CM-2018-1656 - 3/9/2018STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CP&Y, INC. ("Engineer")
ADDRESS: 13809 Research Boulevard, Suite 300, Austin, TX 78750
PROJECT: Old Settlers Blvd at AW Grimes Blvd WB Rieht Turn Lane
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and CP&Y, Inc., hereinafter called
the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the I3th day of October, 2016 for the Old Settlers Blvd at AW Grimes
Blvd WB Right Turn Lane Project in the amount of $16,141.52; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $31,557.50 to a total of $47,699.02;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
Article 1. City Services and Exhibit A. City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
Article 2. En ing eering Services and Exhibit B. Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C. Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
Article 4. Compensation and Exhibit D. Fee Schedule shall be amended by increasing by
$31,557.50 the lump sum amount payable under the Contract for a total of $47,699.02, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract Rev.06116
0199 1628,00396727 84275
em -2 o/ - I&
By:
Date
Supplemental Contract Rev.06/16
0199 1628,00396727 84275
CITY OF ROU D ROCK 4Stepha
AS TO F RM:
R07
? � 1
By: fi
Laurie adley, City Manager Sheets,City Attorney
Date �
Supplemental Contract Rcv.06/16
0199 1628.00396727 84275
ADDENDUM TO EXHIBIT A
Citi' Services
The City will furnish to the Engineer the following information and. --'or perform the following tasks:
1. Provide any existing data the Owner has on file concerning the project, if available.
2. Provide proposed pavement section for rehabilitation of Rocking J Road.
3. Assist with the coordination of any required public involvement.
4. Assist the Engineer, as necessary, in obtaining any required data and information from the
State, County, neighboring Cities and'or other franchise utility companies.
5. Give prompt written notice to Engineer whenever the Owner observes or otherwise
becomes aware of any development that affects the scope or timing of Engineer's services.
6. Meet on an as needed basis to answer questions, provide guidance and offer comment.
7. Provide construction inspection and construction testing services including coordination
and scope of services.
8. Review submittals and provide comments.
ADDENDUM TO EXHIBIT B
Engineering Services
The Engineer shall provide the necessary engineering and technical services for the completion of surveying and right-of-
way mapping for the "Old Settlers Boulevard WB Right Turn Lane at A.W. Grimes Boulevard" project. Under a previous
contract, the design plans and right-of-way mapping for this project was completed in 2013. The current contract will
consist of completing the boundary survey to quitclaim an existing City property to Camco Land Ltd. as described below.
The Engineer shall provide the necessary engineering and technical services for the plans, specifications and estimates for
the "Rocking J Road Pavement Rehabilitation" project. This Rocking J Road project will consist only of rehabilitating the
pavement of the existing roadway surface from its north terminus to Old Settlers Blvd, a distance of approximately 1,000
linear feet.
Design services related to the design and plan production for this project will be performed in accordance with the latest
available City of Round Rock Transportation Design and Construction Standards Criteria Manual and TxDOT manuals
from the design collection located on the TxDOT website. The development of the project will be consistent with City and
TxDOT design procedures and practices. This project will be developed utilizing Microstation V8i.
The tasks and products are more fully described in the following TASK OUTLINE.
TASK OUTLINE
I. PROJECT MANAGEMENT
A. GENERAL PROJECT MANAGEMENT
1. Perform general project management tasks during the course of the project to include coordination with the
City, invoices, subconsultant management and QAQC of submittals.
2. Meet with the City of Round Rock as needed.
H. OLD SETTLERS BLVD WB RIGHT TURN LN AT AW GRIMES BLVD
SURVEYING SERVICES (prnviderl bJ, Inlaid Geodetics)
The following services relate to the City parcel previously used for Kiphen Rd CR 113 that is directly north of the
Camco parcel at the northeast quadrant of Old Settlers Blvd and A.W. Grimes Blvd.
