHEREAS, all parties have determined a suitable location for a radio tower site and desire that
Williamson County design, place, maintain, and operate a digital trunked radio tower site as part
of the Williamson County Radio Communications System;
NOW, THEREFORE, for and in consideration of the mutual covenants and agreements
contained herein,the parties agree as follows:
SECTION 1
DEFINITIONS
For purposes of this Agreement,the following terms shall have the meanings set forth herein:
1. Williamson County — "County" shall mean Williamson County, Texas. Any reference in
this Agreement to Williamson County shall include the respective officers, agents,
employees and departments of Williamson County.
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2. Williamson County Radio Communications System (RCS) — "RCS" shall mean the
Williamson County digital radio communications system serving all RCS Parties and
Associates.
3. City—"City" shall mean the City of Round Rock, Texas. Any reference in this Agreement
to "City" shall include the respective officers, agents, employees and departments of the
City of Round Rock.
4. Day—"Day"shall mean a calendar day.
5. FCC—The"FCC"shall mean the Federal Communications Commission.
6. Fiscal Year — "Fiscal Year" shall mean the fiscal year (as adopted by the Program
Manager/Williamson County) which begins each October 1 and ends on September 30 of
the following year.
7. IR Site—The "IR Site" shall mean the "intelligent repeater" site which is a non-simulcast
trunked site that utilizes independent frequencies, and which is linked to the Master Site
Controller.
8. Support Vendor — "Support Vendor" shall mean a vendor properly selected (in
accordance with applicable state laws) to provide maintenance, repair, troubleshooting,
and/or related services for the RCS.
SECTION 2
PURPOSE
The general purpose of this Agreement is for the County to design, construct, operate, and
maintain a new communications antenna tower site in the City of Round Rock, Williamson
County, Texas. This site is known as the "High Country Site," and is located at 2801 High
Country Boulevard, Round Rock,Texas. Equipment will be affixed on an existing City of Round
Rock elevated water storage tank(water tower). The addition of this site has been investigated by
the Parties and a determination has been made that addition of this site will improve radio
communications coverage service levels in eastern Round Rock, western Hutto, and southeastern
Williamson County.The addition of this site is consistent with the RCS strategic plan.
SECTION 3
TERM OF AGREEMENT; AND EFFECTIVE DATE
This Agreement shall be deemed to be effective on the date of the last party's execution. The
initial term of this Agreement shall be for ten(10) years, subject to the rights of withdrawal and
termination as contained herein. Following the initial ten (10)year term, this Agreement may be
renewed for a maximum of five (5) additional one-year periods, only upon express written
agreement of the Parties, with each such period being subject to the rights of withdrawal and
termination as contained herein.
RCS High Country ILA 2
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SECTION 4
INSTALLATION OF EQUIPMENT AT THE HIGH COUNTRY SITE
Exhibit 1, attached hereto and incorporated herein by reference for all purposes, delineates all
equipment to be installed at the High Country site. Exhibit 2, attached hereto and incorporated
herein by reference for all purposes, delineates a scope of work from Motorola, the vendor
performing the installation work for the County. The installation of the site equipment shall be in
accordance with the scope of work attached. The County shall be solely financially responsible
for the installation of all equipment, and shall additionally be solely financially responsible for
permitting and the provision of infrastructure and separate utilities for that equipment's use. The
installation of the equipment specified in the attached exhibits shall be performed in such a
manner so as not to create damage of any sort to the water tower structure and so as not to create
any impediments to the City's water operations and/or communications systems, including those
attached to the water tower. During installation, the City's designated representatives shall have
access to the water tower site and shall have the unimpeded ability to do onsite inspections
during construction/installation of the County's radio equipment.
An eleven foot eight inch (11'8") by thirty-four foot (34') shelter may be constructed on a
reinforced concrete foundation within the fenced area of the subject property as shown on
Exhibit 3, attached hereto and incorporated herein by reference for all purposes.
SECTION 5
USE OF RADIO FREQUENCIES AT THE HIGH COUNTRY SITE
Subsection 5.01 Interference with City and County communications operations: The City
understands that it is the intent of the County to serve its community of licenses with quality
radio communications coverage that remains as free as possible from interference.At the same
time, the County expressly acknowledges its understanding that the City's Water Department
operations already utilize radio communications on 928 MHz and 952 MHz frequencies.
Therefore,the Parties agree as follows:
a. RCS will operate radio communications equipment installed at the High Country site
in such a manner so as not to adversely affect the City's Water Department
operations.
b. In the event the City elects to allow the placement of radio communications
equipment by any commercial enterprise(s) on the subject structure, the City shall
require the enterprise to assure that no interference or degradation of RCS's
coverage occurs.
C. The City may place other City communications equipment on the water tower so
long as said equipment is placed separately from the RCS equipment the subject of
this Agreement, and so long as said equipment does not cause interference to RCS's
radio communications equipment by the City's transmitter or other activities.
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Subsection 5.02 Adding Additional City Equipment to Tower Top: Following the execution
of this Agreement,prior to installation of any additional, City-owned communications equipment
to the High Country site water tower, the City shall provide the County with a list of frequencies
to be used at the site, and the County shall provide to the City a list of frequencies currently in
use at the site. Utilizing both sets of frequencies, the City shall provide to the County an inter-
modulation study prepared by an engineer reasonably acceptable to the County at the City's
expense, showing no interference. If the County adds frequencies to the RCS, the City shall
provide the County with a list of frequencies to be used at the site, and the County shall provide
to the City a list of frequencies currently in use at the site. Utilizing both sets of frequencies, the
County shall provide to the City an inter-modulation study prepared by an engineer reasonably
acceptable to the County at the City's expense, showing no interference.
Subsection 5.03 Interference Mitigation: If interference occurs to either Party's system located
on the water tower, the Parties shall mutually use best efforts to mitigate such interference. The
County hereby expressly acknowledges and agrees that in no case whatsoever shall the City be
required to cease operation of its system.
SECTION 6
RCS'S OPERATIONS AT THE HIGH COUNTRY SITE
Subsection 6.01 Site Access by RCS's personnel and Support Vendors: Although it is
anticipated that the equipment building will be constructed such that RCS's personnel or their
Support Vendors can access a majority of the equipment that may be needed to resolve RCS's
performance issues, it is understood that such technicians may occasionally require access to the
equipment housed on the site but outside the equipment building. Before being granted access to
the secured areas of the site, all contractors working at the High Country site, as well as any of
RCS's personnel and Support Vendors, shall be required to provide proof establishing
compliance with the City's insurance requirements delineated in Exhibit 4, attached hereto and
incorporated herein by reference for all purposes.
Subsection 6.02 Access to address emergency repair situations: Because the RCS provides
public safety radio communications in emergency situations,both Parties understand the need for
swift resolutions of issues affecting the radio infrastructure installed at the High Country site. In
the event that RCS's personnel or their agents need immediate access to the site, the City will
provide business-hour and after-hour contacts to facilitate access to this site. To the extent
practical, access to the secure area of this facility should be coordinated during regular business
hours. As a prerequisite to access to the site, all personnel from County, RCS, and any Support
Vendors shall have on file with City current proof of meeting City's insurance requirements
delineated herein in Exhibit 4, attached hereto and incorporated herein by reference for all
purposes.
SECTION 7
INSURANCE& MAINTENANCE
Subsection 7.01 City Provided Insurance: City provides insurance on its properties and, upon
request by County, will make available proof of same on the site the subject of this Agreement.
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Subsection 7.02 City Provided Maintenance: City acknowledges that County's equipment is
an integral element of the radio communications system for both public safety and public service
agencies operating in the southeastern portion of the City and Williamson County and, if
impaired or rendered inoperable could adversely affect the health, safety, and welfare of citizens
served by this subject site. Therefore, City shall maintain City's equipment in such a manner to
ensure that County's equipment is not impacted by damage. When performing maintenance and
repairs to the City's water tower and related infrastructure, City shall take every precaution to
prevent damage to County property or infrastructure. City shall notify County as soon as
practicable of any maintenance,repairs, or other related events concerning the subject site so that
County will have adequate opportunity to provide protection for its equipment and installation.
In the event damage to County's property is caused by City, County shall retain the right to
immediately repair such damage and thereafter pass the costs of such repair to City via
appropriate personnel and channels.
Subsection 7.03 County Provided Insurance: County shall extend RCS insurance protection to
County equipment installed at City site to ensure said equipment remains serviceable and in
operation with minimal down time.
Subsection 7.04 County Provided Maintenance: County acknowledges that City's facility is
an integral element of City's water delivery system and,if impaired or rendered inoperable could
adversely affect the health, safety, and welfare of City's citizens served by this subject site.
Therefore, County shall maintain County equipment in such a manner to ensure that City
infrastructure is not impacted by damage or disrepair. When performing communications
equipment maintenance, County shall take every precaution to prevent damage to City property
or infrastructure. County shall notify City as soon as practicable of any maintenance, repairs, or
other related events concerning the subject site so that City will have adequate opportunity to
provide protection for its property or infrastructure. In the event damage to City's property or
infrastructure is caused by County, City shall retain the right to immediately repair such damage
and thereafter pass the costs of such repair to County/RCS via appropriate personnel and
channels.
SECTION 8
UTILITY COSTS
Subsection 8.01: Utilities. County will install, maintain, and operate a separate utility service
for the operation of all County radio communications equipment located at the High Country site
separate and apart from any City electrical service, and County shall have the sole responsibility
for any costs associated with such separate utility service.
SECTION 9
WITHDRAWAL AND TERMINATION
Subsection 9.01: Right to Withdraw. Either Party has the right to withdraw from this
Agreement by providing express written notice to the other Party of its decision to withdraw at
least one-hundred-eighty(180)days prior to its projected withdrawal date.
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Subsection 11.02: Williamson County ownership of RCS Infrastructure located on City of
Round Rock Property. In the event the City withdraws participation in this agreement prior to
the initial ending term specified in Section 2 of this agreement,all RCS property(e.g., equipment
shelter, generator, cabling bridge, electrical service, appurtenances, accoutrements, grounding
ring and cables, etc.)will remain in place and operational unless:
a. The City locates a suitable location for re-establishment of the system coverage service
levels offered by this site with no appreciable degradation of existing public safety radio
communications; and
The City bears all costs associated with the removal and re-establishment of a new tower site to
include, but not limited to: land acquisition, licensing, permits, engineering, site preparation,
tower construction, removal, reconstruction, replacement and/or re-location of all equipment to
the new site location.
Subsection 9.02: Termination upon natural disaster: Should the High Country site be
destroyed by natural or other unforeseen disaster, this Agreement shall terminate. In such a case,
City would be released from further obligation to provide a tower site..
SECTION 10
LIMITATION OF LIABILITY
In no event shall one Party — including its agents, employees, officers, and representatives — be
liable for any loss, damage,cost or expense attributable to the acts, omissions, negligence, willful
misconduct or misrepresentations by the other Party.
SECTION 11
MISCELLANEOUS PROVISIONS
Subsection 11.01: Severability. If any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render
unenforceable any other provision hereof,but rather this entire Agreement will be construed as if
not containing the particular invalid or unenforceable provision or provisions, and the rights and
obligations of all Parties shall be construed and enforced in accordance therewith. All Parties
acknowledge that if any provision of this Agreement is determined to be invalid or
unenforceable, it is the desire and intention of each that such provision be reformed and
construed in such a manner that it will, to the maximum extent practicable, give effect to the
intent of this Agreement and be deemed to be valid and enforceable.
Subsection 11.02: Construction. Each Party hereto acknowledges that it and its counsel have
reviewed this Agreement, and that there will be no presumption that any ambiguities will be
resolved against the drafting party in the interpretation of this Agreement.
Subsection 11.03: Incorporation of Exhibits and Attachments. All of the exhibits and
attachments referred to in this Agreement are incorporated by reference as if set forth herein
verbatim. Attached exhibits are as follows:
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Exhibit 1 RCS System Owned-Enhancement Equipment
Exhibit 2 Motorola Statement of Work
Exhibit 3 Placement of Building and Equipment
Exhibit 4 City's Insurance Requirements
Exhibit 5 High Country Tank Antenna and Lines Installation Layout
Exhibit 6 High Country Tank Bolt On Antenna Mounts
Exhibit 7 High Country Tank Bolt On MW Antenna Mount
Subsection 11.04: No Waiver of Immunities. Nothing in this Agreement shall be deemed to
waive, modify or amend any legal defense available at law or in equity to any Party or their past
or present officers, employees, or agents, nor to create any legal rights or claim on behalf of any
third party. Each Party does not waive, modify, or alter to any extent whatsoever the availability
of the defense of governmental immunity under the laws of the State of Texas and of the United
States.
Subsection 11.05: Choice of Law; Jurisdiction and Venue. This Agreement shall be
performable in Williamson County, Texas. This Agreement and all of the rights and obligations
of the Parties and all of the terms and conditions shall be construed, interpreted, and applied in
accordance with and governed by and enforced under the laws of the State of Texas, without
reference to its conflicts of law provisions. Williamson County shall be the sole place of
jurisdiction and venue for any legal action arising from or related to this Agreement.
Subsection 11.06: Assignment. Except as otherwise provided in this Agreement, the rights and
duties of the Parties may not be assigned or delegated without the prior written consent of both
Parties. Any authorized assignment or delegation of such rights or duties shall be consistent with
the terms of any contracts,resolutions, indemnities, and other obligations of this Agreement.
Subsection 11.07: Notice. Any notice given hereunder shall be in writing, and shall be
delivered by personal delivery, or by registered or certified mail, with return receipt requested, at
the address of the respective Parties indicated below:
Williamson County
c/o: Williamson County Judge Dan A. Gattis (or successor)
710 Main Street
Georgetown,Texas 78626
City of Round Rock
c/o:Mayor's Office
221 East Main Street
Round Rock,Texas 78664
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The above addresses for notice may be changed at any time by delivering written notice of
change to the other Party at the appropriate address.
Subsection 11.09: Gender. Number and Headings, Words of any gender used in this
Agreement shall be held and construed to include any other gender, and words in the singular
number shall be held to include the plural, unless the context otherwise requires. The headings
and section numbers are for convenience only and shall not be considered in interpreting or
construing this Agreement.
Subsection 11.10: Attorneys Fees. In any lawsuit concerning this Agreement, the prevailing
party shall be entitled to recover reasonable attorneys' fees from the non-prevailing party, plus
out-of-pocket expenses such as deposition costs, telephone calls, travel expenses, expert witness
fees,court costs,and other reasonable expenses.
Subsection 11.11: Compliance with Applicable Laws. All Parties agree to comply with all
applicable federal, state and local ordinances, laws, rules, regulations, and lawful orders of any
public authority. Nothing in this Agreement is intended to conflict with any Party's zoning,
franchise, or health and safety authority.
Subsection 11.12: Dispute Resolution. Should dispute arise between any Parties to this
Agreement concerning the terms of this Agreement, the dispute shall be first presented for
resolution to the senior administrative management of each entity. If such action does not result
in timely resolution of the issue,the Parties shall retain a certified mediator to attempt to mediate
a resolution to the conflict. Any costs of mediation will be shared equally by Parties involved in
the dispute subject of the mediation. If a resolution cannot be obtained through such mediation,
the parties may then litigate the dispute in a court of competent jurisdiction.
The Parties hereby expressly agree that no claims or disputes between the Parties arising out of
or relating to this Agreement or a breach thereof shall be decided by any arbitration proceeding,
including without limitation, any proceeding under the Federal Arbitration Act (9 USC Section
1-14)or any applicable state arbitration statute.
Subsection 11.13: Entire Agreement. This Agreement constitutes the entire agreement
between the Parties, and supersedes all other oral and/or written negotiations, agreements, and
understandings of every kind. The Parties understand, agree, and declare that no promise,
warranty, statement, or representation of any kind whatsoever which is not expressly stated in
this Agreement has been made by any Party, or its respective officers, employees,or other agents
to induce execution of this Agreement.
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IN WITNESS WHEREOF,the Parties have set their hands on the dates set forth below.
WILLIAMSON COUNTY
By:
DAN A. GATTIS,
Williamson County Judge
Date: ,2012
CITY OF ROUND ROCK ATTEST:
By: By:
ALAN MCGRAW, SARA WHITE,
Mayor,Round Rock,Texas City Secretary,Round Rock,Texas
Date: ,2012
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EXHIBIT 1
RCS SYSTEM OWNED-ENHANCEMENT EQUIPMENT
Subsection 1.01,HiLrh Country Antenna System:
SC15030802 10 L1705 CABLE: 1/2"LDF HELIAX POLY JKT PE
SC15030802 1 TT05061AA ADD: 1/2"TYPE N MALE POSITIVE STOP
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 DSL4TDMPS 1/2"7- 16 DIN MALE POSITIVE STOP
SC15030802 2 TDN9289 CABLE WRAP WEATHERPROOFING
SC15030802 250 L1713 CABLE: 1-1/4" LDF HELIAX POLY JKT P
SC15030802 1 TT05071AA ADD:1-1/4"7-16 DIN FEMALE, POSITIV
SC15030802 1 TT04970AA ADD:CONNECTOR ATTACHMENT FEE FOR L
SC15030802 1 DSL6TDFPS 1-1/4"7-16 DIN FEMALE POSITIVE STO
SC15030802 5 TDN7547 1-1/4"CABLE GROUND CLAMP KIT
SC15030802 3 DSL6SGRIP 1-1/4"SUPPORT HOIST GRIP
SC15030802 1 DSDSXLDMA LIGHTNING ARRESTOR,7-16DIN MALE/FE
SC15030802 1 DSBFD BULKHEAD FLANGE MOUNT ADAPTER
SC15030802 40 L1705 CABLE: 1/2"LDF HELIAX POLY JKT PE
SC15030802 1 TT05057AA ADD: 1/2"7-16 DIN MALE, POSITIVES
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 DSL4TDMPS 1/2"7- 16 DIN MALE POSITIVE STOP
SC15030802 10 L1705 CABLE: 1/2"LDF HELIAX POLY JKT PE
SC15030802 1 TT05061AA ADD: 1/2"TYPE N MALE POSITIVE STOP
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 DSL4TDMPS 1/2"7- 16 DIN MALE POSITIVE STOP
SC15030802 2 TDN9289 CABLE WRAP WEATHERPROOFING
SC15030802 250 L1713 CABLE: 1-1/4"LDF HELIAX POLY JKT P
SC15030802 1 TT05071AA ADD:1-1/4"7-16 DIN FEMALE, POSITIV
SC15030802 1 TT04970AA ADD: CONNECTOR ATTACHMENT FEE FOR L
SC15030802 1 DSL6TDFPS 1-1/4"7-16 DIN FEMALE POSITIVE STO
SC15030802 5 TDN7547 1-1/4"CABLE GROUND CLAMP KIT
SC15030802 3 DSL6SGRIP 1-1/4"SUPPORT HOIST GRIP
SC15030802 1 DSDSXLDMA LIGHTNING ARRESTOR, 7-16DIN MALE/FE
SC15030802 1 DSBFD BULKHEAD FLANGE MOUNT ADAPTER
SC15030802 40 L1705 CABLE: 1/2"LDF HELIAX POLY JKT PE
SC15030802 1 TT05057AA ADD: 1/2"7-16 DIN MALE, POSITIVES
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 DSL4TDMPS 1/2"7- 16 DIN MALE POSITIVE STOP
SC15030802 10 L1705 CABLE: 1/2"LDF HELIAX POLY JKT PE
SC15030802 1 TT05061AA ADD: 1/2"TYPE N MALE POSITIVE STOP
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 DDN9386 1/2"TYPE N MALE POSITIVE STOP CONN
SC15030802 5 TDN9289 CABLE WRAP WEATHERPROOFING
SC15030802 5 L1705 CABLE: 1/2"LDF HELIAX POLY JKT PE
SC15030802 1 TT05061AA ADD: 1/2"TYPE N MALE POSITIVE STOP
SC15030802 1 TT04967AA ADD:CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 TT05060AA ADD: 1/2"TYPE N MALE POSITIVE STOP
SC15030802 1 TT04936AA ADD:CONNECTOR ATTACHMENT FEE FOR L
SC15030802 250 L3323 CABLE: 7/8"AVA HELIAX POLY JKT PER
SC15030802 1 TT05176AA ADD: 7/8"TYPE N FEMALE POSITIVE ST
SC15030802 1 TT04969AA ADD: CONNECTOR ATTACHMENT FEE FOR A
SC15030802 1 DDN9498 7/8"TYPE N FEMALE POSITIVE STOP C
SC15030802 5 TDN6674 5/8"-7/8"CABLE GROUND CLAMP KIT
SC15030802 3 DSLSSGRIP 7/8"SUPPORT HOIST GRIP
SC15030802 250 L1705 CABLE: 1/2" LDF HELIAX POLY JKT PE
SC15030802 1 TT05061AA ADD: 1/2"TYPE N MALE POSITIVE STOP
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 DDN9385 1/2"TYPE N FEMALE POSITIVE STOP CO
SC15030802 5 TDN6673 1/2"CABLE GROUND CLAMP KIT
SC15030802 3 DSL4SGRIP SUPPORT HOIST GRIP 1/2" LDF
SC15030802 2 DSCGXZ36NMNFA 400-1200MHZ+36 VOLT(CGXZ+36NMNF-A
SC15030802 40 L1700 CABLE: 1/4"SUPERFLEX POLY JKT PER
SC15030802 1 E701AG ADD: 1/4"BNC MALE,STATION END CO
SC15030802 1 TT04929AA ADD: CONNECTOR ATTACHMENT FEE FOR F
SC15030802 1 DDN9769 1/4"TYPE N MALE CONNECTOR FOR FSJ1
SC15030802 40 L1702 CABLE: 1/2"SUPERFLEX POLY JKT PER
SC15030802 2 CDN6579 1/2"TYPE N MALE PLATED CONNECTOR
SC15030802 3 DQBMR12BB2 7771�ANT 16DB 140DEG 806-869 WITH 2 DEG
Subsection 1.02 Point to Point List:
1 WB3226AA PTP 49600(SMHZ)CONNECTORISED-L
1 WB3262 PTP 49600 SOFTWARE KEY 5—> 10MHZ
2 WB2530A F/G,WARR,PTP 600 SER 2 YR EXTENDED
1 RDH4518A HPD2-4.7 2-FT.(0.6M), HP,4.5-5.OG
2 TDN8411A 1/2"X 6'LDF N MALE
3 WB2907AA LPU END KIT PTP400/600 (2 KITS REQU
1 WB3175A REEL, BBDGE CAT 5E CABLE 1000FT
1 WB3177A TYCO/AMP MOD PLUG RJ45,25PK
1 TDN8533 RACK MOUNT SHELF 19 INCH
1 RDH4518A HPD2-4.7 2-FT.(0.6M), HP,4.5-5.OG
2 TDN8411A 1/2"X 6'LDF N MALE
3 WB2907AA LPU END KIT PTP400/600(2 KITS REQU
1 WB3177A TYCO/AMP MOD PLUG RJ45,25PK
1 TDN8533 RACK MOUNT SHELF 19 INCH
1 WB3001BB UPDATED GPS SYNCH BOX FOR PTP600
Subsection 1.03 Standard Building List:
MSB 1 TT1001 MSB, 12'X24'1-RM BLDG. INCLS GENER
MSB 1 TT01003AA ADD: INDOOR GENERATOR(ADDS 10'LEN
MSB 1 TT01004AA ALT: DIESEL GENERATOR(GENERAC)
MSB 1 T 101 008A ADD: EXT GENERATOR RECEPT(EMERG/PO
MSB 1 TT01013AA ALT: BULLET RESISTANT DOORS(ID GEN
MSB 1 TT01023AA DEL: DELETE 20KVA/16KW UPS(QTY 2)
EXHIBIT 2
MOTOROLA STATEMENT OF WORK
'I . STATEMENT OF WORK
This Statement of Work (SOW) describes the documentation to be furnished to
Williamson County, and the tasks to be performed by Motorola, its subcontractors,
and Williamson County to implement the solution described in this proposal and
within the body of this document. It describes the actual work involved in installation,
identifies the installation standards to be followed, and clarifies the responsibilities
for both Motorola and Williamson County during the project implementation.
Specifically,this SOW provides:
• A summary of the phases and tasks to be completed within the project lifecycle
• A list of the documents associated with the project
• A description of the responsibilities for both Motorola and Williamson County
• The qualifications and assumptions taken into consideration during the
development of this project
This SOW provides the most current understanding of the work required by both
parties to ensure a successful project implementation. It is understood that this SOW
is a working document, and that it will be revised as needed to incorporate any
changes associated within the realm of contract negotiations, Design Review (DR),
and any other change that may occur during the execution of the project.
1 .1 Phases and Tasks
Based on many years of experience, Motorola has developed a project lifecycle
methodology that identifies major project phases—Contract/Project Initiation, Design
Review, Order Processing, Manufacturing and Staging, Civil Work, Installation,
System Optimization, Training, Acceptance Testing, Subscriber Installation, and
Project Finalization. Depending on the particular project, all or some of these phases
may be required. A visual representation of these phases is shown in Figure 1. Each
phase follows a Work Breakdown Structure (WBS)that clearly identifies the work to
be performed during this project.
Project Lifecycle Methodolgy
Co ntractlProject
L Initiation
Design Review
Order
L Processing
Manufacturing
W IL Civil Work
Fr Installation
System
';diL Optimization
FWAcceptance
LIN L Testing
Subscriber
L.0 Finalization
Figure I:Project Lifecycle Methodology
Throughout the duration of this project, Motorola will provide the equipment and
services within each phase as described within this SOW. Descriptions of the specific
tasks associated with the individual phases are contained in the following sections.
