R-12-07-12-F3 - 7/12/2012 i
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RESOLUTION NO. R-12-07-12-F3
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with Halff Associates, Inc. for the RM 620/Round Rock Avenue Environmental
:
and Right-of-Way Determination Project; and
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WHEREAS, Halff Associates, Inc. has submitted Supplemental Contract No. 2 to the Contract
to modify the provisions for the scope of services; and
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WHEREAS, the City Council desires to enter into said Supplemental Contract No. 2 with
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Halff Associates, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental fi
Contract No. 2 to the Contract with Halff Associates, Inc., a copy of same being attached hereto as
Exhibit"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, s
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Chapter 551, Texas Government Code, as amended.
RESOLVED this 12th day of July, 2012.
ALAN MCGRAW, Mayor
City of Round Rock, Texas E
ATTEST:
SARA L. WHITE, City Clerk
O\wdox\SCC1nts\0112\1204\MT.JNICIPAL\00253338.DOC/rmc
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[EXHIBIT
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STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO.2
TO CONTRACT FOR ENGINEERING SERVICES
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FIRM: HALFF ASSOCIATES, INC. ("Engineer")
ADDRESS: 4030 West Braker Lane,Suite 450,Austin,TX 78759
PROJECT: RM 620/Round Roelc Avenue Environmental and Right-of-Way Determination
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between the
City of Round Rock, Texas, hereinafter called the "City" and Halff Associates, Inc., hereinafter
called the`Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called
the "Contract", on the 28th day of October, 2010 for the RM 620/Round Rock Avenue
Environmental and Right-of-Wap Determination Project in the amount of$752,467.81; and
WHEREAS, the City and Engineer executed Supplemental Contract No. I on January 6, 2012 to
amend the scope of services and to increase the compensation by $19,797.56 to a total of
$772,265.37;and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope
of services and to increase the compensation by$88,897.38 to a total of$861,162.75;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is
amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set forth in
the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the
attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by$88,897.38
the lump sum amount payable under the Contract for a total of$861,162.75, as shown by the attached
Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract in
duplicate.
Supplemental Contract Rev.12/01/08
0199.7150;00252636 84275
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HALFF ASSOCIATES,INC.
By: Oilti W-1 C11-
Date Date
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CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Alan McGraw,Mayor Stephan L. Sheets, City Attorney
Date
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Supplemental Contract Rev.12101/08
0199.7150;00252636 84275
2
ADDENDUM TO EXHIBIT B
4
GENERAL PROJECT OVERVIEW
For the scope of services for this Work Authorization the ENGINEER shall provide
engineering, environmental, surveying services for realigning the RM 620 schematic to
straighten the alignment over the UPRR. See the Project Location Map below.
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RM 620
SAFETY IMPROVEMENTS
FROM DEEPWOOD DR. TO IH 38
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Project Location Map
PROJECT TASK 9
9. ADDITIONAL SERVICES FOR SCHEMATIC REALIGNMENT
A. ROADWAY DESIGN
1. Revise Roadway Geometry, Engineer will revise roadway geometry of RM
620, access roads, and Chisolm Trail to straighten the alignment to the
preferred alternative produced in SC#1. Engineer will update horizontal and
vertical geometry of the schematic to ensure design criteria is met and
sufficient clearance is maintained over the UPRR for the proposed bridge
structure. Design will include a design configuration of the frontage road
and/or U-turn in order to maintain access to Chisolm Trail south of RM 620.
Engineer will provide revised layout of the "staged construction" showing the
interim improvements over the railroad and an interim at-grade intersection
improvement at Lake Creek Drive. Engineer will update the roadway typical
sections and provide revised estimate of probable construction cost of both
the interim and ultimate projects..
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2. Revise Roadway Cross sections: Engineer will revise roadway cross sections
based on the revised geometry to determine the ROW footprint and
approximate retaining wall limits.
3. Additional Field Survey: Engineer will obtain additional field survey along
Chisolm Trail and other needed areas outside of the previous project limits. f
4. Management and Coordination: Engineer will manage and coordinate the
design of the realignment and submittal to TxDOT. Engineer will provide
technical support to the .city regarding early ROW acquisition, including
coordination meetings (four budgeted) with city staff, city attorney, TxDOT,
and property owners.
