R-12-05-24-G11 - 5/24/2012 I
i
I
RESOLUTION NO. R-12-05-24-G11
k
WHEREAS, the City of Round Rock has previously entered into an Agreement for
Engineering Services with MWM Design Group (Formerly known as Martinez Wright & Mendez, Inc.) u
f
for Phase 2 of the Redesign of Sam Bass Road from Meadows Drive to IH-35 Project; and
4
WHEREAS, MWM Design Group has submitted Supplemental Agreement No. 8 to the 4
}
Agreement for Engineering Services for a change in the scope of services; and
z
WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 8 with
MWM Design Group, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Agreement No. 8 to the Agreement for Engineering Services with MWM Design Group, a copy of
same being attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
k
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 24th day of May, 2012.
rr , t
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Clerk
f
t
a
k
E
f
E
l
f
F
O\wdox\SCClnts\0112\1204wNNICIPAL\00250238.DOC/rmc
r
EXHIBIT
A»
t
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO. 8
TO AGREEMENT FOR ENGINEERING SERVICES
FIRM:
MW Desi n Gi oun
("En ineer" ;
ADDRESS: 305 East Huntlaud Drive Suite 200 Austin TX 78752
PROJECT: Redesi a of Sam Bass Road from Meadows Drive to IH-35
e and
This Supplemental Agreement No. 8 to Agreement for Engineering a dvIvljlViV1 De Desi ad
G
PProup
between the City of Round Rock,Texas, hereinafter called the rty
Formerly Martinez Wright&Mendez, Inc.),hereinafter called the"Engineer".
WHEREAS, the City and Engineer executed an Agreement for Engineering Services,
hereinafter called the "Agreement", on the 8th day of May,
2003 for the Redesign of Sam Bass
5 in the amount of$66,271.00; and
Road from Meadows Drive to IH-3
+
REAS the City and Engineer executed Supplemental Agreement No. 1 on September 11, g
WH)C
2003 to amend the scope of services and to increase the compensation by $16,305.00 to a total of
$82,576.00; and
g'
lemental Agreement No. 2 on September 23,
WHEREAS, the City and Engineer executed Supp
2004 to extend the contract date;and
WHERE+ +AS the City and Engineer executed Supplemental Agreement No. 3 on February 10,
2005
to amend the scope of services and to increase the compensation by$67,862.00 to a total of
$150,438.00; and
AS the City and Engineer executed Supplemental Agreement No. 4 on December 18,
WHERE
2008 to
amend the scope of services and to increase the compensation by$51,840.00 to a total of
$202,278.00; and
on
+
REAS the City and Engineer executed Supplemental Agreement NOto August otal of
WHI;
2009 to amend the scope of services and to increase the compensation by$40,713.62
$242,991.62; and
ineer executed Supplemental Agreement 2r
o. 6 on February 5,
WH
EREAS, the City and Engtotal of
2010 to amend the scope of services and to increase the compensation by5573 02 to a
$268,564.64;and
Rev-07109
Supplemental Agreement 64836
0199.0302/00249585
1
j.
x
WHEREAS, the City and Engineer executed Supplemental Agreement No. 7 on October 1,
2010 to amend the scope of services and to increase the compensation by$41,216.29 to a total of
$309,780.93; and
WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the f
scope of services and to modify the compensation by$13,224.00 to a total of$323,004.93;
p
NOW THEREFORE, premises considered, the City and the Engineer agree that said
t
Agreement is amended as follows:
I.
Article 2 Scope Of Services To Be Performed By Engineer and Exhibit B, Services To Be
Performed By The Engineer shall be amended as set forth in the attached Addendum To Exhibit
B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum to Exhibit
C.
II.
E
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$13,224.00 the lump sum amount payable under the Agreement for a total of$323,004.93, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Agreement in duplicate.
x
MWM DESIGN GROUP
(f/n/a MART)NF)t, GHT ENDEZ,INC.)