1.1.1 Contract/Project Initiation
WBS WBS Name
The implementation process will begin with
Element
the Contract/Project Initiation Phase. During
this phase, the project teams from Motorola 1.1 Implementation Project
and Williamson County will meet to begin the 1.1.1 Contract/Project Initiation
project. 1.1.2 Design Review
This phase is considered complete when the 0 Order Processing
Project Kickoff Meeting has been held with 1.1.4 Manufacturing
Motorola and Williamson County in 1.1.5 Civil Work
attendance and. the project scope, schedule, 1.1.6 Installation
and roles/responsibilities are discussed, agreed 1.1.7 System Optimization
upon, and documented. 1.1.8 Training
0 Acceptance Testing
1.1.1.1 Identify Team and Administer 1.1.10 Subscriber Installation
Project 0 Project Finalization
As the systems integrator,Motorola provides the resources and processes necessary to
complete the tasks within this project. Motorola will designate a single individual as
the program manager whose primary responsibility and authority will be to manage
and administer this project to successful completion as defined within the
Communications System Agreement (CSA). This individual is the Motorola point of
contact for the Williamson County site addition project. The program manager will
ensure that all objectives are met within schedule constraints, and provide timely
reporting of the overall progress of the project via the refinement of the Project
Schedule (DELIVERABLE 1), Project Status Reports (DELIVERABLE 2), Meeting
Minutes (DELIVERABLE 3),and Action Item Logs (DELIVERABLE 4). In addition
Motorola will ask that Williamson County identify a single point of contact to
represent Williamson County and be responsible for all Williamson County's
signature approvals.
1.1.1.2 Conduct Project Kickoff Meeting
The project will be initiated with a Project Kickoff Meeting that includes key
Williamson County and Motorola project team participants. The date, time, and
location of the meeting will be mutually agreed upon between Motorola and
Williamson County. The objectives of this meeting include:
♦ Introduction of all project participants
♦ Review of the roles of the project participants to identify communication flows
and decision-making authority between project participants
♦ Review of the overall project scope and objectives
♦ Review of the resource and scheduling requirements
♦ Review of the project schedule to address any upcoming milestones or events
♦ Review of the team interaction, meetings, reports, milestone acceptance, and
Williamson County's participation in particular phases
Project schedules are integral to the management of the project and will be produced
by the Motorola team to provide a timeline analysis for all phases of the project. The
Project Schedule will emphasize all milestones and the critical path, which is
essential for the successful completion of the project. Williamson County and
Motorola will mutually agree upon the Project Schedule to determine implementation
tasks, priorities, and inter-dependences. This Project Schedule will provide the
framework for task completion. Changes to the schedule outside of the mutually
agreed upon tasks and completion dates can be accommodated through mutual
agreement or the change order process.
1.1.2 Design Review
WBS Name
WBS
After the Project Kickoff Meeting, Motorola Element
and the Williamson County project teams will
meet to review the proposed system design. 1.1 Implementation Project
The goal of this review is to achieve written 1.1.1 Contract/Project Initiation
agreement on the overall system design and 1.1.2 Design Review
deliverables. Various design documents will 0 Order Processing
be presented for approval from Williamson 1.1.4 Manufacturing
County. These documents will form the basis 1.1.5 Civil Work
of the system that will be manufactured, 1.1.6 Installation
assembled, staged, and installed. This review
is not intended to redesign the system 1.1.7 System Optimization
architecture or to re-evaluate any 1.1.8 Training
specifications previously reviewed and 0 Acceptance Testing
approved. However, if in the course of design 1.1.10 Subscriber Installation
review discussions, changes to the design are 0 Project Finalization
identified that are determined to be outside of
the proposal scope, the changes can be accommodated through the change order
process.
This phase is considered complete when all documentation deliverables associated
with this phase have been delivered to Williamson County and signed by the
designated representative from Williamson County.
1.1.2.1 Conduct Site Evaluations
Motorola will conduct site evaluations in order to capture the site details of the
system design and to determine site readiness. These evaluations will capture the
viability of using the site from a personnel safety, system design and installation
standpoint, as well as from a physical capacity standpoint to ensure that the site is
able to accommodate the proposed equipment. This task may include testing of
existing equipment that will interface with the proposed equipment and will include
the performance of a preliminary suitability review for the site(s) included in this
proposal.
Motorola will prepare a Site Evaluation Report (DELIVERABLE 5)that summarizes
the findings of the site evaluation. The report will include awareness of any personnel
safety issues and any site preparation recommendations to Williamson County to aid
in providing a suitable environment for system installation. If corrective design action
is required or recommended, Motorola can be contracted, through the change order
process,to provide a suitable environment for system installation.
1.1.2.2 Conduct Design Review
A Design Review (DR) Meeting will be held with Williamson County to ensure that
all customer requirements are shown in the necessary customer approved documents
and that the design meets those requirements. During this meeting, Motorola and
Williamson County will review the operational requirements and the impact of those
requirements on various equipment configurations. The goals of this meeting are to
establish a firm baseline for the system design, identify any special product
requirements and their impact on system implementation, and review the Acceptance
Test Plan (DELIVERABLE 6). The system design is "frozen" at this point, in
preparation for the subsequent phases of the project such as Order Processing and
Manufacturing.
The results of the DR Meeting will be documented in the Design Documentation
(DELIVERABLE 7) that will include the updated System Description, updated
Statement of Work, updated Equipment List, updated Project Schedule, and system
drawings or other documents applicable to the project.
WBS WBS Name
1.1.3 Order Processing Element
The completion of the Design Review phase, 1.1 Implementation Project
resulting in a final design and equipment list 1.1.1 Contract/Project Initiation
that includes any modifications as identified 1.1.2 Design Review
during the DR Meeting, triggers the onset of 0 Order Processing
the Order Processing Phase. 1.1.4 Manufacturing
To ensure an accurate and complete order, the 1.1.5 Civil Work
Equipment List goes through a validation 1.1.6 Installation
process that checks for valid model numbers, 1.1.7 System Optimization
valid versions, compatible options to main 1.1.8 Training
equipment, and delivery data. Validation is not 0 Acceptance Testing
complete until the system verifies that the 1.1.10 Subscriber Installation
Equipment List contains the correct model 0 Project Finalization
numbers,version, options, and delivery data.
As part of this process, Motorola also confirms with Williamson County the secure
storage location(s) for this equipment and creates Ship Views. Ship Views are the
mailing labels that carry complete shipping information as supplied by Williamson
County. They direct the timing, method of shipment and ship path each item will take
to reach their ultimate destination. This makes the tracking of the factory orders more
manageable for the program manager and team.
The final step within order processing is the creation of the orders for the equipment
based on all the information gathered. Once the Equipment List has cleared all
validation points, a Motorola Credit Analyst will reconcile the list(s) to the original
purchase order or contract. The procurement of third party equipment also takes place
during this phase of the project.
This phase will be deemed complete when the equipment order is bridged to the
manufacturing facility.
1.1.4 Manufacturing
WBS 1 �i WBS Name
Based on the equipment order, Motorola will Element
manufacture and/or procure the items
necessary for the system. For Motorola 1.1 Implementation Project
manufactured equipment, the manufacturing 1.1.1 Contract/Project Initiation
facility will test each subsystem from its base 1.1.2 Design Review
kit or module level. In addition to the 0 Order Processing
individual tests applied to all units shipped, 1.1.4 Manufacturing
Motorola's Product Quality Engineering 1.1.5 Civil Work
Department performs additional tests on
periodic samples. These additional tests 1.1.6 Installation
include performance tests under environmental 1.1.7 System Optimization
extremes (e.g., temperature, humidity, 1.1.8 Training
vibration, etc.). 0 Acceptance Testing
This phase will be deemed complete when the 1.1.10 Subscriber Installation
equipment is either ready to be shipped to 0 Project Finalization
Williamson County for field installation and testing or is ready to be staged at
Motorola's Customer Center for Solutions Integration(CCSi).
1.1.4.1 Stage Equipment/Factory or Field Acceptance Test
This system will undergo a Factory Acceptance Test (FAT) at Motorola's Customer
Center for Solutions Integration (CCSi). Specialized technical teams work with
factory and field program managers, project engineers, and product group personnel
to set up the system at CCSi. All cables with required connectors will be installed
between the various system components to provide an operational system within the
staging facility if possible. (Interfaces to field databases or some other field interfaces
cannot be staged at CCSi, and therefore those connections cannot be duplicated
within the CCSi facility). CCSi staff builds the system from approved drawings,
configuring equipment as it will be at its final destination. With the assistance of the
Motorola project team assigned to the Williamson County Project, and with
Williamson County in attendance if desired, CCSi staff will run factory test
procedures to ensure that the system is working per design. The intent of the FAT is
to verify system functionality and to expedite the installation effort at the final
installation location(s).
Additional testing will be performed in the field as identified in the System
Description.
1.1.5 Civil Work
This proposal includes civil work to be done at the WBSWBS Name
High Country Water Tower Site and three (3) Element
Tower options at the Tower Road (a guyed tower, 1.1 Implementation Project
a self supporting tower, and rental tower). The
1.1.1 Contract/Project Initiation
sites are to be located at the following coordinates:
1.1.2 Design Review
♦ High Country--30:29:27.06N, 97:37:8.96W 0 Order Processing
♦ Tower Road—30:40:27.8N, 97:48:42W 1.1.4 Manufacturing
1.1.5 Civil Work
1.1.6 Installation
1.1.5.1 High Country Site Development 1.1.7 System Optimization
1.1.8 Training
This is an existing water tank site that resides 0 Acceptance Testing
within a fenced and locked compound. 1.1.10 Subscriber Installation
Motorola will provide a new 12' x 34' shelter 0 Project Finalization
with an internal 70 kW diesel generator. The
water tower will be fitted with an antenna mounting structure that is designed for
water tank usage.
Site Scope Summary
-----------------------------------------------------------------------------------------------------------------
• Engineering Services for site drawings and regulatory approvals
• Zoning and local permitting services
• New power run - 40 feet, Electrical service type: Underground, 300 Amp -
120/240V, single-phase
• New shelter size- 12'x 34'
• New fuel tank size- 150 gallons- ,Type-Diesel sub-base
• New generator size- 70 kW,Type-Indoor
• Existing tower to be used for antennas- 150'Water Tank
Prolect Note/Caveat:
• When mounting on the High County Water Tower, the coax cabling will be routed
through a protective conduit,however, if the tower is sandblasted, the sandblasting
crews will need to take precautions not to sandblast the exposed antennas
(trunking and PTP) as antenna damage is possible. In the event that the antennas
are damaged during sandblasting, Motorola will not be held liable.
Motorola Will:
Site Zoning
- -----------------------------------------------------------------------------------------------------------------
• Provide a property specialist for up to one (1) day(s) to assist Williamson County
in the site leasing, zoning and permitting. Should additional time or resources be
required for zoning and permitting thus requiring additional documentation,
submittals,resources or work,Motorola will notify of such action in writing. Upon
execution of a negotiated contract change order, Motorola will move forward as
required to complete the zoning and permitting process. Motorola will not be held
accountable for schedule slippage associated with such requests nor shall other
reasonable payments or project milestones be withheld.
• Coordinate zoning and permitting of antenna installation on the site such that it is
in full compliance with applicable jurisdictional requirements.
Site Engineering
-----------------------------------------------------------------------------------------------------------------
• Prepare site construction drawings, showing the layout of various new and existing
site components.
• Conduct site walks to collect pertinent information from the sites (e.g., location of
Telco,power,existing facilities etc.).
• Prepare a lease exhibit sketch of the site to communicate to the property owner the
proposed lease space and planned development at the particular site location.
• Prepare zoning drawings that can be used to describe the proposed site installation
in sufficient detail.
• At completion of site construction,prepare record drawings of the site showing the
as-built information
• Perform National Environmental Policy Act (NEPA) Threshold Screening,
including limited literature and records search and brief reporting, as necessary, to
identify sensitive natural and cultural features referenced in 47 Code of Federal
Regulations (CFR) Chapter 1, subsection 1.1307 that may be potentially impacted
by the proposed construction activity. This does not include the additional field
investigations to document site conditions if it is determined that the proposed
communication facility "may have a significant environmental impact" and thus
require additional documentation, submittals or work.
• Provide a structural engineering analysis for antenna support structure to support
the proposed equipment loads.
• Prepare photo renderings of how a specific site or sites would look after
completion.
• Provide an expert witness for up to one (1) day(s) to attend or testify at public
meetings and/or hearings to provide expert testimony to assist in obtaining zoning
approvals.
• Design multi-antenna support platform to support proposed antennas and dishes
• Research permit requirements (building, utility and construction permits) for the
construction of the proposed site, and determine if the permits are required. If a
permit is required, then Motorola shall obtain the necessary permit forms and
complete the necessary information on behalf of Williamson County.
• Submit the completed application forms to the local jurisdiction and apply for
applicable permits.
Site Preparation
-----------------------------------------------------------------------------------------------------------------
• Obtain the permits such as electrical, building and construction permits, and any
inspections that may need to be coordinated with the local authorities to complete
site development work.
• Provide one-time mobilization costs for the construction crews. Any
remobilization due to interruptions/delays that are out of Motorola's control may
result in additional costs.
• Supply and install gravel surfacing to a depth of six (6) inches, underlain with
geotextile fabric within the fenced-in site compound area and a three (3)-foot path
around it(not to exceed 920 square feet).
• Supply and install eight(8) guard posts.
Site-Components Installation
----- -----------------------------------------------------------------------------------------------------------
• Construct (1)reinforced concrete foundation necessary for a 12'x 34'shelter.
• Supply and install one (1) prefabricated concrete shelter 12' x 34' (including ten
(10)-foot gen room).
• Supply and install one(1) 120/240 volt, 300 amp, single-phasemeter pedestal and
hookup for electrical service by the local utility.
• Provide all trenching, conduit, and cabling necessary for underground hookup of
power to the shelter from nearby utility termination located within 40 cable feet of
the shelter.
• Supply and install a grounding system around the shelter, tied to the fence and
other new metal structures within the compound to meet Motorola's R56
standards.
• Conduct one (1) three-point ground resistance test of the site. Should any
improvements to grounding system be necessary after ground testing, the cost of
such improvements shall be the responsibility of Williamson County.
• Supply and install one (1) freestanding 24-inch wide cable/ice bridge from the
tower to the shelter(up to 15 linear feet).
Antenna and Transmission Line Installation
-----------------------------------------------------------------------------------------------------------------
• Install three(3) antenna(s)for the RF system.
• Install one (1)tower top amplifier.
• Install one (1)2'PTP dish.
• Install up to 250 linear feet of%z inch transmission line.
• Install up to 250 linear feet of 7/8 inch transmission line.
• Install up to 500 linear feet of 1 '/a inch transmission line.
• Install up to 500 linear feet of Outdoor Cats cable for PTP dish.
• Supply and install protective metal conduit up to 40' on the external portion of the
water tank installation for all cable runs
• Perform and document sweep tests on transmission lines.
• Provide and install six-hole hanger blocks and attachment hardware for supporting
transmission lines on the antenna support structure every three feet.
• Provide and install up to 30 linear ft of sleepers and attachment hardware for
supporting transmission lines every three feet.
• Supply and install 24-inch wide cable ladder to support RF transmission lines up
to 150 linear feet.
• Supply and install up to three (3) ground bus bars at top, bottom and cable
transition point, in compliance with R56 standards
• Supply and install#2/0 stranded copper ground (not to exceed 150 linear feet) for
grounding the antennas to the building ground.
Existing Facility Improvement Work
-----------------------------------------------------------------------------------------------------------------
• Supply and install 24 inches wide cable runway (up to 25 linear feet) inside the
existing room.
• Supply and install 75kVA, 120/240V primary and 120/240V secondary, four
winding, single phase, 60Hz transformer.
Grounding Enhancement
-----------------------------------------------------------------------------------------------------------------
• Supply and install seven (7)chemical rods.
Miscellaneous Work
-----------------------------------------------------------------------------------------------------------------
• Initial fuel fill up on diesel generator tank
• 40 foot of sidewalk from parking area to both doors on the equipment shelter.
• Design, supply and install a custom antenna mounting structure on top of the water
tank
• Utilize man lift for coaxial cable installation as needed.
• Cut hole in concrete wall for entry port
0 Cut hole and weld exit ports at top of water tower(up to 3)
Williamson County Will.
• License all RF usage for the site, including frequencies for the RF system and the
Point-to-point link
• Provide EME plans for the site to comply with FCC requirements prior to starting
tower work.
• Assist Motorola with permitting for sites as owner/lessee.
• As applicable, coordinate, prepare, submit and pay for all required permits and
inspections for the work that is Williamson County's responsibility.
• Pay for all utility connection, pole or line extensions and any easement or usage
fees
• Review and approve site design drawings within seven (7) calendar days of
submission by Motorola or its subcontractor(s). Should a re-submission be
required, Williamson County shall review and approve the re-submitted plans
within seven(7)calendar days from the date of Motorola's submittal.
• Pay for the usage costs of power, leased lines and generator fueling both during the
construction/installation effort and on an ongoing basis.
• Pay for application fees, taxes and recurring payments for lease/ownership of the
property
• Provide personnel to observe construction progress and testing of site equipment
according to the schedule provided by Motorola.
• Secure clear and unencumbered title, Memorandum of Understanding (MOU) or
Lease Agreement with the property owner.
• Provide property deed or lease agreement, and boundary survey, along with
existing as-built drawings of the site and site components to Motorola for
conducting site engineering.
• Provide a right of entry letter from the site owner for Motorola to conduct field
investigations.
• Provide clear and stable access road to the site for heavy-duty construction
vehicles, cement trucks and cranes. Sufficient space must be available at the site
for these vehicles to maneuver under their own power, without assistance from
other equipment.
• Provide as-built structural and foundation drawings of the structure and site
location(s) along with geotechnical report(s) for Motorola to conduct a structural
analysis.
Assumptions:
• No prevailing wage, certified payroll, mandatory union workers or mandatory
minority workers are required for this work
• All work is assumed to be done during normal business hours as dictated by time
zone(Monday thru Friday-7:30 a.m. - 5:00 p.m.)
• Temporary site trailers (tower, housing, COWS and generator) have not been
included for cutovers. Cutover logistics will be determined on a case-by-case
basis; any additional costs will be negotiated prior to the execution of cutover
tasks.
• All recurring and non-recurring utility costs (including but not limited to generator
fuel(except first fill), electrical, Telco) will be borne by Williamson County or the
site owner.
• All utility installations shall be coordinated and paid for by Williamson County or
the site owner and located at jointly agreed location(s) within or around the new
communications shelter or equipment room.
• Site has adequate electrical service for the new shelter and tower. Utility
transformer,transformer upgrades, line or pole extensions have not been included.
• Pricing has been based on National codes such IBC or BOCA. Local codes or
jurisdictional requirements have not been considered in this proposal.
• Site is being constructed at a location where hazardous materials are not present.
Testing and removal of hazardous materials encountered during site investigations
or construction will be the responsibility of Williamson County.
• A maximum of 30 days will be required for obtaining approved building permits
from time of submission, and a maximum of 60 days will be required for zoning
approvals from time of submittal.
• No improvements are required for concrete trucks, drill rigs, shelter delivery, and
crane access
• If extremely harsh or difficult weather conditions exist and delay the site work for
more than a week, Motorola will seek excusable delays rather than risk job site
safety.
• Existing facility has an adequate ground system with a ground resistance of 10
ohms or less.
• The water tank is structurally capable of supporting the new antenna mounting
structure, proposed antennas, cables and ancillary equipment. Motorola has not
included any cost for structural or foundation upgrades to support the proposed
equipment other than specifically identified in this Statement of Work
• Extensive documentation (balloon tests, photo simulations, expert testimony etc.)
to support zoning effort for existing structures is not required.
1.1.5.3 Site Development for Tower Road Site : Optional 380 SSV
site
This is a raw land site that is owned by a private party. Motorola will provide a 12' x
34' shelter with an internal 70 kW diesel generator and fuel tank, a 380-foot SSV
tower,all enclosed in a 70' x 70' foot fenced and locked compound.
Site Scope Summary
-----------------------------------------------------------------------------------------------------------------
• Engineering Services for site drawings and regulatory approvals
• Zoning and local permitting services
• New fenced compound/expansion size-70'x 70'
• Road length requiring improvement—up to 50 feet
• New power run - 250 feet, Electrical service type: Underground, 300 Amp -
120/240V, single-phase
• New shelter size- 12'x 34'
• New fuel tank size- 150 gallons- , Type-Diesel sub-base
• New generator size-70 kW, Type-Indoor
• New tower to be used for antennas -380 'self-supported tower
• New tower foundation size-206.8 cubic yard,Type-Pier and pad
Motorola Will:
Site Zoning
• Coordinate zoning and permitting of the new tower site such that it is in full
compliance with applicable jurisdictional requirements.
Site Engineering
-----------------------------------------------------------------------------------------------------------------
• Prepare site construction drawings showing the layout of various new and existing
site components.
• Conduct site walks to collect pertinent information from the sites (e.g., location of
Telco,power,existing facilities etc.).
• Perform a boundary and topographic survey for the property on which the
communication site is located or will be located.
• Prepare a lease exhibit sketch of the site to communicate to the property owner the
proposed lease space and planned development at the particular site location.
• If necessary prepare zoning drawings that can be used to describe the proposed site
installation in sufficient detail.
• At completion of site construction,prepare record drawings of the site showing the
as-built information
• Perform construction staking around the site to establish reference points for
proposed construction
• Prepare photo renderings of how a specific site or sites would look after
completion.
• Provide an expert witness for up to two (2) day(s) to attend or testify at public
meetings and/or hearings to provide expert testimony to assist in obtaining zoning
approvals if required.
• Perform National Environmental Policy Act (NEPA) Threshold Screening
including limited literature and records search and brief reporting, as necessary to
identify sensitive natural and cultural features referenced in 47 Code of Federal
Regulations (CFR) Chapter 1, subsection 1.1307 that may potentially be impacted
by the proposed construction activity. This does not include the additional field
investigations to document site conditions if it is determined that the proposed
communications facility "may have a significant environmental impact" and thus
require additional documentation, submittals or work. Regional Environmental
Review(RER)report submittals if required by FEMA have not been included.
• Perform a cultural resource study, as needed to identify sensitive historical and
archaeological monuments that might be impacted by proposed construction.
• Conduct up to 80-foot deep soil boring test at each tower leg, backfill holes with
spoils and prepare a geotechnical report of soil conditions at locations of the tower
foundation. Grouting of boring holes or access by Automatic Traction Vehicle
(ATV)-mounted rig is not included.
• Prior to foundation installation, conduct construction inspection of foundation steel
prior to pour, materials testing of concrete and field density tests of backfill to
ensure quality construction.
• Check tower erection for plumbness, linearity and alignment after installation.
• After site construction, perform inspection of the site and the work performed by
the Contractor to document that the site is built in accordance with the"Site Plans"
and document any deviations or violations.
• Research permit requirements (building,utility, construction and FAA permits)for
the construction of the proposed site, and determine if the permits are required. If a
permit is required, Motorola shall obtain the necessary permit forms and complete
the necessary information on behalf of Williamson County.
• Submit the completed application forms to the local jurisdiction and apply for
applicable permits.
Site Preparation
-----------------------------------------------------------------------------------------------------------------
• Obtain the permits such as electrical, building and construction permits, and any
inspections that may need to be coordinated with the local authorities to complete
site development work.
• Provide one-time mobilization costs for the construction crews. Any
remobilization due to interruptions/delays that are out of Motorola's control may
result in additional costs.
• Grade the site compound and ten (10)-foot path around it to provide a level, solid,
undisturbed surface for installation of site components (not to exceed 8100 square
feet).
• Supply and install gravel surfacing to a depth of six (6) inches, underlain with
geotextile fabric within the fenced-in site compound area and a three (3)-foot path
around it(not to exceed 5776 square feet).
• Provide a 15-foot wide access road (not to exceed 50 feet in length), including
surface grading and graveling
• Provide silt fence around the compound to control soil erosion (not to exceed 280
linear feet).
• Supply and install eight (8)-foot high chain link fencing with a ten (10)-foot wide
gate around the shelter compound(not to exceed 280 linear feet).
• Relocate existing farm gate and install up to 200' of barbed-wire cattle fence.
• Perform site touchup (fertilize, seed and straw) disturbed areas not covered with
gravel after completion of construction work. Landscaping, decorative fencing or
any other aesthetic improvement that may be required by local jurisdictions has
not been included and will be handled through a negotiated contract change notice.
Site Components Installation
-----------------------------------------------------------------------------------------------------------------
• Construct(1)reinforced concrete foundation necessary for a 12'x 34'shelter.
• Supply and install one (1) prefabricated concrete shelter 12' x 34' (including ten
(10)-foot generator room).
• Supply and install one(1) 120/240 volt, 300 amp, single-phasemeter pedestal and
hookup for electrical service by the local utility.
• Provide all trenching, conduit, and cabling necessary for underground hookup of
power to the shelter from nearby utility termination located within 250 cable feet
of the shelter.
• Supply and install a grounding system around the shelter tied to the fence and
other new metal structures within the compound to meet Motorola's R56
standards.
• Conduct one (1) three-point ground resistance test of the site. Should any
improvements to grounding system be necessary after ground testing, the cost of
such improvements shall be the responsibility of Williamson County.
