R-12-04-26-G4 - 4/26/2012 RESOLUTION NO. R-12-04-26-G4
WHEREAS, the City of Round Rock ("City") has previously adopted a Citizen Participation
Plan (the "Original Plan") related to Community Development Block Grant (CDBG) funds as required
by 24 U.S.C. § 91.105 , and
WHEREAS, the City desires to adopt a revised Citizen Participation Plan that will replace the
Original Plan,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Citizen Participation Plan, a copy of same being attached hereto as Exhibit "A" and
incorporated herein for all purposes, is hereby adopted as the Citizen Participation Plan of the City, as
required by 24 U.S.C. § 91.105.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 26th day of April, 2012.
Irk
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
- 4W L- .
SARA L. WHITE, City Clerk
O:\wdox\SCCInts\0112\1204\MUNICIPAL\00248252.DOCj/r
'ROUND ROCK TEXAS
PURPOSE.PASSION.PROSPERITY.
Citizen Participation Plan
EXHIBIT
„A»
Citizen Participation Plan
City of Round Rock
Citizen Participation Plan
City of Round Rock
The City of Round Rock (the "City") is required by law to have a Citizen Participation Plan
which contains the City's policies and procedures for public involvement in the
Consolidated Plan process and the use of CDBG money. This Citizen Participation Plan
must be available to the public.
Encouraging Public Participation
This Citizen Participation Plan provides for and encourages public participation,
emphasizing involvement by low and moderate income people, especially those living in
low and moderate income neighborhoods. Also, the U.S. Department of Housing and
Urban Development (HUD) expects the City of Round Rock to take whatever actions are
appropriate to encourage participation of minorities, people who do not speak English,
and people with disabilities.
Copies of this Citizen Participation Plan, as well as summaries of basic information about
CDBG and the Consolidated Plan process, are available in the languages of residents
who comprise a significant portion of the low and moderate-income population.
Residents needing materials in other languages are encouraged to contact City staff.
The Role of Low-and Moderate- Income People
The law declares that the primary purpose of the programs covered by this Citizen
Participation Plan is to improve communities by providing: decent housing, a suitable
living environment, and growing economic opportunities -- all principally for low- to
moderate-income people.
The Various Stages of the Consolidated Plan Process
The policies and procedures in this Citizen Participation Plan relate to several stages of
action mentioned in law or regulation. In general, these stages or events include:
1. Needs Assessment Public Hearings, hearings held twice a year to obtain citizens'
views and to respond to proposals and questions.
2. Adoption of a Consolidated Plan, a plan adopted every five years that assesses
community characteristics and needs, identifies priorities in addressing community
needs, and establishes specific objectives that the City intends to initiate or
complete during the following five-year period.
3. Adoption of an Annual Action Plan, a plan covering a single year within a
Consolidated Plan that sets forth specific projects and initiatives that will be funded
with CDBG funds during that year.
Citizen Participation Plan
City of Round Rock
4. On occasion during the year, it might be necessary to change the use of the money
already budgeted in an Annual Action Plan, or to change the priorities established
in the Consolidated Plan. In that case, a Substantial Amendment, as defined
below, will be proposed, considered, and acted upon.
5. After a Program Year, defined below, is complete, a consolidated annual
performance and evaluation report ("CAPER") must be drafted for public review
and comment and then sent to HUD.
The Program Year
A Program Year is a twelve month period during which the City administers CDBG
programs. The first Annual Action Plan for the City of Round Rock covers activities from
January 1, 1998 to September 30, 1999. All Program Years from then on will start on
October 1 and end twelve months later on September 30 of the following year.
PUBLIC NOTICE
Items Covered by the Public Notice Requirement
There shall be public notice of all public hearings and all public meetings relating to the
funds or planning process covered by this Citizen Participation Plan. Any and all notices
required by this Citizen Participation Plan, except as may be otherwise specified herein,
shall be given in conformance with this Public Notice section.
Adequate Public Notice
Public notices pursuant to this Citizen Participation Plan shall be given with enough lead
time for the public to take informed action as required by law and as set forth in this
Citizen Participation Plan. The content of notices will give residents a clear understanding
of the event being announced.
Forms of Public Notice
1. Public notices will be published in the Round Rock Leader as display
advertisements in a non-legal section of the newspaper.
2. Notices will also be placed in the Round Rock Public Library, Alan R. Baca Senior
Center and City Hall.
3. Notifications and documents will also be posted on the City's internet web page.
4. In order to encourage the participation in the CDBG process by low-and moderate-
income persons, particularly those living in slum and blighted areas and in areas
where CDBG funds are proposed to be used; residents of predominantly low-and
moderate-income neighborhoods; minorities; non-English speaking persons;
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Citizen Participation Plan
City of Round Rods
persons with disabilities; public housing agencies; and local and regional
institutions, such as businesses, developers, nonprofit organizations, philanthropic
organizations, and community-based and faith-based organizations, notice of
Needs Assessments Public hearings only will be given in writing to neighborhood
organizations, public housing resident groups, religious organizations and agencies
providing services to low- to moderate-income people, minorities, non-English
speaking persons, and persons with disabilities in addition to the above methods of
public notice.