A. BOUNDARY SPRVEYING SERVICES
1. Prepare a survey plat and an accompanying metes and bounds description for one(]) parcel.
2. Replace property markers in the field as needed for one (1) parcel.
3. Deliverables will consist of an acquisition package which includes (3) three original signed and sealed
sketches with metes and bounds and closures.
4. Provide an updated DGN file of surveyed property lines.
5. Providing or addressing Title Abstracts is not included in this scope of services.
Exhibit B
of 3
III. ROCKING 3 ROAD PAVEMENT REHABILITATION PS&E
The following services relate to Rocking J Road from its north terminus to Old Settlers Blvd. Submittals for this plan
set will include 30%, 900o and final signed and sealed plans.
A. DATA COLLECTION
I. Coordinate with the City to obtain pertinent project information.
2. Since survey will not be obtained for this project, obtain publicly available topographic CAD data for use in
developing the plan sheets.
B. ROADWAY DESIGN
1. Prepare a project title sheet as required for the construction plans, including the index of sheets.
2. Prepare an existing typical section depicting the existing conditions of the project roadways. Also, prepare a
proposed typical section depicting the pavement rehabilitation. The proposed pavement section will be
provided by the City.
3. Develop a plan layout sheet depicting the proposed construction limits at a scale of 1 50'. Include any
necessary removals on this layout.
C. MISCELLANEOUS PLANS
I. Traffic Control Plan
(a) Prepare a plan layout oral] advance warning signs required on Old Settlers Blvd.
(b) Prepare a detailed narrative for the sequence of construction and traffic control general notes. The
narrative will include a phase -by -phase, step-by-step written account of the proposed activities
throughout the construction process. This is intended to be a narrative account of the activities shown in
the traffic control plan layouts. A plan view will also be depicted on this sheet as necessary. This plan
will describe the maintenance oftraffic and sequence of work for the proposed construction.
2. Signing and Pavement Markings
(a) Develop necessary pavement markings for the proposed pavement and depict. These markings will be
depicted on the roadway plan layout. No signs are anticipated to be impacted by the proposed
construction, and no new signs are proposed, but existing signs will be depicted to remain on the roadway
plan layout.
3. SW3P and Erosion Control
(a) Prepare temporary erosion control plans for the length of project. Temporary storm water management
devices will be needed to minimize the sediment runoff during construction of this project. The
anticipated design components to be used on this project are silt fence, rock filter dams, and construction
exits. Develop one temporary erosion control plan sheet indicating the contractor is responsible for
phasing the devices along with the construction sequencing. No permanent erosion control measures are
anticipated for this project.
(b) Prepare a Storm Water Pollution Prevention Plan (SW3P) sheet in accordance with TCEQ regulations.
This sheet will consist ofthe TxDOT SW3P text sheet for erosion control measures.
(c) The project site is not within the Edwards Aquifer Recharge Zone. Preparation of a Water Pollution
Abatement Plan (WPAP) is not included in this scope of work.
4. Quantities and Summaries
(a) Tabulate quantities for pavement, removal, pavement markings, traffic control, and erosion control as
necessary to bid this project.
(b) Prepare a quantity summary sheet tabulating the above quantities.
5. Standards, Specifications and Estimate
(a) Download the appropriate City and TxDOT standards for the project from the City or State web site, as
appropriate, for inclusion in the final plan set.
Exhibit B
(b) Prepare a tabulation of applicable specifications, special specifications and special provisions for
submission with the final PS&E package.
(c) Develop the relevant general notes compiled from the City and TxDOT.
(d) Prepare an opinion of probable construction cost prior to final PS&E submittal and supplied to the City in
Microsoft Excel format.
D. BID AND CONSTRUCTION PHASE SERVICES
1. Bid Phase
(a) Prepare contract bid documents and assemble into a bid proposal package.
(b) Assist the City at project bid opening.
(c) Tabulate all contractor bids and prepare an award recommendation.
2. Construction Phase
(a) Attend up to two (2) meetings or site visits during project construction.
(b) Review and approve contractor shop drawings and submittals.