• Supply and install one (1) freestanding 24-inch wide cable/ice bridge from the
tower to the shelter(up to 15 linear feet).
Tower Work
-----------------------------------------------------------------------------------------------------------------
• Construct pier and pad type tower foundations including excavation, rebar and
concrete(not to exceed 206.8 cubic yards).
• Erect one (1) new 380-foot self-supported tower with strobe lighting, and top-
mounted 12' circular platform with 6 Bogner mounts.
Antenna and Transmission Line Installation
-----------------------------------------------------------------------------------------------------------------
• Install three(3)antenna(s)for the RF system.
• Install one(1)tower top amplifier(s).
• Install one (1)2'PTP dish.
• Supply and install protective grating for PTP dish
• Install up to 420 linear feet of 1/2 inch transmission line.
• Install up to 420 linear feet of 7/8 inch transmission line.
• Install up to 840 linear feet of 1-1/4 inch transmission line.
• Install up to 840 linear feet of outdoor Cat5 for PTP dish.
• Perform and document sweep tests on transmission lines.
• Provide and install six-hole hanger blocks (if necessary) and attachment hardware
for supporting transmission lines on the antenna support structure every three feet.
• Supply and install one (1) ground bus bar at the bottom of the antenna support
structure for grounding RF cables before they make horizontal transition.
Grounding Enhancement
-----------------------------------------------------------------------------------------------------------------
0 Supply and install seven(7)chemical rods.
Miscellaneous Work
- - - - - - -----------------------------------------------------------------------------------
• Initial fuel fill up on diesel generator tank
• 40 foot of sidewalk from parking area to both doors on the equipment shelter.
• Install isolation transformer including bolting down and wiring to disconnect
located within 20'
Williamson County Will:
• License all RF usage for the site, including frequencies for the RF system and the
point-to-point link
• Provide EME plans for the site to comply with FCC requirements prior to starting
tower work.
• Assist Motorola with permitting for sites as owner/lessee.
• As applicable, coordinate, prepare, submit and pay for all required permits and
inspections for the work that is Williamson County's responsibility.
• Pay for all utility connection, pole or line extensions and any easement or usage
fees
• Review and approve site design drawings within seven (7) calendar days of
submission by Motorola or its subcontractor(s). Should a re-submission be
required, Williamson County shall review and approve the re-submitted plans
within seven(7)calendar days from the date of submittal.
• Pay for the usage costs of power, leased lines and generator fueling both during the
construction/installation effort and on an ongoing basis.
• Pay for application fees, taxes and recurring payments for lease/ownership of the
property
• Provide personnel to observe construction progress and testing of site equipment
according to the schedule provided by Motorola.
• Secure clear and unencumbered title, Memorandum of Understanding (MOU) or
Lease Agreement with the property owner.
• Provide property deed or lease agreement, and boundary survey, along with
existing as-built drawings of the site and site components to Motorola for
conducting site engineering.
• Provide a right of entry letter from the site owner for Motorola to conduct field
investigations.
• Secure power connection to the site, associated permitting and installation of a
meter and disconnect within 250 feet of the proposed shelter location.
• Provide additional temporary space for staging the construction equipment during
the construction of new site facilities (tower and shelter)-.
Assumptions:
• No prevailing wage, certified payroll, mandatory union workers or mandatory
minority workers are required for this work
• All work is assumed to be done during normal business hours as dictated by time
zone(Monday thru Friday-7:30 a.m. - 5:00 p.m.)
• Temporary site trailers (tower, housing, COWS and generator) have not been
included for cutovers. Cutover logistics will be determined on a case-by-case
basis; any additional costs will be negotiated prior to the execution of cutover
tasks.
• All recurring and non-recurring utility costs (including but not limited to generator
fuel (except first fill), electrical, Telco) will be borne by Williamson County or the
site owner.
• All utility installations shall be coordinated and paid for by Williamson County or
the site owner and located at jointly agreed location(s) within or around the new
communications shelter or equipment room.
• Site has adequate electrical service for the new shelter and tower. Utility
transformer,transformer upgrades, line or pole extensions have not been included.
• Pricing has been based on National codes such IBC or BOCA. Local codes or
jurisdictional requirements have not been considered in this proposal.
• Site is being constructed at a location where hazardous materials are not present.
Testing and removal of hazardous materials encountered during site investigations
or construction will be the responsibility of Williamson County or the site owner.
• A maximum of 30 days will be required for obtaining approved building permits
from time of submission and a maximum of 60 days will be required for zoning
approvals from time of submittal.
• No improvements are required for concrete trucks, drill rigs, shelter delivery, and
crane access
• If extremely harsh or difficult weather conditions exist and delay the site work for
more than a week, Motorola will seek excusable delays rather than risk job site
safety.
• In absence of geotechnical reports, foundations and subsurface conditions for
tower design are based on presumptive sand soil parameters, as defined by EIA-
222-G. Rock coring, piling, extensive dewatering of foundations, permanent
casings, and hazardous material removal has not been included.
• For zoning approvals, a maximum of 60 days will be required from time of
submittal with attendance at maximum of two (2)required planning meetings.
• The new tower location will pass the FAA hazard study, zoning, FCC and
environmental permitting
• The restoration of the site surroundings by fertilizing, seeding and strawing the
disturbed areas will be adequate. Additional landscaping or aesthetic
improvements (decorative fencing, tree plantings, stealth towers etc.) will not be
required.
• Tower and foundation sizing is based on the tower loading requirements as a result
of the RF Antenna System design and the Microwave Antenna System design (i.e.
- dish sizes and locations obtained from paper path studies). If after physical path
studies, the dish sizes and locations change, then Motorola will review the impact
to tower structure and foundations and revise applicable costs
• If as a result of NEPA studies, any jurisdictional authority should determine that a
proposed communications facility "may have a significant environmental impact",
the environmental impact studies or field testing and evaluation related to such
determination have not been included.
• For new towers greater than 200 feet in overall height, medium intensity strobe
lighting has been included. Painting or dual lighting of any new towers has not
been included.
• The site location can be finalized and lease agreement can be reached with the
property owner within 60 calendar days after the start of the site acquisition effort.
• A waiver to zoning requirements like setbacks, tower height limitations, etc. can
be obtained.
• The soil resistivity at the site is sufficient to achieve resistance of ten (10) ohms or
less. Communications site grounding will be designed and installed per Motorola's
Standards and Guidelines for Communications Sites (R56,revision 09/01/2005).
• Underground utilities are not present in the construction area, and as such no
relocation will be required
• Spoils from the tower foundations can be dispersed on the property and will not be
required to be transported to a dump location
• Foundations for the shelter are based on "normal soil" conditions as defined by
TIA/EIA 222-F. Footings deeper than 30 inches, raised piers, rock coring,
dewatering or hazardous material removal have not been included
Completion Criteria
• Site development completed and approved by Williamson County
1.1.5.4 Site Development for Optional Tower Road Rental Site
This is an existing American Tower rental site with a 300-foot guyed tower.
Motorola will provide a 12 x 34 shelter with an internal 70 KW diesel generator, all
enclosed in fenced and locked compound.
Site- Summary
----- -----------------------------------------------------------------------------------------------------------
• Engineering Services for site drawings and regulatory approvals
• Zoning and local permitting services
• New fenced compound/expansion size- 50'x 40'
• Road length requiring improvement- 50 feet
• New power run - 75 feet, Electrical service type: Underground, 300 Amp -
120/240V, single-phase
• New shelter size- 12'x 34'
• New fuel tank size- 150 gallons- ,Type-Diesel sub-base
• New generator size-70 KW,Type- Indoor
• Existing tower to be used for antennas -300'Guyed Tower
Motorola Will.
Site Zoning
- - - ---------------------------------------------------------------------------------
• Coordinate zoning and permitting of the antenna installation on the existing tower
site such that it is in full compliance with applicable jurisdictional requirements.
Site Engineering
- - -----------------------------------------------------------------------------------------------
• Prepare photo renderings of how a specific site or sites would look after
completion.
• Prepare site construction drawings, showing the layout of various new and existing
site components.
• Conduct site walks to collect pertinent information from the sites (e.g., location of
Telco,power, existing facilities etc.).
• Prepare a lease exhibit sketch of the site to communicate to the property owner the
proposed lease space and planned development at the particular site location.
• If necessary prepare zoning drawings that can be used to describe the proposed site
installation in sufficient detail.
• At completion of site construction,prepare record drawings of the site showing the
as-built information
• Perform a boundary and topographic survey for the property on which the
communication site is located or will be located.
• Perform National Environmental Policy Act (NEPA) Threshold Screening
including limited literature and records search and brief reporting, as necessary to
identify sensitive natural and cultural features referenced in 47 Code of Federal
Regulations (CFR) Chapter 1, subsection 1.1307 that may be potentially impacted
by the proposed construction activity. This does not include the additional field
investigations to document site conditions if it is determined that the proposed
communication facility "may have a significant environmental impact" and thus
require additional documentation, submittals or work.
• Provide a structural engineering analysis for the antenna support structure to
support the proposed antenna system. If the tower structure fails the analysis, the
cost of any site relocation or modifications to the tower required to support the
antenna system will be the responsibility of Williamson County
• Provide tower climbing and tower mapping services for towers up to 350 feet to
collect information about structural members and existing equipment.
• Research permit requirements (building, utility and construction) for the
construction of the proposed site, and determine if the permits are required. If a
permit is required, the Motorola shall obtain the necessary permit forms and
complete the necessary information on behalf of Williamson County.
• Submit the completed application forms, to the local jurisdiction and apply for
applicable permits.
Site Preparation
-----------------------------------------------------------------------------------------------------------------
• Obtain the permits such as electrical, building and construction permits, and any
inspections that may need to be coordinated with the local authorities to complete
site development work.
• Provide one-time mobilization costs for the construction crews. Any
remobilization due to interruptions/delays that are out of Motorola's control will
result in additional costs.
• Grade the site compound and ten (10)-foot path around it to provide a level, solid,
undisturbed surface for installation of site components (not to exceed 4200 square
feet).
• Supply and install gravel surfacing to a depth of six (6) inches, underlain with
geotextile fabric within the fenced-in site compound area and a three (3)-foot path
around it(not to exceed 2576 square feet).
• Provide a 15-foot wide access road (not to exceed 50 feet in length), including
surface grading and graveling
• Provide silt fence around the compound to control soil erosion (not to exceed 180
linear feet).
• Supply and install eight (8)-foot high chain link fencing with a ten (10)-foot wide
gate around the shelter compound(not to exceed 180 linear feet).
• Perform site touchup (fertilize, seed and straw) disturbed areas not covered with
gravel after completion of construction work. Landscaping, decorative fencing or
any other aesthetic improvement that may be required by local jurisdictions has
not been included and will be handled through a negotiated contract change notice.
Site- installation
----- -----------------------------------------------------------------------------------------------------------
• Construct(1)reinforced concrete foundation necessary for a 12'x 34'shelter.
• Supply and install one (1) prefabricated concrete shelter 12' x 34' (including ten
(10)-foot gen room).
• Supply and install one (1) 120/240 volt, 300 amp, single-phasemeter pedestal and
hookup for electrical service by the local utility.
• Provide all trenching, conduit, and cabling necessary for underground hookup of
power to the shelter from nearby utility termination located within 75 cable feet of
the shelter.
• Supply and install a grounding system around the shelter tied to the fence and
other new metal structures within the compound to meet Motorola's R56
standards.
• Conduct one (1) three-point ground resistance test of the site. Should any
improvements to grounding system be necessary after ground testing, the cost of
such improvements shall be the responsibility of Williamson County.
• Supply and install one (1) freestanding 24-inch wide cable/ice bridge from the
tower to the shelter(up to 20 linear feet).
Antenna and Transmission-Line-Installation
- - ---------------- ----- -------------------------------------------------------------------------
• Install three (3)antenna(s)for the RF system.
• Install one(1)tower top amplifier(s).
• Install one (1)2'PTP dish.
• Supply and install protective grating over PTP dish
• Install up to 350 linear feet of 1/2 inch transmission line.
• Install up to 350 linear feet of 7/8 inch transmission line.
• Install up to 700 linear feet of 1-1/4 inch transmission line.
• Install up to 700 linear feet of outdoor Cat5 cable for PTP dish.
• Perform and document sweep tests on transmission lines.
• Provide and install six hole hanger blocks and attachment hardware for supporting
transmission lines on the antenna support structure every three feet.
• Supply and install one (1) ground bus bar at the bottom of the antenna support
structure for grounding RF cables before they make horizontal transition.
Grounding Enhancement
-----------------------------------------------------------------------------------------------------------------
• Supply and install seven(7)chemical rods.
Miscellaneous Work
-----------------------------------------------------------------------------------------------------------------
• Initial fuel fill up on diesel generator tank
• 40 foot of sidewalk from parking area to both doors on the equipment shelter.
• Install isolation transformer including bolting down and wiring to disconnect
located within 20'.
Williamson County Will.
• License all RF usage for the site, including frequencies for the RF system and the
Point-to-point link
• Provide EME plans for the site to comply with FCC requirements prior to starting
tower work.
• Assist Motorola with permitting for sites as owner/lessee.
• As applicable, coordinate, prepare, submit and pay for all required permits and
inspections for the work that is Williamson County's responsibility.
• Pay for all utility connection, pole or line extensions and any easement or usage
fees
• Review and approve site design drawings within seven (7) calendar days of
submission by Motorola or its subcontractor(s). Should a re-submission be
required, Williamson County shall review and approve the re-submitted plans
within seven(7) calendar days from the date of submittal.
• Pay for the usage costs of power, leased lines and generator fueling both during the
construction/installation effort and on an ongoing basis.
• Pay for application fees, taxes and recurring payments for lease/ownership of the
property
• Provide personnel to observe construction progress and testing of site equipment
according to the schedule provided by Motorola.
• Secure clear and unencumbered title, Memorandum of Understanding (MOU) or
Lease Agreement with the property owner.
• Provide property deed or lease agreement, and boundary survey, along with
existing as-built drawings of the site and site components to Motorola for
conducting site engineering.
• Provide a right of entry letter from the site owner for Motorola to conduct field
investigations.
• Arrange for space on the structure for installation of new antennas at the proposed
heights on designated existing antenna mounting structures.
• If available from tower owner, provide as-built structural and foundation drawings
of the structure and site location(s) along with geotechnical report(s) for Motorola
to conduct a structural analysis.
Assumptions:
• No prevailing wage, certified payroll, mandatory union workers or mandatory
minority workers are required for this work
• All work is assumed to be done during normal business hours as dictated by time
zone(Monday dim Friday-7:30 a.m. - 5:00 p.m.)
• Temporary site trailers (tower, housing, COWS and generator) have not been
included for cutovers. Cutover logistics will be determined on a case-by-case
basis; any additional costs will be negotiated prior to the execution of cutover
tasks.
• All recurring and non-recurring utility costs (including but not limited to generator
fuel (except first fill), electrical, Telco) will be the responsibility of Williamson
County or the site owner.
• All utility installations shall be coordinated and paid for by the site owner and
located at jointly agreed location(s) within or around the new communications
shelter or equipment room.
• Site has adequate electrical service for the new shelter and tower. Utility
transformer,transformer upgrades, line or pole extensions have not been included.
• Pricing has been based on National codes such IBC or BOCA. Local codes or
jurisdictional requirements have not been considered in this proposal.
• Site is being constructed at a location where hazardous materials are not present.
Testing and removal of hazardous materials encountered during site investigations
or construction will be the responsibility of Williamson County.
• A maximum of 30 days will be required for obtaining approved building permits
from time of submission and a maximum of 60 days will be required for zoning
approvals from time of submittal.
• No improvements are required for concrete trucks, drill rigs, shelter delivery, and
crane access
• If extremely harsh or difficult weather conditions exist that delay the site work for
more than a week, Motorola will seek excusable delays rather than risk job site
safety.
• The existing ground system and soil resistivity at the site is sufficient to achieve
resistance of 10 ohms or less. Communication site grounding will be designed and
installed per Motorola's standards and guidelines for communications sites (R56,
revision 09/01/2005).
• The existing site has adequate room to expand and install the shelter, including lay
down and staging areas without encroaching on wetlands, easements, setbacks,
right-of-ways or property lines.
• AM detuning or Electro-magnetic emission studies will not be required
• Structural and foundation drawings of the antenna support structure will be made
available to preclude the need for ultrasonic testing or mapping of existing tower
structural members.
• Lead paint testing of existing painted towers has not been included
• On the existing tower, the antenna locations for the proposed antenna system
design will be available at the time of installation.
• The new shelter can be located within 20 feet of the existing tower location
• Restoration of the site surroundings by fertilizing, seeding and strawing the
disturbed areas will be adequate. Additional landscaping or aesthetic
improvements (decorative fencing, stealth towers, etc.) have not been included in
this proposal.
• The site has adequate utility service to support the proposed equipment loading.
Utility transformer upgrades or step-up or down transformers will not be required.
• Underground utilities are not present in the construction area and as such no
relocation will be required.
• The existing antenna support structure is structurally capable of supporting the
new antenna, cables and ancillary equipment proposed and will not need to be
removed or rebuilt at the existing site. The tower or supporting structure meets all
applicable EIA/TIA-222 structural, foundation, ice, wind and twist and sway
requirements. Motorola has not included any cost for structural or foundation
upgrades to the antenna support structure.
• Structural analyses for towers or other structures that have not been performed by
Motorola will relinquish Motorola from any responsibility for the analysis report
contents and/or recommendation therein.
• Foundation for the shelter is based on "normal soil" conditions as defined by
TLA/EIA 222-F. Footings deeper than 30 inches, raised piers, rock coring,
dewatering or hazardous material removal have not been included
Completion Criteria
• Site development completed and approved by Williamson County.
1.1.5.5 Prime Site PTP Install
• Install one (1) 4.9 GHz PTP link from High Country Water Tank Site to the
Williamson County Prime Site Tower.
• Install 2' PTP dish at a height of 120' at the Prime Site Tower.
• Furnish and install protective grating over PTP dish
• Install CATS runs for the Ethernet/Power connection and T1 connection to the
indoor LPUs
• Perform Field Path Survey along proposed path prior to install to identify all
existing path obstructions.
• Perform CATS connectivity tests from the indoor LPU (Motorola Installed) and
the installed ODU
• Furnish and install necessary CATS hangers and ground clamps for the ground
kits to the tower/coax ladder
• Furnish and install a mounting rail on the outside of the shelter located underneath
the cable entry port to accommodate LPUs located at the bottom of the CATS
runs.
• PTP Link Optimization and Alignment.
1.1.5.6 Liberty Hill PTP Install
• Install one (1) 4.9 GHz PTP link from the 380' Tower Road Tower to the
Williamson County Liberty Hill Site Tower.
• Install 2' PTP dish at a height of 250' at the Liberty Hill Tower Site
• Furnish and install protective grating over PTP dish
• Install CATS runs for the Ethernet/Power connection and T1 connection to the
indoor LPUs
• Perform a Field Path Survey along the proposed path prior to installation to
identify all existing path obstructions. (Includes a Field Path Survey Result
Report)
• Perform CATS connectivity tests from the indoor LPU (Motorola Installed) and
the installed ODU.
• Furnish and install necessary CATS hangers and ground clamps for the ground
kits to the tower/coax ladder.
• Furnish and install a mounting rail on the outside of the shelter located underneath
the cable entry port to accommodate the LPUs located at the bottom of the CATS
runs.
• PTP Link Optimization and Alignment.
1.1.6 Equipment Installation
Once the equipment is received at the secure , Element
location designated by Williamson County and 1.1 Implementation Project
the Civil Work is complete, Motorola will 1.1.1 Contract/Project Initiation
install the equipment per the approved design
documentation. During field installation of the 1.1.2 Design Review
equipment, any required changes to the 0 Order Processing
installation will be noted and included with the 1.1.4 Manufacturing
final "as-built" documentation of the system. 1.1.5 Civil Work
The "as-built" documents will be provided 1.1.6 Installation
along with the maintenance and operator 1.1.7 System Optimization
manuals upon project completion. 1.1.8 Training
This phase will be deemed completed when all 0 Acceptance Testing
equipment has been installed at the location 1.1.10 Subscriber Installation
designated by Williamson County. 1 0 Project Finalization
1.1.6.1 Manage Receipt of Equipment
Motorola will ensure that all equipment is sent to a customer secured storage location
designated by Williamson County, coordinate the receipt of all equipment with the
Williamson County point of contact, and inventory all equipment.
1.1.6.2 Install Equipment
Motorola will install the equipment included in this project in the proposed equipment
shelters.Motorola will interface network connections supplied by Williamson County
from the established point(s) of demarcation into the Motorola supplied equipment as
identified below. Examples of connections may include, but are not limited to, site
links, and existing radio system interfaces. These interfaces will be done from a
demarcation point located within the equipment room at a point not to exceed 50'
from the supplied equipment. Specifically,Motorola
• Will bond the supplied equipment to the site ground system in accordance with the
Motorola document Standards and Guidelines for Communication Sites (R56)
(DELIVERABLE 8).
• Will install system equipment as specified by the Equipment List, System
Description and system drawings
• Will Install the PTP microwave link under the following conditions:
• The PTP can only be installed if the Prime Site and Liberty Hill Site
towers pass the tower analysis with the PTP installs at 100' and 200',
respectively.
• PTP can only be installed if the links pass the detailed field path analysis.
The installation pricing assumes that the building facility has sufficient heating,
ventilation and air conditioning(HVAC), space, necessary power and back-up power,
along with required cable routing facilities to interconnect the hardware. Facility
improvements and/or temporary installations of equipment have not been included in
this proposal. If desired, Motorola can provide Williamson County with such pricing
after visiting the site to determine the scope of the additional work involved.
1.1.7 System Optimization
Prior to applying power to the equipment, a I ElementWBS WBS Name
site evaluation report will be created to verify
that the site meets or exceeds the requirements 1.1 Implementation Project
as defined in the Motorola document 1.1.1 Contract/Project Initiation
Standards and Guidelines for Communication 1.1.2 Design Review
Sites(R56). 0 Order Processing
Upon completion of the installation process, 1.1.4 Manufacturing
the system will have power applied and will 1.1.5 Civil Work
then be optimized by Motorola personnel 1.1.6 Installation
under the direction of the program manager. 1.1.7 System Optimization
This phase will be deemed complete when 1.1.8 Training
Motorola and Williamson County agree that 0 Acceptance Testing
the equipment is ready for acceptance testing. 1.1.10 Subscriber Installation
0 Project Finalization
1.1.7.1 Configure, Optimize, and Program Equipment
Motorola will verify that all equipment is operating properly and that all electrical
and signal levels are properly set once installation in the field is complete. Motorola
and its subcontractors will optimize each subsystem individually. Audio and data
levels will be checked to verify factory settings. Communication interfaces between
devices will be verified for proper operation. Features and functionality will be tested
to ensure that they are functioning according to the manufacturer's specifications and
per the final configuration established during Design Review.
1.1.7.2 Remove/Dispose of Debris
Motorola will remove and dispose of any packaging or debris that is a result of the
delivery, installation, or site improvements provided by Motorola. Williamson
County has the responsibility for the removal, transportation and disposal of any
existing equipment unless specifically identified as a Motorola responsibility.
1.1.8 Training 1.1 Implementation Project
1.1.1 Contract/Project Initiation
Training is not included as part of this 1.1.2 Design Review
offering. Therefore, no subtasks are associated 0 Order Processing
with this task.
1.1.4 Manufacturing
1.1.5 Civil Work
1.1.6 Installation
1.1.7 System Optimization
1.1.8 Training
0 Acceptance Testing
1.1.10 Subscriber Installation
0 Project Finalization
1.1.9 Acceptance Testing
WBS Name
WBS
All tests will be performed as described in the Element
Acceptance Test Plan reviewed at the Design
Review and the Acceptance Test Procedures 1.1 Implementation Project
mutually approved prior to the start of 1.1.1 Contract/Project Initiation
Acceptance Testing. During acceptance 1.1.2 Design Review
testing, the system will be tested and the 0 Order Processing
results documented as defined in the 1.1.4 Manufacturing
Acceptance Test Plan. This phase is 1.1.5 Civil Work
considered complete when Williamson County 1.1.6 Installation
acknowledges successful completion of the
procedures by signing a System Acceptance 1.1.7 System Optimization
Certificate. 1.1.8 Training
0 Acceptance Testing
1.1.9.1 Review Acceptance Test 1.1.10 Subscriber Installation
Procedures 0 Project Finalization
Motorola and Williamson County will review the Acceptance Test Procedure(s)
(ATP) (DELIVERABLE 9) that detail the steps to be run to confirm that the system
provided by Motorola is complete and meets the acceptance test criteria. Motorola
will review any system testing that Williamson County wants performed that is not
specified in the Acceptance Test Plan and documented in the test procedures.
Additional tests may represent a change in the project's scope and may result in a
change order to address the supplemental costs to perform the extra tests.
1.1.9.2 Conduct Field Acceptance Test
Motorola will conduct field acceptance testing based upon the acceptance test
documents approved prior to starting the test. This testing is meant to test the
hardware, software, and functionality of the system. Williamson County
representatives have the option to witness or to not witness the conducting of the field
acceptance tests. Williamson County representatives are encouraged to witness field
testing in order to gain a better understanding of the system and test process.
Resolutions to any deficiencies found during testing will be agreed upon and
documented. If the documented deficiencies do not prevent productive operational
use of the system, then the test will be deemed complete. Motorola will remain
responsible for the resolution of any documented deficiencies.