PUBLIC ACCESS TO INFORMATION
The City of Round Rock will provide the public, public agencies, and other interested
parties with reasonable and timely access to information and records relating to the
Consolidated Pian as well as the City's use of CDBG assistance during the preceding five
years. Such information and records shall be provided in accordance with the Texas
Public Information Act. The current Consolidated Plan, any Substantial Amendments
thereto, and the most recent CAPER shall be made available to the public at the Round
Rock Public Library, the Office of Community Development, and the City's website. Such
documents shall be provided in a form accessible to persons with disabilities upon
request.
PUBLIC HEARINGS
The City will conduct various public hearings in order to obtain the public's views and to
provide the public with the City's responses to public questions and proposals.
Access To Public Hearings
Public hearings will be held only after there has been adequate notice as described in the
Public Notice part of this Citizen Participation Plan. Except as otherwise provided in this
Citizen Participation Plan, notice shall be given at least fifteen days prior the date of each
hearing. Public hearings will be held at a time and location convenient to potential and
actual beneficiaries. The City will accept and consider comments regarding the time and
location of a hearing provided that such comments are received by the City at least ten
days prior to a hearing.
Public Hearings and Populations with Unique Needs
All public hearings will be held at locations accessible to people with disabilities, and
provisions will be made for people with disabilities when requests are made at least five
working days prior to a hearing.
In the event that a significant number of non-English speaking residents may be
reasonably expected to participate in a public hearing, translators will be provided for
people who do not speak English when requests are made at least ten working days prior
to a hearing.
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Citizen Participation Plan
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THE STAGES IN THE CONOSLIDATED PLAN PROCESS
Needs Assessment Public Hearings
The City will conduct two Needs Assessment Public Hearings during each Program Year.
The purpose of each Needs Assessment Public Hearing is to obtain citizens' views, and
respond to proposals and questions, regarding housing and community development
needs and proposed activities. All proposals and questions must be submitted in writing
at least five working days prior to the Needs Assessment Public Hearing. The first Needs
Assessment Public Hearing will be held during the development of the Consolidated Plan,
prior to the publication of the Consolidated Plan. The second Needs Assessment Public
Hearing will be held at least ninety days after the publication of the Consolidated Plan but
before the end of the Program Year.
General Information
Prior to the adoption of a Consolidated Plan, the City shall make available to the public,
public agencies, and other interested parties, an estimate of the amount of CDBG funds
the City expects to receive, along with a description of the range of types of activities that
can be funded with these resources and an estimate of the amount of these funds which
will be used in ways that will benefit low and moderate income people. This information
will be sent in writing to local institutions providing services to low- to moderate-income
people.
Publication
At any time following the first Needs Assessment Public Hearing in a Program Year, the
City will publish a summary of the proposed Consolidated Plan in the Round Rock Leader
and shall make copies of the proposed Consolidated Plan available at the Round Rock
Public Library, the Allen R. Baca Center, and City Hall, and shall provide a reasonable
amount of copies when requested at no charge. The summary of the proposed
Consolidated Plan shall describe the contents and purpose of the proposed Consolidated
Plan and shall include a list of locations where the entire proposed Consolidated Plan may
be reviewed.
Public Comment
The City will receive comments on the proposed Consolidated Plan for at least thirty days
following publication of the summary of the proposed Consolidated Plan. The City will
consider any comments or views of citizens received in writing or orally at public hearings,
if any, in preparing a final Consolidated Plan.
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Citizen Participation Plan
City of Round Rock
Public Hearing and Adoption
A public hearing regarding the proposed Consolidated Plan will be conducted by the City
Council at least 30 days after publication of the summary of the proposed Consolidated
Plan. The purpose of such public hearing shall be to consider the adoption of the
proposed Consolidated Plan.
Substantial Amendments
A change to the City's planned or actual activities shall constitute a Substantial
Amendment, as that term is used in 24 CFR § 91.105(c), to a Consolidated Plan if it
meets all of the following criteria:
1. A change in the use of CDBG funds from one eligible activity to another;
2. A change in the location or beneficiaries of an activity;
3. A change in the scope of a project, such that the project costs increase or decrease
by 25% or more; and
4. Such change is not listed as an Alternate Project, described below.
Prior to the adoption of a Substantial Amendment, the City shall:
1. Provide notice of such Substantial Amendment in conformance with Public Notice
section of this Citizen Participation Plan, including a summary of the proposed
Substantial Amendment;
2. Receive comments regarding the Substantial Amendment for a period of at least
thirty days following publication of notice; and
3. Consider any comments or views of citizens received in writing, or orally at public
hearings, if any, in preparing the Substantial Amendment.
ANNUAL ACTION PLANS
An Annual Action Plan is adopted as part of every Consolidated Plan. In a year in which
the City does not adopt a new Consolidated Plan, the City shall adopt a separate Annual
Action Plan for such year in conformance with the procedures regarding the adoption of a
Consolidated Plan.
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Citizen Participation Plan
City of Round Rock
Alternate Projects
The Annual Action Plan will include a list of alternate projects (each an "Alternate
Project"). If, in the opinion of the City, a funded project is unreasonably delayed,
experiences a significant increase in actual cost, becomes impracticable to complete, or if
additional funds become available due to cost savings on a funded project, the City
Council may select an Alternate Project from the relevant Annual Action Plan to continue
the timely spending of grant funds.
