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Contract - Transmap - 3/8/2018 CITY OF ROUND ROCK AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES FOR TRAFFIC SIGN DATA COLLECTION WITH TRANSMAP CORPORATION THE STATE OF TEXAS § THE CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS COUNTY OF WILLIAMSON § COUNTY OF TRAVIS § THIS AGREEMENT for professional consulting services related to traffic sign data collection (the "Agreement") is made by and between the CITY OF ROUND ROCK, a Texas home-rule municipal corporation with offices located at 221 East Main Street, Round Rock, Texas 78664-5299 (the "City"), and TRANSMAP CORPORATION, located at 5030 Transamerica Drive, Columbus, Ohio 43228 (the "Consultant"). RECITALS: WHEREAS, City desires to contract for Consultant's professional services generally described as providing traffic sign data collection services; and WHEREAS, City has determined that there is a need for the delineated services; and WHEREAS, desires to contract for such professional services; and WHEREAS, the parties desire to enter into this Agreement to set forth in writing their respective rights, duties and obligations hereunder. NOW, THEREFORE,WITNESSETH: That for and in consideration of the mutual promises contained herein and other good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is mutually agreed between the parties as follows: 1.01 EFFECTIVE DATE,DURATION,AND TERM This Agreement shall be effective on the date this Agreement has been signed by each party hereto, and shall remain in full force and effect unless and until it expires by operation of the term indicated herein, or is terminated or extended as provided herein. The term of this Agreement shall be for a period of twelve (12) months from the effective date. City reserves the right to review the Agreement at any time, and may elect to terminate the Agreement with or without cause or may elect to continue. 00394782/ss2 n-zv«- Sz0 2.01 PROPOSAL FOR SERVICES Consultant has issued its proposal for services for the tasks delineated therein, such proposal for services being appended to this Agreement as Exhibit "A" titled "Scope of Work," which document is attached hereto and incorporated herein by reference for all purposes. 3.01 SCOPE OF SERVICES A. Consultant shall satisfactorily provide all services described herein and as set forth in Exhibit "A." Consultant's undertaking shall be limited to performing services for City and/or advising City concerning those matters on which Consultant has been specifically engaged. Consultant shall perform services in accordance with this Agreement, in accordance with the appended proposal for services, and in accordance with due care and prevailing consulting industry standards for comparable services. B. Consultant will be available to meet with the City, and other project partners as requested by the City, on a periodic basis to assess the progress of the Scope of Work, and at such time Consultant will provide the City with Consultant's opinions and recommendations for successfully completing the services. 4.01 LIMITATION TO SCOPE OF SERVICES Consultant and City agree that the scope of services to be performed is enumerated in Exhibit "A" and herein, and may not be changed without the express written agreement of the parties. Notwithstanding anything herein to the contrary, the parties agree that City retains absolute discretion and authority for all funding decisions, such to be based solely on criteria accepted by City which may be influenced by but not be dependent on Consultant's work. 5.01 CONTRACT AMOUNT In consideration for the professional consulting services to be performed by Consultant, City agrees to pay Consultant in accordance with Exhibit "A." Total payment to the Consultant shall not exceed One Hundred Seventy-Four Thousand Nine Hundred Sixty-Nine and 81/100 Dollars ($174,969.81). 6.01 PROMPT PAYMENT POLICY In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be made by the City to Consultant will be made within thirty(30) days of the date the City receives goods under this Agreement, the date the performance of the services under this Agreement are completed, or the date the City receives a correct invoice for the goods or services, whichever is later. Consultant may charge interest on an overdue payment at the "rate in effect"on September 1 of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to payments made by the City in the event: 2 (a) There is a bona fide dispute between the City and Consultant, a contractor, subcontractor, or supplier about the goods delivered or the service performed that cause the payment to be late; or (b) There is a bona fide dispute between Consultant and a subcontractor or between a subcontractor and its supplier about the goods delivered or the service performed that causes the payment to be late; or (c) The terms of a federal contract, grant, regulation, or statute prevent the City from making a timely payment with federal funds; or (d) The invoice is not mailed to the City in strict accordance with any instruction on the purchase order relating to the payment. 7.01 NON-APPROPRIATION AND FISCAL FUNDING This Agreement is a commitment of the City's current revenues only. It is understood and agreed that the City shall have the right to terminate this Agreement at the end of any City fiscal year if the governing body of the City does not appropriate funds sufficient to purchase the services as determined by the City's budget for the fiscal year in question. The City may effect such termination by giving Consultant a written notice of termination at the end of its then- current fiscal year. 8.01 SUPPLEMENTAL AGREEMENT The terms of this Agreement may be modified by written Supplemental Agreement hereto, duly authorized by City Council or by the City Manager, if the City determines that there has been a significant change in (1) the scope, complexity, or character of the services to be performed; or (2) the duration of the work. Any such Supplemental Agreement must be executed by both parties within the period specified as the term of this Agreement. Consultant shall not perform any work or incur any additional costs prior to the execution, by both parties, of such Supplemental Agreement. Consultant shall make no claim for extra work done or materials furnished unless and until there is full execution of any Supplemental Agreement, and the City shall not be responsible for actions by Consultant nor for any costs incurred by Consultant relating to additional work not directly authorized by Supplemental Agreement. 9.01 TERMINATION; DEFAULT Termination: It is agreed and understood by Consultant that either party may terminate this Agreement for convenience, upon thirty (30) days' written notice to Consultant, with the understanding that immediately upon receipt of said notice all work being performed under this Agreement shall cease. Consultant shall invoice the City for work satisfactorily completed and shall be compensated in accordance with the terms hereof for work accomplished prior to the receipt of said notice of termination. Consultant shall not be entitled to any lost or anticipated 3 profits for work terminated under this Agreement. Unless otherwise specified in this Agreement, all data, information, and work product related to this project shall become the property of the City upon termination of this Agreement, and shall be promptly delivered to the City in a reasonably organized form without restriction on future use. Should the City subsequently contract with a new consultant for continuation of service on the project, Consultant shall cooperate in providing information. Termination of this Agreement shall extinguish all rights, duties, and obligations of the parties to fulfill contractual obligations. Termination under this section shall not relieve the terminated party of any obligations or liabilities which occurred prior to termination. Nothing contained in this section shall require the City to pay for any work which it deems unsatisfactory or which is not performed in compliance with the terms of this Agreement. Default: Either party may terminate this Agreement, in whole or in part, for default if the Party provides the other Party with written notice of such default and the other fails to satisfactorily cure such default within ten (10) business days of receipt of such notice (or a greater time if agreed upon between the Parties). If default results in termination of this Agreement, then the City shall give consideration to the actual costs incurred by Consultant in performing the work to the date of default. The cost of the work that is useable to the City, the cost to the City of employing another firm to complete the useable work, and other factors will affect the value to the City of the work performed at the time of default. Neither party shall be entitled to any lost or anticipated profits for work terminated for default hereunder. The termination of this Agreement for default shall extinguish all rights, duties, and obligations of the terminating Party and the terminated Party to fulfill contractual obligations. Termination under this section shall not relieve the terminated party of any obligations or liabilities which occurred prior to termination. Nothing contained in this section shall require the City to pay for any work which it deems unsatisfactory, or which is not performed in compliance with the terms of this Agreement. 10.01 INSURANCE Services Provider shall meet all requirements as stated in the attached IFB, including all attachments and exhibits thereto, and Services Provider's bid response and as set forth at: http://www.roundrocktexas.gov/wp-content/uploads/2014/12/corr insurance 07 20112 pdf. 11.01 NON-SOLICITATION Except as may be otherwise agreed in writing, during the term of this Agreement and for twelve (12) months thereafter, neither the City nor Consultant shall offer employment to or shall employ any person employed then or within the preceding twelve (12) months by the other or 4 any affiliate of the other if such person was involved, directly or indirectly, in the performance of this Agreement. This provision shall not prohibit the hiring of any person who was solicited solely through a newspaper advertisement or other general solicitation. 