1.1.9.3 Conduct Coverage Acceptance Test
Motorola will conduct coverage acceptance testing based upon the test documents
approved during the Design Review phase. Williamson County representatives have
the option to witness or to not witness the conducting of the coverage acceptance test.
Williamson County representatives are encouraged to witness coverage testing in
order to gain a better understanding of the system and test process.
Resolutions to any deficiencies found during testing will be agreed upon and
documented. If the documented deficiencies do not prevent productive operational
use of the system, then the test will be deemed complete. Motorola will remain
responsible for the resolution of any
documented deficiencies. WBS WBS Name
Element
1.1.9.4 Accept System 1.1 Implementation Project
1.1.1 Contract/Project Initiation
Upon successful completion of acceptance 1.1.2 Design Review
testing, Williamson County and Motorola will 0 Order Processing
sign a System Acceptance Certificate. Section 1.1.4 Manufacturing
8 of the CSA describes System Acceptance. 1.1.5 Civil Work
An example of the Systems Acceptance
Certificate can also be found within the CSA. 1.1.6 Installation
1.1.7 System Optimization
1.1.10 Subscriber Installation 1.1.8 Training
0 Acceptance Testing
Subscribers are not included as part of this 1.1.10 Subscriber Installation
offering. Therefore, no tasks are associated 0 Project Finalization
with this phase.
1.1.11 Project Finalization
The Project Finalization phase ensures that all
Element
criteria for Final Project Acceptance have been
met. During this phase, Motorola will provide 1.1 Implementation Project
Williamson County with an electronic System 1.1.1 Contract/Project Initiation
Manual (DELIVERABLE 10), software 1.1.2 Design Review
licenses and necessary software to read the 0 Order Processing
electronic manuals (DELIVERABLE 11), and 1.1.4 Manufacturing
any equipment manuals supplied as part of the 1.1.5 Civil Work
purchased equipment(DELIVERABLE 12).
1.1.6 Installation
This phase will be deemed complete when 1.1.7 System Optimization
Motorola and Williamson County sign the 1.1.8 Training
Final Project Acceptance portion of the 0 Acceptance Testing
System Acceptance Certificate. Additional 1.1.10 Subscriber Installation
information regarding Final Project
Acceptance can be found in Section 8 of the 1 0 Project Finalization
CSA.
1.1.11.1 Resolve Punch list Items
Motorola will work with Williamson County to resolve punchlist items documented
during the Acceptance Testing Phase and any other phase during project
implementation to ensure that all the criteria for final acceptance have been met.
1.1.11.2 Initiate Warrant /Post Warrant Support
Y Y pP
Motorola will review the items necessary for transitioning the project to Warranty
support and service. Motorola will provide a Customer Support Plan
(DELIVERABLE 13) detailing the warranty and post warranty support, if applicable,
associated with the equipment supplied as part of this project. Additional information
regarding post warranty support can be found within the Warranty/Post Warranty
section of this proposal.
This task will be deemed complete when all service information has been delivered to
Williamson County.
1.1.11.3 Conduct System and Project Readiness Review
During this task,Motorola conducts a System and Project Readiness Review to obtain
concurrence from all Motorola functional groups and Williamson County that
• The factors and plans necessary for the high quality and reliability of the system,
its components, installation, testing and training, have been addressed and
successfully completed.
• The system is ready for beneficial use(cut-over).
• The project is evaluated and assessed to identify any issues that may affect the
satisfaction of the end users of the system.
1.1.11.4 Perform System Cutover
If applicable to the project, Motorola and Williamson County will develop a mutually
agreed upon Cutover Plan (DELIVERABLE 14) based upon discussions held during
the Design Review Phase that will be used to implement the cutover process. During
cutover, the written plan will be followed and the defined contingencies will be
implemented as required.
1.1.11 .5 Project Documentation
Services, equipment, software and documentation are several types of project
deliverables Motorola provides as part of this project. Services are specified within
this SOW and the equipment is defined within the Equipment List. The
documentation and drawings to be developed and delivered as part of this project are
described below.
Motorola develops documentation and drawings of the system not only to assist with
the implementation of the project, but also to provide Williamson County with
reference materials that can be used for training, as a basis for future system
upgrades, and even disaster recovery. For these reasons,Motorola creates and updates
documentation and drawings during the implementation of the project.
Motorola provides a comprehensive "as-built" documentation package in the form of
an electronic System Manual. The electronic System Manual contains a description of
the system including drawings and equipment lists, screen configurations, site
pictures, programming data sheets, final test plans, and warranty information. The
Electronic System Manual is developed using a software application that creates
interactive documentation that allows the user to easily visualize immense amounts of
complex, interrelated data.
Table 1 lists each deliverable, describes its contents, states the quantity to be
provided,and provides the delivery method
Table 1: Project Documentation.
Title I Description Qty Format Type/
Delivery Project Schedule This is the schedule for the 1 Electronic/Email
project that is completed in
support of the Project Kickoff
Meeting.
Title E' c Qty
Delivery
2. Project Status These reports capture the 1 Electronic/Email
Reports/ status of the project and will
Schedule be provided on a basis that
Updates is mutually agreed upon by
Motorola and Williamson
County.
3. Meeting Minutes Meeting Minutes capture the 1 Electronic/Email
results of the formal
meetings held as part of this
project such as the Design
Review.
4. Action Item Logs Action Item Logs provide a 1 Electronic/Email
description of outstanding
items and the name of the
individual responsible for
resolving the action item.
5. Site Evaluation This report includes 1 Electronic/Email
Report recommendations for site
preparation so that a suitable
environment for installation
of the system can be
obtained.
6. Acceptance Test This plan describes the type 1 Electronic/Email
Plan of testing to be completed as
part of the project.
7. Design The items included within 1 Electronic/Email
Documentation this proposal are further
refined and updated to
reflect the "as-built"
description of the system.
This documentation may
include documents such as
System Description, system
drawings, Equipment List,
site connectivity, power
requirements, etc. The final
information is included as
part of the System Manual.
8. Standards and This is a site standard 1 Electronic/Email
Guidelines for recognized in the industry
Communication that is provided after contract
Sites(R56) award as reference for
Williamson County.
9. Acceptance Test Acceptance Test Procedures 1 Electronic/CD-ROM
Procedures plans will be created and
presented the Design
Review Phase. A mutually
agreed plan will be
developed and will include
the results of the testing.
Qty
Delivery
10. System Manual A document that contains the 2 Electronic/CD ROM
final versions of the System
Description, Equipment List,
drawings, Acceptance Test
Procedures, and Customer
Support Plan.
11. System Manual The software required to 2 Electronic/CD ROM
Licenses and view the electronic system
Readers manuals.
12. Equipment These are the manuals As As received
Manuals provided by the received
manufacturer(s) for the
equipment that was supplied
as part of this project.
13. Customer This document outlines the N/A Electronic/CD ROM
Support Plan plan for customer support (provided as part of
during the warranty period. System Manual)
14. Cut Over Plan (If This plan describes the 1 Electronic/CD-ROM
Applicable) details associated with
system cut over.
Notes:
Hardcopy Format. Printed documentation that may be delivered in person, U.S.
mail, Fed Ex, UPS, or any other carrier.
Electronic Format: Documentation that is in an electronic format and can
delivered via Email, diskette, and/or CD ROM.
1 .2 Customer Responsibilities
A successful project requires responsibilities to be managed by both Motorola and
Williamson County. Motorola and Williamson County responsibilities are outlined
throughout this proposal. The information contained within the Equipment List and
work defined in this SOW is based on the understanding that certain tasks will be
performed by Williamson County. These tasks are enumerated below to detail the
tasks that are to be completed by Williamson County in order to successfully
complete the implementation.
1) Provide Notice to Proceed: Upon project award, Williamson County needs to
officially grant Motorola the Contract.
2) Provide Primary Point of Contact. Williamson County needs to identify an
individual as a primary point of contact who will work with the Motorola program
manager.
3) Complete Project Scheduled Tasks: Williamson County needs to ensure that
tasks assigned to them as agreed upon during the Project Kickoff Meeting are
completed on a timely basis.
4) Perform Communication Site Upgrades:Williamson County needs to ensure that
site upgrades, as identified in the Site Evaluation Report, are completed within the
Project Schedule time frame.
5) Upgrade Existing Communication Network and Equipment:Williamson County
needs to ensure that recommendations to upgrade/modify existing legacy
communication system networks and equipment are reviewed and are completed
within the Project Schedule time frame. These recommendations are made to
ensure compatibility with new equipment and optimal application performance.
6) Grant Site Access: Williamson County needs to provide a letter to all
owners/managers of sites and provide any keys or other necessary items to allow
Motorola or third party personnel to enter all sites within this proposal.
7) Ensure Personnel Safety: Williamson County needs to provide the Motorola
program manager with safety rules during the Project Kickoff Meeting. These
rules must be followed during the integration phase of this project. The Motorola
program manager will also share Motorola's Safety Plan as found in Motorola's
Field Operation Safety Manual. Motorola will conduct regular periodic
inspections of all active job sites to ensure strict compliance with this Safety Plan
as well as any safety rules set forth by Williamson County.
8) Identify Location for Secure Equipment Storage: Williamson County will need
to identify the secure location for equipment storage during the Project Kickoff
Meeting. This secure location will be used as the "ship to" address for the
equipment and will be used to warehouse the equipment as the sites are being
prepared.
9) Inspect and Receive Delivered Equipment and Material. Williamson County
needs to receive equipment and material that is delivered to the identified secure
storage location. Deliveries may be made anytime during regular business hours
(8 a.m. to 5 p.m.). Williamson County will designate the individual(s)responsible
for receiving equipment during the project. The individual(s) responsible for
receiving should note any damage to equipment or material at the time of
delivery, and note such damage with any receiving documentation to the freight
carrier or deliverer, if not photograph any damage, at the time of delivery. The
County's receiving agent should then supply copies of written notations and/or
any other evidence of damaged equipment or material to the Motorola Project
Manager. Motorola will return and/or further process any material that is
delivered damaged.
10)Provide Secure Storage of Equipment: Williamson County is responsible for the
secure storage of all equipment.
11)Review Documentation: Williamson County needs to review project
documentation as it is received to provide feedback for appropriate and timely
discussions and or changes. Documentation includes the Project Schedule, System
Design, Acceptance Test Plans, Acceptance Test Procedures, and other
deliverables as listed in Table 1.
12)Assume Responsibility for Third Party Equipment, Software, or Services: Third
party services and/or equipment contracted by Williamson County are the
responsibility thereof. Motorola has responsibility for all third party services
provided by Motorola under this proposal.
13)Coordinate Schedule for Installation, Acceptance Tests, and Cutover:
Williamson County will provide times and dates of availability to participate in
these events.
14)Licensing: Williamson County needs to coordinate and license the 4.9GHz
spectrum to ensure a 10MHz channel is available. Williamson County also needs
to coordinate and license any RF frequencies to be used within the system at each
site.
15)Support Integration, Optimization, and Testing: Williamson County needs to
provide and install all communication lines/equipment that are not Motorola-
provided deliverables and needs to provide all required liaison support with the
agencies and vendors under their jurisdiction.
16)Communicate Project Changes: Williamson County needs to communicate
schedule changes for tasks or phase events, and/or changes to dates to the
program manager to avoid additional costs.
17)Review Civil Work Responsibilities: Williamson County needs to review and
understand the Civil Work responsibilities assigned to Williamson County as
outlined in section 1.1.5 of this proposal.
EXHIBIT 3
PLACEMENT OF BUILDING AND EQUIPMENT
48'-0"
0 0 0 0 0 0 —0 0 0
EXISTING ELECTRICAL SERVICE NEW 300 A-SP ELL SERVICE
O I
o UE UE UE—� in
-OE —OE — OE OE — a
o
p SIDEWALK4'WIDE
1
O O
0
NEW 11'8'X 34'RADIO SHELTER I
i�
NEW ICE BRIDGE
0
O
o •
�o
zo
0 0
ACCESS ROAD
O O
O O
O O
LO-0-0-0-0-0-0-0-0
PERIMETER CHAIN LINK FENCING
148'6" _
0 15' 30' 60'
SCALE:1"=30'
EXHIBIT 4
CITY'S INSURANCE REQUIREMENTS
JR(MJNDROCKTIXAS DATED:JULY 2011
nnnsaicrwsrtxrrx
CITY OF ROUND ROCK
INSURANCE REQUIREMENTS
1. INSURANCE: The Vendor shall Drocure and maintain at its sole cost and expense for the duration of
the agreement or purchase order resulting from a response to the Solicitation/Specification insurance
against claims for injuries to persons or damages to property which may arise from or in connection
with the performance of the work as a result of the solicitation by the successful respondent its
agents, representatives,volunteers employees or subcontractors
1.1. Certificates of Insurance and endorsements shall be furnished to the City and approved by the
City before work commences.
1.2. The following standard insurance policies shall be required:
1.2.1. General Liability Policy
1.2.2. Automobile Liability Policy
1.2.3. Worker's Compensation Policy
1.3. The following general requirements are applicable to all policies:
1.3.1. Only insurance companies licensed and admitted to do business in the State of Texas
shall be accepted.
1.3.2. Deductibles shall be listed on the Certificate of Insurance and are acceptable only on a
per occurrence basis for property damage only.
1.3.3. Claims made policies shall not be accepted, except for Professional Liability Insurance.
1.3.4. Upon request, certified copies of all insurance policies shall be furnished to the City.
1.3.5. Policies shall include, but not be limited to,the following minimum limits:
1.3.5.1. Minimum Bodily Injury Limits of$300,000.00 per occurrence.
1.3.5.2. Property Damage Insurance with minimum limits of$50,000.00 for each
occurrence.
1.3.5.3.Automobile Liability Insurance for all owned,non-owned, and hired vehicles
with minimum limits for Bodily Injury of$100,000.00 each person, and
$300,000.00 for each occurrence,and Property Damage Minimum limits of
$50,000.00 for each occurrence.
1.3.5.4. Statutory Worker's Compensation Insurance and minimum $100,000.00
Employers Liability Insurance.
1.3.6. Coverage shall be maintained for two years minimum after the termination of the
Agreement.
1.4. The City shall be entitled, upon request,and without expense to receive copies of insurance
policies and all endorsements thereto and may make reasonable request for deletion, revision,
or modification of particular policy terms,conditions, limitations, or exclusions(except where
policy provisions are established by law or regulation binding either of the parties hereto or the
underwriter of any of such policies). Upon such request by the City,the Vendor shall exercise
reasonable efforts to accomplish such changes in policy coverage and shall pay the cost
thereof. All insurance and bonds shall meet the requirements of the solicitation specification
and the insurance endorsements stated below.
Page 1 of 4
IrROUNDKTExtiS DATED:JULY 2011
K PRONUM
1.5. Vendor agrees that with respect to the required insurance,all insurance contracts and
certificate(s)of insurance will contain and state, in writing, on the certificate or its attachment,
the following provisions:
1.5.1. Provide for an additional insurance endorsement clause declaring the Vendor's
insurance as primary.
1.5.2. Name the City and its officers,employees,and elected officials as additional insured's,
(as the interest of each insured may appear)as to all applicable coverage.
1.5.3. Provide thirty days'notice to the City of cancellation, non-renewal,or material changes.
1.5.4. Remove all language on the certificate of insurance indicating:
1.5.4.1.That the insurance company or agent/broker shall endeavor to notify the City;
and,
1.5.4.2. Failure to do so shall impose no obligation of liability of any kind upon the
company, its agents,or representatives.
1.5.5. Provide for notice to the City at the addresses listed below by registered mail:
1.5.6. Vendor agrees to waive subrogation against the City, its officers,employees, and
elected officials for injuries, including death, property damage,or any other loss to the
extent same may be covered by the proceeds of insurance.
1.5.7. Provide that all provisions of the agreement concerning liability, duty,and standard of
care together with the indemnification provision,shall be underwritten by contractual
liability coverage sufficient to include such obligations within applicable policies.
1.5.8. All copies of the Certificate of Insurance shall reference the project name, solicitation
number or purchase order number for which the insurance is being supplied.
1.5.9. Vendor shall notify the City in the event of any change in coverage and shall give such
notices not less than thirty days prior notice to the change,which notice shall be
accomplished by a replacement Certificate of Insurance.
1.5.10. All notices shall be mailed to the City at the following addresses:
Assistant City Manager City Attorney
City of Round Rock City of Round Rock
221 East Main 309 East Main
Round Rock,TX 78664-5299 Round Rock,TX 78664
2. WORKERS COMPENSATION INSURANCE
2.1. Texas Labor Code, Section 406.098 requires workers'compensation insurance coverage for all
persons providing services on building or construction projects for a governmental entity.
2.1.1. Certificate of coverage("certificate")-A copy of a certificate of insurance,a certificate
of authority to self-insure issued by the Texas Workers'Compensation Commission,or
a coverage agreement(TWCC-81, TWCC-82,TWCC-83,or TWCC-84),showing
statutory workers'compensation insurance coverage for the person's or entity's
employees providing services on a project,for the duration of the project.
2.1.2. Duration of the project-includes the time from the beginning of the work on the project
until the CONTRACTOR'S/person's work on the project has been completed and
accepted by the OWNER.
2.2. Persons providing services on the project("subcontractor")in Section 406.096—includes all
persons or entities performing all or part of the services the CONTRACTOR has undertaken to
perform on the project, regardless of whether that person contracted directly with the
CONTRACTOR and regardless of whether that person has employees. This includes,without
limitation, independent contractors,subcontractors, leasing companies, motor carriers,owner-
Page 2 of 4
lintOUND ROCKTEW DATED:JULY 2011
UM raosiwrti
operators, employees of any such entity,or employees of any entity,which furnishes persons to
provide services on the project. "Services"include,without limitation, providing,hauling,or
delivering equipment or materials,or providing labor,transportation,or other service related to
a project. "Services"does not include activities unrelated to the project, such as food/beverage
vendors,office supply deliveries,and delivery of portable toilets.
2.3. The CONTRACTOR shall provide coverage, based on proper reporting of classification codes
and payroll amounts and filing of any coverage agreements,that meets the statutory
requirements of Texas Labor Code, Section 401.011(44)for all employees of the
CONTRACTOR providing services on the project,for the duration of the project.
2.4. The CONTRACTOR must provide a certificate of coverage to the OWNER prior to being
awarded the agreement.
2.5. If the coverage period shown on the CONTRACTOR'S current certificate of coverage ends
during the duration of the project,the CONTRACTOR shall,prior to the end of the coverage
period,file a new certificate of coverage with the OWNER showing that coverage has been
extended.
2.6. The CONTRACTOR shall obtain from each person providing services on a project,and provide
to the OWNER:
2.6.1. a certificate of coverage, prior to that person beginning work on the project,so the
OWNER will have on file certificates of coverage showing coverage for all persons
providing services on the project;and
2.6.2. no later than seven (7)calendar days after receipt by the CONTRACTOR,a new
certificate of coverage showing extension of coverage,if the coverage period shown on
the current certificate of coverage ends during the duration of the project.
2.7. The CONTRACTOR shall retain all required certificates of coverage for the duration of the
project and for one(1)year thereafter.
2.8. The CONTRACTOR shall notify the OWNER in writing by certified mail or personal delivery,
within ten(10)calendar days after the CONTRACTOR knew or should have known,or any
change that materially affects the provision of coverage of any person providing services on the
project.
2.9. The CONTRACTOR shall post on each.project site a notice, in the text,form and manner
prescribed by the Texas Workers'Compensation Commission, informing all persons providing
services on the project that they are required to be covered, and stating how a person may
verify coverage and report lack of coverage.
2.10. The CONTRACTOR shall contractually require each person with whom it contracts to provide
services on a project,to:
2.10.1. provide coverage, based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements,that meets the statutory requirements
of Texas Labor Code, Section 401.011(44)for all its employees providing services on
the project,for the duration of the project;
2.10.2. provide to the CONTRACTOR, prior to that person beginning work on the project,a
certificate of coverage showing that coverage is being provided for all employees of the
person providing services on a project,for the duration of the project;
2.10.3. provide the CONTRACTOR, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the current
certificate of coverage ends during the duration of the project;
Page 3 of 4
IROUND ROCK.TFJ(AS DATED:JULY 2011
uUM INSM nnspum
2.10.3.1. obtain from each other person with whom it contracts, and provide to the
CONTRACTOR:
2.10.3.1.1.a certificate of coverage,prior to the other person beginning work
on the project; and
2.10.3.1.2.a new certificate of coverage showing extension of coverage,
prior to the end of the coverage period, if the coverage period
shown on the current certificate of coverage ends during the
duration of the project
2.10.3.2. retain all required certificates of coverage on file for the duration of the
project and for one(1)year thereafter;
2.10.3.3. notify the OWNER in writing by certified mail or personal delivery,within ten
(10)calendar days after the person knew or should have known,of any
change that materially affects the provision of coverage of any person
providing services on the project;and
2.10.3.4. contractually require each person with whom it contracts,to perform as
required by paragraphs(2.1 thru 2.7),with the certificates of coverage to be
provided to the person for whom they are providing services.
2.10.3.5. By signing the solicitation associated with the specification,or providing,or
causing to be provided a certificate of coverage,the Contractor is
representing to the Owner that all employees of the Contractor who will
provide services on the project will be covered by workers'compensation
coverage for the duration of the project,that the coverage will be based on
proper reporting of classification codes and payroll amounts,and that all
coverage agreements will be filed with the appropriate insurance carrier or, in
the case of a self-insured,with the Commission's Division of Self-insurance
Regulation. Providing false or misleading information may subject the
Contractor to administrative penalties,criminal penalties,civil penalties,or
other civil actions.
2.10.3.6. The Contractor's failure to comply with any of these provisions is a breach of
contract by the Contractor that entitles the Owner to declare the agreement
void if the Contractor does not remedy the breach within ten (10)calendar
days after receipt of notice of breach from the owner.
Page 4 of 4
EXHIBIT 5
HIGH COUNTRY TANK ANTENNA AND LINES
INSTALLATION LAYOUT
HIGH COUNTRYTANK ANTENNA AND LINES INSTALLATION
PROPOSED LAYOUT T
(3)CEUNAE ByIY/
VRI�-B 7NAS
I( \y (1)HPD2.4.72'DIAMETERDISH
(1)HPD2-4.7 2'DIAMETER DISH 4'S"
Azimuth 3300
O
(2)CELWAVE BMR12-13 ANTENNAS
COAXIAL CABLETRAY ANCHORED TO EXISTING ANCHOR POINTS
FOR FOUR COAXIAL CABLES,ONE CATS AND ONE GROUNDING
DOWNLEAD
FOR COAXIAL ENTRY PORT USE EXISTING UTILITY SLEEVES
(4)2-DIAMETER
SHAFFER TOWER SERVICES,INC.
1239-B WEST 19TH STREET
HOUSTON,TEXAS 77008
713 463 0022
EXHIBIT 6
HIGH COUNTRY TANK BOLT ON ANTENNA MOUNTS
HIGH COUNTRYTANK PROPOSED BOLT ON ANTENNA MOUNTS SHAFFER TOWER SERVICES,INC.
® 1239-B WEST 19TH STREET
HOUSTON,TEXAS 77008
713 463 0022
BMR TYPE ANTENNA
PROPOSED BOLT ON TAPERED
/MOUNTS FOR THREE BMR ANTENNAS
-----
EXISTING RAILING � ,'�
------------ 4"OD PIPE MOUNT
---------------
WATERTANK
EXHIBIT 7
HIGH COUNTRY TANK BOLT ON MW ANTENNA MOUNT
HIGH COUNTRYTANK PROPOSED BOLT ON MW ANTENNA MOUNT SHAFFER TOWER SERVICES,INC.
® 1239-B WEST 19TH STREET
HOUSTONJEXAS 77008
713 463 0022
HPD2-4.7 MICROWAVE ANTENNA
Y
/
/
/
/
PROPOSED ANTENNA TAPERED
MOUNTS
/
EXISTING RAILING
4"OD PIPE MOUNT
WATERTANK
ROUND7R20%TEW City Council Agenda Summary Sheet
PURPOSE PASSION.PROSPERrr1C
Agenda Item No. 11C1.
Consider a resolution authorizing the Mayor to execute an Interlocal Agreement for the
Placement, Operation and Maintenance of Williamson County Radio Communications
Agenda Caption: System Tower Site No. 6—"High Country."
Meeting Date: March 22, 2012
Department: Police
Staff Person making presentation: Tim Ryle
Chief of Police
Item Summary:
This Interlocal Agreement is between the City of Round Rock and Williamson County. Williamson County operates a
Radio Communications System (RCS) to provide public safety radio communications for Williamson County and its
cities, including Round Rock.This agreement allows the county to place an antenna array on the High Country water
tower located at 2801 High Country Boulevard, Round Rock, Texas. Placing a digital, trunked radio antenna site on
this elevated water storage tank will improve on-the-ground and in-building radio coverage in Round Rock, the City
of Hutto, and the southeastern portion of Williamson County. The City incurs no costs as a result of the antenna
placement called for in this agreement.
Cost: N/A
Source of Funds: N/A
Date of Public Hearing(if required): N/A
Recommended Action: Approval
EXECUTED
DOCUMENT
FOLLOWS
4-
INTERLOCAL AGREEMENT
FOR THE PLACEMENT, OPERATION AND MAINTENANCE OF
WILLIAMSON COUNTY RADIO COMMUNICATIONS SYSTEM
TOWER SITE NO. 6—"HIGH COUNTRY"
THE STATE OF TEXAS '
KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON '
This Interlocal Agreement (the "Agreement") is made and entered into by and between
WILLIAMSON COUNTY (the "County") and the CITY OF ROUND ROCK (the "City"), both
of which are local governments and are political subdivisions of the State of Texas, and both of
which may be referred to hereafter in this Agreement as a Party or the Parties.
