R-12-07-26-G2 - 7/26/2012 S
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RESOLUTION NO. R-12-07-26-G2
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WHEREAS, the City Council desires to approve a written Fare and Major Service Reduction
Policy governing demand response bus service and future transit services, and
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WHEREAS, the City Council has reviewed the attached Policy and wishes to approve same,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Fare and Major Service Reduction Policy, attached hereto as Exhibit "A" and
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incorporated herein, is hereby approved and adopted.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, ,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 26th day of July, 2012.
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ALAN MCGRAW, Mayor
City of Round Rock, Texas
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ATTEST:
SARA L. WHITE, City Clerk
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ROUND ROCK PUBLIC TRANSPORTATION
Fare and Major Service Reduction Policy
Purpose
The purpose of this policy is to establish goals, objectives and guidelines to assist City of
Round Rock staff in making decisions regarding adjustments to fares and major service
reductions.
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Goal
The goal of this Policy is to support the City of Round Rock's overall strategic mission to
provide quality public transportation choices for our community which meets the needs #
of our growing region. The City will strive to provide an equitable public transportation
service, which takes into account the socioeconomic make-up of our customers. The City
will establish a public transportation system which is uniform and easy to understand.
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EXHIBIT
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Fare Policy
Objectives: The following objectives are designed to support the City of Round Rock's
policy goal and balance the desire to keep fares affordable for Round Rock public r.
transportation customers with the need to maximize fare revenue to help maintain and
expand operations.
All fare adjustments will follow the process as outlined in this policy.
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1. Customer/Community: City staff will consider what the impact of setting or
restructuring fares has on customers and the community. The City seeks to set
fares which are equitable to the widest possible range of existing and potential {
users. The fare structure will always take into account the socioeconomic
make-up of our customers. The City will establish fares which are uniform and }
easy to understand for all public transportation options provided by the City.
2. Financial: Fare revenue is an important component of the operating budget
for public transportation provided by the City. Fare revenue helps offset the
cost of operating the system; the City's fare structure will support a predictable f
fare revenue stream. Setting or restructuring fares should ensure the total fare
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revenue stream is maintained at an appropriate level. The City Council and
staff will consider what the financial impact of setting or restructuring fares has
on the long-term sustainability of public transportation provided by the City.
The City will monitor ridership, operational productivity, and efficiency and
propose fare adjustments, as necessary.
Fare Change Process: The following guidelines outline the required steps for
developing, evaluating and implementing fare changes.
1. Recommendations for setting or restructuring fares will be developed by city
staff, in keeping with this policy. Multi-year increases may be proposed.
2. City staff will complete or have completed an operations and ridership
analysis to evaluate the overall costs of operating the service and levels of
ridership.
3. A public meeting will be held to solicit public comments on any fare
increases. There will be a minimum ten (10) calendar day notice prior to the
meeting. Public comments will also be received via email and regular mail
for those persons who cannot attend the public meeting. All public
comments will be considered by the City before any fare adjustments are
made.
4. All fare structure changes, adjustments or increases must be approved by the
City Council.
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5. Once fare increase(s) have been approved by the City Council, appropriate
ads will be placed with local media outlets, posted on public transportation
vehicles and posted on the City's website 30 days prior to the effective date
of the fare increase.
Fare Policy Review: The City of Round Rock will review its fare policy and pricing
annually with the expectation fares may be adjusted as necessary to keep pace with the
rate of increase in the cost of operations. Generally, fare changes will become effective at
the beginning of the fiscal year, October 1St. The City reserves the right to make fare
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adjustments at any time due to unexpected operational impacts. x
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Maior Service Reduction Policy
Definition: A major service reduction is defined as a reduction in service which impacts
at least half of the users of the City's public transportation.
Objective: The City Council and staff will consider the impact that reducing service has
on customers and the community. f'
Major Service Reduction Process: The following guidelines outline the required steps
for developing, evaluating and implementing a service reduction. Z
1. Recommendations for major service reductions will be developed by city
staff, in keeping with this policy.
2. City staff will complete or have completed an analysis to evaluate the overall
impact of the service reduction.
3. A public hearing is required for any major service reduction, with a
minimum 21 calendar day notice prior to such hearing.
4. All major service reductions must be approved by the City Council. f
5. Once major service reductions have been approved by the City Council, F>
appropriate ads will be placed with local media outlets, posted on public
transportation vehicles and posted on the City's website 30 days prior to the
effective date of the service reduction.
Major Service Reduction Review: The City of Round Rock will review its public
transportation service annually with the expectation service may be adjusted, as
necessary. 4
Emergencies: Notwithstanding the above policy, the City Council or City Manager may
with no notice, make reductions in service in times of emergencies, such as adverse
weather, mass evacuations, etc. Once the emergency has ended the service will be f
returned to its pre-emergency service level. The return to pre-emergency service level
may be done in stages. ;
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ROUND ROCK,TEW City Council Agenda Summary Sheet c
PURPOSE.PASSION.PROSPERITY.
Agenda Item No. G2. `
Consider a resolution approving a "Fare and Major Service Reduction" policy governing
Agenda Caption: demand response bus service and future transit services.
Meeting Date: July 26, 2012
Department: Transportation
Staff Person making presentation: Gary Hudder k
Transportation Director i
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Item Summary: '.
In order to be able to adjust fares and/or make major service reductions the City is required by 49 U.S.C. Section
5307 to create a policy covering the process the City will follow to adjust fares and/or make major service
reductions.
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Cost: N/A
Source of Funds: N/A
Date of Public Hearing(if required): N/A
Recommended Action: Approval