12.01 CITY'S RESPONSIBILITIES Full information: The City shall provide full information regarding project requirements. The City shall have the responsibility of providing Consultant with such documentation and information as is reasonably required to enable Consultant to provide the services called for. The City shall require its employees and any third parties who are otherwise assisting, advising or representing the City to cooperate on a timely basis with Consultant in the provision of its services. Consultant may rely upon written information provided by the City and its employees and agents as accurate and complete. Consultant may rely upon any written directives provided by the City or its designated representative concerning provision of services as accurate and complete. Required materials: Consultant's performance requires receipt of all requested information reasonably necessary to provision of services. Consultant agrees, in a timely manner, to provide City with a comprehensive and detailed information request list, if any. 13.01 INDEPENDENT CONTRACTOR STATUS Consultant is an independent contractor, and is not the City's employee. Consultant's employees or subcontractors are not the City's employees. This Agreement does not create a partnership, employer-employee, or joint venture relationship. No party has authority to enter into contracts as agent for the other party. Consultant and the City agree to the following rights consistent with an independent contractor relationship: (1) Consultant has the right to perform services for others during the term hereof. (2) Consultant has the sole right to control and direct the means,manner and method by which it performs its services required by this Agreement. (3) Consultant has the right to hire assistants as subcontractors, or to use employees to provide the services required by this Agreement. (4) Consultant or its employees or subcontractors shall perform services required hereunder, and the City shall not hire, supervise, or pay assistants to help Consultant. (5) Neither Consultant nor its employees or subcontractors shall receive training from the City in skills necessary to perform services required by this Agreement. 5 (6) City shall not require Consultant or its employees or subcontractors to devote full time to performing the services required by this Agreement. (7) Neither Consultant nor its employees or subcontractors are eligible to participate in any employee pension, health, vacation pay, sick pay, or other fringe benefit plan of the City. 14.01 CONFIDENTIALITY; MATERIALS OWNERSHIP Any and all programs, data, or other materials furnished by the City for use by Consultant in connection with services to be performed under this Agreement, and any and all data and information gathered by Consultant, shall be held in confidence by Consultant as set forth hereunder. Each party agrees to take reasonable measures to preserve the confidentiality of any proprietary or confidential information relative to this Agreement, and to not make any use thereof other than for the performance of this Agreement, provided that no claim may be made for any failure to protect information that occurs more than three (3) years after the end of this Agreement. The parties recognize and understand that the City is subject to the Texas Public Information Act and its duties run in accordance therewith. All data relating specifically to the City's business and any other information which reasonably should be understood to be confidential to City is confidential information of City. Consultant's proprietary software, tools, methodologies, techniques, ideas, discoveries, inventions, know-how, and any other information which reasonably should be understood to be confidential to Consultant is confidential information of Consultant. The City's confidential information and Consultant's confidential information is collectively referred to as "Confidential Information." Each party shall use Confidential Information of the other party only in furtherance of the purposes of this Agreement and shall not disclose such Confidential Information to any third party without the other party's prior written consent, which consent shall not be unreasonably withheld. Each party agrees to take reasonable measures to protect the confidentiality of the other party's Confidential Information and to advise their employees of the confidential nature of the Confidential Information and of the prohibitions herein. Notwithstanding anything to the contrary contained herein, neither party shall be obligated to treat as confidential any information disclosed by the other party (the "Disclosing Party") which: (1) is rightfully known to the recipient prior to its disclosure by the Disclosing Party; (2) is released by the Disclosing Party to any other person or entity (including governmental agencies) without restriction; (3) is independently developed by the recipient without any reliance on Confidential Information; or (4) is or later becomes publicly available without violation of this Agreement or may be lawfully obtained by a party from any non-party. Notwithstanding the foregoing, either party will be entitled to disclose Confidential Information of the other to a third party as may be required by law, statute, rule or regulation, including subpoena or other similar form of process, provided that (without breaching any legal or 6 regulatory requirement) the party to whom the request is made provides the other with prompt written notice and allows the other party to seek a restraining order or other appropriate relief. Subject to Consultant's confidentiality obligations under this Agreement, nothing herein shall preclude or limit Consultant from providing similar services for other clients. Notwithstanding the foregoing, either party will be entitled to disclose Confidential Information of the other to a third party as may be required by law, statute, rule or regulation, including subpoena or other similar form of process, provided that (without breaching any legal or regulatory requirement) the party to whom the request is made provides the other with prompt written notice and allows the other party to seek a restraining order or other appropriate relief. Subject to Consultant's confidentiality obligations under this Agreement, nothing herein shall preclude or limit Consultant from providing similar services for other clients. Neither the City nor Consultant will be liable to the other for inadvertent or accidental disclosure of Confidential Information if the disclosure occurs notwithstanding the party's exercise of the same level of protection and care that such party customarily uses in safeguarding its own proprietary and confidential information. Notwithstanding anything to the contrary in this Agreement, the City will own as its sole property all written materials created, developed, gathered, or originally prepared expressly for the City and delivered to the City under the terms of this Agreement (the "Deliverables"); and Consultant shall own any general skills, know-how, expertise, ideas, concepts, methods, techniques, processes, software, or other similar information which may have been discovered, created, developed or derived by Consultant either prior to or as a result of its provision of services under this Agreement (other than Deliverables). Consultant's working papers and Consultant's Confidential Information (as described herein) shall belong exclusively to the Consultant. City shall have a non-exclusive, non-transferable license to use Consultant's Confidential Information for City's own internal use and only for the purposes for which they are delivered to the extent that they form part of the Deliverables. 15.01 WARRANTIES Consultant represents that all services performed hereunder shall be performed consistent with generally prevailing professional or industry standards, and shall be performed in a professional and workmanlike manner. Consultant shall re-perform any work no in compliance with this representation. 16.01 LIMITATION OF LIABILITY Should any of Consultant's services not conform to the requirements of the City or of this Agreement, then and in that event the City shall give written notification to Consultant; thereafter, (a) Consultant shall either promptly re-perform such services to the City's satisfaction at no additional charge, or (b) if such deficient services cannot be cured within the cure period set forth herein, then this Agreement may be terminated for default. 7 In no event will Consultant be liable for any loss, damage, cost or expense attributable to negligence, willful misconduct or misrepresentations by the City, its directors, employees or agents. In no event shall Consultant be liable to the City, by reason of any act or omission relating to the services provided under this Agreement (including the negligence of Consultant), whether a claim be in tort, contract or otherwise, (a) for any consequential, indirect, lost profit, punitive, special or similar damages relating to or arising from the services, or (b) in any event, in the aggregate, for any amount in excess of the total professional fees paid by the City to Consultant under this Agreement, except to the extent determined to have resulted from Consultant's gross negligence, willful misconduct or fraudulent acts relating to the service provided hereunder. 17.01 INDEMNIFICATION Consultant and the City each agree to indemnify, defend and hold harmless the other from and against amounts payable under any judgment, verdict, court order or settlement for death or bodily injury or the damage to or loss or destruction of any real or tangible property to the extent arising out of the indemnitor's negligence in the performance of this Agreement. Consultant agrees to indemnify, defend and hold harmless the City from and against any and all amounts payable under any judgment, verdict, court order or settlement for Third Party claims of infringement of any trade secrets, copyrights, trademarks or trade names alleged to have occurred and arising from the deliverables provided by Consultant to the City in connection with the performance of this Agreement. Should the City's use of such deliverables be determined to have infringed, Consultant may, at its option: (i) procure for the City the right to continue using such deliverables provided or (ii) replace or modify them to make their use non- infringing while yielding substantially equivalent results. If neither of the above options is or would be available on a basis that is commercially reasonable, then Consultant may terminate this Agreement, the City shall return such deliverables provided, and Consultant will refund to the City the fees paid for the deliverables provided. This infringement indemnity does not cover claims arising from the combination of such deliverables with products or services not provided by Consultant; the modification of such deliverables by any person other than Consultant; deliverables complying with or based upon (1) designs provided by or at the direction of the City or (2) specifications or other information provided by or at the direction of the City; or use of systems, materials or work performed in a manner not pennitted hereunder or by another obligation of the City to Consultant. The indemnities in this section are contingent upon: (1) the indemnified party promptly notifying the indemnifying party in writing of any claim which gives rise to a claim for indemnification hereunder; (2)the indemnifying party being allowed to participate in the defense and settlement of such claim; and (3) the indemnified party cooperating with all reasonable requests of the indemnifying party (at the indemnifying party's expense) in defending or settling a claim. The indemnified party shall have the right, at its option and expense, to participate in the defense of any suit or proceeding through counsel. 