WITNESSETH:
WHEREAS, the Texas Interlocal Cooperation Act, V.T.C.A., Government Code, Chapter 791,
Section 791.01l(a) and Section 791.011(c)(2)provides that local governments may contract with
other local governments to perform governmental functions and services that each party to the
contract is authorized to perform individually; and
WHEREAS, each of the parties hereto participates in a radio communications system to provide
public safety radio communications within Williamson County and Travis County, Texas; and
WHEREAS, the parties have identified and agreed that a degraded area of radio
communications system service area coverage exists in the southeastern portion of the City of
Round Rock and Williamson County; and
WHEREAS,public safety and public service agencies operating in Williamson County routinely
operate in this area and would benefit from the addition of a digital trunked radio tower site in
this area to improve service coverage levels; and
WHEREAS, all parties have determined a suitable location for a radio tower site and desire that
Williamson County design, place, maintain, and operate a digital trunked radio tower site as part
of the Williamson County Radio Communications System;
NOW, THEREFORE, for and in consideration of the mutual covenants and agreements
contained herein,the parties agree as follows:
SECTION 1
DEFINITIONS
For purposes of this Agreement,the following terms shall have the meanings set forth herein:
1. Williamson County — "County" shall mean Williamson County, Texas. Any reference in
this Agreement to Williamson County shall include the respective officers, agents,
employees and departments of Williamson County.
RCS High Country ILA 1
1/2012
a i
2. Williamson County Radio Communications System (RCS) — "RCS" shall mean the
Williamson County digital radio communications system serving all RCS Parties and
Associates.
3. City— "City" shall mean the City of Round Rock, Texas. Any reference in this Agreement
to "City" shall include the respective officers, agents, employees and departments of the
City of Round Rock.
4. Day—"Day" shall mean a calendar day.
5. FCC—The"FCC" shall mean the Federal Communications Commission.
6. Fiscal Year — "Fiscal Year" shall mean the fiscal year (as adopted by the Program
Manager/Williamson County) which begins each October 1 and ends on September 30 of
the following year.
7. IR Site—The "IR Site" shall mean the "intelligent repeater" site which is a non-simulcast
trunked site that utilizes independent frequencies, and which is linked to the Master Site
Controller.
8. Support Vendor — "Support Vendor" shall mean a vendor properly selected (in
accordance with applicable state laws) to provide maintenance, repair, troubleshooting,
and/or related services for the RCS.
SECTION 2
PURPOSE
The general purpose of this Agreement is for the County to design, construct, operate, and
maintain a new communications antenna tower site in the City of Round Rock, Williamson
County, Texas. This site is known as the "High Country Site," and is located at 2801 High
Country Boulevard, Round Rock, Texas. Equipment will be affixed on an existing City of Round
Rock elevated water storage tank(water tower). The addition of this site has been investigated by
the Parties and a determination has been made that addition of this site will improve radio
communications coverage service levels in eastern Round Rock,western Hutto, and southeastern
Williamson County. The addition of this site is consistent with the RCS strategic plan.
SECTION 3
TERM OF AGREEMENT, AND EFFECTIVE DATE
This Agreement shall be deemed to be effective on the date of the last party's execution. The
initial term of this Agreement shall be for ten (10) years, subject to the rights of withdrawal and
termination as contained herein. Following the initial ten (10) year term, this Agreement may be
renewed for a maximum of five (5) additional one-year periods, only upon express written
agreement of the Parties, with each such period being subject to the rights of withdrawal and
termination as contained herein.
RCS High Country ILA 2
1/2012
SECTION 4
INSTALLATION OF EQUIPMENT AT THE HIGH COUNTRY SITE
Exhibit 1, attached hereto and incorporated herein by reference for all purposes, delineates all
equipment to be installed at the High Country site. Exhibit 2, attached hereto and incorporated
herein by reference for all purposes, delineates a scope of work from Motorola, the vendor
performing the installation work for the County. The installation of the site equipment shall be in
accordance with the scope of work attached. The County shall be solely financially responsible
for the installation of all equipment, and shall additionally be solely financially responsible for
permitting and the provision of infrastructure and separate utilities for that equipment's use. The
installation of the equipment specified in the attached exhibits shall be performed in such a
manner so as not to create damage of any sort to the water tower structure and so as not to create
any impediments to the City's water operations and/or communications systems, including those
attached to the water tower. During installation, the City's designated representatives shall have
access to the water tower site and shall have the unimpeded ability to do onsite inspections
during construction/installation of the County's radio equipment.
An eleven foot eight inch (11'8") by thirty-four foot (34') shelter may be constructed on a
reinforced concrete foundation within the fenced area of the subject property as shown on
Exhibit 3, attached hereto and incorporated herein by reference for all purposes.
SECTION 5
USE OF RADIO FREQUENCIES AT THE HIGH COUNTRY SITE
Subsection 5.01 Interference with City and County communications operations: The City
understands that it is the intent of the County to serve its community of licenses with quality
radio communications coverage that remains as free as possible from interference. At the same
time, the County expressly acknowledges its understanding that the City's Water Department
operations already utilize radio communications on 928 MHz and 952 MHz frequencies.
Therefore,the Parties agree as follows:
a. RCS will operate radio communications equipment installed at the High Country site
in such a manner so as not to adversely affect the City's Water Department
operations.
b. In the event the City elects to allow the placement of radio communications
equipment by any commercial enterprise(s) on the subject structure, the City shall
require the enterprise to assure that no interference or degradation of RCS's
coverage occurs.
C. The City may place other City communications equipment on the water tower so
long as said equipment is placed separately from the RCS equipment the subject of
this Agreement, and so long as said equipment does not cause interference to RCS's
radio communications equipment by the City's transmitter or other activities.
RCS High Country ILA 3
1/2012
Subsection 5.02 Addin$ Additional City Equipment to Tower Top: Following the execution
of this Agreement,prior to installation of any additional, City-owned communications equipment
to the High Country site water tower, the City shall provide the County with a list of frequencies
to be used at the site, and the County shall provide to the City a list of frequencies currently in
use at the site. Utilizing both sets of frequencies, the City shall provide to the County an inter-
modulation study prepared by an engineer reasonably acceptable to the County at the City's
expense, showing no interference. If the County adds frequencies to the RCS, the City shall
provide the County with a list of frequencies to be used at the site, and the County shall provide
to the City a list of frequencies currently in use at the site. Utilizing both sets of frequencies, the
County shall provide to the City an inter-modulation study prepared by an engineer reasonably
acceptable to the County at the City's expense, showing no interference.
Subsection 5.03 Interference Mitigation: If interference occurs to either Party's system located
on the water tower, the Parties shall mutually use best efforts to mitigate such interference. The
County hereby expressly acknowledges and agrees that in no case whatsoever shall the City be
required to cease operation of its system.
SECTION 6
RCS'S OPERATIONS AT THE HIGH COUNTRY SITE
Subsection 6.01 Site Access by RCS's personnel and Support Vendors: Although it is
anticipated that the equipment building will be constructed such that RCS's personnel or their
Support Vendors can access a majority of the equipment that may be needed to resolve RCS's
performance issues, it is understood that such technicians may occasionally require access to the
equipment housed on the site but outside the equipment building. Before being granted access to
the secured areas of the site, all contractors working at the High Country site, as well as any of
RCS's personnel and Support Vendors, shall be required to provide proof establishing
compliance with the City's insurance requirements delineated in Exhibit 4, attached hereto and
incorporated herein by reference for all purposes.
Subsection 6.02 Access to address emergency repair situations: Because the RCS provides
public safety radio communications in emergency situations,both Parties understand the need for
swift resolutions of issues affecting the radio infrastructure installed at the High Country site. In
the event that RCS's personnel or their agents need immediate access to the site, the City will
provide business-hour and after-hour contacts to facilitate access to this site. To the extent
practical, access to the secure area of this facility should be coordinated during regular business
hours. As a prerequisite to access to the site, all personnel from County, RCS, and any Support
Vendors shall have on file with City current proof of meeting City's insurance requirements
delineated herein in Exhibit 4, attached hereto and incorporated herein by reference for all
purposes.
SECTION 7
INSURANCE & MAINTENANCE
Subsection 7.01 City Provided Insurance: City provides insurance on its properties and, upon
request by County, will make available proof of same on the site the subject of this Agreement.
RCS High Country ILA 4
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Subsection 7.02 City Provided Maintenance: City acknowledges that County's equipment is
an integral element of the radio communications system for both public safety and public service
agencies operating in the southeastern portion of the City and Williamson County and, if
impaired or rendered inoperable could adversely affect the health, safety, and welfare of citizens
served by this subject site. Therefore, City shall maintain City's equipment in such a manner to
ensure that County's equipment is not impacted by damage. When performing maintenance and
repairs to the City's water tower and related infrastructure, City shall take every precaution to
prevent damage to County property or infrastructure. City shall notify County as soon as
practicable of any maintenance,repairs, or other related events concerning the subject site so that
County will have adequate opportunity to provide protection for its equipment and installation.
In the event damage to County's property is caused by City, County shall retain the right to
immediately repair such damage and thereafter pass the costs of such repair to City via
appropriate personnel and channels.
Subsection 7.03 County Provided Insurance: County shall extend RCS insurance protection to
County equipment installed at City site to ensure said equipment remains serviceable and in
operation with minimal down time.
Subsection 7.04 County Provided Maintenance: County acknowledges that City's facility is
an integral element of City's water delivery system and, if impaired or rendered inoperable could
adversely affect the health, safety, and welfare of City's citizens served by this subject site.
Therefore, County shall maintain County equipment in such a manner to ensure that City
infrastructure is not impacted by damage or disrepair. When performing communications
equipment maintenance, County shall take every precaution to prevent damage to City property
or infrastructure. County shall notify City as soon as practicable of any maintenance, repairs, or
other related events concerning the subject site so that City will have adequate opportunity to
provide protection for its property or infrastructure. In the event damage to City's property or
infrastructure is caused by County, City shall retain the right to immediately repair such damage
and thereafter pass the costs of such repair to County/RCS via appropriate personnel and
channels.
SECTION 8
UTILITY COSTS
Subsection 8.01: Utilities. County will install, maintain, and operate a separate utility service
for the operation of all County radio communications equipment located at the High Country site
separate and apart from any City electrical service, and County shall have the sole responsibility
for any costs associated with such separate utility service.
SECTION 9
WITHDRAWAL AND TERMINATION
Subsection 9.01: Right to Withdraw. Either Party has the right to withdraw from this
Agreement by providing express written notice to the other Party of its decision to withdraw at
least one-hundred-eighty(180) days prior to its projected withdrawal date.
RCS High Country ILA 5
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Subsection 11.02: Williamson County ownership of RCS Infrastructure located on City of
Round Rock Property. In the event the City withdraws participation in this agreement prior to
the initial ending term specified in Section 2 of this agreement, all RCS property(e.g., equipment
shelter, generator, cabling bridge, electrical service, appurtenances, accoutrements, grounding
ring and cables, etc.)will remain in place and operational unless:
a. The City locates a suitable location for re-establishment of the system coverage service
levels offered by this site with no appreciable degradation of existing public safety radio
communications; and
The City bears all costs associated with the removal and re-establishment of a new tower site to
include, but not limited to: land acquisition, licensing, permits, engineering, site preparation,
tower construction, removal, reconstruction, replacement and/or re-location of all equipment to
the new site location.
Subsection 9.02: Termination upon natural disaster: Should the High Country site be
destroyed by natural or other unforeseen disaster, this Agreement shall terminate. In such a case,
City would be released from further obligation to provide a tower site..
SECTION 10
LIMITATION OF LIABILITY
In no event shall one Party — including its agents, employees, officers, and representatives — be
liable for any loss, damage, cost or expense attributable to the acts, omissions, negligence, willful
misconduct or misrepresentations by the other Party.
SECTION 11
MISCELLANEOUS PROVISIONS
Subsection 11.01: Severability. If any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render
unenforceable any other provision hereof,but rather this entire Agreement will be construed as if
not containing the particular invalid or unenforceable provision or provisions, and the rights and
obligations of all Parties shall be construed and enforced in accordance therewith. All Parties
acknowledge that if any provision of this Agreement is determined to be invalid or
unenforceable, it is the desire and intention of each that such provision be reformed and
construed in such a manner that it will, to the maximum extent practicable, give effect to the
intent of this Agreement and be deemed to be valid and enforceable.
Subsection 11.02: Construction. Each Party hereto acknowledges that it and its counsel have
reviewed this Agreement, and that there will be no presumption that any ambiguities will be
resolved against the drafting party in the interpretation of this Agreement.
Subsection 11.03: Incorporation of Exhibits and Attachments. All of the exhibits and
attachments referred to in this Agreement are incorporated by reference as if set forth herein
verbatim. Attached exhibits are as follows:
RCS High Country ILA 6
1/2012
Exhibit 1 RCS System Owned-Enhancement Equipment
Exhibit 2 Motorola Statement of Work
Exhibit 3 Placement of Building and Equipment
Exhibit 4 City's Insurance Requirements
Exhibit 5 High Country Tank Antenna and Lines Installation Layout
Exhibit 6 High Country Tank Bolt On Antenna Mounts
Exhibit 7 High Country Tank Bolt On MW Antenna Mount
Subsection 11.04: No Waiver of Immunities. Nothing in this Agreement shall be deemed to
waive, modify or amend any legal defense available at law or in equity to any Party or their past
or present officers, employees, or agents, nor to create any legal rights or claim on behalf of any
third party. Each Party does not waive, modify, or alter to any extent whatsoever the availability
of the defense of governmental immunity under the laws of the State of Texas and of the United
States.
Subsection 11.05: Choice of Law; Jurisdiction and Venue. This Agreement shall be
performable in Williamson County, Texas. This Agreement and all of the rights and obligations
of the Parties and all of the terms and conditions shall be construed, interpreted, and applied in
accordance with and governed by and enforced under the laws of the State of Texas, without
reference to its conflicts of law provisions. Williamson County shall be the sole place of
jurisdiction and venue for any legal action arising from or related to this Agreement.
Subsection 11.06: Assignment. Except as otherwise provided in this Agreement, the rights and
duties of the Parties may not be assigned or delegated without the prior written consent of both
Parties. Any authorized assignment or delegation of such rights or duties shall be consistent with
the terms of any contracts,resolutions, indemnities, and other obligations of this Agreement.
Subsection 11.07: Notice. Any notice given hereunder shall be in writing, and shall be
delivered by personal delivery, or by registered or certified mail, with return receipt requested, at
the address of the respective Parties indicated below:
Williamson County
c/o: Williamson County Judge Dan A. Gattis (or successor)
710 Main Street
Georgetown, Texas 78626
City of Round Rock
c/o: Mayor's Office
221 East Main Street
Round Rock, Texas 78664
RCS High Country ILA 7
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The above addresses for notice may be changed at any time by delivering written notice of
change to the other Party at the appropriate address.
Subsection 11.09: Gender, Number and Headines. Words of any gender used in this
Agreement shall be held and construed to include any other gender, and words in the singular
number shall be held to include the plural, unless the context otherwise requires. The headings
and section numbers are for convenience only and shall not be considered in interpreting or
construing this Agreement.
Subsection 11.10: Attorneys Fees. In any lawsuit concerning this Agreement, the prevailing
party shall be entitled to recover reasonable attorneys' fees from the non-prevailing party, plus
out-of-pocket expenses such as deposition costs, telephone calls, travel expenses, expert witness
fees,court costs, and other reasonable expenses.
Subsection 11.11: Compliance with Applicable Laws. All Parties agree to comply with all
applicable federal, state and local ordinances, laws, rules, regulations, and lawful orders of any
public authority. Nothing in this Agreement is intended to conflict with any Party's zoning,
franchise, or health and safety authority.
Subsection 11.12: Dispute Resolution. Should dispute arise between any Parties to this
Agreement concerning the terms of this Agreement, the dispute shall be first presented for
resolution to the senior administrative management of each entity. If such action does not result
in timely resolution of the issue, the Parties shall retain a certified mediator to attempt to mediate
a resolution to the conflict. Any costs of mediation will be shared equally by Parties involved in
the dispute subject of the mediation. If a resolution cannot be obtained through such mediation,
the parties may then litigate the dispute in a court of competent jurisdiction.
The Parties hereby expressly agree that no claims or disputes between the Parties arising out of
or relating to this Agreement or a breach thereof shall be decided by any arbitration proceeding,
including without limitation, any proceeding under the Federal Arbitration Act (9 USC Section
1-14) or any applicable state arbitration statute.
Subsection 11.13: Entire Aueement. This Agreement constitutes the entire agreement
between the Parties, and supersedes all other oral and/or written negotiations, agreements, and
understandings of every kind. The Parties understand, agree, and declare that no promise,
warranty, statement, or representation of any kind whatsoever which is not expressly stated in
this Agreement has been made by any Party, or its respective officers, employees,or other agents
to induce execution of this Agreement.
RCS High Country ILA 8
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IN WITNESS WHEREOF,the Parties have set their hands on the dates set forth below.
WILLIAMSON COUNTY
By:
DAN A. GATTIS,
Williamson County Judge
Date: 4:01 If " 4/7 , 2012
CITY OF ROUND ROCK ATTEST:
By: 3 M By: !?jl�- &W
ALAN MCGRAW, SARA WHITE,
Mayor, Round Rock,Texas City Seeretary,Round Rock, Texas
Date: AAVAV 22 , 2012
RCS High Country ILA 9
1/2012
EXHIBIT 1
RCS SYSTEM OWNED-ENHANCEMENT EQUIPMENT
Subsection 1.01,High Country Antenna System:
SC15030802 10 L1705 CABLE: 1/2"LDF HELIAX POLY JKT PE
SC15030802 1 TT05061AA ADD: 1/2"TYPE N MALE POSITIVE STOP
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 DSL4TDMPS 1/2" 7- 16 DIN MALE POSITIVE STOP
SC15030802 2 TDN9289 CABLE WRAP WEATHERPROOFING
SC15030802 250 L1713 CABLE: 1-1/4" LDF HELIAX POLY JKT P
SC15030802 1 TT05071AA ADD:1-1/4"7-16 DIN FEMALE, POSITIV
SC15030802 1 TT04970AA ADD: CONNECTOR ATTACHMENT FEE FOR L
SC15030802 1 DSL6TDFPS 1-1/4"7-16 DIN FEMALE POSITIVE STO
SC15030802 5 TDN7547 1-1/4"CABLE GROUND CLAMP KIT
SC15030802 3 DSL6SGRIP 1-1/4"SUPPORT HOIST GRIP
SC15030802 1 DSDSXLDMA LIGHTNING ARRESTOR, 7-16DIN MALE/FE
SC15030802 1 DSBFD BULKHEAD FLANGE MOUNT ADAPTER
SC15030802 40 L1705 CABLE: 1/2" LDF HELIAX POLY JKT PE
SC15030802 1 TT05057AA ADD: 1/2"7-16 DIN MALE, POSITIVE S
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 DSL4TDMPS 1/2" 7- 16 DIN MALE POSITIVE STOP
SC15030802 10 L1705 CABLE: 1/2"LDF HELIAX POLY JKT PE
SC15030802 1 TT05061AA ADD: 1/2"TYPE N MALE POSITIVE STOP
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 DSL4TDMPS 1/2" 7- 16 DIN MALE POSITIVE STOP
SC15030802 2 TDN9289 CABLE WRAP WEATHERPROOFING
SC15030802 250 L1713 CABLE: 1-1/4" LDF HELIAX POLY JKT P
SC15030802 1 TT05071AA ADD:1-1/4"7-16 DIN FEMALE, POSITIV
SC15030802 1 TT04970AA ADD: CONNECTOR ATTACHMENT FEE FOR L
SC15030802 1 DSL6TDFPS 1-1/4"7-16 DIN FEMALE POSITIVE STO
SC15030802 5 TDN7547 1-1/4"CABLE GROUND CLAMP KIT
SC15030802 3 DSL6SGRIP 1-1/4"SUPPORT HOIST GRIP
SC15030802 1 DSDSXLDMA LIGHTNING ARRESTOR, 7-16DIN MALE/FE
SC15030802 1 DSBFD BULKHEAD FLANGE MOUNT ADAPTER
SC15030802 40 L1705 CABLE: 1/2" LDF HELIAX POLY JKT PE
SC15030802 1 TT05057AA ADD: 1/2"7-16 DIN MALE, POSITIVE S
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 DSL4TDMPS 1/2"7- 16 DIN MALE POSITIVE STOP
SC15030802 10 L1705 CABLE: 1/2" LDF HELIAX POLY JKT PE
SC15030802 1 TT05061AA ADD: 1/2"TYPE N MALE POSITIVE STOP
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 DDN9386 1/2"TYPE N MALE POSITIVE STOP CONN
SC15030802 5 TDN9289 CABLE WRAP WEATHERPROOFING
SC15030802 5 L1705 CABLE: 1/2"LDF HELIAX POLY JKT PE
SC15030802 1 TT05061AA ADD: 1/2"TYPE N MALE POSITIVE STOP
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 TT05060AA ADD: 1/2"TYPE N MALE POSITIVE STOP
SC15030802 1 TT04936AA ADD: CONNECTOR ATTACHMENT FEE FOR L
SC15030802 250 L3323 CABLE: 7/8"AVA HELIAX POLY JKT PER
SC15030802 1 TT05176AA ADD: 7/8"TYPE N FEMALE POSITIVE ST
SC15030802 1 TT04969AA ADD: CONNECTOR ATTACHMENT FEE FOR A
SC15030802 1 DDN9498 7/8"TYPE N FEMALE POSITIVE STOP C
SC15030802 5 TDN6674 5/8"-7/8"CABLE GROUND CLAMP KIT
SC15030802 3 DSLSSGRIP 7/8" SUPPORT HOIST GRIP
SC15030802 250 L1705 CABLE: 1/2" LDF HELIAX POLY JKT PE
SC15030802 1 TT05061AA ADD: 1/2"TYPE N MALE POSITIVE STOP
SC15030802 1 TT04967AA ADD: CONNECTOR ATTACHMENT LDF4 ANTE
SC15030802 1 DDN9385 1/2"TYPE N FEMALE POSITIVE STOP CO
SC15030802 5 TDN6673 1/2" CABLE GROUND CLAMP KIT
SC15030802 3 DSL4SGRIP SUPPORT HOIST GRIP 1/2" LDF
SC15030802 2 DSCGXZ36NMNFA 400-1200MHZ+36 VOLT(CGXZ+36NMNF-A
SC15030802 40 L1700 CABLE: 1/4"SUPERFLEX POLY JKT PER
SC15030802 1 E701AG ADD: 1/4"BNC MALE, STATION END CO
SC15030802 1 TT04929AA ADD: CONNECTOR ATTACHMENT FEE FOR F
SC15030802 1 DDN9769 1/4"TYPE N MALE CONNECTOR FOR FSJ1
SC15030802 40 L1702 CABLE: 1/2"SUPERFLEX POLY JKT PER
SC15030802 2 CDN6579 1/2"TYPE N MALE PLATED CONNECTOR
SC15030802 3 DQBMR12BB2 ANT 16DB 140DEG 806-869 WITH 2 DEG
Subsection 1.02 Point to Point List:
"l '�WMB32216AA PTP 49600(5MHZ)CONNECTORISED- L
1 WB3262 PTP 49600 SOFTWARE KEY 5--> 10MHZ
2 WB2530A F/G,WARR,PTP 600 SER 2 YR EXTENDED
1 RDH4518A HPD2-4.7 2-FT.(0.6M), HP,4.5-5.OG
2 TDN8411A 1/2"X 6'LDF N MALE
3 WB2907AA LPU END KIT PTP400/600 (2 KITS REQU
1 WB3175A REEL, BBDGE CAT 5E CABLE 1000FT
1 WB3177A TYCO/AMP MOD PLUG RJ45, 25PK
1 TDN8533 RACK MOUNT SHELF 19 INCH
1 RDH4518A HPD2-4.7 2-FT.(0.6M), HP,4.5-5.OG
2 TDN8411A 1/2"X 6' LDF N MALE
3 WB2907AA LPU END KIT PTP400/600(2 KITS REQU
1 WB3177A TYCO/AMP MOD PLUG RJ45,25PK
1 TDN8533 RACK MOUNT SHELF 19 INCH
1 WB3001 BB UPDATED GPS SYNCH BOX FOR PTP600
Subsection 1.03 Standard Building List:
MSB 1 TT1001 MSB, 12'X24' 1-RM BLDG. INCLS GENER
MSB 1 TT01003AA ADD: INDOOR GENERATOR(ADDS 10' LEN
MSB 1 TT01004AA ALT: DIESEL GENERATOR(GENERAC)
MSB 1 TT01008AA ADD: EXT GENERATOR RECEPT(EMERG/PO
MSB 1 TT01013AA ALT: BULLET RESISTANT DOORS (ID GEN
MSB 1 TT01023AA DEL: DELETE 20KVA/16KW UPS (QTY 2)
s I
EXHIBIT 2
MOTOROLA STATEMENT OF WORK
1 . STATEMENT OF WORK
This Statement of Work (SOW) describes the documentation to be furnished to
Williamson County, and the tasks to be performed by Motorola, its subcontractors,
and Williamson County to implement the solution described in this proposal and
within the body of this document. It describes the actual work involved in installation,
identifies the installation standards to be followed, and clarifies the responsibilities
for both Motorola and Williamson County during the project implementation.
