G-12-04-12-10A1 - 4/12/2012 1 ORDINANCE NO. "�� 0+-
2
3 AN ORDINANCE AMENDING CHAPTER 2, SECTIONS 2-19, 2-22, AND 2-26, CODE
4 OF ORDINANCES (2010 EDITION), CITY OF ROUND ROCK, TEXAS, REGARDING
5 THE CITY COUNCIL MEETINGS; AND PROVIDING FOR A SAVINGS CLAUSE AND
6 REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS.
7
8 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK,
9 TEXAS:
10 I.
11 That Chapter 2, Section 2-19, Code of Ordinances (2010 Edition), City of Round
12 Rock, Texas, is hereby amended to read as follows:
13 Sec. 2-19. Regular meetings.
14
15 Under authority of section 3.09 of the city Charter, the city council has designated the following days and
16 times to conduct its two regular monthly meetings:
17
18 (1) Except for the month of December, the two regular monthly meetings of the city council
19 shall be held on the second and fourth Thursdays of each month at 7:00 p.m.
20
21 (2) During the month of December, the two regular monthly meetings of the city council shall
22 be held on the first Thursday at 7:00 p.m. and the third Thursdays at-75:00 p.m.
23
24
25 II.
26 That Chapter 2, Section 2-22, Code of Ordinances (2010 Edition), City of Round
27 Rock, Texas, is hereby amended to read as follows:
28 Sec. 2-22. Council work sessions.
29
30 If required, city council work sessions will generally be held on the Tuesday prior to the Thursday council
31 meeting of each month and will generally commence at 7:030 pa.m. City council work sessions may be
32 held at such other times as may be necessary or beneficial. Public notice of all city council work sessions
33 shall be given as required by the Texas Open Meetings Act, V.T.C.A., Government Code ch. 551.
34
35
36 III.
37 That Chapter 2, Section 2-26, Code of Ordinances (2010 Edition), City of Round
38 Rock, Texas, is hereby amended to read as follows:
0:4dox\,SCC I..\0112\1204\MUNICIPAL\00247294.DOCIII I
I Sec. 2-26. -Agenda and rules of procedure for council meetings.
2 (a) Agenda.
3
4 (1) Preparation. The city manager shall prepare or cause to be prepared an agenda for each
5 city council meeting, work session, or retreat.
6
7 (2) Placement of agenda items by council members. The city manager shall include on such
8 agenda any item, other than a proclamation, which is requested by two or more council
9 members, provided that such requests are timely and in writing. The city manager shall
10 include on such agenda any proclamation which is requested by any council member.
11
12 (3) Public availability of agenda. In addition to the requirements of the Texas Open Meetings
13 Act, V.T.C.A., Government Code ch. 551, the city council agenda and supporting
14 materials, excluding exempt materials, shall be made available to any member of the
15 public who properly requests same. However, any member of the public requesting the
16 city council agenda and/or supporting materials, excluding exempt materials, shall pay all
17 costs associated with the reproduction of the city council agenda and/or supporting
18 materials, excluding exempt materials, in accordance with the standards established by
19 the general services commission. The city council agenda shall also be made available to
20 the public on the city's internet website.
21
22 (4) Consent agenda.
23
24 a. Definition. Any items to be brought before city council which are considered by
25 the city manager to be routine, noncontroversial, and needing no discussion may
26 be placed on the consent agenda. For purposes of example only, the following
27 are routine items which may be considered for placement on the consent
28 agenda: approval of minutes, approval of license applications and bonds,
29 approval of payment of contracts, approval of annexations, approval of the
30 unanimous recommendations of advisory committees, setting dates for hearings,
31 accepting deeds, easements, final reading and adoption of ordinances,
32 resolutions, approval of publishing notices, and leases/agreements previously
33 approved in principle. All of the foregoing examples are demonstrative only and
34 are not meant or intended to be exclusive.
35
36 b. Placement on consent agenda.
37
38 I 1. All items placed on the consent agenda shall he m.,...e ,.,;.h an ,s4ericL
39 * , shall be treated as one agenda item. Each item included on the
40 consent agenda shall be numbered separately and be reasonably
41 explained.
42
43 2. All second readings of ordinances approved unanimously on first reading
44 shall presumptively be placed on the consent agenda.