8 18.01 ASSIGNMENT AND DELEGATION The parties each hereby bind themselves, their successors, assigns and legal representatives to each other with respect to the terms of this Agreement. Neither party may assign any rights or delegate any duties under this Agreement without the other party's prior written approval, which approval shall not be unreasonably withheld. 19.01 LOCAL, STATE AND FEDERAL TAXES Consultant shall pay all income taxes, and FICA (Social Security and Medicare taxes) incurred while performing services under this Agreement. The City will not do the following: (1) Withhold FICA from Consultant's payments or make FICA payments on its behalf; (2) Make state and/or federal unemployment compensation contributions on Consultant's behalf; or (3) Withhold state or federal income tax from any of Consultant's payments. If requested, the City shall provide Consultant with a certificate from the Texas State Comptroller indicating that the City is a non-profit corporation and not subject to State of Texas Sales and Use Tax. 20.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES A. Consultant, its consultants, agents, employees and subcontractors shall use best efforts to comply with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock, as amended, and with all applicable rules and regulations promulgated by local, state and national boards, bureaus and agencies. Consultant shall further obtain all permits, licenses, trademarks, or copyrights required in the performance of the services contracted for herein, and same shall belong solely to the City at the expiration of the term of this Agreement. B. In accordance with Chapter 2270, Texas Government Code, a governmental entity may not enter into a contract with a company for goods and services unless the contract contains written verification from the company that it: (1) does not boycott Israel; and(2)will not boycott Israel during the term of this contract. The signatory executing this Agreement on behalf of Consultant verifies Consultant does not boycott Israel and will not boycott Israel at any term of this Agreement. 21.01 FINANCIAL INTEREST PROHIBITED Consultant covenants and represents that Consultant, its officers, employees, agents, consultants and subcontractors will have no financial interest, direct or indirect, in the purchase or sale of any product, materials or equipment that will be recommended or required hereunder. 9 22.01 DESIGNATION OF REPRESENTATIVES The City hereby designates the following representative authorized to act in its behalf with regard to this Agreement: Gary Hudder, Transportation Director City of Round Rock 2008 Enterprise Drive Round Rock, TX 78664 (512) 218-7044 Consultant hereby designates the following representative authorized to act in its behalf with regard to this Agreement: Howard Luxhoj,PE Transmap Corporation 5030 Transamerica Drive Columbus, OH 43228 23.01 NOTICES All notices and other communications in connection with this Agreement shall be in writing and shall be considered given as follows: (1) When delivered personally to recipient's address as stated herein; or (2) Three (3) days after being deposited in the United States mail, with postage prepaid to the recipient's address as stated in this Agreement. Notice to Consultant: Transmap Corporation 5030 Transamerica Drive Columbus, OH 43228 Notice to City: City Manager, City of Round Rock 221 East Main Street Round Rock, TX 78664 AND TO: Stephan L. Sheets, City Attorney 309 East Main Street Round Rock, TX 78664 10 Nothing contained in this section shall be construed to restrict the transmission of routine communications between representatives of the City and Consultant. 24.01 APPLICABLE LAW; ENFORCEMENT AND VENUE This Agreement shall be enforceable in Round Rock, Texas, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be governed by and construed in accordance with the laws and court decisions of Texas. 25.01 EXCLUSIVE AGREEMENT The terms and conditions of this Agreement, including exhibits, constitute the entire agreement between the parties and supersede all previous communications, representations, and agreements, either written or oral, with respect to the subject matter hereof. The parties expressly agree that, in the event of any conflict between the terms of this Agreement and any other writing, this Agreement shall prevail. No modifications of this Agreement will be binding on any of the parties unless acknowledged in writing by the duly authorized governing body or representative for each party. 26.01 DISPUTE RESOLUTION The City and Consultant hereby expressly agree that no claims or disputes between the parties arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration proceeding, including without limitation, any proceeding under the Federal Arbitration Act(9 USC Section 1-14) or any applicable state arbitration statute. 27.01 SEVERABILITY The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion of provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion of provision held to be void. The parties further agree to amend this Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this Article shall not prevent this entire Agreement from being void should a provision which is of the essence of this Agreement be determined void. 28.01 STANDARD OF CARE Consultant represents that it is specially trained, experienced and competent to perform all of the services, responsibilities and duties specified herein and that such services, responsibilities and duties shall be performed, whether by Consultant or designated subconsultants, in a manner acceptable to the City and according to generally accepted business 11 practices. 29.01 GRATUITIES AND BRIBES City, may by written notice to Consultant, cancel this Agreement without incurring any liability to Consultant if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or otherwise were offered or given by Consultant or its agents or representatives to any City Officer, employee or elected representative with respect to the performance of this Agreement. In addition, Consultant may be subject to penalties stated in Title 8 of the Texas Penal Code. 30.01 RIGHT TO ASSURANCE Whenever either party to this Agreement, in good faith, has reason to question the other party's intent to perform hereunder, then demand may be made to the other party for written assurance of the intent to perform. In the event that no written assurance is given within the reasonable time specified when demand is made, then and in that event the demanding party may treat such failure an anticipatory repudiation of this Agreement. 31.01 MISCELLANEOUS PROVISIONS Time is of the Essence. Consultant agrees that time is of the essence and that any failure of Consultant to complete the services for each phase of this Agreement within the agreed project schedule may constitute a material breach of this Agreement. Consultant shall be fully responsible for its delays or for failures to use reasonable efforts in accordance with the terms of this Agreement. Where damage is caused to City due to Consultant's failure to perform in these circumstances, City may withhold, to the extent of such damage, Consultant's payments hereunder without a waiver of any of City's additional legal rights or remedies. City shall render decisions pertaining to Consultant's work promptly to avoid unreasonable delays in the orderly progress of Consultant's work. Force Majeure. Notwithstanding any other provisions hereof to the contrary, no failure, delay or default in performance of any obligation hereunder shall constitute an event of default or breach of this Agreement, only to the extent that such failure to perform, delay or default arises out of causes beyond control and without the fault or negligence of the party otherwise chargeable with failure, delay or default; including but not limited to acts of God, acts of public enemy, civil war, insurrection, riots, fires, floods, explosion, theft, earthquakes, natural disasters or other casualties, strikes or other labor troubles, which in any way restrict the performance under this Agreement by the parties. Section Numbers. The section numbers and headings contained herein are provided for convenience only and shall have no substantive effect on construction of this Agreement. Waiver. No delay or omission by either party in exercising any right or power shall impair such right or power or be construed to be a waiver. A waiver by either party of any of the covenants to be performed by the other or any breach thereof shall not be construed to be a 12 waiver of any succeeding breach or of any other covenant. No waiver of discharge shall be valid unless in writing and signed by an authorized representative of the party against whom such waiver or discharge is sought to be enforced. Multiple Counterparts. This Agreement may be executed in multiple counterparts, which taken together shall be considered one original. The City agrees to provide Consultant with one fully executed original. IN WITNESS WHEREOF, the parties have executed this Agreement on the dates hereafter indicated. City of Roun Rock, Texas Transmap orp ation By: NBy: Printed Name: Printed e: 0 yVar-C1 Lux ` � PE Title: Title: t Date Signed: Date Signed: �} J For City,Attest: By: '�Qj� j H Sara L. White, City Clerk For Ci ,Approved as to orm: B Stepha L. Sheets, City Attorney 13 TRANS-4 OP ID:VT CERTIFICATE OF LIABILITY INSURANCE DATE 2018Y) 02/06/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Andres,O'Neil&Lowe-Bryan NAME: Russ Davies, CPIAPHONE 227 North Lynn Street A/c No Ext:419-636-5050 FAX No;419-636-0132 Bryan,OH 43506 E-MAIL Russ Davies,CPIA ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Cincinnati Insurance Company 10677 INSURED TRANSMAP Corporation TRANSMAP Engineering LLC INSURER B:Landmark American Ins Co 5030 Transamerica Drive INSURER C: Columbus, OH 43228 INSURER D: INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR Abor SUBTf POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD/YYYY MWDDNYYY LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00 DAMAGE TO RER=_ CLAIMS-MADE �OCCUR ENP0008067 02/03/2016 02/03/2019 PREMISES Ea occurrence $ 500,00 A X co, Liab MED EXP(Any one person) $ 10,00 1M/1M PERSONAL&ADV INJURY $ 1,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,00 POLICY JEC LOC PRODUCTS-COMP/OP AGG $ 2,000,00 OTHER: $ AUTOMOBILE LIABILITY Ea aBINED SINGLE LIMIT $ 1,000,00 A X ANY AUTO ENP0008067 02/03/2016 02/03/2019 BODILY INJURY(Per person) $ ALL OWNEDSCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) $ AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS Per accident $ $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,00 A EXCESS LIAB CLAIMS-MADE ENP0008067 02/03/2016 02/03/2019 AGGREGATE $ 2,000,00 DED I X I RETENTION$ 0 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE I ER A ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N ENP0008067 02/03/2016 02/03/2019 E.L.EACH ACCIDENT $ 1,000,00 OFFICER/MEMBER EXCLUDED? ❑N/A (Mandatory in NH) EMPLOYERS LIABILITY E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,00 B Professional Liab LHR766418 10/31/2017 10/31/2018 Occur 1,000,00 Agg 2,000,00 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Additional insured:City of Round Rock and its officers,employees and elected officials as their interest may appear. General liability is on a primary and noncontributory basis including waiver of subro ation. 