Specifically, this SOW provides:
• A summary of the phases and tasks to be completed within the project lifecycle
• A list of the documents associated with the project
• A description of the responsibilities for both Motorola and Williamson County
• The qualifications and assumptions taken into consideration during the
development of this project
This SOW provides the most current understanding of the work required by both
parties to ensure a successful project implementation. It is understood that this SOW
is a working document, and that it will be revised as needed to incorporate any
changes associated within the realm of contract negotiations, Design Review (DR),
and any other change that may occur during the execution of the project.
1 .1 Phases and Tasks
Based on many years of experience, Motorola has developed a project lifecycle
methodology that identifies major project phases—Contract/Project Initiation, Design
Review, Order Processing, Manufacturing and Staging, Civil Work, Installation,
System Optimization, Training, Acceptance Testing, Subscriber Installation, and
Project Finalization. Depending on the particular project, all or some of these phases
may be required. A visual representation of these phases is shown in Figure 1. Each
phase follows a Work Breakdown Structure (WBS) that clearly identifies the work to
be performed during this project.
r r
F rojecf Lifecycle Methodvl y
Figure 1:Project Lifecycle Methodology
Throughout the duration of this project, Motorola will provide the equipment and
services within each phase as described within this SOW. Descriptions of the specific
tasks associated with the individual phases are contained in the following sections.
1 .1 .1 Contract/Project Initiation
The implementation process will begin with WBS WBS Name
the Contract/Project Initiation Phase. During Element
this phase, the project teams from Motorola 1.1 Implementation Project
and Williamson County will meet to begin then€ tis�n
project. 1.1.2 Design Review
This phase is considered complete when the 0 Order Processing
Project Kickoff Meeting has been held with 1.1.4 Manufacturing
Motorola and Williamson County in 1.1.5 Civil Work
attendance and the project scope, schedule, 1.1.6 Installation
and roles/responsibilities are discussed, agreed 1.1.7 System Optimization
upon, and documented. 1.1.8 Training
0 Acceptance Testing
1.1.1.1 Identify Team and Administer 1.1.10 Subscriber Installation
Project 0 Project Finalization
As the systems integrator,Motorola provides the resources and processes necessary to
complete the tasks within this project. Motorola will designate a single individual as
the program manager whose primary responsibility and authority will be to manage
and administer this project to successful completion as defined within the
Communications System Agreement (CSA). This individual is the Motorola point of
contact for the Williamson County site addition project. The program manager will
ensure that all objectives are met within schedule constraints, and provide timely
reporting of the overall progress of the project via the refinement of the Project
Schedule (DELIVERABLE 1), Project Status Reports (DELIVERABLE 2), Meeting
Minutes (DELIVERABLE 3), and Action Item Logs (DELIVERABLE 4). In addition
Motorola will ask that Williamson County identify a single point of contact to
represent Williamson County and be responsible for all Williamson County's
signature approvals.
1 .1 .1.2 Conduct Project Kickoff Meeting
The project will be initiated with a Project Kickoff Meeting that includes key
Williamson County and Motorola project team participants. The date, time, and
location of the meeting will be mutually agreed upon between Motorola and
Williamson County. The objectives of this meeting include:
♦ Introduction of all project participants
♦ Review of the roles of the project participants to identify communication flows
and decision-making authority between project participants
♦ Review of the overall project scope and objectives
♦ Review of the resource and scheduling requirements
♦ Review of the project schedule to address any upcoming milestones or events
♦ Review of the team interaction, meetings, reports, milestone acceptance, and
Williamson County's participation in particular phases
Project schedules are integral to the management of the project and will be produced
by the Motorola team to provide a timeline analysis for all phases of the project. The
Project Schedule will emphasize all milestones and the critical path, which is
essential for the successful completion of the project. Williamson County and
Motorola will mutually agree upon the Project Schedule to determine implementation
tasks, priorities, and inter-dependences. This Project Schedule will provide the
framework for task completion. Changes to the schedule outside of the mutually
agreed upon tasks and completion dates can be accommodated through mutual
agreement or the change order process.
1 .1 .2 Design Review
WBS WBS Name
After the Project Kickoff Meeting, Motorola Element
and the Williamson County project teams will
meet to review the proposed system design. 1.1 Implementation Project
The goal of this review is to achieve written 1.1.1 Contract/Project Initiation
agreement on the overall system design and a2 lin Revie�n►
deliverables. Various design documents will 0 Order Processing
be presented for approval from Williamson 1.1.4 Manufacturing
County. These documents will form the basis 1.1.5 Civil Work
of the system that will be manufactured,
1.1.6 Installation
assembled, staged, and installed. This review
is not intended to redesign the system 1.1.7 System Optimization
architecture or to re-evaluate any 1.1.8 Training
specifications previously reviewed and 0 Acceptance Testing
approved. However, if in the course of design 1.1.10 Subscriber Installation
review discussions, changes to the design are 0 Project Finalization
identified that are determined to be outside of
the proposal scope, the changes can be accommodated through the change order
process.
This phase is considered complete when all documentation deliverables associated
with this phase have been delivered to Williamson County and signed by the
designated representative from Williamson County.
1.1.2.1 Conduct Site Evaluations
Motorola will conduct site evaluations in order to capture the site details of the
system design and to determine site readiness. These evaluations will capture the
viability of using the site from a personnel safety, system design and installation
standpoint, as well as from a physical capacity standpoint to ensure that the site is
able to accommodate the proposed equipment. This task may include testing of
existing equipment that will interface with the proposed equipment and will include
the performance of a preliminary suitability review for the site(s) included in this
proposal.
Motorola will prepare a Site Evaluation Report (DELIVERABLE 5) that summarizes
the findings of the site evaluation. The report will include awareness of any personnel
safety issues and any site preparation recommendations to Williamson County to aid
in providing a suitable environment for system installation. If corrective design action
is required or recommended, Motorola can be contracted, through the change order
process,to provide a suitable environment for system installation.
1.1 .2.2 Conduct Design Review
A Design Review (DR) Meeting will be held with Williamson County to ensure that
all customer requirements are shown in the necessary customer approved documents
and that the design meets those requirements. During this meeting, Motorola and
Williamson County will review the operational requirements and the impact of those
requirements on various equipment configurations. The goals of this meeting are to
establish a firm baseline for the system design, identify any special product
requirements and their impact on system implementation, and review the Acceptance
Test Plan (DELIVERABLE 6). The system design is "frozen" at this point, in
preparation for the subsequent phases of the project such as Order Processing and
Manufacturing.
The results of the DR Meeting will be documented in the Design Documentation
(DELIVERABLE 7) that will include the updated System Description, updated
Statement of Work, updated Equipment List, updated Project Schedule, and system
drawings or other documents applicable to the project.
WBS WBS Name
1.1 .3 Order Processing Element
The completion of the Design Review phase, 1.1 Implementation Project
resulting in a final design and equipment list 1.1.1 Contract/Project Initiation
that includes any modifications as identified 1.1.2 Design Review
during the DR Meeting, triggers the onset of +Order Protres In
the Order Processing Phase. 1.1.4 Manufacturing
To ensure an accurate and complete order, the 1.1.5 Civil Work
Equipment List goes through a validation 1.1.6 Installation
process that checks for valid model numbers, 1.1.7 System Optimization
valid versions, compatible options to main 1.1.8 Training
equipment, and delivery data. Validation is not 0 Acceptance Testing
complete until the system verifies that the 1.1.10 Subscriber Installation
Equipment List contains the correct model
0 Project Finalization
numbers, version, options, and delivery data.
As part of this process, Motorola also confirms with Williamson County the secure
storage location(s) for this equipment and creates Ship Views. Ship Views are the
mailing labels that carry complete shipping information as supplied by Williamson
County. They direct the timing, method of shipment and ship path each item will take
to reach their ultimate destination. This makes the tracking of the factory orders more
manageable for the program manager and team.
The final step within order processing is the creation of the orders for the equipment
based on all the information gathered. Once the Equipment List has cleared all
validation points, a Motorola Credit Analyst will reconcile the list(s) to the original
purchase order or contract. The procurement of third party equipment also takes place
during this phase of the project.
This phase will be deemed complete when the equipment order is bridged to the
manufacturing facility.
1.1 .4 Manufacturing
WBS WBS Name
Based on the equipment order, Motorola will
manufacture and/or procure the items Element
1.1 Implementation Project
necessary for the system. For Motorola
manufactured equipment, the manufacturing 1.1.1 Contract/Project Initiation
facility will test each subsystem from its base 1.1.2 Design Review
kit or module level. In addition to the 0 Order Processing
individual tests applied to all units shipped, -1.9.4 1u bbril-
Motorola's Product Quality Engineering 1.1.5 Civil Work
Department performs additional tests on
periodic samples. These additional tests 1.1.6 Installation
include performance tests under environmental 1.1.7 System Optimization
extremes (e.g., temperature, humidity, 1.1.8 Training
vibration, etc.). 0 Acceptance Testing
This phase will be deemed complete when the V�71
1Subscriber Installation
equipment is either ready to be shipped to Project Finalization
Williamson County for field installation and testing or is ready to be staged at
Motorola's Customer Center for Solutions Integration(CCSi).
1 .1 .4.1 Stage Equipment/Factory or Field Acceptance Test
This system will undergo a Factory Acceptance Test (FAT) at Motorola's Customer
Center for Solutions Integration (CCSi). Specialized technical teams work with
factory and field program managers, project engineers, and product group personnel
to set up the system at CCSi. All cables with required connectors will be installed
between the various system components to provide an operational system within the
staging facility if possible. (Interfaces to field databases or some other field interfaces
cannot be staged at CCSi, and therefore those connections cannot be duplicated
within the CCSi facility). CCSi staff builds the system from approved drawings,
configuring equipment as it will be at its final destination. With the assistance of the
Motorola project team assigned to the Williamson County Project, and with
Williamson County in attendance if desired, CCSi staff will run factory test
procedures to ensure that the system is working per design. The intent of the FAT is
to verify system functionality and to expedite the installation effort at the final
installation location(s).
Additional testing will be performed in the field as identified in the System
Description.
1 .1 .5 Civil Work
This proposal includes civil work to be done at the WBS WBS Name
High Country Water Tower Site and three (3) Element ,
Tower options at the Tower Road (a guyed tower, 1.1 Implementation Project
a self supporting tower, and rental tower). The 1.1.1 Contract/Project Initiation
sites are to be located at the following coordinates:
1.1.2 Design Review
♦ High Country-- 30:29:27.06N, 97:37:8.96W 0 Order Processing
♦ Tower Road—30:40:27.8N, 97:48:42W 1.1.4 Manufacturing
1,1,5 cii uir
1.1.6 Installation
1.1.5.1 High Country Site Development 1.1.7 System Optimization
1.1.8 Training
This is an existing water tank site that resides 0 Acceptance Testing
within a fenced and locked compound. 1.1.10 Subscriber Installation
Motorola will provide a new 12' x 34' shelter
with an internal 70 kW diesel generator. The 0 Project Finalization
water tower will be fitted with an antenna mounting structure that is designed for
water tank usage.
Site-Scope-Summary---------------------------------------------------------------------------------------
•
iteScopeSummary------------------------------------------------------
---------------------------------
• Engineering Services for site drawings and regulatory approvals
• Zoning and local permitting services
• New power run - 40 feet, Electrical service type: Underground, 300 Amp -
120/240V, single-phase
• New shelter size- 12'x 34'
• New fuel tank size- 150 gallons- , Type -Diesel sub-base
• New generator size- 70 kW, Type-Indoor
• Existing tower to be used for antennas - 150 'Water Tank
Proiect Note/Caveat:
• When mounting on the High County Water Tower, the coax cabling will be routed
through a protective conduit,however, if the tower is sandblasted, the sandblasting
crews will need to take precautions not to sandblast the exposed antennas
(trunking and PTP) as antenna damage is possible. In the event that the antennas
are damaged during sandblasting, Motorola will not be held liable.
Motorola Will:
Site-Zoning---------------------------------------------------------------------------------------------------
•
iteZoning---------------------------------------------------------------------------------------------------
• Provide a property specialist for up to one (1) day(s) to assist Williamson County
in the site leasing, zoning and permitting. Should additional time or resources be
required for zoning and permitting thus requiring additional documentation,
submittals,resources or work, Motorola will notify of such action in writing. Upon
execution of a negotiated contract change order, Motorola will move forward as
required to complete the zoning and permitting process. Motorola will not be held
accountable for schedule slippage associated with such requests nor shall other
reasonable payments or project milestones be withheld.
• Coordinate zoning and permitting of antenna installation on the site such that it is
in full compliance with applicable jurisdictional requirements.
Site Engineering ----_--__-_
--------- ----------------------------------------------------------------------------
• Prepare site construction drawings, showing the layout of various new and existing
site components.
• Conduct site walks to collect pertinent information from the sites (e.g., location of
Telco,power, existing facilities etc.).
• Prepare a lease exhibit sketch of the site to communicate to the property owner the
proposed lease space and planned development at the particular site location.
• Prepare zoning drawings that can be used to describe the proposed site installation
in sufficient detail.
• At completion of site construction, prepare record drawings of the site showing the
as-built information
• Perform National Environmental Policy Act (NEPA) Threshold Screening,
including limited literature and records search and brief reporting, as necessary, to
identify sensitive natural and cultural features referenced in 47 Code of Federal
Regulations (CFR) Chapter 1, subsection 1.13 07 that may be potentially impacted
by the proposed construction activity. This does not include the additional field
investigations to document site conditions if it is determined that the proposed
communication facility "may have a significant environmental impact" and thus
require additional documentation, submittals or work.
• Provide a structural engineering analysis for antenna support structure to support
the proposed equipment loads.
• Prepare photo renderings of how a specific site or sites would look after
completion.
• Provide an expert witness for up to one (1) day(s) to attend or testify at public
meetings and/or hearings to provide expert testimony to assist in obtaining zoning
approvals.
• Design multi-antenna support platform to support proposed antennas and dishes
• Research permit requirements (building, utility and construction permits) for the
construction of the proposed site, and determine if the permits are required. If a
permit is required, then Motorola shall obtain the necessary permit forms and
complete the necessary information on behalf of Williamson County.
• Submit the completed application forms to the local jurisdiction and apply for
applicable permits.
Site-Preparation
----- -----------------------------------------------------------------------------------------------------------
• Obtain the permits such as electrical, building and construction permits, and any
inspections that may need to be coordinated with the local authorities to complete
site development work.
• Provide one-time mobilization costs for the construction crews. Any
remobilization due to interruptions/delays that are out of Motorola's control may
result in additional costs.
• Supply and install gravel surfacing to a depth of six (6) inches, underlain with
geotextile fabric within the fenced-in site compound area and a three (3)-foot path
around it(not to exceed 920 square feet).
• Supply and install eight(8) guard posts.
Site-Components-Installation
----- --------------- -------------------------------------------------------------------------------------------
• Construct (1)reinforced concrete foundation necessary for a 12'x 34' shelter.
• Supply and install one (1) prefabricated concrete shelter 12' x 34' (including ten
(10)-foot gen room).
• Supply and install one (1) 120/240 volt, 300 amp, single-phasemeter pedestal and
hookup for electrical service by the local utility.
• Provide all trenching, conduit, and cabling necessary for underground hookup of
power to the shelter from nearby utility termination located within 40 cable feet of
the shelter.
• Supply and install a grounding system around the shelter, tied to the fence and
other new metal structures within the compound to meet Motorola's R56
standards.
• Conduct one (1) three-point ground resistance test of the site. Should any
improvements to grounding system be necessary after ground testing, the cost of
such improvements shall be the responsibility of Williamson County.
• Supply and install one (1) freestanding 24-inch wide cable/ice bridge from the
tower to the shelter(up to 15 linear feet).
Anten-na and Trans-mission-Line-Installation
------- --------------- --------- ----- -------------------------------------------------------------------------
• Install three (3) antenna(s) for the RF system.
• Install one (1)tower top amplifier.
• Install one (1)2'PTP dish.
• Install up to 250 linear feet of/z inch transmission line.
• Install up to 250 linear feet of 7/8 inch transmission line.
• Install up to 500 linear feet of 1 1/4 inch transmission line.
• Install up to 500 linear feet of Outdoor Cats cable for PTP dish.
• Supply and install protective metal conduit up to 40' on the external portion of the
water tank installation for all cable runs
• Perform and document sweep tests on transmission lines.
• Provide and install six-hole hanger blocks and attachment hardware for supporting
transmission lines on the antenna support structure every three feet.
• Provide and install up to 30 linear ft of sleepers and attachment hardware for
supporting transmission lines every three feet.
• Supply and install 24-inch wide cable ladder to support RF transmission lines up
to 150 linear feet.
• Supply and install up to three (3) ground bus bars at top, bottom and cable
transition point,in compliance with R56 standards
• Supply and install #2/0 stranded copper ground (not to exceed 150 linear feet) for
grounding the antennas to the building ground.
Existing-Facility Improvement Work
---------- ------------------------------------------------------------------------------------------------------
• Supply and install 24 inches wide cable runway (up to 25 linear feet) inside the
existing room.
• Supply and install 75kVA, 120/240V primary and 120/240V secondary, four
winding, single phase, 60Hz transformer.
Grounding-Enhancement
------------- ---------------------------------------------------------------------------------------------------
• Supply and install seven(7) chemical rods.
Miscellaneous Work
-----------------------------------------------------------------------------------------------------------------
• Initial fuel fill up on diesel generator tank
• 40 foot of sidewalk from parking area to both doors on the equipment shelter.
• Design, supply and install a custom antenna mounting structure on top of the water
tank
• Utilize man lift for coaxial cable installation as needed.
• Cut hole in concrete wall for entry port
• Cut hole and weld exit ports at top of water tower(up to 3)
Williamson County Will:
• License all RF usage for the site, including frequencies for the RF system and the
Point-to-point link
• Provide EME plans for the site to comply with FCC requirements prior to starting
tower work.
• Assist Motorola with permitting for sites as owner/lessee.
• As applicable, coordinate, prepare, submit and pay for all required permits and
inspections for the work that is Williamson County's responsibility.
• Pay for all utility connection, pole or line extensions and any easement or usage
fees
• Review and approve site design drawings within seven (7) calendar days of
submission by Motorola or its subcontractor(s). Should a re-submission be
required, Williamson County shall review and approve the re-submitted plans
within seven(7)calendar days from the date of Motorola's submittal.
• Pay for the usage costs of power, leased lines and generator fueling both during the
construction/installation effort and on an ongoing basis.
• Pay for application fees, taxes and recurring payments for lease/ownership of the
property
• Provide personnel to observe construction progress and testing of site equipment
according to the schedule provided by Motorola.
• Secure clear and unencumbered title, Memorandum of Understanding (MOU) or
Lease Agreement with the property owner.
• Provide property deed or lease agreement, and boundary survey, along with
existing as-built drawings of the site and site components to Motorola for
conducting site engineering.
• Provide a right of entry letter from the site owner for Motorola to conduct field
investigations.
• Provide clear and stable access road to the site for heavy-duty construction
vehicles, cement trucks and cranes. Sufficient space must be available at the site
for these vehicles to maneuver under their own power, without assistance from
other equipment.
• Provide as-built structural and foundation drawings of the structure and site
location(s) along with geotechnical report(s) for Motorola to conduct a structural
analysis.
Assumptions:
• No prevailing wage, certified payroll, mandatory union workers or mandatory
minority workers are required for this work
• All work is assumed to be done during normal business hours as dictated by time
zone (Monday thru Friday- 7:30 a.m. - 5:00 p.m.)
• Temporary site trailers (tower, housing, COWS and generator) have not been
included for cutovers. Cutover logistics will be determined on a case-by-case
basis; any additional costs will be negotiated prior to the execution of cutover
tasks.
• All recurring and non-recurring utility costs (including but not limited to generator
fuel (except first fill), electrical, Telco) will be borne by Williamson County or the
site owner.
• All utility installations shall be coordinated and paid for by Williamson County or
the site owner and located at jointly agreed location(s) within or around the new
communications shelter or equipment room.
• Site has adequate electrical service for the new shelter and tower. Utility
transformer,transformer upgrades, line or pole extensions have not been included.
• Pricing has been based on National codes such IBC or BOCA. Local codes or
jurisdictional requirements have not been considered in this proposal.
• Site is being constructed at a location where hazardous materials are not present.
Testing and removal of hazardous materials encountered during site investigations
or construction will be the responsibility of Williamson County.
• A maximum of 30 days will be required for obtaining approved building permits
from time of submission, and a maximum of 60 days will be required for zoning
approvals from time of submittal.
• No improvements are required for concrete trucks, drill rigs, shelter delivery, and
crane access
• If extremely harsh or difficult weather conditions exist and delay the site work for
more than a week, Motorola will seek excusable delays rather than risk job site
safety.
• Existing facility has an adequate ground system with a ground resistance of 10
ohms or less.
• The water tank is structurally capable of supporting the new antenna mounting
structure, proposed antennas, cables and ancillary equipment. Motorola has not
included any cost for structural or foundation upgrades to support the proposed
equipment other than specifically identified in this Statement of Work
• Extensive documentation (balloon tests, photo simulations, expert testimony etc.)
to support zoning effort for existing structures is not required.
1 .1.5.3 Site Development for Tower Road Site : Optional 380 SSV
site
This is a raw land site that is owned by a private party. Motorola will provide a 12' x
34' shelter with an internal 70 kW diesel generator and fuel tank, a 380-foot SSV
tower, all enclosed in a 70' x 70' foot fenced and locked compound.
Site-Scope-Summary _______--___
--------------------------------------------------------------------
• Engineering Services for site drawings and regulatory approvals
• Zoning and local permitting services
• New fenced compound/expansion size - 70'x 70'
• Road length requiring improvement—up to 50 feet
• New power run - 250 feet, Electrical service type: Underground, 300 Amp -
120/240V, single-phase
• New shelter size- 12'x 34'
• New fuel tank size - 150 gallons- , Type-Diesel sub-base
• New generator size- 70 kW, Type-Indoor
• New tower to be used for antennas - 380 ' self-supported tower
• New tower foundation size-206.8 cubic yard, Type -Pier and pad
Motorola Will:
Site-Zoning
----- -----------------------------------------------------------------------------------------------------------
• Coordinate zoning and permitting of the new tower site such that it is in full
compliance with applicable jurisdictional requirements.
Site Engineering
---------------------------------------------------------------------------------
• Prepare site construction drawings showing the layout of various new and existing
site components.
• Conduct site walks to collect pertinent information from the sites (e.g., location of
Telco,power, existing facilities etc.).
• Perform a boundary and topographic survey for the property on which the
communication site is located or will be located.
• Prepare a lease exhibit sketch of the site to communicate to the property owner the
proposed lease space and planned development at the particular site location.
• If necessary prepare zoning drawings that can be used to describe the proposed site
installation in sufficient detail.
• At completion of site construction,prepare record drawings of the site showing the
as-built information
• Perform construction staking around the site to establish reference points for
proposed construction
• Prepare photo renderings of how a specific site or sites would look after
completion.
• Provide an expert witness for up to two (2) day(s) to attend or testify at public
meetings and/or hearings to provide expert testimony to assist in obtaining zoning
approvals if required.
• Perform National Environmental Policy Act (NEPA) Threshold Screening
including limited literature and records search and brief reporting, as necessary to
identify sensitive natural and cultural features referenced in 47 Code of Federal
Regulations (CFR) Chapter 1, subsection 1.1307 that may potentially be impacted
by the proposed construction activity. This does not include the additional field
investigations to document site conditions if it is determined that the proposed
communications facility "may have a significant environmental impact" and thus
require additional documentation, submittals or work. Regional Environmental
Review (RER)report submittals if required by FEMA have not been included.
• Perform a cultural resource study, as needed to identify sensitive historical and
archaeological monuments that might be impacted by proposed construction.
• Conduct up to 80-foot deep soil boring test at each tower leg, backfill holes with
spoils and prepare a geotechnical report of soil conditions at locations of the tower
foundation. Grouting of boring holes or access by Automatic Traction Vehicle
(ATV) -mounted rig is not included.
• Prior to foundation installation, conduct construction inspection of foundation steel
prior to pour, materials testing of concrete and field density tests of backfill to
ensure quality construction.
• Check tower erection for plumbness, linearity and alignment after installation.
• After site construction, perform inspection of the site and the work performed by
the Contractor to document that the site is built in accordance with the"Site Plans"
and document any deviations or violations.
• Research permit requirements (building,utility, construction and FAA permits) for
the construction of the proposed site, and determine if the permits are required. If a
permit is required, Motorola shall obtain the necessary permit forms and complete
the necessary information on behalf of Williamson County.
• Submit the completed application forms to the local jurisdiction and apply for
applicable permits.
Site-Preparation
----- -----------------------------------------------------------------------------------------------------------
• Obtain the permits such as electrical, building and construction permits, and any
inspections that may need to be coordinated with the local authorities to complete
site development work.
• Provide one-time mobilization costs for the construction crews. Any
remobilization due to interruptions/delays that are out of Motorola's control may
result in additional costs.
• Grade the site compound and ten (10)-foot path around it to provide a level, solid,
undisturbed surface for installation of site components (not to exceed 8100 square
feet).