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
Every year, the City must submit a CAPER within 90 days of the close of the Program
Year. In general, the CAPER must describe how funds were actually used and the extent
to which these funds were used for activities that benefited low- and moderate-income
people.
Public Notice and Public Hearing
Prior to the adoption of a CAPER, the City shall provide the public with notice of the
availability of a proposed CAPER and the locations where such proposed CAPER may be
reviewed. Following the publication of such notice, the public shall have the opportunity to
submit comments regarding the CAPER for a period of fifteen days. The City shall
consider any comments or views of citizens received in writing, or orally at public
hearings, in preparing the CAPER.
AMENDING THE CITIZEN PARTICIPATION PLAN
This Citizen Participation Plan can be changed only after any proposed changes have
been approved by the City Council, the public has been notified of the intent to modify it,
and the public has had fifteen days to review and comment on proposed changes. The
Citizen Participation Plan will go back before City Council for approval. The City of Round
Rock will document and report all public comments from citizens, public agencies, and
other interested parties in preparing for its final submission. Public comments will be
considered, when feasible and beneficial, prior to final approval by City Council.
COMPLAINT PROCEDURES
Complaints regarding the Consolidated Plan, Substantial Amendments thereto, or the
CAPER must be submitted to the City in writing. Written complaints from the public will
receive a substantive written response within fifteen working days of receipt of the
complaint, if practicable.
DISPLACEMENT
Although the City does not anticipate that any persons will be displaced by activities using
CDBG funds, federal regulations require that this Citizen Participation Plan set forth the
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Citizen Participation Plan
City of Round Rock
City's plans to minimize displacement of persons and to assist persons displaced. To
minimize the extent to which persons may be displaced by CDBG activities, the City will
not include an activity that displaces persons in its Consolidated Plan unless such activity
is specifically approved by the City's governing body as a separate agenda item. The City
of Round Rock will compensate persons who are actually displaced as a result of the use
of CDBG funds as required by law.
TECHNICAL ASSISTANCE
City staff will provide limited technical assistance to organizations representative of low
and moderate income people who are interested in submitting a proposal to obtain
funding for an activity. All potential applicants for funding are encouraged to contact City
staff for technical assistance before completing a proposal form.
CONTACT
Any written comment, request, or other written correspondence that may be provided to
the City pursuant to this Citizen Participation Plan may be sent to:
City Clerk
City of Round Rock, Texas
221 E. Main St.
Round Rock, Texas 78664
'ROUND ROCK, TEXAS
PURPOSE.PASSION. PROSPERITY.
Citizen Participation Plan
Adopted July A, 49
Amended 712592-, 5124lo5
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Citizen Participation Plan
City of Round Rock
Citizen Participatewi Plan Amendmen
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Citizen Participation Plan
City of Round Rock
Citizen Participation Plan
I City of Round Rock
The City of Round Rock the "Ci is required by law to have a Citizen Participation Plan
which contains the City's policies and procedures for public involvement in the
Consolidated Plan process and the use of CDBG money. This Citizen Participation Plan
must be available to the public.
Encouraging Public Participation
This Citizen Participation Plan beth-provides for and encourages
public participation, emphasizing involvement by low and moderate income people,=
especially those living in low and moderate income neighborhoods. Also, the U.S.
Department of Housing and Urban Development(HUD) expects the City of Round Rock to
take whatever actions are appropriate to encourage participation of minorities, people who
do not speak English, and people with disabilities.
Copies of this Citizen Participation Plan, as well as summaries of basic information about
CDBG and the Consolidated PlanRiA9 process, are available in the languages of residents
who comprise a significant portion of the low- and moderate-income population.
Residents needing materials in other languages are encouraged to contact City staff.
The Role of Low- and Moderate- Income People
The law declares that the primary purpose of the programs covered by this Citizen
Participation Plan is to improve communities by providing: decent housing, a suitable
living environment, and growing economic opportunities — all principally for low- to
moderate-income people.
The Various Stages of the Consolidated Plan Process
The policies and procedures in this Citizen Participation Plan relate to several stages of
action mentioned in law or regulation. In general, these stages or events include:
1. Needs Assessment Public Hearings, hearings held twice a year to obtain citizens'
views and to respond to proposals and questions.
Gemmunity development needs.
2. Adoption of a Consolidated Plan a plan adopted every five years that assesses
community characteristics and needs, identifies priorities in addressing community
needs, and establishes specific obiectives that the City intends to initiate or
complete during the following five-year period.
2:3. Adoption of an Annual Action Plan a plan covering a single year within a
Consolidated Plan that sets forth specific projects and initiatives that will be funded
Adlepted My-8,#998
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Citizen Participation Plan
City of Round Rock
with CDBG funds during that year,
feaF, Galled the PFOpe6ed Annual AGtian Plan. Sametimers there mi
alse beg
3. FOFrnal appFeval by 9!eGted OffiGiale, of a final Annual Mtien Plan 9F Faye YeaF
Strategic-Plate
4. On occasion during the year, it might be necessary to change the use of the money
already budgeted in an Annual Action Plan, or to change the priorities established
in the Consolidated Five YeaF StFategir. Plan. In that case, a feFMaI Substantial
Amendment, as defined below, will be proposed, considered, and acted upon.