30 day notice of cancellation applies: Project: City of Round Rock Agreement for Professional Consulting Services for Traffic Sign Data Collection with CERTIFICATE HOLDER CANCELLATION CITROUI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Round Rock THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 221 East Main ACCORDANCE WITH THE POLICY PROVISIONS. Round Rock,TX 78664-5299 AUTHORIZED REPRESENTATIVE OQ Ili V\J�k ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD NOTEPAD. HOLDERCODE CITROW TRANS-4 PAGE 2 INSURED'S NAME TRANSMAP Corporation OP ID:VT Date 02/06/2018 Transmap Corporation. Solicitation Number: RFP No. 18-001 roadway inventory - asset management integration trans .,map January 17th, 2018 City of Round Rock, Texas Attn: Mr. Mike Schurwon, CPPB, CTPM 221 East Main Street Round Rock, TX 78664-5299 Subject: Best and Final Offer RFP No. 18-001 Traffic Sign Data Collection Services Mr. Schurwon: Thank you for allowing Transmap to propose our Best and Final Offer. As part of our offer, we have attached pricing for the following items based on the 394-centerline file provided to Transmap by the City of Round Rock; • Traffic Sign Data Collection • Additional Value System 5 Pavement • Optional Pavement Software and Training • Additional Value The City asked for Additional Value System 5 Pavement pricing based on our initial Go-To- Meeting. The two items that were not on this sheet were Network Setup and Review and Project Management. Network Setup and Review is the process of taking the City's centerline file and formatting it in the proper Network, Branch, and Sections for loading into Micro PAVER. As part of this task, Transmap will have to "clean" the City's centerline file intersection to intersection, making it pseudo node free. The other task is Project Management, which is priced as our standard rate, which was already listed in Additional Value. These tasks are reflected in the offer. Another task needed in Pavement Management is Reporting. The task list the City sent back to Transmap in a letter, did not include the Reporting task. In order to achieve a turnkey solution, the Reporting task which includes budget scenarios with maps, is needed. The Pavement Management Practice Definition "Boot Camp" is the task that enables Transmap to perform reporting based on the City's needs and business process. Transmap is scheduled to drive 394 centerline miles in the City of Round Rock. All tasks are based on the roads and miles scheduled to drive. Roadway infrastructure cannot be Exhibit "A" Proposal extracted on roads or alleys that are not driven by our vehicle. As part of this offer, we have also sent a printed centerline map and review document. The City needs to sign off on the map because the file will be loaded into the vehicle for mapping purposes. The City did not list UDAR or Street Level Orthophotography as items they would like Transmap to deliver. We want to make sure the City is not interested in having delivered LAS and MrSID (street level) files. The pricing for these items is listed in the Additional Value pricing sheet. The total project cost is $164,144.62 with Traffic Sign Data Collection and Additional Value System 5 Pavement. If the City agrees to the total project cost Transmap will discount the entire project 3% as a Best and Final Offer. This would bring the project total to $159,220.28. As part of the BAFO a 5% contingency was requested by the City. The contingency total is $7,961.01. Please feel free to call with any questions. I can be contacted at hluxhoi@transmap.com or on my mobile at (614) 886-4100. Best regards, px�-� Howard Luxhoj, PE President and CEO Transmap Corporation Transmap• 5030 Transamerica Drive Florlda-Reglonal Office• 3001 N. Chicagoland Office• 222 W. Columbus,Ohio 43228 • P: (614)481-6799 Rocky Point Drive E. Merchandise Mart Plaza,Suite 1225 F: (614)481-4017- transmaq.com Suite 200 •Tampa, FL 33607 Chicago,IL 60654 Exhibit "A" Proposal Transmap Corporation January 23,2018 City of Round Rock,TX Traffic Sign Data Collection(Best and Final) 1)Sign Data Collection Project Transmap Transmap Task Description Comments Units Price Total Transmap will ship system 6 to data 1a System 6 Shipping(units=lump sum) collection area-setup and testing of 1 $1,500.00 $1,500.00 system 6 before initial data collection Raw roadway data and image capture- ON-SIGHT Tm Raw Data Collection 360-degree image view of all roadways lb Includes UDAR(units=—centerline (ROW)with Ladybug5 Ultra HD panoramic 394 miles based on City GIS data) solution.Ground-based LiDAR(100% $71.00 $27,974.00 roadway coverage)- Price includes image delivery and access to web based viewer Transmap is a partner with Cityworks and understands the formatting needed to Sign Extraction(units=per sign panel) support the integration of signs and poles lc Rates based on standard attributes Standard attributes include;street name, 11,467 $2.18 $24,998.06 unique ID,unique ID(street centerline), MUTCD code,daytime condition,facing direction flashers es no Transmap is a partner with Cityworks and understands the formatting needed to 1d Pole Extraction(units= per post)Rates support the integration of signs and poles 5,993 $1.09 $6,532.37 based on standard attributes Standard attributes include;street name, ' unique ID,unique ID(street centerline), ole type Transmap will link all collected assets to the City centerline unique ID and road le GIS Integration units=hours name so all data is linked for Cityworks g ( ) integration-If any other GIS formatting is 24 $99.00 $2,376.00 required Transmap my need to add more hours Standard project management includes managing the personnel assigned to the if Project Management(units=hours) project,monthly project updates,ArcGIS 47 $99.00 $4,653.00 Online project tracking,kick off meeting, hone support throughout project. Subtotal $68,033.43 Transmap Corporation January 23,2018 City of Round Rock,TX Additonal Value System 5 Pavement(Best and Final) 2 Pavement Mana ement Task Description Comments Transmap Transmap Total Units Price Transmap will utilize our Crack Map 3D technology(LCMS)for pavement collection- 100%coverage all through ON-SIGHT T11 Raw Data Collection lanes-360-degree image view of all 2a Includes LiDAR(units=centerline roadways(ROW)with Ladybugs Ultra HD 394 $37.99 $14,968.06 Miles) solution.Ground-based LiDAR(100% roadway coverage all through lanes)- Price includes image delivery and access to web-based viewer Advanced Inspections-100%Analysis Transmap uses an ASTM compliant E950 2b of All Lanes Through units=lumpprofilometer. Delivery of Crack Map g ( orthophoto(ra by and City-wide rutting1 $7,985.00 $9,895.00 sum) GIS formatAll Through Lanes) in Detailed surface distress analysis- ASTM D6433 Compliant Network Level Transmap uses ASTM D6433 network level 2c Pavement Condition Index(PCI)Rating analysis-Crack Map 3D approach- 7,279 $6.47 $47,095.13 (units=management sections) Pavement width included-Price includes field verification walkout 2d MicroPAVER Scope of Work Formatting pavement sample data and centerline file for mass load into MicroPAVER Load(units=lump sum) MicroPAVER using scripts-MicroPAVER is 1 $2,250.00 $2,250.00 the only system that is the official PCI ASTM D6433 calculation Transmap will review the City's centerline file and set up the required network for MicroPaver Network Setup and Review loading into MicroPAVER(this includes (units=hours) linking PCI data to Esri centerline). 22 $108.00 $2,376.00 Transmap will clean centerline file so the file is intersection to intersection pseudo node free Transmap will purchase MicroPAVER software for the City.This pricing is based MicroPAVER Software(units=software) on the City having at least one registered 1 $995.00 $995.00 APWA member.This is a download that comes with 2 installations. Transmap will provide MicroPAVER I On-Site MicroPAVER I Training(units= training-This is a 2-day class that goes days)Expenses included over every phase of MicroPAVER work 2 $3,200.00 $6,400.00 flow. Transmap will meet with the City to Pavement Management Practice review maintenance/rehabilitation 2e Definition"Boot Camp"(price is lump activities,analysis procedures,and collect 1 any existing information on roadways $3,500.00 $3,500.00 sum) (ADT data,construct dates,maintenance dates etc.)Prepare budget and CIP plans Transmap will put together written/tabular and GIS map data to support traditional preventative maintenance pavement 2f Reporting(units=hours) reporting. Budget scenarios with actual 44 $137.00 $6,028.00 dollar amounts per M&R activity- pavement performance curve included Standard project management includes 2g Transmap Project Management(units= staff allocation,project tracking website, $9,999 00 hours phone calls,overall project coordination 101 $99.00 and u dates-Kick-off meeting Subtotal $103,506.19 Transmap Corporation January 23,2018 City of Round Rock,TX 5%Contingency Best and Final 3)50/b Contingency 1) Sign Total $68,033.43 2) Pavement Total $103,506.19 3)Contingency(5%of 1+2) $8,576.98 Less Discount(3%of 1+2) $5,146.79 Total Project Cost $174,969.81 ra n-- s--,.j m a ON of Round Rock, TX - Centerline Breakdown Total Centerline miles: 393.57 . miles Query Used: WA1NT RUTH"= 'ROUND ROCK'AND "STATUS"= 'OPEN' Reid Frequency Distribution Statistics: --s � 2,000 Count: 4390 Minimum: 7.814853 1,500 Maximum:6084.273666 Sum: 2078055.22102 1,000 Mean: 473.361098 Standard Deviation:406.482743 500 Mulls: 0 L, ` 0 i 7.8 1271.0 2534.2 3797.5 5060.7 639.4 1902.6 3165.9 4429.1 5692.3 d 95%of all segments are C> within 15.012 ft and M 1,198.81 ft 0 N p •• i 0.1/0 2.1% 2.1% o � ° I � 0.I1% 0 -3a -2a -1a 0 1a 2a 3a 7.814 ft 473.36 ft 1,286.32 ft Exhibit "A" Proposal City of Round Rock, TX 2018 Basemap Review % c 8 Q ll� `♦N CV+ � Mg GA 1A Q r't PS ' O A o Y � S A •L k �yg ittl 6 !IPL / If d 4yd'I S� ytR °4 Approved By: Date: (Please Sign in Blue Pen) ran Total Centerline Miles:393.571 miles map Exhibit "/A\" 5030 Ttaniamd a Drive)Glumtwf,01143228 Tel(614)461.6799)Fax(614)4614017 Scheduled To Drive N vmx TAANbNM.