R-12-08-09-F4 - 8/9/2012 s
RESOLUTION NO. R-12-08-09-F4
WHEREAS, the City of Round Rock has duly advertised for bids for imported athletic field
soil for the Old Settlers at Palm Valley (OSPV) Multipurpose Field Project 2012; and
WHEREAS, Whittlesey Landscape Supplies has submitted the lowest responsible bid; and
WHEREAS, the City Council wishes to accept the bid of Whittlesey Landscape Supplies, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the bid of Whittlesey Landscape Supplies is hereby accepted and the City Manager is k
hereby authorized and directed to issue a purchase order in the amount of $63,700.00 to Whittlesey
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Landscape Supplies for imported athletic field soil for the Old Settlers at Palm Valley (OSPV)
Multipurpose Field Project 2012.
The City Council hereby finds and declares that written notice of the date, hour, place and
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subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter y
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended. t'
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RESOLVED this 9th day of August, 2012.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Clerk
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ROUNDROCK,TEXAS City Council Agenda Summary Sheet
PURPOSE.solor PROSPERITI
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Agenda Item No. F4.-CONSENT
Consider a resolution authorizing the City Manager to issue a Purchase Order to
Whittlesey Landscape Supplies for imported athletic field soil for the Old Settlers at Palm
Agenda Caption: Valley(OSPV) Multipurpose Field Project 2012.
Meeting Date: August 9, 2012
Department: Parks and Recreation Director }
Staff Person making presentation: Rick Atkins r'
Parks and Recreation Director
Item Summary:
he OSPV Multipurpose Field Improvements Project 2012 includes the addition of a 480' x 420' natural grass
multipurpose field located adjacent to Whitlow Way. This field size will allow for a variety of sports to be played and
is similar in size to the multipurpose field that was constructed at the north end of Old Settlers Park.
This item will allow the City to purchase 2,600 cubic yards of imported athletic field topsoil to be placed on the field
prior to the sod installation. This will allow for a 4" layer of good soil across the entire field which will help in the
long term health of the Tif419 Bermuda grass. Additionally,the soil layer will help to reduce the rate of compaction
the fields receive due to heavy use.
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This project is part of Game Plan 2020(PARD Master Plan) and the Citywide Athletic Field Improvement Plan. .
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Cost: $ 63,700.00
Source of Funds: 2007 CO Bonds
Date of Public Hearing(if required): N/A
Recommended Action: Approval
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Bid Info: City of Round Rock IFB Evaluation Form
Pre-Mixed Dillo Dirt Topsoil
Solicitation No. #12-039
Opening: 7/17/2012
Max Points Wittlesey Landscape Supplies Sudderth Bros.Contract)
EVALUATION CRITERIA
Price and Score
50 37
TOTAL $63,700.00
$87,022.00
Reputation of Bidder/Goods and Services and Quality of Goods and Service
13.6 14
References
See reference check scoring sheets. See reference check scoring s
Meets City's Needs
30 30
Goods meet specification and quality requirements? To what degree? Meet speification. Detail of compnounds
provided. Meet specification. No detail sh
Past CORR Relationship and Performance
0 0
Respondent's past performance for CORR(-5)