15. After a "pregFaM year-'Program Year, defined below, is complete, a consolidatedn
aAnnual pl2erformance and evaluation report("CAPER") Report must be drafted for
public review and comment and then sent to HUD.
The Program Year
A Program Year is a twelve month period during which the City administers CDBG
programs. The first Annual Action Plan for the City of Round Rock actually covers
activities from January 1, 1998 to September 30, 1999. All pram yearsProgram Years
from then on will start on October 1 and end twelve months later on September 30 of the
following_year.
PUBLIC NOTICE
Items Covered by the Public Notice Requirement
SUGh as the 12FOPesed Annual AGtien Plan 9F Five YeaF Consolidated Plan, any prepared
2--u-brattanfial Amendment to the ArAien Plan OF Consolidated Plan, and the
n addition, -Tthere shall be-advanGed public notice of all public hearings and all public
meetings relating to the funds or planning process covered by this Citizen Participation
Plan. Any and all notices required by this Citizen Participation Plan, except as may be
otherwise specified herein, shall be given in conformance with this Public Notice section
"Adequate' Public Notice
Public notices pursuant to this Citizen Participation Plan shall be Adequat ee
net*Ge is I' ' '; ' ivengwen with enough lead time for the public to take informed
action as required by law and as set forth in this Citizen Participation Plan. The amount-4
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Adopted July Q-1898
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Citizen Participation Plan
City of Round Rock
doffeFent events lateF on this, Citizen Padir.6paties Plan. The content of notices will give
residents a clear understanding of the event being announced.
Forms of Public Notice
4 1. a-.-Public notices will be published in the Round Rock Leader as display
advertisements in a non-legal section of the newspaper.
Ib. in addition, pFess releases will be sent to the Austin Ameddan Statesman-.
2: 2. ads and press releases will also be plared on GORWnient lerations iR
....-en possible. Display ads- Notices will also be placed in somrenient
leGationsthe Round Rock Public Llibrary, Alan R. Baca Senior Center and
City Hall.
3: 3. Notifications and documents also--will also be posted on the City's internet
web page_
4. 4. In order to encourage the participation in the CDBG process by low-and
moderate-income persons, particularly those living in slum and blighted areas and
in areas where CDBG funds are proposed to be used• residents of predominantly
low-and moderate-income neighborhoods- minorities: non-English speaking
persons; persons with disabilities: public housing agencies: and local and regional
institutions, such as businesses, developers nonprofit organizations philanthropic
_organizations, and community-based and faith-based organizations noticeNetise
of Needs Assessments Public hearings
o_ n y will-also be given through lettefs to neighborhood organizations,
public housing resident groups, religious organizations and agencies providing
services to low- to moderate-income people, minorities, non-English speaking
persons, and persons with disabilities in addition to the above methods of public
notice.-
5-. NetiGe will be sent to any peFsen OF eFganization Fequesting to be on a Mailing list
PUBLIC ACCESS TO INFORMATION
As-requ;Fedl-)y-law;-Tthe City of Round Rock will provide the public, public agencies, and
other interested parties -with reasonable and timely access to information and records
relating to the Consolidated Plan as well as the City's use of
CDBG assistance during the preceding five years. Such information and records shall be
provided in accordance with the Texas Public Information Act. The current Consolidated
Plan, any Substantial Amendments thereto, and the most recent CAPER shall be made
available to the public at the Round Rock Public Library, the Office of Community
Development, and the City's website. Such documents shall be provided in a form
Adopted My`B;-19
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Citizen Participation Plan
City of Round Rock
accessible to persons with disabilities upon request. , and past use of
funds reyer-ed by this Gitiz-eR PaFtir.4pation Plan. Regarding the past use of fuAd&,4he,4aw
previous five year-a. Also, as FequiFed by law, the City of Roun Gk will-Prevode-the
publiG With Feasenable and timely aGGe6r, W IeGal meetings Felating to the proposed 0
ar.4ual use of funds.
Standard DOGUMOnt-6
.
Reports.* The pmposed and final Five YeaF StFateg'G Plan (the "Gensolidated Plan").
* PFOposed and final Substantial Amendments to eitheF an Annual AGOOn Plan OF the
Five YeaF StFat9@*G Plan-.
Plan.
Ava"ab"Ry of Standard Deemments
e
pFovided to the publin ;it 11� nest and within tWO WGFkiR@ days of a Fequest. These
matWeale, will be available in a form aGGessible to peFsens with disabilities, when
requested:
Gemmunity Develepment DepaFtment. These dOGUFnents also will be posted 91; line on
the Gity of Round RG&web page (http#www.G9.round sk.tic.us/plamingl .
PUBLIC HEARINGS
P-u The City will conduct various public hearings in order
to obtain the public's views and to provide the public with the City's responses to public
questions and proposals.