°om Other Roads o P pp.psal Miles aa.laaoaouleaow I E roadway inventory asset management untag ration I r n map E December 1st, 2017 j City of Round Rock, TX Attn: Mr. Mike Schurwon, CPPB, CTPM I 221 East Main Street, Round Rock, TX 78664-5299 RE: Traffic Sign Data Consulting Services, RFP No. 18-001 Mr. Schurwon: i i Thank you for allowing Transmap to propose our solution. We are pleased to present the i City of Round Rock with our response to your Request for Proposal. Transmap has read and i understands the tasks described in the City of Round Rock's RFP. We have no conflict of interest with our clients because we do not sell sign sheeting to supplement our data i collection (differentiating us from material suppliers). We own our own equipment, so a sub-contractor is not needed, Outlined below are a few key features that you will find beneficial in qualifying Transmap as the best provider for your sign data collection consulting services: • Local Texas Experience - Cite' ofayto,- ri,- City of Cot-pus Cbrisd, City of Killeen, City of Plidl4od, City of EI Plaso, City of Stephenville, City of Conroe" Cl�.y of Scitej•tz, City of Sugar Land - Roadway asset management is all we do - Excellent sign project references - FHWA and TXMUTCD compliance experience (nighttime assessments) • Team - Core team has over 21 years of experience - PhDs, PEs, and GISPs on staff- GIS-centric asset management solution Exhibit "A" E Proposal i • TransmaplCityworks Partnership - Cityvvorks Strategic Partner for over 12 years - 2015 Cityworks AMS Training completion -- Project Manager has experience formatting and integrating Texas sign data into Cityworks • ArcGIS Online - 20 'Ye ar Esri Public VOurtks Sa-lutions Partnbe-r - Collector Apps - Web & map-based GIS reporting - Easy to share and update data Training • Open Source - With an increasingly changing software environment, Transmap's, open source policy allows for data to be seamlessly implemented into any software system - Transmap is your total solution provider from data collection to maintenance planning 0 Technology Focused - Dual systems (Ladybug5 30MP + HD UDAR, N1 million points/sec, 8,000 x 4,000 pixel resolution) - Street Level Orthophotography Please do not hesitate to call with any questions or for iAuthorized,Contact., further assistance. As President and CEO, I am Howard Luxhol, PE authorized to make representations for Transmap President and CEO lit Corporation. For a digital copy of our response and to hiuxhj@transmap.ci see a video, please log on to tmap.pro/RR. oom 614-886-4100 (mobile) kowarBest r arils,Best ard LU rd Luxshoji, PE President and CEO Transmap Corporation Transmap-5030 Transamerica Drive Florida-Regional Office-3001 N. Chicagoland Office-222 W. Columbus,Ohio 43228-P:(614)461-6799 Rocky Point Drive E. merchandise mart Piaza,suite 1225 F:(614)481-4017-transmall,com Suite 200-Tampa,FL 33607 Chicago,IL 60654 Exhibit "A" 3 Proposal F f f Table • t 3. Letter of Transmittal: Page 2 3 I i Table of Contents: Page 4 Project Approach for Work Plan & Scope of Work: Page 5 i t o Project Timeline: Page 17 i Experience and Qualifications: Page 18 i I Proposal Cost: Page 23 References: Page 25 Attachment A f F Attachment B f i ((t c E t. i f; i Exhibit "A" 4 Proposal i i i i !c Project Approach to Wr Plan & Scopeof r E Introduction Cityworks, Our approach to the project utilizes our mobile mapping technology E•, t n:, I:. E.• ,. and our years of experience with MUTCD, Esri (GIS), and Cityworks to Vesri• provide the City with the best sign management solution. Transmap has Public Works PARTNER read and understands the required attributes for each sign and pole listed in I the City of Round Rock's RFP. We have knowledge of TX MUTCD codes, through our vast Texas sign project experience. Transmap will perform a sign and pole inventory that will include locating and classifying the full inventory of all City of Round Rock owned or maintained traffic signs and poles inside the city limits. This will include all ground mounted, signal mounted and gantry mounted signs. The pole inventory will include the coordinates of the pole, classification of pole type (MUTCD.ID number) attached to each k pole, and required Cityworks attribution. All classifications of the City's signs will be I captured. Transmap will update the City's current sign inventory data. The following information describes our approach, mobile-mapping technology and extraction tools in detail. System 6 Mobilization Once the Notice to Proceed is given to Transmap, tti ° the System 6 mobile mapping vehicle will begin its mobilization to the City of Round Rock. Transmap can complete this project in under 43 days. Our mobile mapping personnel work as a two-man ;; r I team in the field on ten-day shifts. Our team works f closely with the customer to make sure your needs are met. Our project kick-off meeting C will be part of our mobilization. Transmap has performed a centerline review from the City's E, GIS file, found on your website (centerline review document is clipped to the back cover). I I Exhibit "A" Proposal i i' e Having an accurate centerline file loaded Into the mapping vehicle, ensuring all City roads i' are collected, is necessary for a successful project. • Total City Miles - 622.762 I' i Query used "Road Class" = City street Project Management: Kick-Off Meeting Transmap will hold a kick--off meeting at the City of Round Rock with the City's Project l 1. Manager and other staff members before the project begins. This meeting will help L summarize the understanding of the project as negotiated in the contract. Additional meetings will be scheduled as needed when reaching major milestones of the project. TM System 6 - The ON-SIGHT Mobile Mapping System (Dual Systems) y Right-of-Way (ROW) images on both sides of each roadway will be captured for a t: d 360-degree view of the road. w.[ t • 100% coverage of every Y ` E through lane • Ladybug5 camera system - Panoramic images F • 8,000 x 4,000 pixel resolution • Street level orthophotography ;vf f r r =.rte� .�••.-• ;�- 'v -`, f I tiw.r • J: Ladybugs View Exhibit "A" i 6 Proposal i i �a t f The following table includes a list of technical specifications for Transmap's System 6. All equipment is owned and operated by Transmaq. We have multiple vehicles in our fleet and can complete the City's desired timeline. Transinap's System f Introduction I Allows for the data collection on roads and areas that are y v not usually accessible with traditional mapping vehicles, such as trails, alleys, and bikeways • Ladybug5 *V` i • Velodyne LiDAR • Sub-meter GPS absolute accuracy (1-2 feet) High Definition Reference LiDAR (Velodyne) • Collects —1 000 000oints of data ever second p Y • Used to determine roadway asset locations and } characteristics, Velod n L DAR T Lad bu S Camera Systems Y 9 Y • 30 MP resolution (8,000 x 4,000 pixel resolution) i pp • ROW images on both sides of each roadway fi • 360-degree view of the road • 10011/o coverage of every through laneoErJrnY • Panoramic view LADYBUGS 'IFAMUr-w • Condition assessment I' ON-SIGHTTm HD Imaging Deliverable en are es TransmaP 9 P Ladybug 9's images o source. The Lad bu images, as a deliverable, provide our I customers with our panoramic 8,000 x 4,000 pixel resolution images. Our online i panoramic image viewer is pictured. i Exhibit "A" 3� Proposal i 3 i r t. e E f t { F� 6 - t I F E ! Panoramic Image Viewer QC for ON-SIGHT" HD Imaging Transmap performs daily quality control checks for all ON-SIGHTTm HD data. Each day, the GPS data is processed, reviewed, and backed up. Image quality is reviewed to ensure the required condition assessment and sign identification can be met. If Images are deemed in poor condition, they will be re-collected, High Definition l_iDAR (Velodyne) Data • High definition LiDAR sensor • N1,000,000 points of data every second Used to determine sign and pole locations and characteristics • Yellow and green depicted in images represents reflectivity of signs • MAR can be a deliverable to the City I' Exhibit "A" s Proposal G i € t 1 f Street Level Orthophotography € KaWe have the unique capability to turn our panoramic imagesA LIZARDTECH I into street level orthophotography. We use street level (reaiar$ofMrSID(ornpr�sslon'Ned. ology i1 4W.0 kip f orthophotography as a tool to n 04 help extract attribution and location of assets. With our - E partner UzardTech, Transmap uses GeoExpress to compress our I street level orthos into MrSID i '.' files 9 which saves storage - l space, me, anmoney. time, d i {`tt g € f Citywide Sign Inventory: Manage Your Compliance is Once the LiDAR and images are processed, the attribution process begins. Through our r G technology and our expert employees, Transmap can meet and exceed the data requirements for the condition assessment of the City's signs and poles. Transmap understands that all signs must be in compliance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD) and Texas Manual on Uniform Traffic Control Devices (TXMUTCD). The in-house sign and pole extraction software allows our technicians to analyze the sign and post, while our backend database has dropbox fields to eliminate "fat finger"mistakes. Transmap is able to meet and exceed the required sign and pole attribution that the City requested. The image and LIDAR data will include each travel direction for the roadways inventoried. II II Exhibit A 9 Proposal r is t! {t t' 4 .�.:....r.:..___....,�_..._... .-,__.:--.,._—.._......-............... .._._............... A�.T t�llkPuM4 .:;:'6:3.,,; r .i. f. 1•- �.��.:• ..'sem,, ,^.3�iF"''.�::..;`u__.:.._�.�_._^.......-...�,-,.,..�...._....�__.._.�,_._...- _�: f y. 3 ... ,;., rte.,.� "E;'.-.�._;.::.::,..-.�.w.�........................�...,.-,.,.._....:..t. i is .:. ...:..:.. i. t' 1 �6 Standard Transmap attributions include: Sign identification number • Pole type • Sign style and type • Daytime condition rating I� • Location (GPS coordinates) • MUTCD code I' • Street name Facing direction E0 Unique ID (Street centerline) • Flashers (yes, no) li Transmap will provide the City with the additional requested attributes, mentioned In the City's RFP, which include: • Dimensions I' t; Date of Installation (Supplied by City) Quality Assurance/Quality Control i i With more than 21 years of experience and a highly trained GIS staff, Transmap has mastered the quality assurance process. Our highly regarded quality control methodology i ensures that our customers receive a quality product that exceeds their expectations. • Quality Control (QC) performed on 20% of signs by senior GIS staff Location QC review with orthophotography • Database review by GIS analyst • Built in GIS tools to look for blank or incomplete attributes r r 1 Exhibit "A" 10 Proposal t k ArcGIS Online Data Review r Transmap will set up ArcGIS Online, so the City can esti* review sign data and images before delivery. All image j ArcGIS Online Public Works ' � locations, with external Transmap hosted image links, PARTNER will be available for the City to view. w.q3JaAr.v.rf .�rso-SA 3 ay�rt`f u . i i t i i i ArcGIS Online Roadway Asset Viewer GIS Traffic Sign Geodatabase: ArcGIS Online i Everything Transmap produces is in an Esri format. As a standard, Transmap provides a delivered ArcGIS file geodatabase of assets (signs) and of all image locations with links to those images, so the City can view data on their internal E GIS system. Sign Inventory and Management System :::: ArcGIS Online Transmap will assist the City with their ArcGIS online " l environment, As part of this system, we suggest the use of Esri`s ArcGIS t T I Collector App. The collected signs will be set up so they can be viewed through mobile devices, desktops, servers, and the web. Transmap will format and set up all measured signs in ArcGIS Online, and the City of Round Rock will have the ability to i Exhibit "A' Proposal edit certain fields to update the sign data. Our data will seamlessly integrate with the City's i GIS system. Transmap uses ArcGIS Online as a web viewer for the image data, and will migrate image links to the City's local GIS servers City-owned ArcGIS Online. i j 'This is fantastic...Transmap is doing some amazing stuff." - David Totman, Fsri's Public Works Industry Manager. i' r J.'::':,'.iy,�;.:W.NRiW:'MdFi6 A257£.Y*s::`.zc:t;.wc::•;.