Loading...
R-12-06-14-G6 - 6/14/2012 s i C { RESOLUTION NO. R-12-06-14-G6 WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering y Services ("Contract") with Bury + Partners, Inc. for the Lake Creek 2 Wastewater Line Upgrade Y Project; and WHEREAS, Bury + Partners, Inc. has submitted Supplemental Contract No. 1 to the Contract to modify the provisions for the scope of services; and WHEREAS, the City Council desires to enter into said Supplemental Contract No. 1 with Bury tkt S. + Partners, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS, I That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental 5 F Contract No. 1 to the Contract with Bury + Partners, Inc., a copy of same being attached hereto as Exhibit"A" and incorporated herein for all purposes. y The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. t RESOLVED this 14th day of June, 2012. y1 3 ALAN MCGRAW, Mayor City of Round Rock, Texas ATTEST: t f SARA L. WHITE, City Clerk i : I { 0'\wdox\SCC1nts\0112\1204\MUNICIPAL\00251646.DOC/rmc t S t i EXHIBIT A„ STATE OF TEXAS § § COUNTY OF WILLIAMSON § t t SUPPLEMENTAL CONTRACT NO. 1 TO CONTRACT FOR ENGINEERING SERVICES 4:- FIRM: BURY+PARTNERS INC. ("Engineer") ADDRESS: 221 W. 6"'Street Suite 600Austin TX 78741 PROJECT: Lalce Creek 2 Wastewater Line Upgrade This Supplemental Contract No. I to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Bury + Partners, Inc., hereinafter called the"Engineer". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the `.`Contract", on the 23rd day of June, 2011 for the Lake Creek 2 Wastewater Line # Upgrade Project in the amount of$190,888.00;and t WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope of services and to increase the compensation by$75,943.00 to a total of$266,831.00; NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: : L Article 2 Engineering Services and Exhibit B Engineering Services shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C. Work Schedule shall be amended as set forth in the attached Addendum To Exhibit C. 3 II. Article 4 Compensation and Exhibit D. Fee Schedule shall be amended by increasing by $75,943.00 the lump sum amount payable under the Contract for a total of $266,831.00, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract in duplicate. Rev.12/01/08 supplemental Contract 84275 0199.7174;00250541 1 i I � BURY+ TNERS INC. By: Date a CITY OF ROUND ROCK APPROVED AS TO FORM: y By: Alan McGraw,Mayor Stephan L. Sheets, City Attorney Date : : E F' sI t 3 t S t i 's i i f i 1 i Supplemental Contract Rcv.12/01/08 0199.7174;00250541 84275 2 Y F k [[L 7 i ADDENDUM TO EXHIBIT B Engineering Services ' yty k This amendment to Exhibit `B' modifies our original contract. Our proposed changes in scope of ' services includes the following specific items of work: Item 1,Change in Services—Lake Creek Circle Alignment Revision After a reviewing the data collected in the preliminary engineering phase of the project, the City of Round Rock (City) has requested that the alignment of the proposed wastewater line be revised. The revised alignment will follow an existing 12-inch wastewater line alignrlent north on Burnet Street and east on Lake Creek Circle. This change requires additional engineering effort to evaluate alternative connections,approximately 700 linear feet of additional survey,and additional evaluation of obstructions within existing easements. In accordance with our original scope of work,Bury retained an easement/right-of-way acquisition subconsultant to provide support in acquiring up to nine(9)temporary easements for construction. Our subconsultant has obtained right-of-entry for survey and has obtained ownership, i encumbrances and lien reports for each property. However, the City has elected to secure any i necessary easements using City personnel. Therefore, the scope of work and budget for our subconsultant will be reduced. The following specific services are added to this Contract: 1.1 Compile available record drawings, topographic maps, utility information, right-of-way (ROW) information, and property boundaries. Utility mapping will be based upon E information and records obtained from utility owners. f 1.2 Analyze existing wastewater connections to the existing 12-inch wastewater line. Evaluate the constructability of installing the new 30-inch wastewater Pune in the same location as the existing 12-inch wastewater line. Determine the most cost-effective method to provide f wastewater service during construction of the new line. 1.3 Conduct and coordinate additional field surveys and topographic mapping for design # purposes of approximately 700 linear feet which was not included in the original scope of work. The extent of the topographic survey is assumed to be the existing ROW of Burnet Street and Lake Creek Circle. Subsurface utility mapping will be based upon information obtained fionn utility owners. 