The law FequiFer, publiG hearings at all stages of the PFOGeSS, inraluding at least a heaFiing
about Gommunity needs, a publiG heaFiAg W pe6ed uses of funds, and a pubk-
Adepted4uty,94M
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Citizen Participation Plan
City of Round Rock
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Access To Public Hearings
Public hearings will be held only after there has been adequate notice as described in the
Public Notice part of this Citizen Participation Plan. Except as otherwise provided in this
Citizen Participation Plan, notice shall be given at least fifteen days prior the date of each
hearing.. inoluding a display adveFtisement in the non le al seGtion of the newspapeF 14
Public hearings will be held at a time and location
convenient to ►Rest-people-who might ben dspotential and actual
beneficiaries._ The City will accept and consider comments regarding the time and,
location of a hearing provided that such comments are received by the CijY at least ten
days prior to a hearing.
Public Hearings and Populations with Unique Needs
All public hearings will be held at locations accessible to people with disabilities, and
provisions will be made for people with disabilities when requests are made at least five
working days prior to a hearing.
IIn the event that a significant number of non-English speaking residents may be
reasonably expected to participate in a public hearing, tTransiators will be provided for
people who do not speak English when requests are made at least ten working days prior
to a hearing.
To ensure that publiG heaFings, are meaningful to Fesidents, pUb"G hearings will be
Development AdvisoFy Commi n. Also, eaGh resident Ghoosing to speak will be
allowed to make a YeFbal pFesentation. PFepared pFesentati-ens GY9F five minutes must be
lio-q
is available. PFesentations will be limited to of 16 mmut
THE STAGES IN THE CONOSLIDATED PLAN PROCESS
A. Identifying Needs
Needs Assessment Public Hearinas
The City will conduct two Needs Assessment Public Hearings during each Program Year.
The purpose of each Needs Assessment Public Hearing is to obtain citizens' views, and
IA�iepte�duEy-9- 898 '
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Citizen Participation Plan
City of Round Rock
respond to proposals and questions regarding housing and community development
needs and proposed activities. All proposals and questions must be submitted in writing
at least five working days prior to the Needs Assessment Public Hearing The first Needs
Assessment Public Hearing will be held during the development of the Consolidated Plan
prior to the publication of the Consolidated Plan The second Needs Assessment Public
Hearing will be held at least ninety days after the publication of the Consolidated Plan but
before the end of the Program Year.
BeGause the housing and community-development needs of low- and moderate iRGOMe
people aFe 60 OFeat and so diveFS9, pFiGFities must be-set in 9FdeF to deride whiGl��
should get Fnere Aentien and Fnem FesoUrGes than etheF needs. This is the basiG Feasen
the Consolidated Plan exists.
The laws and Fegulations r-eqUiFe a publie, heaFing eaGh yeaF tO obtain residents' Opinions
about needs, and what pFierity those needs have. in order to ge—public
rempleted 60 days-b8fGFe a dFaft Annual AGUGA Plan is published 46
the needs 6dentified Gan be GOnsideFed by the City and addressed in the-dlraa� Ann,_,al
Asiii-q.n. Plan.
B. The „
Proposed" Annual Action Plan (andler Five Year StFateMThe law pFeviding the .-ds wyeFed by this Gitizen PaFtiGipation Plan Galls foF improved
9f the law, the Gity of Round RGGk Will '-'SP- the fQll9WiAq
.
General Information
Prior to the adoption of a Consolidated Plan , the City of
RoundResl-shall will--evidemake available to the public,public agencies, and other
interested parties, with-an estimate of the amount of CDBG funds + -the City expects to
receivee in , along with a description of the range of types of activities
that can be funded with these resources and. Also, the publiG will be given an estimate of
the amount of these funds which will be used in ways that will benefit low and moderate
income people. This information will be sent in writing to local institutions providing
services to low-to moderate-income people.
PublicatiOnThe plans of the Gity of Round RGGk tO minimize the extent to whish
and moderate lnreme-peeple will have to leave their homes as a FOSUlt Of the use o
these federal dollars (Galled "displaGement!) will also be available at this ti-me. ThIS
to ant" displacement plan" will also deser-ibe hGw the City of Round RoGk well
setup f
speeifying the type and amount of rempensaflen.
IAdeptedJWy Qj 1988
mended 712"2-,W 7
Citizen Participation Plan
City of Round Rock
CRY Staff Will WGFk with Organizations and
low andfunding IF-- an activity. All POtential ap–"GaRtS for- Amid— are i
I
ed "to
At any time following the first Needs Assessment Public Hearing ina Program Year, the
City will publish a summary of the proposed Consolidated Plan in the Round Rock Leader
and shall make copies of the proposed Consolidated Plan available at the Round Rock
Public Library, the Allen R. Baca Center, and City Hall and shall provide a reasonable
amount of copies when reguested at no charge The summary of the proposed
Consolidated Plan shall describe the contents and purpose of the proposed Consolidated
Plan and shall include a list of locations where the entire proposed Consolidated Plan may
be reviewed.