• Supply and install gravel surfacing to a depth of six (6) inches, underlain with
geotextile fabric within the fenced-in site compound area and a three (3)-foot path
around it(not to exceed 5776 square feet).
• Provide a 15-foot wide access road (not to exceed 50 feet in length), including
surface grading and graveling
• Provide silt fence around the compound to control soil erosion (not to exceed 280
linear feet).
• Supply and install eight (8)-foot high chain link fencing with a ten (10)-foot wide
gate around the shelter compound(not to exceed 280 linear feet).
• Relocate existing farm gate and install up to 200' of barbed-wire cattle fence.
• Perform site touchup (fertilize, seed and straw) disturbed areas not covered with
gravel after completion of construction work. Landscaping, decorative fencing or
any other aesthetic improvement that may be required by local jurisdictions has
not been included and will be handled through a negotiated contract change notice.
Site-Components-Installation
----- --------------- -------------------------------------------------------------------------------------------
• Construct(1)reinforced concrete foundation necessary for a 12'x 34' shelter.
• Supply and install one (1) prefabricated concrete shelter 12' x 34' (including ten
(10)-foot generator room).
• Supply and install one (1) 120/240 volt, 300 amp, single-phasemeter pedestal and
hookup for electrical service by the local utility.
• Provide all trenching, conduit, and cabling necessary for underground hookup of
power to the shelter from nearby utility termination located within 250 cable feet
of the shelter.
• Supply and install a grounding system around the shelter tied to the fence and
other new metal structures within the compound to meet Motorola's R56
standards.
• Conduct one (1) three-point ground resistance test of the site. Should any
improvements to grounding system be necessary after ground testing, the cost of
such improvements shall be the responsibility of Williamson County.
• Supply and install one (1) freestanding 24-inch wide cable/ice bridge from the
tower to the shelter(up to 15 linear feet).
Tower Work
-----------------------------------------------------------------------------------------------------------------
• Construct pier and pad type tower foundations including excavation, rebar and
concrete(not to exceed 206.8 cubic yards).
• Erect one (1) new 380-foot self-supported tower with strobe lighting, and top-
mounted 12' circular platform with 6 Bogner mounts.
Antenna and Transmission Line Installation
-----------------------------------------------------------------------------------------------------------------
• Install three (3) antenna(s)for the RF system.
• Install one (1)tower top amplifier(s).
• Install one (1)2'PTP dish.
• Supply and install protective grating for PTP dish
• Install up to 420 linear feet of 1/2 inch transmission line.
• Install up to 420 linear feet of 7/8 inch transmission line.
• Install up to 840 linear feet of 1-1/4 inch transmission line.
• Install up to 840 linear feet of outdoor Cat5 for PTP dish.
• Perform and document sweep tests on transmission lines.
• Provide and install six-hole hanger blocks (if necessary) and attachment hardware
for supporting transmission lines on the antenna support structure every three feet.
• Supply and install one (1) ground bus bar at the bottom of the antenna support
structure for grounding RF cables before they make horizontal transition.
Grounding-Enhancement
------------- ---------------------------------------------------------------------------------------------------
0 Supply and install seven(7) chemical rods.
Miscellaneous Work
-----------------------------------------------------------------------------------------------------------------
• Initial fuel fill up on diesel generator tank
• 40 foot of sidewalk from parking area to both doors on the equipment shelter.
• Install isolation transformer including bolting down and wiring to disconnect
located within 20'
Williamson County Will:
• License all RF usage for the site, including frequencies for the RF system and the
point-to-point link
• Provide EME plans for the site to comply with FCC requirements prior to starting
tower work.
• Assist Motorola with permitting for sites as owner/lessee.
• As applicable, coordinate, prepare, submit and pay for all required permits and
inspections for the work that is Williamson County's responsibility.
• Pay for all utility connection, pole or line extensions and any easement or usage
fees
• Review and approve site design drawings within seven (7) calendar days of
submission by Motorola or its subcontractor(s). Should a re-submission be
required, Williamson County shall review and approve the re-submitted plans
within seven(7) calendar days from the date of submittal.
• Pay for the usage costs of power, leased lines and generator fueling both during the
construction/installation effort and on an ongoing basis.
• Pay for application fees, taxes and recurring payments for lease/ownership of the
property
• Provide personnel to observe construction progress and testing of site equipment
according to the schedule provided by Motorola.
• Secure clear and unencumbered title, Memorandum of Understanding (MOU) or
Lease Agreement with the property owner.
• Provide property deed or lease agreement, and boundary survey, along with
existing as-built drawings of the site and site components to Motorola for
conducting site engineering.
• Provide a right of entry letter from the site owner for Motorola to conduct field
investigations.
• Secure power connection to the site, associated permitting and installation of a
meter and disconnect within 250 feet of the proposed shelter location.
• Provide additional temporary space for staging the construction equipment during
the construction of new site facilities (tower and shelter)-.
Assumptions:
• No prevailing wage, certified payroll, mandatory union workers or mandatory
minority workers are required for this work
• All work is assumed to be done during normal business hours as dictated by time
zone (Monday thru Friday- 7:30 a.m. - 5:00 p.m.)
• Temporary site trailers (tower, housing, COWS and generator) have not been
included for cutovers. Cutover logistics will be determined on a case-by-case
basis; any additional costs will be negotiated prior to the execution of cutover
tasks.
• All recurring and non-recurring utility costs (including but not limited to generator
fuel(except first fill), electrical, Telco) will be borne by Williamson County or the
site owner.
• All utility installations shall be coordinated and paid for by Williamson County or
the site owner and located at jointly agreed location(s) within or around the new
communications shelter or equipment room.
• Site has adequate electrical service for the new shelter and tower. Utility
transformer, transformer upgrades, line or pole extensions have not been included.
• Pricing has been based on National codes such IBC or BOCA. Local codes or
jurisdictional requirements have not been considered in this proposal.
• Site is being constructed at a location where hazardous materials are not present.
Testing and removal of hazardous materials encountered during site investigations
or construction will be the responsibility of Williamson County or the site owner.
• A maximum of 30 days will be required for obtaining approved building permits
from time of submission and a maximum of 60 days will be required for zoning
approvals from time of submittal.
• No improvements are required for concrete trucks, drill rigs, shelter delivery, and
crane access
• If extremely harsh or difficult weather conditions exist and delay the site work for
more than a week, Motorola will seek excusable delays rather than risk job site
safety.
• In absence of geotechnical reports, foundations and subsurface conditions for
tower design are based on presumptive sand soil parameters, as defined by EIA-
222-G. Rock coring, piling, extensive dewatering of foundations, permanent
casings, and hazardous material removal has not been included.
• For zoning approvals, a maximum of 60 days will be required from time of
submittal with attendance at maximum of two (2)required planning meetings.
• The new tower location will pass the FAA hazard study, zoning, FCC and
environmental permitting
• The restoration of the site surroundings by fertilizing, seeding and strawing the
disturbed areas will be adequate. Additional landscaping or aesthetic
improvements (decorative fencing, tree plantings, stealth towers etc.) will not be
required.
• Tower and foundation sizing is based on the tower loading requirements as a result
of the RF Antenna System design and the Microwave Antenna System design (i.e.
- dish sizes and locations obtained from paper path studies). If after physical path
studies, the dish sizes and locations change, then Motorola will review the impact
to tower structure and foundations and revise applicable costs
• If as a result of NEPA studies, any jurisdictional authority should determine that a
proposed communications facility "may have a significant environmental impact",
the environmental impact studies or field testing and evaluation related to such
determination have not been included.
• For new towers greater than 200 feet in overall height, medium intensity strobe
lighting has been included. Painting or dual lighting of any new towers has not
been included.
• The site location can be finalized and lease agreement can be reached with the
property owner within 60 calendar days after the start of the site acquisition effort.
• A waiver to zoning requirements like setbacks, tower height limitations, etc. can
be obtained.
• The soil resistivity at the site is sufficient to achieve resistance of ten(10) ohms or
less. Communications site grounding will be designed and installed per Motorola's
Standards and Guidelines for Communications Sites (R56,revision 09/01/2005).
• Underground utilities are not present in the construction area, and as such no
relocation will be required
• Spoils from the tower foundations can be dispersed on the property and will not be
required to be transported to a dump location
• Foundations for the shelter are based on "normal soil" conditions as defined by
TIA/EIA 222-F. Footings deeper than 30 inches, raised piers, rock coring,
dewatering or hazardous material removal have not been included
Completion Criteria
• Site development completed and approved by Williamson County
1.1 .5.4 Site Development for Optional Tower Road Rental Site
This is an existing American Tower rental site with a 300-foot guyed tower.
Motorola will provide a 12 x 34 shelter with an internal 70 KW diesel generator, all
enclosed in fenced and locked compound.
Site-Scope-Summary
----- ------- ------- - ---------------------------------------------------------------------------------------
• Engineering Services for site drawings and regulatory approvals
• Zoning and local permitting services
• New fenced compound/expansion size - 50'x 40'
• Road length requiring improvement- 50 feet
• New power run - 75 feet, Electrical service type: Underground, 300 Amp -
120/240V, single-phase
• New shelter size- 12'x 34'
• New fuel tank size - 150 gallons- , Type-Diesel sub-base
• New generator size - 70 KW, Type - Indoor
• Existing tower to be used for antennas - 300' Guyed Tower
Motorola Will:
Site-Zoning------------------------------------
- - ---------------------------------------------------------------
• Coordinate zoning and permitting of the antenna installation on the existing tower
site such that it is in full compliance with applicable jurisdictional requirements.
Site-Engineering--------------------------------------------------------------------
------------------------
• Prepare photo renderings of how a specific site or sites would look after
completion.
• Prepare site construction drawings, showing the layout of various new and existing
site components.
• Conduct site walks to collect pertinent information from the sites (e.g., location of
Telco,power, existing facilities etc.).
• Prepare a lease exhibit sketch of the site to communicate to the property owner the
proposed lease space and planned development at the particular site location.
• If necessary prepare zoning drawings that can be used to describe the proposed site
installation in sufficient detail.
• At completion of site construction, prepare record drawings of the site showing the
as-built information
• Perform a boundary and topographic survey for the property on which the
communication site is located or will be located.
• Perform National Environmental Policy Act (NEPA) Threshold Screening
including limited literature and records search and brief reporting, as necessary to
identify sensitive natural and cultural features referenced in 47 Code of Federal
Regulations (CFR) Chapter 1, subsection 1.1307 that may be potentially impacted
by the proposed construction activity. This does not include the additional field
investigations to document site conditions if it is determined that the proposed
communication facility "may have a significant environmental impact" and thus
require additional documentation, submittals or work.
• Provide a structural engineering analysis for the antenna support structure to
support the proposed antenna system. If the tower structure fails the analysis, the
cost of any site relocation or modifications to the tower required to support the
antenna system will be the responsibility of Williamson County
• Provide tower climbing and tower mapping services for towers up to 350 feet to
collect information about structural members and existing equipment.
• Research permit requirements (building, utility and construction) for the
construction of the proposed site, and determine if the permits are required. If a
permit is required, the Motorola shall obtain the necessary permit forms and
complete the necessary information on behalf of Williamson County.
• Submit the completed application forms, to the local jurisdiction and apply for
applicable permits.
Site-Preparation
----- -----------------------------------------------------------------------------------------------------------
• Obtain the permits such as electrical, building and construction permits, and any
inspections that may need to be coordinated with the local authorities to complete
site development work.
• Provide one-time mobilization costs for the construction crews. Any
remobilization due to interruptions/delays that are out of Motorola's control will
result in additional costs.
• Grade the site compound and ten (10)-foot path around it to provide a level, solid,
undisturbed surface for installation of site components (not to exceed 4200 square
feet).
• Supply and install gravel surfacing to a depth of six (6) inches, underlain with
geotextile fabric within the fenced-in site compound area and a three (3)-foot path
around it(not to exceed 2576 square feet).
• Provide a 15-foot wide access road (not to exceed 50 feet in length), including
surface grading and graveling
• Provide silt fence around the compound to control soil erosion (not to exceed 180
linear feet).
• Supply and install eight (8)-foot high chain link fencing with a ten (10)-foot wide
gate around the shelter compound(not to exceed 180 linear feet).
• Perform site touchup (fertilize, seed and straw) disturbed areas not covered with
gravel after completion of construction work. Landscaping, decorative fencing or
any other aesthetic improvement that may be required by local jurisdictions has
not been included and will be handled through a negotiated contract change notice.
Site- Installation
----- -----------------------------------------------------------------------------------------------------------
• Construct(1)reinforced concrete foundation necessary for a 12'x 34' shelter.
• Supply and install one (1) prefabricated concrete shelter 12' x 34' (including ten
(10)-foot gen room).
• Supply and install one (1) 120/240 volt, 300 amp, single-phasemeter pedestal and
hookup for electrical service by the local utility.
• Provide all trenching, conduit, and cabling necessary for underground hookup of
power to the shelter from nearby utility termination located within 75 cable feet of
the shelter.
• Supply and install a grounding system around the shelter tied to the fence and
other new metal structures within the compound to meet Motorola's R56
standards.
• Conduct one (1) three-point ground resistance test of the site. Should any
improvements to grounding system be necessary after ground testing, the cost of
such improvements shall be the responsibility of Williamson County.
• Supply and install one (1) freestanding 24-inch wide cable/ice bridge from the
tower to the shelter(up to 20 linear feet).
Antenna and Transmission-Line-Installation
--------------------------------- ----- -------------------------------------------------------------------------
• Install three (3) antenna(s)for the RF system.
• Install one (1)tower top amplifier(s).
• Install one (1) 2'PTP dish.
• Supply and install protective grating over PTP dish
• Install up to 350 linear feet of 1/2 inch transmission line.
• Install up to 350 linear feet of 7/8 inch transmission line.
• Install up to 700 linear feet of 1-1/4 inch transmission line.
• Install up to 700 linear feet of outdoor Cat5 cable for PTP dish.
• Perform and document sweep tests on transmission lines.
• Provide and install six hole hanger blocks and attachment hardware for supporting
transmission lines on the antenna support structure every three feet.
• Supply and install one (1) ground bus bar at the bottom of the antenna support
structure for grounding RF cables before they make horizontal transition.
Grounding Enhancement
-----------------------------------------------------------------------------------------------------------------
• Supply and install seven(7)chemical rods.
Miscellaneous Work
-----------------------------------------------------------------------------------------------------------------
• Initial fuel fill up on diesel generator tank
• 40 foot of sidewalk from parking area to both doors on the equipment shelter.
• Install isolation transformer including bolting down and wiring to disconnect
located within 20'.
Williamson County Will:
• License all RF usage for the site, including frequencies for the RF system and the
Point-to-point link
• Provide EME plans for the site to comply with FCC requirements prior to starting
tower work.
• Assist Motorola with permitting for sites as owner/lessee.
• As applicable, coordinate, prepare, submit and pay for all required permits and
inspections for the work that is Williamson County's responsibility.
• Pay for all utility connection, pole or line extensions and any easement or usage
fees
• Review and approve site design drawings within seven (7) calendar days of
submission by Motorola or its subcontractor(s). Should a re-submission be
required, Williamson County shall review and approve the re-submitted plans
within seven(7) calendar days from the date of submittal.
• Pay for the usage costs of power, leased lines and generator fueling both during the
construction/installation effort and on an ongoing basis.
• Pay for application fees, taxes and recurring payments for lease/ownership of the
property
• Provide personnel to observe construction progress and testing of site equipment
according to the schedule provided by Motorola.
• Secure clear and unencumbered title, Memorandum of Understanding (MOU) or
Lease Agreement with the property owner.
• Provide property deed or lease agreement, and boundary survey, along with
existing as-built drawings of the site and site components to Motorola for
conducting site engineering.
• Provide a right of entry letter from the site owner for Motorola to conduct field
investigations.
• Arrange for space on the structure for installation of new antennas at the proposed
heights on designated existing antenna mounting structures.
• If available from tower owner, provide as-built structural and foundation drawings
of the structure and site location(s) along with geotechnical report(s) for Motorola
to conduct a structural analysis.
Assumptions:
• No prevailing wage, certified payroll, mandatory union workers or mandatory
minority workers are required for this work
• All work is assumed to be done during normal business hours as dictated by time
zone (Monday thru Friday- 7:30 a.m. - 5:00 p.m.)
• Temporary site trailers (tower, housing, COWS and generator) have not been
included for cutovers. Cutover logistics will be determined on a case-by-case
basis; any additional costs will be negotiated prior to the execution of cutover
tasks.
• All recurring and non-recurring utility costs (including but not limited to generator
fuel (except first fill), electrical, Telco) will be the responsibility of Williamson
County or the site owner.
• All utility installations shall be coordinated and paid for by the site owner and
located at jointly agreed location(s) within or around the new communications
shelter or equipment room.
• Site has adequate electrical service for the new shelter and tower. Utility
transformer, transformer upgrades, line or pole extensions have not been included.
• Pricing has been based on National codes such IBC or BOCA. Local codes or
jurisdictional requirements have not been considered in this proposal.
• Site is being constructed at a location where hazardous materials are not present.
Testing and removal of hazardous materials encountered during site investigations
or construction will be the responsibility of Williamson County.
• A maximum of 30 days will be required for obtaining approved building permits
from time of submission and a maximum of 60 days will be required for zoning
approvals from time of submittal.
• No improvements are required for concrete trucks, drill rigs, shelter delivery, and
crane access
• If extremely harsh or difficult weather conditions exist that delay the site work for
more than a week, Motorola will seek excusable delays rather than risk job site
safety.
• The existing ground system and soil resistivity at the site is sufficient to achieve
resistance of 10 ohms or less. Communication site grounding will be designed and
installed per Motorola's standards and guidelines for communications sites (R56,
revision 09/01/2005).
• The existing site has adequate room to expand and install the shelter, including lay
down and staging areas without encroaching on wetlands, easements, setbacks,
right-of-ways or property lines.
• AM detuning or Electro-magnetic emission studies will not be required
• Structural and foundation drawings of the antenna support structure will be made
available to preclude the need for ultrasonic testing or mapping of existing tower
structural members.
• Lead paint testing of existing painted towers has not been included
• On the existing tower, the antenna locations for the proposed antenna system
design will be available at the time of installation.
• The new shelter can be located within 20 feet of the existing tower location
• Restoration of the site surroundings by fertilizing, seeding and strawing the
disturbed areas will be adequate. Additional landscaping or aesthetic
improvements (decorative fencing, stealth towers, etc.) have not been included in
this proposal.
• The site has adequate utility service to support the proposed equipment loading.
Utility transformer upgrades or step-up or down transformers will not be required.
• Underground utilities are not present in the construction area and as such no
relocation will be required.
• The existing antenna support structure is structurally capable of supporting the
new antenna, cables and ancillary equipment proposed and will not need to be
removed or rebuilt at the existing site. The tower or supporting structure meets all
applicable EIA/TIA-222 structural, foundation, ice, wind and twist and sway
requirements. Motorola has not included any cost for structural or foundation
upgrades to the antenna support structure.
• Structural analyses for towers or other structures that have not been performed by
Motorola will relinquish Motorola from any responsibility for the analysis report
contents and/or recommendation therein.
• Foundation for the shelter is based on "normal soil" conditions as defined by
TIA/EIA 222-F. Footings deeper than 30 inches, raised piers, rock coring,
dewatering or hazardous material removal have not been included
Completion Criteria
0 Site development completed and approved by Williamson County.
1.1.5.5 Prime Site PTP Install
• Install one (1) 4.9 GHz PTP link from High Country Water Tank Site to the
Williamson County Prime Site Tower.
• Install 2' PTP dish at a height of 120' at the Prime Site Tower.
• Furnish and install protective grating over PTP dish
• Install CATS runs for the Ethernet/Power connection and T1 connection to the
indoor LPUs
• Perform Field Path Survey along proposed path prior to install to identify all
existing path obstructions.
• Perform CATS connectivity tests from the indoor LPU (Motorola Installed) and
the installed ODU
• Furnish and install necessary CAT5 hangers and ground clamps for the ground
kits to the tower/coax ladder
• Furnish and install a mounting rail on the outside of the shelter located underneath
the cable entry port to accommodate LPUs located at the bottom of the CAT5
runs.
• PTP Link Optimization and Alignment.
1 .1 .5.6 Liberty Hill PTP Install
• Install one (1) 4.9 GHz PTP link from the 380' Tower Road Tower to the
Williamson County Liberty Hill Site Tower.
• Install 2' PTP dish at a height of 250' at the Liberty Hill Tower Site
• Furnish and install protective grating over PTP dish
• Install CAT5 runs for the Ethernet/Power connection and T1 connection to the
indoor LPUs
• Perform a Field Path Survey along the proposed path prior to installation to
identify all existing path obstructions. (Includes a Field Path Survey Result
Report)
• Perform CAT5 connectivity tests from the indoor LPU (Motorola Installed) and
the installed ODU.
• Furnish and install necessary CAT5 hangers and ground clamps for the ground
kits to the tower/coax ladder.
• Furnish and install a mounting rail on the outside of the shelter located underneath
the cable entry port to accommodate the LPUs located at the bottom of the CAT5
runs.
• PTP Link Optimization and Alignment.
1.1 .6 Equipment Installation
Once the equipment is received at the secure Element
location designated by Williamson County and 1.1 Implementation Project
the Civil Work is complete, Motorola will 1.1.1 Contract/Project Initiation
install the equipment per the approved design 1.1.2 Design Review
documentation. During field installation of the
equipment, any required changes to the 0 Order Processing
installation will be noted and included with the 1.1.4 Manufacturing
final "as-built" documentation of the system. 1.1.5 Civil Work
The "as-built" documents will be provided
along with the maintenance and operator 1.1.7 System Optimization
manuals upon project completion. 1.1.8 Training
This phase will be deemed completed when all 0 Acceptance Testing
equipment has been installed at the location 1.1.10 Subscriber Installation
designated by Williamson County. p Project Finalization
1.1.6.1 Manage Receipt of Equipment
Motorola will ensure that all equipment is sent to a customer secured storage location
designated by Williamson County, coordinate the receipt of all equipment with the
Williamson County point of contact, and inventory all equipment.
1 .1 .6.2 Install Equipment
Motorola will install the equipment included in this project in the proposed equipment
shelters. Motorola will interface network connections supplied by Williamson County
from the established point(s) of demarcation into the Motorola supplied equipment as
identified below. Examples of connections may include, but are not limited to, site
links, and existing radio system interfaces. These interfaces will be done from a
demarcation point located within the equipment room at a point not to exceed 50'
from the supplied equipment. Specifically,Motorola
• Will bond the supplied equipment to the site ground system in accordance with the
Motorola document Standards and Guidelines for Communication Sites (R56)
(DELIVERABLE 8).
• Will install system equipment as specified by the Equipment List, System
Description and system drawings
• Will Install the PTP microwave link under the following conditions:
• The PTP can only be installed if the Prime Site and Liberty Hill Site
towers pass the tower analysis with the PTP installs at 100' and 200',
respectively.
• PTP can only be installed if the links pass the detailed field path analysis.
The installation pricing assumes that the building facility has sufficient heating,
ventilation and air conditioning (HVAC), space, necessary power and back-up power,
along with required cable routing facilities to interconnect the hardware. Facility
improvements and/or temporary installations of equipment have not been included in
this proposal. If desired, Motorola can provide Williamson County with such pricing
after visiting the site to determine the scope of the additional work involved.
1.1 .7 System Optimization
Prior to applying power to the equipment, a ElementWBS WBS Name
site evaluation report will be created to verify
that the site meets or exceeds the requirements 1.1 Implementation Project
as defined in the Motorola document 1.1.1 Contract/Project Initiation
Standards and Guidelines for Communication 1.1.2 Design Review
Sites(R56). 0 Order Processing
Upon completion of the installation process, 1.1.4 Manufacturing
the system will have power applied and will 1.1.5 Civil Work
then be optimized by Motorola personnel 1.1.6 Installation
under the direction of the program manager. '.L7 ri
This phase will be deemed complete when 1.1.8 Training
Motorola and Williamson County agree that 0 Acceptance Testing
the equipment is ready for acceptance testing. 1.1.10 Subscriber Installation
0 Project Finalization
1 .1 .7.1 Configure, Optimize, and Program Equipment
Motorola will verify that all equipment is operating properly and that all electrical
and signal levels are properly set once installation in the field is complete. Motorola
and its subcontractors will optimize each subsystem individually. Audio and data
levels will be checked to verify factory settings. Communication interfaces between
devices will be verified for proper operation. Features and functionality will be tested
to ensure that they are functioning according to the manufacturer's specifications and
per the final configuration established during Design Review.
1.1 .7.2 Remove/Dispose of Debris
Motorola will remove and dispose of any packaging or debris that is a result of the
delivery, installation, or site improvements provided by Motorola. Williamson
County has the responsibility for the removal, transportation and disposal of any
existing equipment unless specifically identified as a Motorola responsibility.