45
46 3. The consent agenda portion of the printed agenda shall be preceded by
47 an explanatory note to the public, in substantially the same wording as
48 follows: "All matters listed hereunder as the consent agenda are
49 considered to be routine by the city council and will be enacted by one
50 motion in the form listed below. There will be no separate discussion of
51 these items. If discussion is desired, that item will be removed from the
52 consent agenda upon the request of any council member and will be
53 considered separately."
54
55 C. Consideration of items on consent agenda.
56
2
1 1. Questions and explanation of consent agenda items will be permitted,
2 but there shall be no general discussion or debate.
3
4 2. The city council shall vote on the consent agenda as one item, so
5 passage of the consent agenda will be passage of each item included
6 thereon. Failure to pass the consent agenda will not defeat each item
7 included thereon; in such event, each item shall be considered
8 individually.
9
10 3. Prior to the consent agenda being voted upon, any item included thereon
11 shall be removed upon the request of any council member. A request for
12 removal from the consent agenda may be made either in writing or
13 verbally. Any item removed from the consent agenda shall be considered
14 as a separate action item at the meeting on which such item appears on
15 the consent agenda.
16
17 (b) Rules of procedure and conduct of council meetings.
18
19 (1) Chair. All city council meetings shall be presided over and conducted by the mayor or, in
20 his absence, the mayor pro tem.
21
22 (2) Rules of order. All meetings of the city council shall be conducted generally in
23 accordance with Robert's Rules of Order, in its most current revised edition.
24
25 (3) Parliamentarian. The city attorney shall be designated as parliamentarian and shall make
26 rulings on parliamentary procedure when requested to do so by a council member or
27 when the legality or validity of a council action might be affected.
28
29 (4) Presentation by city staff. With the exception of the consent agenda, city staff shall make
30 any presentation necessary for a public hearing or before consideration of a possible
31 action item.
32
33 (5) Citizen communications.
34
35 a. Opportunity to address council provided. An opportunity for any person to address
36 the city council at any regular meeting shall be provided under an agenda item
37 entitled"Citizen Communications."
38
39 b. Procedure for citizen placing item on agenda. To place an item on the agenda
40 I under "Citizen Communications," a written request therefor shall be filed with the
41 city secretary-clerk no later than six days prior to the day of the meeting for which
42 discussion of the matter is requested. Such written request shall contain the
43 following:
44
45 1. A brief, concise statement of the matter to be addressed;
46
47 2. The name, address, and telephone number of the person filing the
48 request;
49
50 3. The name of the group or organization, if any, that the person is
51 representing;
52
53 4. An estimate of the amount of time required to present the matter.
54
55 Except as authorized by a majority of the city council, discussion on each item
56 under "Citizen Communications" shall be limited to no longer than 15 minutes
57 total.
3
1
2 C. Limitation on council taking action. No matter brought before the city council
3 during "Citizen Communications" may be acted upon by the city council unless
4 the specific matter appears on the posted agenda as provided by law.
5
6 d. Procedure for citizen addressing council when item not on agenda.
7
8 1. Any person wishing to address the city council concerning a matter not
9 on the agenda under"Citizen Communications" may do so provided that
10 he limits such presentation to three minutes, and provided that he has
11 previously delivered to the city —clerk a registration card
12 identifying the topic on which the person desires to address the city
13 council.
14
15 2. The registration card shall include the following information:
16
17 (i) Full name;
18 (ii) Business and/or residential address;
19 (iii) Business and/or residential telephone number;
20 (iv) Representation;
21 (v) Agenda item or topic;
22 (vi) Brief statement of position, e.g., for or against an agenda item or
23 summary of communication.
24
25 3. Persons properly and timely submitting registration cards will be heard
26 after the items on the agenda have been heard.
27
28 4. Persons addressing the city council concerning a matter not on the
29 agenda shall be limited to no more than three minutes. However, the
30 mayor may expand the time limit set forth up to one additional three-
31 minute period if the presenter requests an extension and if no council
32 member objects. If a council member objects to the presenter's request
33 for an extension, then the city council shall vote to approve or disapprove
34 the request for extension.
35
36 5. If the number of persons signing up to address the council during
37 "Citizen Communications" exceeds a total of ten, the mayor may limit the
38 time for each person to less than three minutes unless a council member
39 objects. If a council member objects to the time limitation, then the city
40 council shall vote to approve or disapprove the time limitation.
41
42 6. Either the city 6e^ —clerk or the city attorney shall serve as
43 timekeeper for any presentation made to the city council.
44
45 7. The mayor may deny any presenter the opportunity to address the city
46 council if the presentation made or offered is substantially repetitive of a
47 presentation previously made.