(c) Respond to contractor requests for information.
(d) Review applications for payment.
Exhibit B
3 00
ADDENDUM TO EXHIBIT C
Work Schedule
Notice to Proceed
Initial Data Collection
30% Plans Submittals
City Review of 30% Plans
90% Plans Submittals
City Review of 90% Plans
I00% Plans Submittal
Duration Completion Date
N,'A
Mar 15, 2018
7
Mar 22, 2018
30
Apr 21, 2018
14
May 5, 2018
14
May 19, 2018
14
dun 2, 20I8
10
Jun 12, 2018
ADDENDUM TO EXHIBIT D
Fee Schedule
Old Settlers Blvd WB Right Turn Lane at
AW Grimes Blvd & Rocking J Road Rehab
City of Round Rock
Task Description
Total Cost
I. PROJECT MANAGEMENT
[I. SURVEYING SERVICES
III. PLANS, SPECIFICATIONS & ESTIMATE
$
$
$
2l -
2,500.00
26,904.42
TOTAL
$
31,557.50
00396743.XLS Page 1 of 4
DE
ND
00396743.XLS Page 2 of 4
Old Settlers Blvd WB Right Turn Lane at
AW Grimes Blvd & Rocking J Road Rehab
City of Round Rock
Fee Schedule/Budget for CP&Y, Inc.
Task Description
No. of Project Senior Design Engineer -in-
Admin 1
Total Labor
Total Direct
ME Manager Engineer Engineer Training
Clerical
Hous
Labor Costs
Sheeis,.
570.00 $60.00 $42,00 S32.04
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S 9600
OVERHEAD 1170.00%j
S 833.00 S S 214.20 S
$ 16320
TOTAL LABOR COSTS;
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00396743.XLS Page 2 of 4
DE
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Old Settlers Blvd WB Right Turn Lane at
AW Grimes Blvd & Rocking J Road Rehab
City of Round Rack
Fee Schedule/Budget for Inland Geodetics
Tastt Description
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g
Total Labor Total Direct
Manager Specialist Specialist Historian Specialist
Hours Labor Costs
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00396743AiS Page 3 of 4
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Old Settlers Blvd WB Right Turn Lane at
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City of Round Rack
Fee Schedule/Budget for CP&Y, Inc.
Task Description
Na, of
PS&E
Project Senior Design Engineer -In- Admin 1
1 Manager Engineer Engineer Training Clerical
Total Labor Total Direct
Hours Labor Costs
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00396743AL5 Page 4 of 4
City of Round Rock
ROUND ROCK
TEKAS Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Contract No. 1 with CP&Y, Inc. for the Old
Settlers Blvd at AW Grimes Blvd WB Right Turn Lane Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 3/9/2018
Dept Director: Gary D. Hudder, Transporatation Director
Cost: $31,557.50
Indexes: RR Transportation and Economic Development Corporation (Type B)
Attachments: SC#1_w-CP Y - Old Settlers Blvd@AW Grimes Blvd WB RTL
Department: Transportation Department
Text of Legislative File CM -2018-'1656
Consider executing Supplemental Contract No. 1 with CP&Y, Inc. for the Old Settlers Blvd
at AW Grimes Blvd WB Right Tum Lane Project.
Under a previous contract, the design plans (PS&E) and right-of-way mapping had been
completed for the Old Settlers Blvd at AW Grimes WB Right
Turn Lane for the amount of $16,141.52. This agreement is for Engineering services to
prepare plans, specifications, and estimate (PS&E) for the
Rocking J Road Pavement Rehabilitation project.
This Rocking J Road project will consist of rehabilitating the pavement of the existing
roadway surface from its north terminus to Old Settlers Blvd, a
distance of approximately 1,000 linear feet. The cost of this supplemental agreement is
$31,557.50 bringing the total contract price to $ 47,699.02.
Cost: $31,557.50
Source of Funds: RR Transportation and Economic Development Corporation
City of Round Rock Page 1 Printed on 31811018