Public Comment
The City will receive comments on the proposed Consolidated Plan for at least thirty days
following publication of the summary of the proposed Consolidated Plan The City will
consider any comments or views of citizens received in writing or orally at public hearings
if any, in preparing a final Consolidated Plan.Avallablisty of a Proposed Annual AGOG
Wan
Sixty days afteF the last publir. he8FiAg about heusing and Gemmunity deVelopMeAt ReedG-,
the Gity of Round RGGk will notify the pub!*G that a Pmpesed Annual l; Plan-is
used:
Also, the date th- Neposed Annual Aefien Plan is available to the PUb'iG will be at least 45
PFiGF W the date a Final Amual AGtion Plan is approved by the MaYOF and City GeURGH GO
that !Gw and rnedeFate inGeme people will have a Feasenab a-eppoFtunity te exami
and to submit GOMments
Copies ef the Proposed AI;Aual Artwon Plan will be made avail-able to the pub4G4DF-fr-ee
Plan w811 also be written and pFev;ded ffee of GhaFge to tho-se Fequesth4g4t-.
Se that !Gw and moderateeeplGan deteMine the degree tO WWGh they right
be affeded, they will be provided GGMP!ete Gepies of the PFGposed Annual AGtion ,
deSGFIPUGA Of all propesed user, Gf GID13G. At a minimum, this desGdption shall iAG!ude
the type of aGtivity, its leGation, and the amount of fedeFal money to be alleGated to
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Citizen Participation Plan
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Public Hearing andeFAGtionAdoption
A public hearing about-regarding the proposed Consolidated
Plan will be conducted by the City Council at least Mayor and City GOUnGH30 days after
publication of it he summary of the proposed Consolidated Plan.
in addition, this publiG hearing mvill -he heeld- so that thWe aFe anotheF 14 days befm a Fmi
Annual Mtien Plan )y the Mayo d Gity GounGil so that the eleeted offiGials
in preparing a Final Annual AGtion Plan, Gareful dArnfinn i.A.411 be given to all
The
purpose of such public hearing_ shall be to consider the adoption of the proposed
Consolidated Plan.
Substantial Amendments
A change to the City's planned or actual activities shall constitute a Substantial
Amendment, as that term is used in 24 CFR � 91.105(c), to a Consolidated Plan if it
meets all of the following criteria:
1. A change in the use of CDBG funds from one eligible activity to another,•
2. A change in the location or beneficiaries of an activity,
3. A change in the scope of a project, such that the project costs increase or decrease
by 25% or more: and
4. Such change is not listed as an Alternate Proiect, described below.
C. The "Final" Ann-W Antign Plan
(andler Five Year Strate
Gep6es of the Final Annual AGtion Plan and a summary of it will She Im.-ad-e- available to the
in
Gep es will be available at t
,� A-."
Prior to the adoption of a Substantial Amendment, the City shall:
I A�te�du�8- 888
9
Citizen Participation Plan
City of Round Rock
1. Provide notice of such Substantial Amendment in conformance with Public Notice
section of this Citizen Participation Plan including a summary of the proposed
Substantial Amendment:
2. Receive comments regarding the Substantial Amendment for a period of at least
thirty days following publication of notice: and
3. Consider any comments or views of citizens received in writing or orally at public
hearings, if any, in preparing the Substantial Amendment.
ANNUAL ACTION PLANS
An Annual Action Plan is adopted as part of every Consolidated Plan In a year in
which the City does not adopt a new Consolidated Plan the City shall adopt a separate
Annual Action Plan for such year in conformance with the procedures regarding the
adoption of a Consolidated Plan.
D. Alternate Projects
#found-€-eslFThe Annual Action Plan will include a list of alternate projects (each an
"Alternate Project") If in the opinion
of the City, a funded project is unreasonably delayed experiences a
significant increase in actual cost, becomes impracticable to complete,-stews-dewn-er
or if additional funds become available due to cost
savings on a funded project, the City Council may select pan Aalternate Pproiect from the
aurrentrelevant Annual Action Plan to continue the timely spending of
grant funds.
the Annual Aetion Plan to enaoEARmwonip w0f*Af 1311 f6---
e
t-with an altar-nate-er
0
. There aptions Will ROt F9ClU4Fe -a substantial
amendmeRt rs;nGe the alternate DrpieGtS will have clone thFGUqh a oub
Fm D. "Amendments" to the Annual AGUOR Plan (andlor Five Year Strategy)
4?49Fitiec pFesented an the 14UD requiFed PF'ority Table; a Mange On the use of money to
p M. se, I
AdoptedJuly- 888
Amended W'644/05 10
IRA
AIR
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- a . •
'WZ Nr
PREF.TM Loral
- -•- -
1 ■
1 ■ •
1 • 1 •
1
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1
1
Citizen Participation Plan
City of Round Rock
a. The HUD FeG991;iz-ed iAwm
between 31 perrent and of AMI,: an etween 61 per-Gent and
pement of AMI.
b. RaGe OF ethnidtyr.
d. 91 gle households, small enes (tWO tO fQWF p9FSGRS), IaFge ones (five o
mem pmens).
fFem an ast Ah-
demase ;A the amount of moRey alleGated to the aGtIVIty.
Publao, Notace and PUMIG Hearing for Substantial Amendments
There must be reasonable RetiGe of a proposed Substantial Amendment so that resid
will have an oppeFtunity to review it and GGMM8At On it. NotiGe will be made aGGeFdmng ie
6Hdm8ntis:
2. A detailed Mitten dee*Fiptien of the pmpesed Substantial AmendmeRt will be ma
Rable to the
3. There will be a publiG h i rding the proposed Substantial AmeRdmen
until the pubk has had 30 days to ew the proposed Substantial Amendment.