48
49 e. Procedure for citizens addressing the council during public hearings.
50
51 1. Any person wishing to address the city council concerning a public
52 hearing may do so provided that he or she limits such presentation to
53 three minutes, and provided that he or she has previously delivered to
54 the city sesretafy-clerk a registration card identifying the public hearing
55 on which the person desires to address the city council.
56
57 2. The registration card shall include the following information:
4
1
2 (i) Full name;
3 (ii) Business and/or residential address;
4 (iii) Business and/or residential telephone number;
5 (iv) Representation;
6 (v) The topic of the public hearing;
7 (vi) Brief statement of position, e.g., for or against an agenda item or
8 summary of communication.
9
10 3. Persons addressing the city council concerning a public hearing shall be
11 limited to no more than three minutes. However, the mayor may expand
12 the time limit set forth up to one additional three-minute period if the
13 presenter requests an extension and if no council member objects. If a
14 council member objects to the presenter's request for an extension, then
15 the city council shall vote to approve or disapprove the request for
16 extension.
17
18 4. If the number of persons signing up to address the council during a
19 public hearing exceeds a total of ten, the mayor may limit the time for
20 each person to less than three minutes unless a council member objects.
21 If a council member objects to the time limitation, then the city council
22 shall vote to approve or disapprove the time limitation.
23
24 5. Either the city sesre+clerk or the city attorney shall serve as
25 timekeeper for any presentation made to the city council.
26
27 6. The mayor may deny any person the opportunity to address the city
28 council if the presentation made or offered is substantially repetitive of a
29 presentation previously made or is not relevant to the matter for which
30 the public hearing is held.
31
32 (6) Call of agenda items. The mayor may call each agenda item by number or short caption
33 only. It shall not be necessary to call an agenda item by its complete caption.
34
35 (7) Council vote. The city seGre aprcIerk shall maintain, and the minutes shall reflect, all
36 votes made by the city council in open meeting.
37
38
39 IV.
40 A. All ordinances, parts of ordinances, or resolutions in conflict herewith are
41 expressly repealed.
42 B. The invalidity of any section or provision of this ordinance shall not
43 invalidate other sections or provisions thereof.
44 C. The City Council hereby finds and declares that written notice of the date,
45 hour, place and subject of the meeting at which this Ordinance was adopted was posted
5
1 and that such meeting was open to the public as required by law at all times during
2 which this Ordinance and the subject matter hereof were discussed, considered and
3 formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas
4 Government Code, as amended.
5 Alternative 1.
6 By motion duly made, seconded and passed with an affirmative vote of all the
7 Council members present, the requirement for reading this ordinance on two separate
s days was dispensed with.
9 READ, PASSED, and ADOPTED on first reading this �� day of
�
10 'j 1 , 2012.
11 Alternative 2.
12 READ and APPROVED on first reading this the day of
13 , 2012.
14 READ, APPROVED and ADOPTED on second reading this the day of
15 , 2012.
16
17
18 ALAN MCGRAW, Mayor
19 City of Round Rock, Texas
20
21 ATTEST:
22 1 d2W±
23
24 SARA L. WHITE, City Clerk
6
ROUN7K,TEW Ci Council Agenda Summar Sheet
PURPOSE.PASSION.PROSPERITY.
Agenda Item No. 10A1.
Consider an ordinance amending Chapter 2, Sections 2-19, 2-20, 2-22 and 2-26, Code of
Agenda Caption: Ordinances(2010 Edition) regarding the City Council meetings. (First Reading)
Meeting Date: April 12,2012
Department: Administration
Staff Person making presentation: Sara White
City Clerk
Item Summary:
The following changes are being proposed in this ordinance:
• Change the time of the 2nd meeting in December from 7:00 p.m. to 5:00 p.m.—we already do this annually
by ordinance to allow City Staff and the Council to attend the Mayor's holiday party. This amendment just
makes the time change official so an annual ordinance is not needed.
• Changing all the "City Secretary" terms to "City Clerk" to be consistent with the charter amendment from
November 2011.
• Removing the requirement of consent items to be marked with an asterisk on the agenda. A redesign of the
City Council agendas will follow upon approval on this ordinance in which all consent items will be listed
together under the consent heading making it easier to know what items are on consent.
Cost: N/A
Source of Funds: N/A
Date of Public Hearing(if required): N/A
Recommended Action: Approval
t