B. ENVIRONMENTAL
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1. New TxDOT Environmental Rules: On February 23, 2012, the TTC adopted
new administrative rules relating to TxDOT's environmental process. As of April
16, 2012, projects must comply with the new process as outlined in Title 43, TAC,
Chapter 2. Engineer will complete the required Scope and Environmental
Checklist, attend up to three additional coordination meetings with TxDOT,
and revised the Categorical Exclusion document per the new Environmental
Rules.
2. Early ROW Acquisition -- Engineer will prepare documentation pertaining to
early ROW acquisition and include it the Categorical Exclusion as required by
TxDOT's Standards of Uniformity. Documentation will include justification of
early ROW acquisition, alternatives analysis, environmental justice analysis,
and description of business displacements. Corresponding exhibits will be
created for the Categorical Exclusion.
3. Staged Construction — Engineer will prepare documentation pertaining to
staged construction in the Categorical Exclusion. The project is now
proposed to be constructed in three phases: Stage 1 - initial construction just
over UPRR from Lake Creek Drive to IH 35; Stage 2 - interim improvements
from Deepwood Drive to Lake Creek Drive; and Stage 3 - ultimate
improvements from Deepwood Drive to Lake Creek Drive. Documentation
will include a description of staged construction, the need for and purpose of
staged construction, and consistency with local as state plans.
Corresponding exhibits will be created for the Categorical Exclusion.
4. Coordination for Old Stagecoach Inn -- Engineer will coordinate with
representatives of the Williamson County Historical Commission, City of
- Round Rock Historic Preservation Department, and the City of Round Rock
Historic Preservation Commission and facilitate a discussion of the
displacement of the Old Stagecoach Inn. This task includes attending up to
three meetings and providing meeting notes to attendees. t
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C. BOUNDARY SURVEY
1. Engineer will provide services for a Category 1A, Condition I, Land Title
Survey of Lot 1, The Commons, a subdivision according to the plat of record
in Cabinet G, Slide 81 of the Plat Records of Williamson County, Texas.
A survey of this site will be initiated by researching the subject and adjoining
properties in order to obtain deeds, plats or other documentation from the
Williamson County. Deed Records which are necessary to determine the
location of the boundaries. Field surveys will follow to locate and measure
existing corner monuments, as well as buildings, fences and other significant
visible improvements.
Upon completion of the field survey, we will prepare a drawing of the property
that will show the*perimeter bearings and distances around the tract, the area
expressed in acres, corner monuments found or set, improvements, adjoining
public rights-of-way, adjoining ownership, and any visible easements, to the
extent such items can be graphically represented. Since the subject tract is a
legally platted lot, a metes and bounds description of the property will not be
included as part of the survey services. The survey will be certified in
accordance to the recommended standards for a Texas Society of
Professional Surveyors Category 1A, Condition I, Land Title Survey. y'
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The actual certification as specified in the Manual of Practice for Land Y
Surveying in the State of Texas, for a Category 1A, Condition I Survey is as ti
follows: "This survey substantially complies with the current Texas Society of i
Professional Surveyors Standards and Specifications for a Category 1A,
Condition I Survey."
Any additional services required beyond those specifically identified in this proposal are beyond the scope
of services to be provided under this proposal. Any required additional services will be separately
identified and negotiated and such additional scope and commensurate fee will be executed/authorized
under a supplement agreement to this proposal/contract.
The ENGINEER will perform the services to be provided under this agreement out of
ENGINEER's office(s) as listed below:
Service Office Location f
Project Management, Engineering, Halff Associates, Inc.
Environmental Document Preparation, and 4030 West Braker Lane, Ste 450
Land Surveying Austin, TX 78759
V
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ADDENDUM TO EXHIBIT C
Work Schedule
2012 2013
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'f ROUND ROCK,TEXAS City Council Agenda Summary Sheet
PURPOSE.PASSION.PROSPERITY.
Agenda Item No. F3.
Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 2 with }
Halff Associates, Inc. for the RM 620/Round Rock Avenue Environmental and Right-of-
Agenda Caption: Way Determination Project.