1.4 Walk the alignments to generally assess the quality of the record information and acquired topographic information, and to identify obvious conflicts and discrepancies with record information. The following changes to the Contract shall be made: H. Easements. Change the second sentence of this Section from "A total of nine (9) I easements....."to"A total of six (6)easements....." —Delete Items 4 and 5 of this Section from the J. Easement/ROW Acquisition Servicesi Contract. ` I 1 f I i r' Item 2,Change in Services—Lake Creel.Circle Hall Tract Additional Services After a reviewing the data collected in the preluninary engineering phase of the project, the City has requested that Bury investigate an alternative aligmuent on the Hall properly and evaluate High Density Polyethylene(HDPE)as an alternative pipe material. The revision of the alignment is at the request of the property owner to move the aligmnent of the proposed wastewater line to the northern boundary of the existing utility easement. The relocation of the wastewater line and subsequent abandonment of the two (2) existing wastewater lines will increase the land available for fixture development. These changes require additional engineering effort to evaluate the alternative aligmnent and provide a recommendation for the use of HDPEpipe for the project. The following services are added to our Contract: 2.1 Establish an alternative alignment along the northern boundary of the existing utility easement on the Hall property. Utilize the topographic and boundary survey obtained during the Preliminary Engineering phase of the project to develop a plan and profile of the alternative alignment. Reference the existing 12 and 24-inch wastewater lines in the 4 profile to aid in developing a by-pass pumping plan. No additional topographic work is required or included in this Additional Service. 2.2 Analyze by-pass pumping requirements of the alternative alignment and the crossing of South Mays Street. Compare the cost, reliability, and risks associated with the alternative by-pass pumping plan with the original design. Recommend the most cost-effective I. method to provide wastewater service during construction of the new line. f 2.3 Investigate the use of HDPE as an alternative pipe material for the project. Evaluate the soil conditions,bedding requirements,material and installation costs,construction methods and long-term reliability of the pipe material for this project. Provide a cost comparison to PVC pipe. Contact contractors qualified to install HDPE pipe to ensure an adequate number of contractors in the Central Texas area would be available to provide competitive bids. s 2.4 Sunnnnarize the alternative alignment on the Hall property, by-pass pumping requirements associated with the alternative alignment, and the HDPE vs. PVC comparison in a design memorandum. A recommendation for the alignment and pipe material for final design will be included in the memorandum. Item 3,Change in Services -Extend Proposed 36-inch diameter interceptor After completion of the 90 percent review,the City decided to extend the project from the current proposed ending of the Lake Creek 3 project (designed by others)to connect with the existing 36-inch diameter interceptor(existing manholes LC0915 to RW0170),a distance of approximately 2,380 linear feet.The alignment for this portion of the interceptor will generally follow the existing interceptor. Bury will conduct a preliminary alignment evaluation to evaluate replacement of the existing interceptor or a parallel interceptor. This change requires additional preliminary design,detailed design,surveying,and environmental services. Bury survey personnel will obtain any right of entry or property reports necessary for any easements needed for the line extension. Therefore,the following specific services are added to this contract: I 2 I g 3.1. A. Preliminary Engineering Phase—Bury will complete an aligmnent evaluation for a 36-inch diameter interceptor from the portion of the existing interceptor from the manholes LC0915 to RWOI 70 including approximately 2,380 linear feet.Bury will prepare a letter report illustrating alternatives considered and cost differences among alternatives. I 3.2 Final Design Phase, Bidding & Award Phase, Construction Phase, Record Drawings and Design Survey—Bury will provide all services listed in Sections B, D, E, F and G of Exhibit B for the additional portion of the interceptor from the manholes LC0915 to 6 RW0170, including approximately 2,380 linear feet of proposed 36-inch wastewater interceptor,manholes,required connections and other appurtenances. 