4. The PUMG heaFiAg Will b8 held A9 Wow than two weeks PNOF tO swbMi6siGA t
#IJ
S In
Final Substantial Amendment, Gareful GensideFation will be giveR to
—and views eXPFSssed by the pub!'G, whetheF given as ve
GOPAment PeFied. The Final SubstaRtial Amendment will have a *.era—that.
f
Afire X49 8
,4me 12
Citizen Participation Plan
City of Round Rock
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT€--The
Consolidated Annual Pe4errnanrae Evaluation sFt(C
Every year, the City must submit ' of Round a CAPER rePGA
within 90 days of the close of the Pprogram Yyear. In general, the CAPER must describe
how funds were actually used and the extent to which these funds were used for activities
that benefited low-and moderate-income people.
Public Notice and Public Hearing for Consolidated Annual Pager-manee Evaluation
Report(CAPER)
Prior to the adoption of a CAPER, the City shall provide the public with notice of the
availability of a proposed CAPER and the locations where such proposed CAPER may be
reviewed. Following the publication of such notice, the public shall have the opportunity to
submit comments regarding the CAPER for a period of fifteen days. The City shall
consider any comments or views of citizens received in writing or orally at public
hearings, in preparing the CAPER.
There Must be reasonable nafiGe that a G"ense-lid-ated AnFival PeFfbFmaAG9 EVall-laticin
Reped is available so that residents will have an oppedunity to review it and GIDMFAeAt OR
it. NotoGe will be made ar.Gording to the prOGedures desGribed eaFlieF in this Citizen
RaFfiGipation Plan, with the addition of the following PFOGeduFes speriftally fe; Annual
PerformanGe Reports-:
4. TheFe will be 30M days advanGe netiGe of and availability of a GAPER WeFe theFe
2. A. eemplete GOPY of the GAPER will be made available to the publiG at AG GGS
WithiR tWO WGFking days of a request. Gop es will be available at the leGations indiGated
„
3. TheFe will be a publiG heaFing FegaFding the CAPER. [Fiditorial Note: Although the
the law), a publiG heaF!ng at this stage is very .
aGGOuntability. it will not take plarae unto! the publiG has had 3015 days to Feyii
+ha (`NDCD
5. lR PF8paFiRg t e GAPER fGF submission to HUD, GaFeful Gens deFation will be given
the public heaFing oF submitted in WFitiA@. The CAPER. HUD will have A Aprliwnn
Contents Gf the Consolidated Annual Performance Evaluation Report (CAPER)
IAdeptedJafy& 98
A 13
Citizen Participation Plan
City of Round Rock
The GAPER presented to tha Gentain at least-as-muGh detail as GAPERI
prer,ented will inGlude, but not be limited f(3�1
2. Name of the AGtivity plus 46 HUI) 'Astivity Title
i
„
4. The name of the eRtity GaFFying out the aGWA.I.A.
5. The lowfien of the artivitqL.-
a. enerally, this will be a stmet ddFess OF some otheF infganat'GA showing
SpeGifiGally wheFe the aGtiY'ty was (or is) being GaFFIed out.
spedk stFeet addrers, the beginning and ending points of the adivity will be
2ndisateeL
G. For arfivifies Glaiming to meet the "aFea wide benefit test." the 'GGati9A-ww
me pe ons in-the
C1. Far- multifamily h9u6ing aGtmyitier*, the addFess of e Gh building and the
6. The derwipfiGn of eoenemiG development arativities will im"i-id-e- the amount of the
loan, the gnterest Fate, and the length of the le-am. It will -alse indiGate the nUmbeF Gf
pemanent, full time jobs to be Gre-ated or ret—aineed-FA.A.Fith the numbeF of sUGh jobs-to
be held
same ;nfarmatien will be pFavided fGF part time jobs, stating the numbeF Of hours
7. "Reat Loan Funded" aGtivftoes and "SerAien 108 Lean Guamnteed" ae&;fies should
be-eleady identified as rush.
"nationalB. The date the a6fivoty wass initially fund
9. The
,4efesfeeFduVO.4"S
14
I
Citizen Participation Plan
City of Round Rock
10. The status of an aG&ity, 61-19-14 a;19-AMIIA-iheF it i6 Gempleted, undeFway, OF .
1.The amA "budgeted" and the amount "spent."
The amoun
date."spenV shall be giveR feF the yeaF, and sepaFately OF the life of the aGtiVaty to
42. FGF publir. SeFVOGe ac;tivities, the amount of money whirh meets HUD's definition of
n unliquidatedn
of PFOgFam QnGGM9"
"Fevelying loanfund"
an ar;t1vity, this will be .
e-FepA
jObe, Mated OF Fetained, plus the number of 1hese held by OF available to law/M()d
F►ser�e-peAple.