�i,:;:iaW'`•'`aw•�+TflL ut%!j'�::df:rii'L.rtY.1`::!'i.'.Lt:.U'1T:4 i'I.'1 ::.I.'•�..: w.:-i4 r RAO.Ct?t• $1811 COVAI AOA Jit �..:'klh:.. \r$. ;�•4]2 h y.{-s'eX .'y.Stik: n.:rt.[ti i :..;3.(1 rr,'...?LJ.1. _ «yjq.,.� .t..'>'trf�+l,l.i L.: 44 4. E ttv,3+: :aNijr+q:a } i� i A I _ • r.—�:flu-•,•-.� _ .�.�-:i/:..,,.F,.:..h*:..�'..-M•,',: ( Recommended Mobile Field Device I Transmap recommends that the . a l City uses the ArcGIS Online mobile y collector app. This app can be :nX;ia configured, so that field personnel . '- _ ,�[:.:i: '.,�,:israx:#r�:•%::..:::%;;�.:::::�::;;�.�: _ �s .�:•':�:�•:�:::�.:::.�,::�::.��;�:..=:.:, can edit certain fields and have the ••••`•� �• •• •� ability for drop down and check box r y w t' ro x fields. This will help eliminate ' "1 '.., 'I: :-:. ,. ...Y'...: �`r'_....:_.. r��'.:t�•r, .'n�,:H�:a r.rMn-cn.tFe•�w:.-� I mistakes in the field. The preferred mobile device is an iPad because of the touch screen ease of use. Also, the iPad has the ability to provide the City with sub-meter GPS accuracy. Exhibit "A" 12 Proposal i I i E i. ' LOCOINA _ {� � ,�,� ,, � � Ctd'?Z.74•+1E�ttT'k'Le:*1j.,:i.lrylz1�56" �' '� ��ri � 11a�i•/tY7{uls:Ol Bn H]i r1R r171::.i1 L 2216 Cdlpuu CMsti.Temg rl•' - I ye:`:Ey:_::1!:�"_':. �7!.t:�:..:':1'• i..�l Pass pry, I I ..01 COMANCHE ST a V': ' ._..~ 133811 W. .a .:'..::'::..��''•.:::'.L•...`Nr:..a:.yq'µu� �i.J,—.r.J.:...,':...' .._.. ....... .. '��'-%i:Ai6.F'� 1 : %..i Q Corp<is CJvWJ,Texas •. gns.S PALM AVE I •:-:i Online Collector A ArcGIS pp ArcGIS Online Training f Since Transmap is a 20-year ►''"y h -! N� _business develo ment partner with Esri, ;.�,: _ : _..... •=�:; :�:; ;�`�� '>�`'� _ _ - z� ."ioc;'.':;,::swCiti:;?aa; :S: Sia«_.:+'si.'i:•`c::'.':i�:;. �:•;•:-: we will review best practices on the structure _ ....::........_...: 3.,-.,.,. E and set up of ArcGIS Online with the I City. Transmap will be available to support ..t-w --� the City any questions regarding the �..4 system. At the conclusion of this project, z` additional training and support can be provided on an ongoing basis iSesny to continue assisting the City for years to come. A successful GIS and Public Works Asset Management system will provide many benefits to the City. PARTNER i Exhibit "A" 13 Proposal 1: I i' E F i Cityworks Asset Management Software Transmap understands the City utilizes Cityworks as their CI'ty asset management software. We can integrate any '::�,f{;;:`F �' I::'i`a'a.:3-`'k collected assets into I .•:y-+-_.1_r I$-iwc .: --. 3G 2 T6. A. -G!RC �..yn 1.}r. .Mi+Aw.sa A... 7c_-"✓�,5 ;ryp ' ?I•wl..rV'+MI.aYs :r I I I .-.r. 1 -': yj..�'i+?t`ti.;+,ae+...:`.?:'+:.:"'1M,.w, `Win•. Cityworks (Killeen, TX signs pictured). Transma .. is a total solution provider -__ _ .::`.::il...si;ihJ :.'_':.may.. -- -_.==ti:'N'we'N•_... and has been a Cityworks " y; l Strategic Partner for over V 12 years. Our key personnel :....................:... . ............... =�.. have completed 2015 '" y Cityworks AMS training. We ,r are a Silver Sponsor every F c year at the Cityworks User Conference. € "Transmap has been a Cityworks Strategic Partner for over 12 years. Their continuing support at our User Conferences and User Group Meetings is greatly appreciated. Cityworks and Transmap have completed several successful pavement and asset management projects together and their data integrates seamlessly with Cityworks." i "Transmap is the only Cityworks Strategic Partner of its kind for ' pavement and asset management data collection." i - - Brent Wilson, Vice President of Sales Standard Reporting I, Transmap can customize reporting to fit the client's needs. Our reporting is both tabular and map-based. We are a GIS company and believe that the best way to express the data is in full size, easy-to-interpret GIS maps with colors that represent good, fair, or poor conditions. f t Exhibit "A" 14 p Pro osal y f r I As requested in the City's RFP, Transmap will recommend a sign replacement plan for the City, tgr� � ryir Atttibute D"criptlan count .4 st•Arm 3zD 3.410; i is Mdel Arni Vo?a 77p 1,7.44gt• ! profaa 14nrsee9rs Round Past U.92 t3.'J$5St I ,y.9—J-,,— 5p7n witV 1116 1,4RCSt I M Nr 5tw poly 272 i U GI']Itlel 164 1.SS15Y 5i�t1 C9tldi�itsq Wooden PO4! :tl if:3iia to AEtrlbute Description VATc4en Paal 24 ! i�.K»Ot�t>�K1tt6: Otho 4U 6.+{954f. Gated 9541 96,107%r Fa+r 153 1.55 Y�,fi Pcor ¢D D.6515% GratliKl 27 0.272% MI61�lsQ � 0.0:Sts. ! Not Visiblo 133 1,34% s City of Baytown, TX Sign Statistics 101374 5175 34-JA HUSTLIN HORNET OR DEBRALN WALDRON RD 10465 02 Fn1 Ropbw 100185 4580 W1.1L CABANA EAST ST CABANA NORTH AVE COMMODORES DR 10147 08 missV Rap'eto I 101376 5171 SSA-2-CC HUSTLINHORNET DR DEGRALN WALDRON 90 10456 02 Ful Roy'eCu 100187 4582 W14.1 CABANA NORT14 AVE OEA13ENO CABANA FAST ST P0043 08 Fur Rop'law 100180 4593 W-1-IR CABANA NORTH AVE CABANA EAST ST SWORDFISH ST 10146 08 Fu4 Rap�c 100188 4594 W 15.1 CABANA NORTII AVE CABANA EAST ST SWORDFI911 ST 10148 08 Fut Rop icu 101080 5181 W4.2 HUSTLIN HORNET DR DEBRA LN WALDRON RD P00253 02 Miss'mg Repbcu 100195 4505 AOM CABANA EAST ST COMMODORES DR CABANA NORTH AVE 10151 08 Fu] Rapuc;u 101088 6187 W-OI1lor GLENOAK SOUTH SEA 0R WALDRON RD 10469 82 MissMg Rep'.Ieu i Corp u sN Ig h M R1 e_Fal;e d S1 Un s 2_Ta b l e To Ex ce I City of Corpus Christi, TX Nighttime Failed Signs Communication and Project Management Transmap will provide the City of Round Rock's Project Manager with weekly, monthly, and r: milestone reports, as well as informal communications on a day-to-day or every-other-day Ij cbasis. We have a great set of references who will agree that our specifications are the most t: j valuable of all. These specifications have a tremendous impact on our customers getting I i what they desire. Exhibit "A" I; Proposal I i Optional Nighttime Retroreflectivity Assessment i i 1 Transmap is able to use the MUTCD nighttime F visual inspection requirements to assess the i retroreflectivity of each sign (or specific signs ; requested by the City) along with a daytime ; i condition assessment. Transmap follows the usual ,w methods (Calibration Signs Procedure and I 1 Consistent Parameters Procedure) of using a two- i } person crew of trained personnel to Inspect signs _ at night. While one person is driving, the other :. evaluates the signs and records the information needed. A retroreflectivity rating of"good" i or"replace" will be assigned to each sign f f inventoried. Transmap most recently completed nighttime assessments for the City of Killeen, G TX, the City of Corpus Christi, �_�. :. . �,• , 'City of Killeen, TX TX, the City of Greenville, NC Sign Management System Y NI httlme Assessment r✓ v MPO, the City of Delray Beach, FL the City of Santa Barbara, t �F 1. CA, the City of Rialto, CA, the City of Rockford, IL, City of An • ,� . i Arbor, MI, the City of Shoreline, WA, the City of Bozeman, MT, , Allegheny County, PA, and s Evansville, IN MPO. i i Exhibit „A" i 16 7 Proposal a r c I i' ' Project. Timeline is Transmap has the unique capability to shift project personnel according to specific timelines. i s Some of our current projects are long-term, repeat customers who allow us to adjust 1- schedules. Therefore, we will allocate the most qualified technicians to complete this E: project well within your timeline. Since this type of collection, assessment, and GIS E implementation is all Transmap does, we do not foresee any issues, other than weather, E i; that would prevent us i E j. ! from meeting the City's i Transmap Corporation time schedule. Traffic Sion Data collection Round Rock,Tx Transmap owns and Day Schedule is operates its own Notice to i,ruHd i r Project Kick•-riff Meuetlr;o i I equipment. If City Staff needs to bis part of Kick-off TBD Sy:;t- .tz� 5l}ip;)itlr� 2. necessary, we can ON-SIGHT Rate Data Callectfon 16 I Sign fxtrattlon.Ltitir.rtiln9 Q�jQC. 19 mobilize another POW E:xtr:aL.Abit iil(lu:ilritJ QA/QC(picked ul)wlttt Sli)OS) N/A I GIS Inteor ril:lon 3 E Geodatabase DdIvery i 1. vehicle with UDAR ArcdlS Online Setup and Training 2 is 11'rallsillop (Qri't'olrlo doling 71'ofsl:i. and panoramic Geodatabase Sign and Pole Deivery in 43 Days cameras to expedite +'Project rellf start cvl}eta nc�t'lre to pi-or is ex[epted Total sign data collection Project W111 talo af�liroxitnatoly 2 morrtl7s, the collection process weather'and City staff availability Isirrrr'tkittt:r�. Repeliding on lif pie{_t.sfait (Into, Tmly;m-;w MOM illodify dily s7-110dule lai�ca sf� of 4:ogion.)te project load. I to meet an aggressive HOLD text represnots critical paths drat tilt'City r1e_efli to I)e ittvalved in timeline. f I< Schedule US ON-SIGHT------------------------------------ X ., Geodatabase Delivery(Signs/Pales) ------------------ Final ----------------Final Geodatabase Delivered in 43 Days (Milestones Only) ii Exhibit "A" 17 i Proposal t is f! l; :x i Experience and Qualifications s i ' Transmap has over 23 years of pavement and roadway asset management experience. our t: core management staff has been working together for 21 years. All of our projects are similar in scope to the City of Round Rock's RFP. Transmap is a national provider of is professional, technical, and management support services to the transportation industry. The focus of Transmap's services is directed towards city- Project ' owned and county-owned transportation systems in order to provide the highest quality infrastructure management f' solutions. Transmap specializes in the mobile data Vice President I is I collection, processing, analysis and inventory of I roadway assets (e.g., traffic signs). E• g 614-537-6297 . ti I• Transmap's Key Staff 3 � 7:r-�f►Smau Years o1 taat�. �ot�d�tion hole Uc1re ; 1eaia�Mend?er kxptitioi�t Cdi}+etian Assessmetlt �ntepiatiorr E3 x,, I=i7'st3r�tritnE�ntaf' a�el sdeot i Engar� Ing idtfpn Lh 1131FTrsilx 9Jtru R A �cprt►p11, Nioa[,Jw,_tJi%�f, S,cdi�►Ai�Er, Pr w.,}r$at t/ ,,1 5tu�r�a=17nt�tg>rS.lW J Mari�'g+er ;AIE�a!'yy It1f�C �+�o� Ghali t r o 1ls�1s��,t !t ��7�h�+@ '�►}�lra � � � ? pr!ls� � UnTviririty } 1 c•.r..sry.Y .uElita�' " ny i�lat�sl►r. izhgtrir�rn� c.fir#iarlT, ✓ -• Pi Titq l;�irls�'�t�1 " A11rJ¢�ai IJt7e�xt�ll3f I3 S �ikU[}t'��Efy �li UIYIt��iw( �1tTIVxTr°�t�� 7 • "t;I3itrei.��1's�� 4`ai�; 1 auls-yilie a A vagrsly of T�ciht>i��i�t�: dtj�!!�fyt(�-t�i ar�rlirrla}ti�tal�.�nri � .... 71i f ¢ Resumes The following pages include resumes for the majority of Transmap's Key Staff members. Exhibit "A" 18 Proposal i I i President and CEO map Project Principal •. .. Hxo ward t.�xho� pE .._. Mr. Luxhoj is the President and CEO of Transmap �- Corporation and provides extensive engineering and transportation - ` experience. He works to ensure constant communications with the client, sub-consultants, project team members and regulatory agencies from project inception through completion. He has expert knowledge of GIS products, database tools, asset management databases and commercial asset management •.: . / ronmentasystems. He is also well schooled in the requirements pertaining to GASB-34 and NPDES, legacy system databases, project t consulting, technical staff for data collection, pavement and asset inventory systems and system integration. r- - 20 y Texas Roadway Asset Project'Experience City of Midland, TX 2013, 2015, 2017 - Roadway asset (signs) ` management — Training City of Sugar Land, TX 2016 - Roadway asset management 110 F - l � r4 City of Stephenville, TX 2015 - Roadway asset management 1 r � .. MC, 0 = City of Carpus Christi, TX 2015 - Roadway asset (signs) management - Nighttime sign assessment - Training �Ys ^4- , _ City of Baytown.. TX 2015 - Sign management -Training �a'(714,1?Jti}a;i.T►1,'.0?