:
By:
Date F
s
CITY OF ROUND ROCK APPROVED AS TO FORM:
Y
By:
Alan McGraw,Mayor Stephan L. Sheets, City Attorney
Date
4
t
supplemental Agreement Rev.07/09
0199.0302/00249585 64836
{
}
2
i
ADDENDUM TO EXHIBIT B
Services to be Performed by the Engineer
The Engineer shall provide the following engineering services during the construction
phase(Professional Surveying& Engineering Services)for Supplemental Amendment#8:
Item 1
• Continuing construction administration and engineering services which includes, but is not
limited to,design modifications due to existing conditions,new product submittal reviews,
site visits,and construction meetings.
f
a
4
k
I
Y
e
ADDENDUM TO EXHIBIT C
WORK SCHEDULE
Projected Schedule
Month July.2011 Aug.2011 >> May.2012 June.2012 July.2012 >> Dec.2012
Week 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Construction Phase
Completion of Storm Drain Improvements
Completion of new Water Quality Pond
Completion of Wastewater Line Improvements
Completion of Water Line Improvements
Completion of Traffic Signal Improvements
Completion of Roadway Improvements
Substantial Completion/Punch List Walk Thru
Final Completion and Project Acceptance
ADDENDUM TO EXHIBIT D
Fee Schedule
Total Total I Other
Task Labor Hours Loaded Labor Cost. Direct Costs Subconsuitants TOTALS
Task 1: (e.g. surveying) 0 $0.00 $0.00 $0.00 $0.00
Task 2: (e.g. public outreach and concept design development 0 $0.00 $0.00 $0.00 $0.00
Task 3: (e.g. preliminary design/30%plans) 0 $0.00 $0.00 $0.00 $0.00
Task 4: (e.g.final design/60%, 90%, 100% plans) 0 $0.00 $0.00 $0.00 $0.00
Task 5: (e.g. bid phase services) 0 $0.00 $0.00 $0.00 $0.00
Task 6: Construction Phase Services 144 $13,080.00 $0.00 $0.00 $13,224.00
Task 7: (e.g. project management) 0 $0.00 1 $0.00 1 $0.00 $0.00
GRAND TOTAL: 144 $13,080.00 $0.00 $0.00 $13,224.00
4.
C
i
ROUNDROCK,TEXAS City Council Agenda Summary Sheet
PURPOSE.PASSION.PROSPERITY.
k
f
i
Agenda Item No. G11.
Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 8
with MWM Design Group for the Redesign of Sam Bass Road from Meadows Drive to IH-
Agenda Caption: 35 Project.
t
Meeting Date: May 24, 2012
Department: Transportation
3,
x
Staff Person making presentation: Gary Hudder
Transportation Director
f
Item Summary:
The scope of Sam Bass Road/Chisholm Trail Modifications and Water-Wastewater Relocation Project is to
reconstruct Sam Bass Road from the IH 35 frontage road to Meadows Drive. The project includes the reconstruction
of Chisholm Trail from Sam Bass Road to a point approximately 400 feet north of Sam Bass Road to provide for a
fully functioning Chisholm Trail/Sam Bass intersection. The cost of the original engineering services contract was
$66,271. The cost of Supplemental Agreements No. 1 thru 7, dating back to September 2003, is$243,509.93.
Supplemental Agreement No. 8 is needed to cover the continuing cost of construction administration and
engineering services due to existing conditions, product submittal review, site visits, and construction meetings.
The cost of Supplemental Agreement No. 8 is $13,224, which would bring the total cost of the contract MWM
Design Group to$256,733.93.
Cost: $13,224
i
Source of Funds: 2002 General Obligation Bonds
Date of Public Hearing(if required): N/A
Recommended Action: Approval
z
rt
l
r
_ _
_ _ .
. . . _ __ . _ _. . . __ . . .. .. . . . . . _. . ... _
l/'1
J f"
Q Z
Z w
V �
� V
O O
0
TATE OF TEXAS §
S §
COUNTY OF WILLIAMSON §
k,
SUPPLEMENTAL AGREEMENT NO. 8
TO AGREEMENT FOR ENGINEERING SERVICES
("Engineer")
FIRM: MWM Design Grou
ADDRESS: 305 East Hunt (I Drive Suite 200 Austin TX 78752
PROJECT: Redesign of Sam Bass Road from Meadows Drive to IH-35
y and
This Supplemental Agreement No. 8 to Agreement for Engineering Services M De gi bGroup
between the City of Round Rock, Texas, hereinafter called the City
(Formerly Martinez Wright&Mendez, Inc.),hereinafter called the"Engineer". x
or Engineerig Services,
WHEREAS, the City and Engineer executed an Agr 2Q03�formetf the Redes gnrof Sam Bass
hereinafter called the "Agreement', on the 8th day of May,
Road from Meadows Drive to IH-35 in fire amount of$66,271.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. I on Sepoea total of
11,
2003 to amend the scope of services and to increase the compensation y $
$82,576.00; and
upplemental Agreement No. 2 on September 23,
WHEREAS, the City and Engineer executed S
2004 to extend the contract date; and t
WHEREAS, the City and Engineer executed Supplemental Agreement No. 3 on February 10,
2005 to amend the scope of services and to increase the compensation by$67,862.00 to a total of
$150,438.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No.