3.3 H. Easements - Bury will generate the required sketch of each required temporary constriction easement along the proposed interceptor from the existing manholes LC0915 to RW0170 including approximately 2,380 linear feet. A total of three (3) easement sketches are assumed. No permanent easements are included in this portion of the interceptor. Bury will be responsible for coordinating the acquisition of rights-of- s entry for surveying purposes, and will obtain an Ownership, Encumbrances, and Lien Report for each property for which temporary easements will be required. 3.4 I. Geotechnical — Bury retain a geotechnical consultant and drill three (3) additional geotechnical borings to a depth of 15 feet. 3.5 K. Environmental Services — Bury will retain an environmental subconsultant to perform the scope of work provided in the Environmental Services Scope of Work for the additional portion of the interceptor from the manholes LC0915 to RW0170, including approximately 2,380 linear feet of proposed 36-inch wastewater interceptor. t E F i i d E f i 3 F f I E 3 f r f 1 5 t yy5 } i i F ADDENDUM TO EXHIBIT CI Work Schedule F F' Attached Behind This Page 'z s E Y i 3 s F 3 S I I I i s E • •� i C y+ l I g t 7 � ; ,li i J f i i i s Y� k. is � ...;; •` dtr5�'i!t � 1, tttttttit t. ,_ �. � p�. ! tt i t�.... x /�� :pt...� ��j y-ti•15+, t.i1ttll ,i �.1-i J:....«... ftt 7 •S t5tt.1 f��ii1l�<�� �!}�i�'7 �►iJi9}�}�}{� �3 <ij}�}!: �i� �iFt� �t%�{} ts��' i 0 . .5t j:v,., j q e ADDENDUM TO EXHIBIT D Fee Schedule 3 Project Name: Lake Creek 2 Wastewater Line Upgrade Project Limits: Replace a 24-inch WWL near McNeil Road to a point north of the NE end of Springdale Street Consultant: Bury+Partners, Inc. R0100795-80001 r Total Total Project Billable Rates Labor ' Labor Costs Hours Fully-Loaded) Costs Senior Project Manager 28 $177.50 $4,970 Project Manager 145 $157.50 $22,838 Engineer Assoc II 164 $114.50 $18,778 Senior Eng. Tech III 75 $127.50 $9,563 Clerical 34 $77.50 $2,635 Total 446 $58,783 Direct Costs Reimbursable Expenses $2,700 Total $61,483 Additional Fee Summaries Survey $24,000 F Easements -$1,500 Geotechnical $2,915 Easement/ROW Acquisition Services -$17,896 Environmental Services $6,941 Total $14,460 TOTAL PROJECT FEES CSF#1 $75,943 x i PREVIOUS CONTRACT AMOUNT $190,888 C 4 j, CURRENT CONTRACT AMOUNT $266,831 t' i j: f k' ggt R I, F 0axdOX%SCCinl510199171741CONTRACT=250720.XLS 5/18/2012 i II f ROUN7K,TEXAS City Council Agenda Summary Sheet PURPOSE.PASSION.PROSPERITY. Agenda Item No. G6. Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 1 with Agenda Caption: Bury+ Partners, Inc. for the Lake Creek Wastewater Line Upgrade Project. Meeting Date: June 14, 2012 Department: Utilities and Environmental Services Staff Person making presentation: Michael Thane, P.E. I Utilities Director 3 r Item Summary: The City Council awarded Bury & Partners, Inc. a contract for design and construction phase services for the Lake Creek 2 Wastewater Line Project (LC2) on June 23, 2011. The LC2 was originally to be a stand-alone project. After design of the line commenced, the City decided to combine the construction of LC2 with the Lake Creek 3 Wastewater Line Upgrade Project (LC3) and the result would be a cost savings to the City. Since that time, it was decided to change the original line routing of the LC2 line to reduce the redundancy of the LC2 and LC3 projects. i The engineers for the two projects have coordinated the design of the projects and completed 75% plans. ' The City now wishes to add additional wastewater line upgrades onto the end of the LC3 line by adding the engineering work onto the LC2 contract. This Supplemental Agreement No. 1 expands the scope of the original contract to include the design and construction phase services of an additional 2,330 linear feet of 36-inch wastewater line. This line will extend from the end of the LC3 line and intersect with the existing south wastewater interceptor line where it is an existing 36-inch diameter line. Supplemental Agreement No. 1 increases the total contact price with Bury& Partners, Inc.to$266,831, or an increase of$75,943. Cost: $75,943 Source of Funds: Self-Financed Wastewater Construction k Date of Public Hearing(if required): N/A Recommended Action: Approval i t 3: 4 t i i i i fi s i t r k r; S'. t V 1 i i i i I i STATE OF TEXAS § COUNTY OF WILLIAMSON § l SUPPLEMENTAL CONTRACT NO. 1 TO CONTRACT FOR ENGINEERING SERVICES f FIRM: BURY+PARTNERS INC. ("Engineer") ADDRESS: 221 W. 61i Street,Suite 600,Austin,TX 787011 PROJECT: Lake Creek 2 Wastewater Line Upgrade 1 This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Bury + Partners, Inc., hereinafter called the"Engineer". a F WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter F called the "Contract", on the 23rd day of June, 2011 for the Lake Creek 2 Wastewater Line 1 Upgrade Project in the amount of$190,888.00; and 1' WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope of services and to increase the compensation by$75,943.00 to a total of$266,831.00; c F NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: I. x { Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as I