Meeting Date: July 12, 2012
Department: Transportation f:
Staff Person making presentation: Gary Hudder
Transportation Director
Item Summary: e
On October 28, 2010 the City Council executed an engineering contract with Halff Associates, Inc. to conduct the
environmental analysis and right-of-way determination for the RM 620/Round Rock Avenue project, which includes ¢'
a bridge over the Union Pacific Railroad (UPRR). Since that time, an alternative alignment has been identified which
will remove the curve in the alignment of the road and eliminate the need for an additional at-grade crossing of the
UPRR line. t
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On January 6, 2012 the City Manager approved Supplemental Contract #1 with Halff Associates, Inc. in the amount
of $19,797.56; the purpose of this supplemental contract was to determine if the new alignment was feasible.
Subsequently, Halff Associates, Inc. determined that the new alignment was possible and that it would be easier and
less expensive to construct, as much of the improvements could be built without impacting the existing traffic on
RM 620/Round Rock Avenue.
This supplemental contract with Halff Associates, Inc. in the amount of $88,897.38 will provide for the additional
work necessary to complete the environmental analysis and right-of-way determination for this project, including
the revised roadway alignment.
Cost: $88,897.38
Source of Funds: Type B Corporation funds
Date of Public Hearing(if required): N/A
Recommended Action: Approval
ORIGINAL
DOCUMENTS
. l
STATE OF TEXAS §
§
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COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: HALFF ASSOCIATES, INC. (f°Enginccr") F
ADDRESS: 4030 West Braker Lane,Suite 450,Austin,TX 78759
PROJECT: RM 620/Round Rock Avenue Environmental and Riaht-of-Way Determination
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between the
City of Round Rock, Texas, hereinafter called the "City" and Halff Associates, Inc., hereinafter
called the`Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called
the "Contract", on the 28th day of October, 2010 for the RM 620/Round Rock Avenue
Environmental and Right-of-Way Determination Project in the amount of$752,467.81; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on January 6, 2012 to
amend the scope of services and to increase the compensation by $19,797.56 to a total of
$772,265.37; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope €
of services and to increase the compensation by$88,897.38 to a total of$861,162.75;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is
amended as follows:
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3
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set forth in
the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the
attached Addendum To Exhibit C.
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II.
i
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $88,897.38
the lump sum amount payable under the Contract for a total of$861,162.75, as shown by the attached
Addendum to Exhibit D. ;
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract in
duplicate.
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Supplemental Contract Rev.12/01/08
0199.7150;00252636 84273
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HALFF ASSOCIATES,INC. r
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CITY OF ROUND ROCK 4Step
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BY:
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Alan McGraw,Mayor 4n L. Sheets,City Attorney
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Supplemental Contract Rev.12101/08
0199.7150;00252636 94275
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ADDENDUM TO EXHIBIT B
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GENERAL PROJECT OVERVIEW
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For the scope of services for this Work Authorization the ENGINEER shall provide
engineering, environmental, surveying services for realigning the RM 620 schematic to
straighten the alignment over the UPRR. See the Project Location Map below.
U, r
3 ,f x RM 620
_ ;- SAFETY IMPROVEMENTS
FROM DEEPWOOD DR. TO IH 35
rA �'a'�r,'."rC*. .max '3'� _ r �• # �.
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Project Location Map
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PROJECT TASK 9
9. ADDITIONAL SERVICES FOR SCHEMATIC REALIGNMENT '
A. ROADWAY DESIGN
1. Revise Roadway Geometry: Engineer will revise roadway geometry of RM
620, access roads, and Chisolm Trail to straighten the alignment to the
preferred alternative produced in SC#1. Engineer will update horizontal and
vertical geometry of the schematic to ensure design criteria is met and
sufficient clearance is maintained over the UPRR for the proposed bridge
structure. Design will include a design configuration of the frontage road
and/or U-turn in order to maintain access to Chisolm Trail south of RM 620.
Engineer will provide revised layout of the "staged construction" showing the
interim improvements over the railroad and an interim at-grade intersection
improvement at Lake Creek Drive. Engineer will update the roadway typical '
sections and provide revised estimate of probable construction cost of both
the interim and ultimate projects.