Aswan.Will AhCAM' the numbeF of individuals OF households, served; the numbeF whiGh weFe
re White, B!aGk, LatinG, OF
COMPLAINT PROCEDURES
WgFking-days
AMENDING THE CITIZEN PARTICIPATION PLAN
This Citizen Participation Plan can be changed only after any proposed changes have
been approved by the City Council-the, the public has been notified of the intent to modify
it, and the public has had fifteen45 days a Feasenable rhanee to review and comment on
proposed changes. AfteF the firnft n- nil and the
The Citizen Participation Plan will go back
before City Council for approval. The City of Round Rock will document and report all
public comments from citizens, public agencies, and other interested parties in preparing
for its final submission. Public comments will be considered when feasible and beneficial
prior to final approval by City Council.
THE COMMUNITY DEVELOPMENT ADVISORY COMMISSION
I
Adopted.la 9, 1098
Amand-a-d W4105 15
I
Citizen Participation Plan
City of Round Rock
This Community Development Advisory Commission section shall expire September 30
' 2012.
The City of Round Rock will create a Community Development Advisory Commission
(CDAC) in the spirit of the law, which calls for increased accountability to the public, as
well as the encouragement of active participation by low and moderate income people.
The CDAC is a 7-member body that contributes to public participation by helping to:
identify housing and community development needs; establish priorities relating to those
needs; propose activities and projects to address high-priority needs; and; suggest the
amount of federal, state, and local monies to be allocated to those activities.
At any given time, no less than 70 percent of the CDAC membership shall be comprised
of individuals representing low income people and/or organizations which serve low
income people. All CDAC meetings are open to the public and are advertised as
described above in the"Public Notice'-'section of this Citizen Participation Plan.
All CDAC meetings will be held at times convenient for lower income people, so that as
many people can participate as possible.
The CDAC will receive quarterly performance updates which shall also be available to the
public. Performance updates will be provided to the CDAC seven days prior to a quarterly
meeting.
The CDAC will recommend to the Mayor and City Council how to allocate all CDBG funds,
including "program income " asseriated with theseduring the development of the program
ear, monies left unspent and unobligated from the previous program year, and any
additional (not previously anticipated) federal fund allotments. In no event shall CDBG
funds be allocated without review by the CDAC, provided however. CDAC approval shall
not be required to implement an alternate project contained in an Annual Action Plan6:
COMPLAINT PROCEDURES
Complaints regarding the Consolidated Plan, Substantial Amendments thereto, or the
CAPER must be submitted to the City in writing. Written complaints from the public will
receive a substantive written response within fifteen working days of receipt of the
complaint, if practicable.
DISPLACEMENT
Although the City does not anticipate that any persons will be displaced by activities using
CDBG funds, federal regulations require that this Citizen Participation Plan set forth the
City's plans to minimize displacement of persons and to assist persons displaced. To
Adesred j*Q, 1998
Amend 16
I
Citizen Participation Plan
City of Round Rock
minimize the extent to which persons may be displaced by CDBG activities, the City will
not include an activity that displaces persons in its Consolidated Plan unless such activity
is specifically approved by the City's governing body as a separate agenda item The City
of Round Rock will compensate persons who are actually displaced as a result of the use
of CDBG funds as required by law.
TECHNICAL ASSISTANCE
City staff will provide limited technical assistance to organizations representative of low
and moderate income people who are interested in submitting a proposal to obtain
funding for an activity. All potential applicants for funding are encouraged to contact Citx
staff for technical assistance before completing a proposal form.
CONTACT
Any written comment, request, or other written correspondence that may be provided to
the City pursuant to this Citizen Participation Plan may be sent to:
City Clerk
City of Round Rock, Texas
221 E. Main St.
Round Rock, Texas 78664
IAdapted lU",-t998
17
ROUND ROCY,4H S City Council Agenda Summary Sheet
PURPOSE KWOR PROSPOM
Agenda Item No. G4.
Consider a resolution adopting a revised Citizen Participation Plan applicable to
Agenda Caption: Community Development Block funds.
Meeting Date: April 26, 2012
Department: Finance
Staff Person making presentation: Cheryl Delaney
Finance Director
Item Summary:
This resolution will amend the Community Development Block Grant (CDBG) Citizen Participation Plan. The Citizen
Participation Plan (Plan) is a detailed document that was developed to encourage citizen participation, particularly
by persons of low and moderate income. The Plan also contains the City's policies and procedures for public
involvement in the Consolidated Plan process and the use of CDBG funds. The proposed changes to the plan will
streamline the processes already in place that encourage citizen participation and the development and any
amendments to the consolidated plan--See Exhibit "A" Summary of Changes to the Citizen Participation Plan. A
significant change to the Plan is the dissolution of the Community Development Advisory Commission (CDAC). Due
to the Council's focus on improvements to City neighborhoods, CDBG funds will be directed towards neighborhood
enhancements.
The City of Round Rock is required by law to have a Citizen Participation Plan which contains the City's policies and
procedures for public involvement in the Consolidated Plan process and the use of CDBG money. This Citizen
Participation Plan must be available to the public. The Citizen Participation Plan was adopted July 9, 1998 and has
been amended twice since then.
Notice of this amendment to the Citizen Participation Plan was published in the Round Rock Leader on February 18,
2012 and the public comment period was from February 18, 2012 to March 21, 2012. A public hearing was held
before City Council on March 22, 2012.
Cost: N/A
Source of Funds: N/A
Date of Public Hearing(if required): N/A
Recommended Action: Approval