i set forth in the attached Addendum To Exhibit C. IL Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $75,943.00 the lump sum amount payable under the Contract for a total of $266,831.00, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract in duplicate. t g 1: Supplemental Contract Rev.12/01/08 0199.7174;00250541 84275 1 j i i I i I j 3 I 3 BURY+ TNERS INC. I B3,; i 4 Zl ��-- Date CITY OFR UND ROC C 4APPVED A TO F RM:By: Alan McGraw,Mayor Sheets, City Attorney DateG f f ti 4 A. { S E i F S. K C i:. E y 't i f S h Supplemental Contract Rev.12/01/08 0199.7174;00250541 84275 2 I i i i i i i ADDENDUM TO EXHIBIT B E Engineering Services `. iP i This amendment to Exhibit `B' modifies our original contract. Our proposed changes in scope of services includes the following specific items of work: i Item 1,Change in Services—Lake Creek Circle Alignment Revision Atter a reviewing the data collected in the preliminary engineering phase of the project, the City of Round Rock (City) has requested that the alignment of the proposed wastewater line be revised. The revised alignment will follow an existing 12-inch wastewater line aligmnent north on } Burnet Street and east on Lake Creek Circle. This change requires additional engineering effort to evaluate alternative connections,approximately 700 linear feet of additional survey,and additional evaluation of obstructions within existing easements. 1 In accordance with our original scope of work,Bury retained an easement/right-of-way acquisition subconsultant to provide support in acquiring up to nine(9)temporary easements for construction. Our subconsultant has obtained right-of-entry for survey and has obtained ownership, encumbrances and lien reports for each property. However, the City has elected to secure any I necessary easements using City personnel. Therefore, the scope of work and budget for our t subconsultant will be reduced. The following specific services are added to this Contract: 1.1 Compile available record drawings, topographic maps, utility information, right-of-way s (ROW) information, and property boundaries. Utility mapping will be based upon information and records obtained from utility owners. g 1.2 Analyze existing wastewater connections to the existing 12-inch wastewater line. Evaluate the constructability of installing the new 30-inch wastewater line in the same location as the existing 12-inch wastewater line. Determine the most cost-effective method to provide wastewater service during construction of the new line. 1.3 Conduct and coordinate additional field surveys and topographic mapping for design purposes of approximately 700 linear feet which was not included in the original scope of work. The extent of the topographic survey is assumed to be the existing ROW of Burnet Street and Lake Creek Circle. Subsurface utility mapping will be based upon information 1 obtained fiorn utility owners. 1.4 Walk the alignments to generally assess the quality of the record information and acquired topographic information, and to identify obvious conflicts and discrepancies with record information. The following changes to the Contract shall be made: f H. Easements. Change the second sentence of this Section from "A total of nine (9) easements....."to"A total of six (6)easements....." t. J. Easement/ROW Acquisition Services—Delete Items 4 and 5 of this Section from the i ! t Contract. i 1 1 4' F i i i ' ; 3 f � Item 2,Change in Set-vices—Lake Creek Circle Hall Tract Additional Services i After a reviewing the data collected in the preliminary engineering phase of the project, the City has requested that Bury investigate an alternative alignment on the Hall property and evaluate High Density Polyethylene(HDPE)as an alternative pipe material. The revision of the alignment is at the request of the property owner to move the alignrttent of the proposed wastewater line to the northern boundary of the existing utility easement. The relocation of the wastewater line and subsequent abandonment of the two (2) existing wastewater lines will increase the land available for fixture development. These changes require additional engineering effort to evaluate the alternative aligmnent and provide a recommendation for the use of HDPE pipe for the project. The following services are added to our Contract: 2.1 Establish an alternative alignment along the northern boundary of the existing utility 4 easement on the Hall property. Utilize the topographic and boundary survey obtained C during the Preliminary Engineering phase of the project to develop a plan and profile of the alternative alignment. Reference the existing 12 and 24-inch wastewater lines in the g profile to aid in developing a by-pass pumping plan. No additional topographic work is required or included in this Additional Service. 