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4
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2. Revise Roadway Cross sections: Engineer will revise roadway cross sections }
based on the revised geometry to determine the ROW footprint and
approximate retaining wall limits. z
3. Additional Field Survey: Engineer will obtain additional field survey along
Chisolm Trail and other needed areas outside of the previous project limits.
4. Management and Coordination: Engineer will manage and coordinate the
design of the realignment and submittal to TxDOT. Engineer will provide
technical support to the .city regarding early ROW acquisition, including
coordination meetings (four budgeted) with city staff, city attorney, TxDOT,
and property owners.
r
B. ENVIRONMENTAL
1. New TxDOT Environmental Rules: On February 23, 2012, the TTC adopted
new administrative rules relating to TxDQT's environmental process. As of April
16, 2012, projects must comply with the new process as outlined in Title 43, TAC,
Chapter 2. Engineer will complete the required Scope and Environmental x
Checklist, attend up to three additional coordination meetings with TxDOT,
and revised the Categorical Exclusion document per the new Environmental
Rules.
2. Early ROW Acquisition -- Engineer will prepare documentation pertaining to
early ROW acquisition and include it the Categorical Exclusion as required by
TxDOT's Standards of Uniformity. Documentation will include justification of
early ROW acquisition, alternatives analysis, environmental justice analysis,
and description of business displacements. Corresponding exhibits will be
created for the Categorical Exclusion.
3. Staged Construction — Engineer will prepare documentation. pertaining to
staged construction in the Categorical Exclusion. The project is now
proposed to be constructed in three phases: Stage 1 - initial construction just
over UPRR from Lake Creek Drive to IH 35; Stage 2 - interim improvements
from Deepwood Drive to Lake Creek Drive; and Stage 3 - ultimate
improvements from Deepwood Drive to Lake Creek Drive. Documentation
will include a description of staged construction, the need for and purpose of
staged construction, and consistency with local as state plans.
Corresponding exhibits will be created for the Categorical Exclusion. g
4. Coordination for Old Stagecoach Inn — Engineer will coordinate with
representatives of the Williamson County Historical Commission, City of I'
Round Rock Historic Preservation Department, and the City of Round Rock
Historic Preservation Commission and facilitate a discussion of the 1.
displacement of the Old Stagecoach Inn. This task includes attending up to t
three meetings and providing meeting notes to attendees.
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5
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C. BOUNDARY SURVEY
1. Engineer will provide services for a Category 1A, Condition I, Land Title
Survey of Lot 1, The Commons, a subdivision according to the plat of record
in Cabinet G, Slide 81 of the Plat Records of Williamson County, Texas.
A survey of this site will be initiated by researching the subject and adjoining
properties in order to obtain deeds, plats or other documentation from the
Williamson County. Deed Records which are necessary to determine the
location of the boundaries. Field surveys will follow to locate and measure p
existing corner monuments, as well as buildings, fences and other significant
visible improvements. }
Upon completion of the field survey, we will prepare a drawing of the property
that will show the perimeter bearings and distances around the tract, the area
expressed in acres, corner monuments found or set, improvements, adjoining g;
public rights-of-way, adjoining ownership, and any visible easements, to the
extent such items can be graphically represented. Since the subject tract is a
legally platted lot, a metes and bounds description of the property will not be
included as part of the survey services. The survey will be certified in
accordance to the recommended standards for a Texas Society of
Professional Surveyors Category 1A, Condition I, Land Title Survey.
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The actual certification as specified in the Manual of Practice for Land
Surveying in the State of Texas, for a Category 1A, Condition I Survey is as
follows: "This survey substantially complies with the current Texas Society of
Professional Surveyors Standards and Specifications for a Category 1A,
Condition I Survey."
Any additional services required beyond those specifically identified in this proposal are beyond the scope
of services to be provided under this proposal. Any required additional services will be separately
identified and negotiated and such additional scope and commensurate fee will be executed/authorized
under a supplement agreement to this proposal/contract.
The ENGINEER will perform the services to be provided under this agreement out of
ENGINEER`s office(s) as listed below:
Service Office Location
Project Management, Engineering, Halff Associates, Inc.
Environmental Document Preparation, and 4030 West Braker Lane, Ste 450
Land Surveying Austin, TX 78759
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ADDENDUM TO EXHIBIT C
Work Schedule
2012 2013
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