1.1.8 Training 1.1 Implementation Project
1.1.1 Contract/Project Initiation
Training is not included as part of this 1.1.2 Design Review
offering. Therefore, no subtasks are associated 0 Order Processing
with this task. 1.1.4 Manufacturing
1.1.5 Civil Work
1.1.6 Installation
1.1.7 System Optimization
11,1.8 Training
0 Acceptance Testing
1.1.10 Subscriber Installation
0 Project Finalization
1.1 .9 Acceptance Testing
WBS WBS Name
All tests will be performed as described in the
Acceptance Test Plan reviewed at the Design Element
1 Implementation Project
Review and the Acceptance Test Procedures 1.
mutually approved prior to the start of 1.1.1 Contract/Project Initiation
Acceptance Testing. During acceptance 1.1.2 Design Review
testing, the system will be tested and the 0 Order Processing
results documented as defined in the 1.1.4 Manufacturing
Acceptance Test Plan. This phase is 1.1.5 Civil Work
considered complete when Williamson County
acknowledges successful completion of the 1.1.6 Installation
procedures by signing a System Acceptance 1.1.7 System Optimization
Certificate. 1.1.8 Training
a Aaie,Tg
1 .1 .9.1 Review Acceptance Test 1 1.1.10 1 Subscriber Installation
Procedures 10 1 Project Finalization
Motorola and Williamson County will review the Acceptance Test Procedure(s)
(ATP) (DELIVERABLE 9) that detail the steps to be run to confirm that the system
provided by Motorola is complete and meets the acceptance test criteria. Motorola
will review any system testing that Williamson County wants performed that is not
specified in the Acceptance Test Plan and documented in the test procedures.
Additional tests may represent a change in the project's scope and may result in a
change order to address the supplemental costs to perform the extra tests.
1.1.9.2 Conduct Field Acceptance Test
Motorola will conduct field acceptance testing based upon the acceptance test
documents approved prior to starting the test. This testing is meant to test the
hardware, software, and functionality of the system. Williamson County
representatives have the option to witness or to not witness the conducting of the field
acceptance tests. Williamson County representatives are encouraged to witness field
testing in order to gain a better understanding of the system and test process.
Resolutions to any deficiencies found during testing will be agreed upon and
documented. If the documented deficiencies do not prevent productive operational
use of the system, then the test will be deemed complete. Motorola will remain
responsible for the resolution of any documented deficiencies.
1.1.9.3 Conduct Coverage Acceptance Test
Motorola will conduct coverage acceptance testing based upon the test documents
approved during the Design Review phase. Williamson County representatives have
the option to witness or to not witness the conducting of the coverage acceptance test.
Williamson County representatives are encouraged to witness coverage testing in
order to gain a better understanding of the system and test process.
Resolutions to any deficiencies found during testing will be agreed upon and
documented. If the documented deficiencies do not prevent productive operational
use of the system, then the test will be deemed complete. Motorola will remain
responsible for the resolution of any
documented deficiencies.
WBS WBS Name
Element
1 .1 .9.4 Accept System 1.1 Implementation Project
1.1.1 Contract/Project Initiation
Upon successful completion of acceptance 1.1.2 Design Review
testing, Williamson County and Motorola will 0 Order Processing
sign a System Acceptance Certificate. Section 1.1.4 Manufacturing
8 of the CSA describes System Acceptance. 1.1.5 Civil Work
An example of the Systems Acceptance
Certificate can also be found within the CSA. 1.1.6 Installation
1.1.7 System Optimization
1 .1 .10 Subscriber Installation 1.1.8 Training
0 Acceptance Testing
Subscribers are not included as part of this *0an
offering. Therefore, no tasks are associated 0 Project Finalization
with this phase.
1.1.11 Project Finalization
WBS WBS Name
The Project Finalization phase ensures that all Element
criteria for Final Project Acceptance have been
met. During this phase, Motorola will provide 1.1 Implementation Project
Williamson County with an electronic System 1.1.1 Contract/Project Initiation
Manual (DELIVERABLE 10), software 1.1.2 Design Review
licenses and necessary software to read the 0 Order Processing
electronic manuals (DELIVERABLE 11), and 1.1.4 Manufacturing
any equipment manuals supplied as part of the 1.1.5 Civil Work
purchased equipment(DELIVERABLE 12).
1.1.6 Installation
This phase will be deemed complete when 1.1.7 System Optimization
Motorola and Williamson County sign the 1.1.8 Training
Final Project Acceptance portion of the 0 Acceptance Testing
System Acceptance Certificate. Additional
information regarding Final Project 1.1.10 Subscriber Installation
dj
Acceptance can be found in Section 8 of the fi [izalrt
CSA.
1.1.11 .1 Resolve Punch list Items
Motorola will work with Williamson County to resolve punchlist items documented
during the Acceptance Testing Phase and any other phase during project
implementation to ensure that all the criteria for final acceptance have been met.
1.1 .11 .2 Initiate Warranty/Post Warranty Support
Motorola will review the items necessary for transitioning the project to Warranty
support and service. Motorola will provide a Customer Support Plan
(DELIVERABLE 13) detailing the warranty and post warranty support, if applicable,
associated with the equipment supplied as part of this project. Additional information
regarding post warranty support can be found within the Warranty/Post Warranty
section of this proposal.
This task will be deemed complete when all service information has been delivered to
Williamson County.
1.1.11.3 Conduct System and Project Readiness Review
During this task,Motorola conducts a System and Project Readiness Review to obtain
concurrence from all Motorola functional groups and Williamson County that
• The factors and plans necessary for the high quality and reliability of the system,
its components, installation, testing and training, have been addressed and
successfully completed.
• The system is ready for beneficial use (cut-over).
• The project is evaluated and assessed to identify any issues that may affect the
satisfaction of the end users of the system.
1.1.11 .4 Perform System Cutover
If applicable to the project, Motorola and Williamson County will develop a mutually
agreed upon Cutover Plan (DELIVERABLE 14) based upon discussions held during
the Design Review Phase that will be used to implement the cutover process. During
cutover, the written plan will be followed and the defined contingencies will be
implemented as required.
1.1.11 .5 Project Documentation
Services, equipment, software and documentation are several types of project
deliverables Motorola provides as part of this project. Services are specified within
this SOW and the equipment is defined within the Equipment List. The
documentation and drawings to be developed and delivered as part of this project are
described below.
Motorola develops documentation and drawings of the system not only to assist with
the implementation of the project, but also to provide Williamson County with
reference materials that can be used for training, as a basis for future system
upgrades, and even disaster recovery. For these reasons, Motorola creates and updates
documentation and drawings during the implementation of the project.
Motorola provides a comprehensive "as-built" documentation package in the form of
an electronic System Manual. The electronic System Manual contains a description of
the system including drawings and equipment lists, screen configurations, site
pictures, programming data sheets, final test plans, and warranty information. The
Electronic System Manual is developed using a software application that creates
interactive documentation that allows the user to easily visualize immense amounts of
complex, interrelated data.
Table 1 lists each deliverable, describes its contents, states the quantity to be
provided, and provides the delivery method
Table 1: Project Documentation.
Title Description Format Type/
Delivery
1. Project Schedule This is the schedule for the 1 Electronic/Email
project that is completed in
support of the Project Kickoff
Meeting.
Title Description Oty Format Type/
Delivery
2. Project Status These reports capture the 1 Electronic/Email
Reports/ status of the project and will
Schedule be provided on a basis that
Updates is mutually agreed upon by
Motorola and Williamson
County.
3. Meeting Minutes Meeting Minutes capture the 1 Electronic/Email
results of the formal
meetings held as part of this
project such as the Design
Review.
4. Action Item Logs Action Item Logs provide a 1 Electronic/Email
description of outstanding
items and the name of the
individual responsible for
resolving the action item.
5. Site Evaluation This report includes 1 Electronic/Email
Report recommendations for site
preparation so that a suitable
environment for installation
of the system can be
obtained.
6. Acceptance Test This plan describes the type 1 Electronic/Email
Plan of testing to be completed as
part of the project.
7. Design The items included within 1 Electronic/Email
Documentation this proposal are further
refined and updated to
reflect the "as-built"
description of the system.
This documentation may
include documents such as
System Description, system
drawings, Equipment List,
site connectivity, power
requirements, etc. The final
information is included as
part of the System Manual.
8. Standards and This is a site standard 1 Electronic/Email
Guidelines for recognized in the industry
Communication that is provided after contract
Sites(R56) award as reference for
Williamson County.
9. Acceptance Test Acceptance Test Procedures 1 Electronic/CD-ROM
Procedures plans will be created and
presented the Design
Review Phase. A mutually
agreed plan will be
developed and will include
the results of the testing.
Title Description Oty Format Type/
Delivery
10. System Manual A document that contains the 2 Electronic/CD ROM
final versions of the System
Description, Equipment List,
drawings, Acceptance Test
Procedures, and Customer
Support Plan.
11. System Manual The software required to 2 Electronic/CD ROM
Licenses and view the electronic system
Readers manuals.
12. Equipment These are the manuals As As received
Manuals provided by the received
manufacturer(s) for the
equipment that was supplied
as part of this project.
13. Customer This document outlines the N/A Electronic/CD ROM
Support Plan plan for customer support (provided as part of
during the warranty period. System Manual)
14. Cut Over Plan (If This plan describes the 1 Electronic/CD-ROM
Applicable) details associated with
system cut over.
Notes:
Hardcopy Format. Printed documentation that may be delivered in person, U.S.
mail,Fed Ex, UPS, or any other carrier.
Electronic Format: Documentation that is in an electronic format and can
delivered via Email, diskette, and/or CD ROM.
1 .2 Customer Responsibilities
A successful project requires responsibilities to be managed by both Motorola and
Williamson County. Motorola and Williamson County responsibilities are outlined
throughout this proposal. The information contained within the Equipment List and
work defined in this SOW is based on the understanding that certain tasks will be
performed by Williamson County. These tasks are enumerated below to detail the
tasks that are to be completed by Williamson County in order to successfully
complete the implementation.
1) Provide Notice to Proceed. Upon project award, Williamson County needs to
officially grant Motorola the Contract.
2) Provide Primary Point of Contact: Williamson County needs to identify an
individual as a primary point of contact who will work with the Motorola program
manager.
3) Complete Project Scheduled Tasks: Williamson County needs to ensure that
tasks assigned to them as agreed upon during the Project Kickoff Meeting are
completed on a timely basis.
4) Perform Communication Site Upgrades:Williamson County needs to ensure that
site upgrades, as identified in the Site Evaluation Report, are completed within the
Project Schedule time frame.
5) Upgrade Existing Communication Network and Equipment: Williamson County
needs to ensure that recommendations to upgrade/modify existing legacy
communication system networks and equipment are reviewed and are completed
within the Project Schedule time frame. These recommendations are made to
ensure compatibility with new equipment and optimal application performance.
6) Grant Site Access: Williamson County needs to provide a letter to all
owners/managers of sites and provide any keys or other necessary items to allow
Motorola or third party personnel to enter all sites within this proposal.
7) Ensure Personnel Safety: Williamson County needs to provide the Motorola
program manager with safety rules during the Project Kickoff Meeting. These
rules must be followed during the integration phase of this project. The Motorola
program manager will also share Motorola's Safety Plan as found in Motorola's
Field Operation Safety Manual. Motorola will conduct regular periodic
inspections of all active job sites to ensure strict compliance with this Safety Plan
as well as any safety rules set forth by Williamson County.
8) Identify Location for Secure Equipment Storage: Williamson County will need
to identify the secure location for equipment storage during the Project Kickoff
Meeting. This secure location will be used as the "ship to" address for the
equipment and will be used to warehouse the equipment as the sites are being
prepared.
9) Inspect and Receive Delivered Equipment and Material: Williamson County
needs to receive equipment and material that is delivered to the identified secure
storage location. Deliveries may be made anytime during regular business hours
(8 a.m. to 5 p.m.). Williamson County will designate the individual(s) responsible
for receiving equipment during the project. The individual(s) responsible for
receiving should note any damage to equipment or material at the time of
delivery, and note such damage with any receiving documentation to the freight
carrier or deliverer, if not photograph any damage, at the time of delivery. The
County's receiving agent should then supply copies of written notations and/or
any other evidence of damaged equipment or material to the Motorola Project
Manager. Motorola will return and/or further process any material that is
delivered damaged.
10)Provide Secure Storage of Equipment: Williamson County is responsible for the
secure storage of all equipment.
11)Review Documentation: Williamson County needs to review project
documentation as it is received to provide feedback for appropriate and timely
discussions and or changes. Documentation includes the Project Schedule, System
Design, Acceptance Test Plans, Acceptance Test Procedures, and other
deliverables as listed in Table 1.
12)Assume Responsibility for Third Party Equipment, Software, or Services: Third
party services and/or equipment contracted by Williamson County are the
responsibility thereof. Motorola has responsibility for all third party services
provided by Motorola under this proposal.
13)Coordinate Schedule for Installation, Acceptance Tests, and Cutover:
Williamson County will provide times and dates of availability to participate in
these events.
14)Licensing: Williamson County needs to coordinate and license the 4.9GHz
spectrum to ensure a 10MHz channel is available. Williamson County also needs
to coordinate and license any RF frequencies to be used within the system at each
site.
15)Support Integration, Optimization, and Testing: Williamson County needs to
provide and install all communication lines/equipment that are not Motorola-
provided deliverables and needs to provide all required liaison support with the
agencies and vendors under their jurisdiction.
16)Communicate Project Changes: Williamson County needs to communicate
schedule changes for tasks or phase events, and/or changes to dates to the
program manager to avoid additional costs.
17)Review Civil Work Responsibilities: Williamson County needs to review and
understand the Civil Work responsibilities assigned to Williamson County as
outlined in section 1.1.5 of this proposal.
EXHIBIT 3
PLACEMENT OF BUILDING AND EQUIPMENT
48'-0"
0-0-0-0-0-0--0-0-0
EXISTING ELECTRICAL SERVICE NEW 300 A-SP ELECT,71-SERVICE p
o I
a - -UE UE UE i°
F
- OE —OE — OEOE a
o 0D
O SIDEWALK4'WIDE I
NEW 11'8"X 34'RADIO 0 SHELTER ° 0
o �
NEW ICE BRIDGE
0
O
p a
60v
o
a
ACCESS ROAD a
o
o
a
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LO-0-0-0-0-0-0-0-0�
PERIMETER CHAIN LINK FENCING
148'6" -
0 15' 30' 60'
SCALE:1"=30'
EXHIBIT 4
CITY'S INSURANCE REQUIREMENTS
DATED:JULY 2011
JrROUND72M TDUSrhoerUM
CITY OF ROUND ROCK
INSURANCE REQUIREMENTS
1. INSURANCE: The Vendor shall procure and maintain at its sole cost and expense for the duration of
the agreement or purchase order resulting from a response to the Solicitation/Specification, insurance
against claims for iniuries to persons or damages to property which may arise from or in connection
with the performance of the work as a result of the solicitation by the successful respondent, its
agents representatives volunteers, employees or subcontractors.
1.1. Certificates of Insurance and endorsements shall be furnished to the City and approved by the
City before work commences.
1.2. The following standard insurance policies shall be required:
1.2.1. General Liability Policy
1.2.2. Automobile Liability Policy
1.2.3. Worker's Compensation Policy
1.3. The following general requirements are applicable to all policies:
1.3.1. Only insurance companies licensed and admitted to do business in the State of Texas
shall be accepted.
1.3.2. Deductibles shall be listed on the Certificate of Insurance and are acceptable only on a
per occurrence basis for property damage only.
1.3.3. Claims made policies shall not be accepted, except for Professional Liability Insurance.
1.3.4. Upon request, certified copies of all insurance policies shall be furnished to the City.
1.3.5. Policies shall include, but not be limited to,the following minimum limits:
1.3.5.1. Minimum Bodily Injury Limits of$300,000.00 per occurrence.
1.3.5.2. Property Damage Insurance with minimum limits of$50,000.00 for each
occurrence.
1.3.5.3.Automobile Liability Insurance for all owned, non-owned, and hired vehicles
with minimum limits for Bodily Injury of$100,000.00 each person, and
$300,000.00 for each occurrence, and Property Damage Minimum limits of
$50,000.00 for each occurrence.
1.3.5.4. Statutory Worker's Compensation Insurance and minimum $100,000.00
Employers Liability Insurance.
1.3.6. Coverage shall be maintained for two years minimum after the termination of the
Agreement.
1.4. The City shall be entitled, upon request, and without expense to receive copies of insurance
policies and all endorsements thereto and may make reasonable request for deletion, revision,
or modification of particular policy terms, conditions, limitations,or exclusions(except where
policy provisions are established by law or regulation binding either of the parties hereto or the
underwriter of any of such policies). Upon such request by the City,the Vendor shall exercise
reasonable efforts to accomplish such changes in policy coverage and shall pay the cost
thereof. All insurance and bonds shall meet the requirements of the solicitation specification
and the insurance endorsements stated below.
Page 1 of 4
f
DATED:JULY 2011
IrROUND ](.TE7tASMANO rtx
1.5. Vendor agrees that with respect to the required insurance, all insurance contracts and
certificate(s)of insurance will contain and state, in writing, on the certificate or its attachment,
the following provisions:
1.5.1. Provide for an additional insurance endorsement clause declaring the Vendor's
insurance as primary.
1.5.2. Name the City and its officers, employees, and elected officials as additional insured's,
(as the interest of each insured may appear)as to all applicable coverage.
1.5.3. Provide thirty days' notice to the City of cancellation, non-renewal, or material changes.
1.5.4. Remove all language on the certificate of insurance indicating:
1.5.4.1.That the insurance company or agent/broker shall endeavor to notify the City;
and,
1.5.4.2. Failure to do so shall impose no obligation of liability of any kind upon the
company, its agents, or representatives.
1.5.5. Provide for notice to the City at the addresses listed below by registered mail:
1.5.6. Vendor agrees to waive subrogation against the City, its officers, employees, and
elected officials for injuries, including death, property damage,or any other loss to the
extent same may be covered by the proceeds of insurance.
1.5.7. Provide that all provisions of the agreement concerning liability, duty, and standard of
care together with the indemnification provision, shall be underwritten by contractual
liability coverage sufficient to include such obligations within applicable policies.
1.5.8. All copies of the Certificate of Insurance shall reference the project name, solicitation
number or purchase order number for which the insurance is being supplied.
1.5.9. Vendor shall notify the City in the event of any change in coverage and shall give such
notices not less than thirty days prior notice to the change,which notice shall be
accomplished by a replacement Certificate of Insurance.
1.5.10. All notices shall be mailed to the City at the following addresses:
Assistant City Manager City Attorney
City of Round Rock City of Round Rock
221 East Main 309 East Main
Round Rock,TX 78664-5299 Round Rock,TX 78664
2. WORKERS COMPENSATION INSURANCE
2.1. Texas Labor Code, Section 406.098 requires workers'compensation insurance coverage for all
persons providing services on building or construction projects for a governmental entity.
2.1.1. Certificate of coverage("certificate")-A copy of a certificate of insurance,a certificate
of authority to self-insure issued by the Texas Workers'Compensation Commission, or
a coverage agreement(TWCC-81,TWCC-82,TWCC-83,or TWCC-84), showing
statutory workers'compensation insurance coverage for the person's or entity's
employees providing services on a project,for the duration of the project.
2.1.2. Duration of the project-includes the time from the beginning of the work on the project
until the CONTRACTOR'S/person's work on the project has been completed and
accepted by the OWNER.
2.2. Persons providing services on the project("subcontractor") in Section 406.096—includes all
persons or entities performing all or part of the services the CONTRACTOR has undertaken to
perform on the project, regardless of whether that person contracted directly with the
CONTRACTOR and regardless of whether that person has employees. This includes,without
limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-
Page 2 of 4
DATED:JULY 2011
IrROUNDROQC.TDlAS�mi Peog" r.
operators, employees of any such entity, or employees of any entity,which furnishes persons to
provide services on the project. "Services"include,without limitation, providing, hauling, or
delivering equipment or materials, or providing labor,transportation, or other service related to
a project. "Services"does not include activities unrelated to the project, such as food/beverage
vendors, office supply deliveries, and delivery of portable toilets.
2.3. The CONTRACTOR shall provide coverage, based on proper reporting of classification codes
and payroll amounts and filing of any coverage agreements,that meets the statutory
requirements of Texas Labor Code, Section 401.011(44)for all employees of the
CONTRACTOR providing services on the project,for the duration of the project.
2.4. The CONTRACTOR must provide a certificate of coverage to the OWNER prior to being
awarded the agreement.
2.5. If the coverage period shown on the CONTRACTOR'S current certificate of coverage ends
during the duration of the project,the CONTRACTOR shall, prior to the end of the coverage
period,file a new certificate of coverage with the OWNER showing that coverage has been
extended.
2.6. The CONTRACTOR shall obtain from each person providing services on a project, and provide
to the OWNER:
2.6.1. a certificate of coverage, prior to that person beginning work on the project, so the
OWNER will have on file certificates of coverage showing coverage for all persons
providing services on the project; and
2.6.2. no later than seven (7)calendar days after receipt by the CONTRACTOR, a new
certificate of coverage showing extension of coverage, if the coverage period shown on
the current certificate of coverage ends during the duration of the project.
2.7. The CONTRACTOR shall retain all required certificates of coverage for the duration of the
project and for one (1)year thereafter.
2.8. The CONTRACTOR shall notify the OWNER in writing by certified mail or personal delivery,
within ten (10)calendar days after the CONTRACTOR knew or should have known, or any
change that materially affects the provision of coverage of any person providing services on the
project.
2.9. The CONTRACTOR shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers' Compensation Commission, informing all persons providing
services on the project that they are required to be covered, and stating how a person may
verify coverage and report lack of coverage.
2.10. The CONTRACTOR shall contractually require each person with whom it contracts to provide
services on a project,to:
2.10.1. provide coverage, based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements,that meets the statutory requirements
of Texas Labor Code, Section 401.011(44)for all its employees providing services on
the project,for the duration of the project;
2.10.2. provide to the CONTRACTOR, prior to that person beginning work on the project, a
certificate of coverage showing that coverage is being provided for all employees of the
person providing services on a project,for the duration of the project;
2.10.3. provide the CONTRACTOR, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the current
certificate of coverage ends during the duration of the project;
Page 3 of 4
DATED:JULY 2011
rR0UINM:MMTIXASK PFAMM m
2.10.3.1. obtain from each other person with whom it contracts, and provide to the
CONTRACTOR:
2.10.3.1.1. a certificate of coverage, prior to the other person beginning work
on the project; and
2.10.3.1.2.a new certificate of coverage showing extension of coverage,
prior to the end of the coverage period, if the coverage period
shown on the current certificate of coverage ends during the
duration of the project
2.10.3.2. retain all required certificates of coverage on file for the duration of the
project and for one(1)year thereafter;
2.10.3.3. notify the OWNER in writing by certified mail or personal delivery,within ten
(10)calendar days after the person knew or should have known,of any
change that materially affects the provision of coverage of any person
providing services on the project;and
2.10.3.4. contractually require each person with whom it contracts,to perform as
required by paragraphs (2.1 thru 2.7),with the certificates of coverage to be
provided to the person for whom they are providing services.
2.10.3.5. By signing the solicitation associated with the specification,or providing, or
causing to be provided a certificate of coverage,the Contractor is
representing to the Owner that all employees of the Contractor who will
provide services on the project will be covered by workers'compensation
coverage for the duration of the project,that the coverage will be based on
proper reporting of classification codes and payroll amounts, and that all
coverage agreements will be filed with the appropriate insurance carrier or, in
the case of a self-insured,with the Commission's Division of Self-Insurance
Regulation. Providing false or misleading information may subject the
Contractor to administrative penalties, criminal penalties, civil penalties, or
other civil actions.
2.10.3.6. The Contractor's failure to comply with any of these provisions is a breach of
contract by the Contractor that entitles the Owner to declare the agreement
void if the Contractor does not remedy the breach within ten (10)calendar
days after receipt of notice of breach from the owner.
Page 4 of 4
EXHIBIT 5
HIGH COUNTRY TANK ANTENNA AND LINES
INSTALLATION LAYOUT
HIGH COUNTRY TANK ANTENNA AND LINES INSTALLATION
PROPOSEDLAYOUT N
(3)CEL �-8/ANTENNAS
(1)HPD2-4.7 Y DIAMETER DISH
(1)HPD2-4.7 YDIAMETER DISH ; 4'5-�
Azimuth 3300 !
� O^y
(2)CELWAVE BMR12-13 ANTENNAS
COAXIAL CABLE TRAY ANCHORED TO EXISTING ANCHOR POINTS
FOR FOUR COAXIAL CABLES,ONE CATS AND ONE GROUNDING
DOWNLEAD
FOR COAXIAL ENTRY PORT USE EXISTING UTILITY SLEEVES
(4)2-DIAMETER
SHAFFER TOWER SERVICES,INC.
1239-B WEST 19TH STREET
HOUSTON,TEXAS 77008
713 463 0022
EXHIBIT 6
HIGH COUNTRY TANK BOLT ON ANTENNA MOUNTS
HIGH COUNTRY TANK PROPOSED BOLTON ANTENNA MOUNTS SHAFFER TOWER SERVICES,INC.
1239-B WEST 19TH STREET
HOUSTON,TEXAS 77008
713 463 0022
BMR TYPE ANTENNA
PROPOSED BOLT ON TAPERED
MOUNTS FORTHREE BMR ANTENNAS
---- -
EXISTING RAILING � ,'
- --- ----- - -- 4"OD PIPE MOUNT
WATERTANK
EXHIBIT 7
HIGH COUNTRY TANK BOLT ON MW ANTENNA MOUNT
HIGH COUNTRYTANK PROPOSED BOLTON MW ANTENNA MOUNT SHAFFER TOWER SERVICES,INC.
1239-B WEST 19TH STREET
HOUSTON,TEXAS 77008
713 463 0022
HPD2-4.7 MICROWAVE ANTENNA
/
/
/
/
PROPOSED ANTENNA TAPERED
' MOUNTS
/
/ EXISTING RAILING
4"OD PIPE MOUNT /
WATERTANK