2.2 Analyze by-pass pumping requirements of the alternative alignment and the crossing of South Mays Street. Compare the cost, reliability, and risks associated with the alternative by-pass pumping plan with the original design. Recommend the most cost-effective method top rovide wastewater service during construction of the new line. 2.3 Investigate the use of HDPE as an alternative pipe material for the project. Evaluate the soil Conditions,bedding requirements,material and installation costs,construction methods and long-terns reliability of the pipe material for this project. Provide a cost comparison to PVC pipe. Contact contractors qualified to install HDPE pipe to ensure an adequate number of contractors in the Central Texas area would be available to provide competitive bids. y 2.4 Sunvnarize the alternative alignment on the Hall property, by-pass pumping requirements associated with the alternative aligmnent, and the HDPE vs. PVC comparison in a design 1 memorandum. A recommendation for the alignment and pipe material for final design will be included in the memorandum. l Item 3,Change in Services - Extend Proposed 36-inch diameter interceptor : After completion of the 90 percent review,the City decided to extend the project from the current proposed ending of the Lake Creek 3 project (designed by others)to connect with the existing 36-inch diameter interceptor(existing manholes LC0915 to RW0170),a distance of approximately 2,380 linear feet.The alignment for this portion of the interceptor will generally follow the existing interceptor. Bury will conduct a preliminary alignment evaluation to evaluate replacement of the existing interceptor or a parallel interceptor. This change requires additional preliminary design,detailed design, surveying,and environmental services. Bury survey personnel will obtain any right of entry or property reports necessary for any easements needed for the line extension. Therefore, the following specific services are added to this contract: ` I 2 s s 3.1. A. Preliminary Engineering Phase—Bury will complete an alignment evaluation for a 36-inch diameter interceptor from the portion of the existing interceptor from the 3 manholes LC0915 to RW0170 including approximately 2,380 linear feet. Bury will prepare a letter report illustrating alternatives considered and cost differences among g: alternatives. 4 B 3.2 Final Design Phase, Bidding & Award Phase, Construction Phase, Record Drawings and Design Survey—Bury will provide all services listed in Sections B, D, E, F and G of Exhibit B for the additional portion of the interceptor from the manholes LC0915 to RW0170, including approximately 2,380 linear feet of proposed 36-inch wastewater interceptor,manholes,required connections and other appurtenances. 3.3 H. Easements - Bury will generate the required sketch of each required temporary construction easement along the proposed interceptor from the existing manholes LC0915 to RW0170 including approximately 2,380 linear feet. A total of three (3) r easement sketches are assumed. No permanent easements are included in this portion of the interceptor. Bury will be responsible for coordinating the acquisition of rights-of- entry for surveying purposes, and will obtain an Ownership, Encumbrances, and Lien Report for each property for which temporary easements will be required. 3.4 I. Geotechnical — Bury retain a geotechnical consultant and drill three (3) additional geotechnical borings to a depth of 15 feet. 3.5 K. Environmental Services — Bury will retain an environmental subconsultant to perform the scope of work provided in the Environmental Services Scope of Work for the additional portion of the interceptor from the manholes LC0915 to RW0170, including approximately 2,380 linear feet of proposed 36-inch wastewater interceptor. f 3 r 1 k 8 f S A. ADDENDUM TO EXHIBIT C =ikt Work Schedule i Attached Behind This Page r k F s x f f } x t ff f a i } 6 f 4 f' k tl k i; 4 i' is i s44 i 1 S 4 q y� .f �d AL 6 i t � 1 r i j � o s p r is i f 4` ¢ 99 I {gL y 5 gyk �� x 4 r s ADDENDUM TO EXHIBIT D Fee Schedule Project Name: Lake Creek 2 Wastewater Line Upgrade Project Limits: Replace a 24-inch WWL near McNeil Road to a point north of the NE end of Springdale Street Consultant: Bury+Partners, Inc. R0100795-80001 Total Total Project Billable Rates Labor Labor Costs Hours (Fully-Loaded) Costs : Senior Project Manager 28 $177.50 $4,970 Project Manager 145 $157.50 $22,838 Engineer Assoc II 164 $114.50 $18,778 Senior Eng. Tech III 75 $127.50 $9,563 t Clerical 34 $77.50 $2,635 Total 446 $58,783 Direct Costs Reimbursable Expenses $2,700 Total $61,483 Additional Fee Summaries Survey $24,000 Easements -$1,500 Geotechnical $2,915 j Easement/ROW Acquisition Services -$17,896 Environmental Services $6,941 Total $14,460 TOTAL PROJECT FEES CSF#1 $75,943 i e PREVIOUS CONTRACT AMOUNT $190,888 CURRENT CONTRACT AMOUNT $266,831 r j t I ' k z `s i O:IKdOXISCCInISl0199V174%CONTRACT1W250720 AS 5/18/2012 a F If