�iic:L; .. { -;cerllneatr+¢laowmpauh+untt t i ! / City of Killeen, TX 2013 - Roadway asset (signs) management - {fJJI.J$A.�U►lJQJ yn+Ko■+plNTdi.o'h4ug9(Sr>ll,�psn Nighttime sign assessment - Training NCEES City of Conroe, TX 2012 - Roadway asset/pavement management N o d 4 1 Law Eng til I City of El Paso, Texas 2001-2011 - Roadway asset management Cerlificale of Completion r - Training _ Gni �ffi&pheat WX 2010 - Roadway asset management -Training f 1 I l r 7; Ph: (614) 481-6799 - Fax: (614) 481-4017 - t an acebook.com/transmap - twitter: @transmap 19 i! is i f Vice President map ElSchorling, LISP f _ Mr. Schorling provides Transmap Corporation with sound fundamentals in both GIS project management and client development. He employs his extensive experience with Esri 1 1 R. products, database tools, asset management databases, 1 commercial pavement and asset management systems, project consulting, system implementation and training, and customer :1 support to provide project management for many of Transmap s Ry clients. Craig's background includes 14 years of experience in a �01:5 C&tyworks Admini stratbl' management capacity and a combined 24 years of experience i raining x'�h using and developing GIS tools. He also has experience running r ^..7•" i 42011-201 the mobile mapping vehicle, pavement and asset collection software and CMMS implementation. �. C rtlfled 2 O Teay Asset Project Experience y I i City of Midland, TX 2013, 2015, 2017 - Roadway asset (signs) management - Training City of Sugar Land, TX 2015 - Roadway asset management City of Stephenville, TX 2015 - Roadway asset management 'ifs Ohip7 CAE!Ck�ct City of Corpus Christi, TX 2015 - Roadway asset (signs) :'.CarUlfCt40tAcornP.�fhmlk ,,' � '�` CW J;A.Srholtf rg management - Nighttime sign assessment - Training . .,:. f70LLFY'glfA PRIOS,iNAiUN! City of Baytown.. TX 2015 - Sign management -Training fes'-:- "n''•�+z"r<t�."'.-^--�. City of Killeen,TX 2013 - Roadway asset (signs) management - IL isha Lf►1(pHr 4�:�; Gcrllpct�a of Acwrnp Glaa°n4 y trll+bt(r7lrltll�"! Nighttime sign assessment - Training ttrluttr�tiix,iti�txria>>fst�' City of Conroe, TX 2012 - Roadway asset/pavement management �N City of EI Paso, Texas 2001-2011 - Roadway asset management :! .,;•\.... j t.y+.vlrfiti.r.'.rS J.if+:.vt......s :� � f 1 ' Training rn°wwcn°Pr.rauauA t erf '�X 2010 - Roadway asset management -Training Ph: (614) 481-6799 - Fax: (614) 481-4017 - FDJi D facebook.com/transmap - twitter: @transmap 20 r. t: r ! map E Operations Manager r I Ghris Crocker I -� As Operations Manager, Mr. Crocker has provided r -_ presentations and maps of deliverables involved the client 5 when elaboration was necessary, created project schedules, y M and used the client's project priorities as the guideline. He Ciyv�oks Aiustrtor has also performed post-processing of GTS data to ensure p^'�, rye, "a i _ _- quality control and appropriated staff to meet goals for } � AI r- '^� timely deliveries. Mr. Crocker has vast experience with 71. Roadw"' Re��rti l runningthe mobile mapping vehicle asset collection p p 9 , software, CMMS implementation, training, asset analysis, Infos atI0 and QA/QC experience. •5'K �".' Ate',a..:sl-''*.'�'"'G`"^r.•.' �"�,.., y..,,..r-s. Q�1r Texas Roadway Asset Project Experience City of Midland, TX 2013, 2015, 2017 - Roadway asset (signs) .� .Tlte(11un1TAP,(`i;� .`` 3 management -Training CorQFlcgteo.fAccnmplbhntlri}: ;� i flR1 S f ROCKPR r p�stompl�1ad40ohounolirMfriyln City of Sugar Land, TX 2016 - Roadway asset management 1..W. :`•Ls=•';.a-.,rt;t:?��'..{•..'.lit;� .l:_I}w.;:erit ��:',`.1 f City of Stephenville, TX 2015 - Roadway asset management City of Corpus Christi, TX 2015 - Roadway asset (signs) Certificate of Profe55ianal Development To management - Nighttime sign assessment - Training Chris Crocker In PecogNUm of aartidoatipnin City of Baytown, TX 2015 - Sign management - Training N4—PAY1n 3r.WN 4ws.i•is Nwn 661vWry M"1611.mf NUN 1.1 ia17 °`yofH04° 4" 1' City of Killeen, TX 2013 - Roadway asset (signs) management - ®rr>3 ,•�, "."-Hat , ,,, e Nighttime sign assessment -Training f City of Conroe, TX 2012 - Roadway asset/pavement management c��t�s•r•ortt�:�tct�c}cxE�t is City of El Paso, Texas 2001-2011 - Roadway asset management Car—I.i S.v.r.ALS'.29115hd.mrirUatlnn +a ... ra ' • Training ' Ci tQ, Tri/► 2010 - Roadway asset management - Training A Ph: (614) 481-6799 - l=ax: (514) 481-4017 - tra s gppq rs;a ebook.com/transmap - twitter: @transrnap 21 I GIS Specialist map Claire-Louise Bode, MS ; AAN- 111 t }` As Transmap's GIS Specialist, Ms, Bode has collected t: and analyzed distresses and features of many miles of roadway. Utilizing her expert knowledge of GIS products, database tools, asset management databases and commercial �4:TY, rt asset management systems, Ms. Bode has provided critical w support in the development and integration of valuable pavement and asset data. She is in charge of QA/QC of all asset deliveries (signs 9 ) � , signals, linears etc. and leads w ''* .,� .sl".a �• 2''",y yi,�•.'S'.✓; �.��„r M�,� Transmap's team in making GIS and map deliverables. Asset QA/QC i Map Based Repolydn GIS Management Experience r . Ed' -Assists in the production and deliver of detailed maps to wr p Y p P, . Geogaphy . I� y� �_. customers for roadway asset (sign) reporting The ONo State University ,, -Creates and analyzes street level orthophotography -ph Provides QA/QC support for roadway assets (signs) aIMwoA . gr lniu�l~Sity ra - Participates in on-site client meetings and training bf: y - Heads all customer centerline reviews k �).Ke e t Pr ,je� ti w City of Midland, TX 2017- Roadway asset management :�,.^, :'�•�'"' ,,► '_...y�..—,ter yu�e�'"�,;,� r � City of Sugar Land TX 2016 - Roadway asset management City of Baytown, TX 2015- Roadway asset management v'"c; Ml-"5A-16 INNER, r � City of Palm Bay, FL 2016 - Roadway asset management --is §' City of Boca Raton, FL 2016 - Roadway asset management City of Greer, SC 2016 - Roadway asset management rCX gf a Aipmiish., WA 2016 - Roadway asset management Ph: (61.4) 481-6799 - Fax: (614) 481-4017 -PrfQPOS@[facebook.com/transmap - twitter, @transmap 22 1 r. f s Proposal • Cost The following section includes Transmap's pricing model and additional value. The tables Include tasks,descriptions,and comments. Using our 300 plus customer database with 23 years of data,we calculate the estimate to complete(ETC)for each project. i` i City of Round Rock,TX l Traffic Sign Data Collection 1)Sign Data Collection Project Tranrriap Tranmap ; Task Description CotTtmelttS ` Units P Ice Total �. _ . System 6 Shipping(units=lump Transmap will ship system 6 to data I is collection area-setup and testing of 1 $1,500.00 $1,500.00 5: sum) system 6 before initial data collection Raw roadway data and image capture- 360-degree image view of all roadways ON-SIGHT'"' Raw Data Collection (ROW)with Ladybugs Ultra HD ` ib Includes LIDARunits=-centerline 1 { panoramic solution.Ground-based 623 $71.00 $44,233.00 s: miles based on City GFS data) LiDAR(1000/a roadway coverage)- Price includes image delivery and is access to web based viewer Transmap is a partner with Cityworks ' and understands the formatting needed to support the integration of Sign Extraction(units=per sign signs and poles-Standard attributes I: is panel)Rates based on standard 11,467 $2.18 $24,998.06 attributes include;street name,unique Id, unique ID(street centerline),MUTCD code,daytime condition,facing t, direction flashers es no Transmap is a partner with Cityworks ' and understands the formatting k. Pole Extraction(units=per post) " id hates based on standard attributes needed to support the integration of 5,993 $1.09 $6,532.37 signs and poles-Standard attributes s; include;street name,unique ID, unique ID street centerline ole type Transmap will link all collected assets to the City centerline unique ID and r; road name so all data is linked for le GIS Integration(units=hours) Cityworks Integration-If any other 24 $99.00 $2,376.00 GIS formatting is required Transmap my need to add more hours 'a Standard project management includes managing the personnel if Project Management(units= assigned to the project,monthly hours) 47 $99.00 $4,653.00 i project updates,ArcGI5 Online project tracking,kick off meeting,phone support throughout project. Subtotal $84,29.2.43 f E E i! II 1 I'• 1.! Ii Exhibit "A" 23 Proposal i i i I I City of Round Rock,TX Additional Value Additional Value 77 7 Task Description Comments TransmAp `Tr�in�ina�p Totn� Units Pities Transmap will process all the collected LiDAR Processing(units—lump LIDAR data into LAS files that can be sum) brought into Autocad or ArcGIS as 1 $7,885.00 $7,885.00 point cloud data(This is Real Time Li DAR data). Transmap will process all the Ladybug l Street Level Orthophotography images into street level orthos and 1 $5,700.00 $5,700.00 (units=lump sum) deliver Mr5ID formatted ortho hoto rah . Enhanced Project Management Additional project management at (units=hours) customer request-Weekly project 1 $99.00 updates,more on-site meetings,etc. Pass 2(units=centerline miles) Sidewalks,curbs&gutter,ADA ramps 623 $72.00 $44,856.00 Rates based on standard attributes Pass 3(units=centerline miles) Drop inlets,curb Inlets,manholes,fire 623 $69.95 $43,578.85 Rates based on standard attributes hydrants Pass 4(units=centerline miles) Signals and poles,street lights 623 $64.95 $40,463:85 {E Rates based on standard attributes i Pass 5(units=centerline miles) Striping/Markings,Shoulders, 623 $74.50 $46,413.50 Rates based on standard attributes Crosswalks Pass 6(units=centerline miles) Transmap will collect ROW trees, 623 $72.00 $44,856:00 EEE Rates based on standard attributes medium trees and tree stands. Per Asset Pricing(units=per asset) Transmap can extract any additional 1 $2.18 assets at a per asset cost. t"�Y:�„� �-.-..:;;•,ti. _=,�°�:.. -�: v,,,,'...i."" z. ��Yc;_�T �:.x.. t'x•`�: rgTa" �j��5�� ^":?•��n'{gym+ i �,.✓'�-.;.� +,-�--�'"-„.i,.. Y,s^x-ba. � --'�- rd'_�` '3.�-�.. �- 'M `...Ax”- •.,..�z- _ � '-.,., Tisk` Dascri tlpn Comments Nighttime Assessment(Good,Replace) Nighttime MUTCD Sign Collection amount of hours based on estimated 129 $99.00 $12,771.00 (units =hours) number of regulatory and warning signs based on standards I I I i i i I i I I I Exhibit "A" Proposal 24 l 1. i' f; L NReferences Recent Sign Inventory Projects Ott ofK�lleen TX * City.of Cor us Ctiristi, TX * City of Baytown,TX :.... Y ►.. .. P , Schei tz TX Cit. f.C.9".::TX :'::;.::..:.:.::::: City of Midland,T Kings County, CA City of` esho, CA City Of Hanford, CA City of Sane Barbara, CA City of Irvine, CA City of Redwood City, CA City Of Simi Valley, CA City of Rialto, CA City of Bozeman, MT '* City of Greenville, NC C{`' of Wilmington, NC City of Ann Arbor, MI is Manatee County, FL City of Delray Beach, FL Jefferson County, NY f _ Oconee County, SC Jefferson County, KY Cit/ of Loulsvllle, KY Evansville, IN MPO City of Buffalo, NY Erie County, NY City g OCG City of Huber sleights, OH l=raniclir� County, �� CI of'Ketterin City 0f�Mlltop3 -, City Of Rockford, IL °} Alieghenr�u� � P : City Of S.