on December 18,
00 a total of
2008 to amend the scope of services and to in
the compensation y$
$202,278.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 5 on August 14, r
2009 to amend the scope of services and to increase the compensation by $40,713.62 to a total of
$242,991.62; and
WHEREAS, the City and Engineer executed Supplemental Agreement 25 53' 7 n to ar
2010 to amend the scope of serviFebruary
total of
5,
ces and to increase the compensation y$25,576
$268,564.64;and
Rev.07l09
supplemental Agreement 64836
0199.0302/00249585
1
¢i
i
WHEREAS, the City and Engineer executed Supplemental Agreement No. 7 on October 1,
2010 to amend the scope of services and to increase the compensation by$41,216.29 to a total of
$309,780.93; and
WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the
scope of services and to modify the compensation by$13,224.00 to a total of$323,004.93;
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Agreement is amended as follows: Y
E
I.
Article 2, Scope Of Services To Be Performed By Engineer and Exhibit B Services To Be
Performed By The En ig neer shall be amended as set forth in the attached Addendum To Exhibit
B. Exhibit C. Work Schedule shall be amended as set forth in the attached Addendum to Exhibit
C. }
I
i
II.
r
Article 4 Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$13,224.00 the lump sum amount payable under the Agreement for a total of$323,004.93, as
shown by the attached Addendum to Exhibit D. r
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental €
Agreement in duplicate.
MWM DESIGN GR.OUP
(f/ji/a M4RT E RIG & MENDEZ,INC.)
s
By:
Am., �rc
n
14
Date
f
CITY OF ROUND ROCK APPjqVED S T FORM:
By:
Alan McGraw, Mayor Stepl><a L. Sheets, City Attorney
5.24.12-.
Date
I
Supplemental Agreement Rev.07/09
0199.0302/00249585 64836
I
2
s'
• "z
S
ADDENDUM TO EXHIBIT B
Services to be Performed by the Engineer
t
The Engineer shall provide the following engineering services during the construction
phase (Professional Surveying& Engineering Services)for Supplemental Amendment#8:
l
Item 1
• Continuing construction administration and engineering services which includes,but is not
limited to,design modifications due to existing conditions, new product submittal reviews,
site visits,and construction meetings.
f;
I
t
f
- F
I� 1
f
s.
p
f
}
e
I `r.
r
G
e
I
i
i E
I
I
I
ADDENDUM TO EXHIBIT C
WORK SCHEDULE
Projected Schedule
Month July.2011 Aug.2011 >> May.2012 June.2012 July.2012 >> Dec.2012
Week 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Construction Phase 't
d'
Completion of Storm Drain Improvements
Completion of new Water Quality Pond
Completion of Wastewater Line Improvements
Completion of Water Line Improvements
Completion of Traffic Signal Improvements
Completion of Roadway Improvements
Substantial Completion/Punch List Walk Thru
Final Completion and Project Acceptance
ADDENDUM TO EXHIBIT D
Fee Schedule
Total Total Other
TOTALS
Task Labor Hours Loaded Labor Cost Direct Costs Subconsultants
Task 1: (e.g. surveying) 0 $0.00 $0.00 $0.00 $0.00
Task 2: (e.g. public outreach and concept design development 0 $0.00 $0.00 $0.00 $0.00
Task 3: (e.g. preliminary design/30%plans) 0 $0.00 $0.00 $0.00 $0.00
Task 4: (e.g. final design/60%, 90%, 100% plans) 0 $0.00 $0.00 $0.00 $0.00
Task 5: (e.g. bid phase services) 0 $0.00 $0.00 $0.00 $0.00
Task 6: Construction Phase Services 144 $13,080.00 $0.00 $0.00 $13,224.00
Task 7: (e.g. project management) 1 0 1 $0.00 1 $0.00 1 $0.00 1 $0.00
GRAND TOTAL: 144 $13,080.00 $0.00 $0.00 $13,224.00