-K ''efl ne, UI/A City of.:Shl� vepa► .A Cipa.'. ol�C VA i * MUTCD Compliance Retro-reflectivity E Cityworks- Transmap/Cityworks Project Partnerships ',�t1'�i:I f ::Cit ::of:: Uleen <TX Cit..:of Midlai�d`':TXt. of': Paso TX Y a Cit, of Schertz TX Ci of Alexar� ra,VA CIS of Newport News VA Y:. :.:...::.::.:...... ........: '_ r: y p Put�ai Couy,~F Ps+�Q nCo.urir 'f City of Richmond, VA � ye Maalyee County, FL of Shreveport, LA City of Suffolk, VA Gffiy of Mesa, AZ Greenville County, SC City of Sammalmish, WA City of Twin Falb, YD City of Durham, NC City of Shoreline, WA City of Bozeman, MT Town of Carolina Beach, NC City of Ann Arbor, MI Allegheny County PA Ci#.y or Ralalgh, NCIto� lln,' i Project Profiles The following pages include project profiles for similar completed projects by Transmap, f The project profiles include the information requested In the City`s RFP. Our project team resumes are included after the project profiles. Exhibit "A" 25 Proposal I (i 1 t City of Midland map WL"A4N*D Midland, Texas -A4 J.-:•r:•"-,,A.AIM 9Hn.ot•[.,+.PW-o Cwrwn.•WS,e,4r-k!5+... "Lj4rA .M1+. '•5•;?.•:ti1 11fIf7Q�$'i'r•N= iat�sl'/•ielaaf•1t� tr y�.k'it-.' ..tkl y:: •Cdrrl.:. ;��I City of Midland's Roadway Assets .!. „. ruji .l�s,�s l;r.l IrNr. 24;Ut18: ns. . >z 4,867 ADA Ramps .. l, 3, �.xra.:•.t.R1.i11.1(7 1iiY.1!f 1RhN:. •1{t .' ,trr• �,+y. � tiiSY 3431 Pave eint.MarkingS `�T.,�. = :61 i` __ l 658 Drainage Inlets a as .svl.axv wr --•rn+ntrJr•,— . .� .........._..�_.�.......... .... .. _ t. Mot u Nt . •--_•-'__....�_...........__ J '� nJtic,r M _..._.....�.___...._... _ 1 :r631,`.Watr.,Valves. 1F'!_' e : :: _.............. `Y 71 HIIH l 4,545 Manholes ! i i lµdlNl ;vM 11Rl,aM agY M1'N4! ; tltl -.. invl �.. ....._ .•:.....'.. .1;594�:Han.dhales•. .: . . . I .:v:v.t:.-..;.;.t..,..-..tay.wv.:.+::.,::...:.:e::rN',`:.xer-.:'•:-:'r:;:::-:.::'::...•:-.:.•.::+,y,.,r_�•,_:.+_.,^+:.::>.:•Y,,•h::'.:,:::,/--.__. '. i I ( '11 tfIH.1 N.'4911Y}rlA Project Statistics ........:......::........._.;:......_...............�...._.....,:.::_ Cityworks Sign Service Request - City of Midland .:•<-,:..:l.,:ii't.:::•:•;�Vla.'NJn4••hi„J1.11..:•:.,l.b!'+.ryl.....:...e..r-:: _Il,.:.i..: •.IA••: .,__.w:.::,,:rv..,-:r,...... ..:n__...:.:..�.t - - :. :............ ......... . ... ... ...... ..:.:............:•'.:....':':.:::::.::::::....::::..:..:�::::�:.:.�.::•:.::�'::�.:::••::-:::•...':::::::'..�:::..:::::'::•'•.:.::•::•...::':::':..'::.:. ::.:::; R CLIENT REFERENCE. = ! Midland,TX-.Asset Data Viewer =�::.: ::><� ,,. ;” • . . :.Gabe McClelland '�;•IcM.1_rtw-. i.. rR '• .; `'f �•.'r,,+l • t•• •r �. �Z L•1 ,�r, f,+P♦.�I.� �rr••.r:� 5 ��qq i • `t� •s� �9 A 'iir•,•Vii ,r yd O��.'•' `' ,,s::.,s.+,� 300 1 Loraine 41 H 6KMWffA P.O. Box 1152 Lam.....,::,.::-::'.::,:-.••:,.•:, :.� :, ,•.�= ri�::�i • ..♦�„I• +,t• s<a ttl.•t �.�'• • :; 5 :i ,' .•.i •t�.' '•• • i.i R .i • .Cli:FwIYAv ilaxtALLi141 �� ► .�.?.j 'I;;x �: •' . .P- . .� ' '" �: r 1. r• ;I Midland TX 79702 ; r Nil.), 1.-• � •:ya^` i+j �� -+.IJnr. ur.?gFan.ut>;.• �5••►r..�Jf.:. !� � d r r ,..•........ ,., E',.. , Z •N � � 1 .t:rxlrar;-r:arao t,-'' '—''�--'' T. j '. 't r •r• ,. ss..•xr•}tesss:. •:•.r j yl;ra:+;> �, t : r'' 'f.' 432 685-'7983 �.f`• � +":.�• .i +'j r • •�♦ ••N. ir.r•':j•�'�3 lFNJ1,t. '�• �;'�" 1 •.5�.'rr••'.� :. N4'♦.i+`. :, � ";.wf,ir•fl♦+ • ,.r... t{lf1Y'bti t+ � ;% ... •♦ .'♦• •' ilk••• '� .iaav3! � � :• ., ;. , ::..•a�.: ;.;�_:�, gg dmcclellandCcmidlandtexas.c�ov :�1,'• i `.�• i .'�t Y.t. .5:..�i! it I. ry i i I 1 I.I. i 1: i 7 + �� • i' t f•'-i, .f is ,ij.-.. Cu 3.�!--f •T,gJ.f+.9' 15 LA'J1111! .K . . hLK. tt-u r••s , 2015: A complete assessment of the City of Midland's roadway 01tywork s { assets was performed by Transmap, which included signs, pavement Partner Network 1 markings, crosswalks, ADA ramps, manholes, sidewalks, curbs, and Qesri• guardrails. All the collected data was loaded onto an ArcGIS Online { Public Works project tracking site, and an on-site kick off meeting was held. All PARTNER ;T .1 asset data was formatted and loaded into Cityworl{s. ` ArcGIS online l 2014 & 2017: Transmap was selected to perform pavement s inspections on the City's 633 centerline miles of roadway. xhbR " 26 Proposal l; I'. r City of Corpus Christi Ftppra n 7 map Corpus Christi, Texas Cl `�,' ... Location `'`�� '::.'!+.`::.,.•.::.:::`:,.'::...• '�'•t; Lrtt:27.7i132•1047"t.or>,7:•7>%;!C}•t'sIJ3S" f �.• Erfltcr e .��ti,:..;': - l Uy I,al c'LUi or,14r2517a nl 41.60 1 C 1. ._ "'ch CC_Slgns NTI_102218 € Corpus Christi,Texas r , r:«,nlu•,;o - i W03'L�3's,*'10.17-M011: U i' School �uu Pass � .� I ix �.:. : :'•: e i COMANCHE ST } L• f 133811 Gesri- -. �f3 ...'"!',�•':. .•'�"[YII ;;�:`; `�` i'. 52-1 Public Works " PARTNER < ..•:� :;��Ji it ArcGIS Online _ V � ....-. I; ; Corpus Christi,Texas.........-,. U `€ �-- . ........... .......................,.:._........_.._........................ . CLIENT REFERENCE: '' a E ArcGIS Online Collector App i Shoemaker ,Jerry 2 ....:. ......................................._.................................................,.........................,...e............ ........... ...... ... u 2015: Transmap established a comprehensive Senior Program Manager , I U 1 Engineering Services roadway asset and pavement management program for I 1201 Leopard Street "the City of Corpus Christi's 1,234 miles of roadway by li Corpus Christi, TX 78401 performing the following tasks: :_ s(s{361) 675-0964 • Utilized an Ultra HD imaging system complete with i1 jerrys20�cctexas.com Ladybugs 30MP panoramic cameras and HD LiDAR .:...:.: .:::.::_:...:.::. ::.:......_:.,..:.:.:_:...._:..:.......:_:.::::.:.._:::.. .Both sides of the road driven for 100% coverage Is"You folks provided us with a great ,Set up the City to view all collected images in a web- package that may now be 3 based environment l explored at leisure. I really . ArcGIS Online Project Site appreciate the effort Transmap put .Collected data for roadway assets such as signs, forth for us. I believe we were pavement striping and pavement marking successful. Keep up the good An MUTCD compliant nighttime retroreflectivity work." y assessment for all signs was completed in 2016. Jeff Rotman, Project Manager �Ta u r n� I� maps created. .........................................................: tX I fJ 1.1...... .................................. ................ Proposal 27 E I j f ! City of Baytown Baytown, Texas map t ........... . .............. y BAYTOWN '� _.. .., �'��'��rl��►�r�T�-��ns , �' ' ,v');;��+r t'Zt,� _,t_r..al.tt/T) __t,..�:� • ' );"'•� J`:/' ?''st st7 ..!' :'• �y ,,:,,.^Sal..... -44 ;I :l!�.•••�• Jt.,t '�yt 4. .:tttlx t�.. .`' n,,1•n ll.! ;_ ) �� !W•ame..i•....rv. __j}''j'nf 3 .. is •r;-:: �:� � , ( Y/ 1{` w ,,.:11_1-11.1f,• ;. ;:j,�;:_; �i'�:�:= {__�.F.}�: �:� zlx' )_.�.. t� ,LSU5 :i' !.:: _ `5:.1 �r 7if�---�:.((��l �'.ktjt f, .,it'1�.(4�� i♦-,�tt1 =r ,t fy,,�.a,:. .�.. >` •�.�•'=::b" . t'.'.•:••:'. tt1' / 2% S'1• :jr x ..�s �::�::-v'• --1r :::.i:�: ! !�Q9 •.`,: :'`• i' /'r>-'1• !i ,'-3 lei •^-iS;*r '•..`;s:3. '�''+1x,1:•3 - ITT, '9''1�:�' '"'? Y•:•.<`:'•;:.;:'•�?_u4'sr.i :,:f:.:.:;::� +.!'j.+'..�...•'.,y. fY J. - f•. - �'�•' �':;s.�.:,�% ••ems'.; -;Jjs: �^nt�.tt1• �.: 1, •.��y •e �.?. .7, Y�.,..� �• .�- ,,�*:i• �l'sl�"`f"k:= �'�..F.``•cr'....:.. .,�ii._.. .�.•:%.-'' '�;.� ,>,a i I��"�' +/i�Lt�e.+Z' •yr•,,''Crt:3l':- '• 7 esti rl�-1 - .:�'�•: � _T-^... �:'�:' �,. �•� ;.,.',y' �. 1' 7' � xr+,. -�• .Lai-' Y�::...- r`u ?•(�; l+. � cF5 ,�!t'�'- __ �r_y(j„1�•,f4'��...Y ? L-„I i".,s:.:' �.I... 4 r .y-:r-�.f? i' '�`-' _ �>?'.``s. I.�.�Y✓` - _ r~' -.:t.r.4:.c� ay .7.. ±±{{ a :`7 ... .:'f.�' .� Y.I... _—.- 1 .> 9%��'3�11 l i _� ��ii` ��::::i,.�k ♦.�t�ti�tt1'',"'�..� ,�..,�•, �:a�:��:....r '�.__ i -�`1\_. }' `7 ) •� 7� I FJ, j•r.�”i y�i3 n i +.♦��;. •:'�f�r7 � � Y..7'9;.�.,•� .f 1r*r�• � JJ ._. .11�L^ ))�� t'�• n+ •:;Yf..�,�( ::� �-i}•• F� f�`'•1.s,�i•^ 7.)l�/'.•�.y1,'~ i' /t, ._•-. �r�r:\� '?�'.'::: 3 .t (�', __- 1:!3:.• Y��,.'v: �,,�? may i.��:i {'!J/'y� ��..,t.� - - .T;is..,,, ..,l...t+ \/1 I,"a'fi.�-�� y�.�f'• ' , a.• +: t, Jit n� ../..„ yam'qq �" ••Y�'. .._ I - _ I,. _ •mow - r is i i - t. - t ,} :r j 1 map•?z' •�': ?:�:;•,� .:.W.`�t�:•�„- .t`4. 7 - }, - ii�z i? ..:....._.....:::...:.:.....:....:.......a::...::„_.v...:..::...::...:.:.:,-..::.,.::............._.................. ........ ................ ._..,.................._..._.. :..,.......................................,... 2015: Transmap successfully inventoried 320 centerline 'CLIENT REFERENCE. - Kevin Harvill ' ' miles of pavement and roadway assets. 'Assistant Public Works Director Signs, curbs, manholes, pavement markings, ADA ramps, 2123 Market Street z sidewalks, gutters and striping collected Baytown, TX 77520 3 .ArcGIS Online project site set up for the City (281) 420-7180 :._......._....:_:. ............ .........................�.._..........._ -........_................__..._ 3 � i kevin.harvill�baytown.ora Gesn ,�rcC�l� Online f n � .....,... ......:.:.::...:..,.:..........::.....:......:. .._ :......:..., Public Works PARTNER 3 ' movant QcroGlzintotl�enl! ,.,� � r � 'f - r' 4 i T : t f � 11 1~ , ......... ............... . ” fLY i r ....__.....:...............:......_...._.....:........................_........... A? t _................_.:.._:........... ......_._...................... LiDAR Data (Striping) i!. Pavement Crack Intelligence Mexhibit "All 28 K Proposal I City of Killeeilleen, Texas R.M.�" E i ..... .. Warn! nleA'vle d =Cit of Killeen TX > W ` Speed .:...:....:....:...........:..::.. ',Sign Management System'..:.: Enloe 1 •�? -a -> n6 SVM ;...:.:..::.::..:..:.:: S Man ent m DoNotE 5 a F CLIENT REFERENCE: Nighttime Assessment F ° �T°ml v ""' g e $ Orte V!a Ir}Ipan Signs .' WA, "John Koester Director of Street Services 2003 Little Nolan Road 1 �.k Killeen, Texas 76541 '• y } �� J�Rd�� t SkYf:ian. C !a � � A,.-� `f i (254) 501-7777 =ikoester(Z-bd kiIleen.tx. ,i = K � MON • �.�. fit M y .;, - w O �► Sign Nighttime Assessment Map esr * CI'ty orks*� Public Works ...:.::..:..:......:................:..........:.....:.:..:..., ...................,............................................._........:................. .......................... .. j k 1��71't�ler Network� PARTNER ; It was a pleasure working with Transmap on our Street Condition Assessment and other asset collection needs Nighttime Sign Assessment They provided the data we are looking for and it will allow us to move forward in a proactive manner," i w John Koester j - .:...:........, ..........................:,............-......... ..,. ....... i t 7 y r tit 2014: MUTCD nighttime siren assessment completed o- I -.>_..:..............._....: _... . . ... .....--..r...>w :: 2013: Successful) inventoried 522 centerline miles of E Y a City Council Presentation „ roadway with our mobile mapping vehicle, using our Ultra i 1 In May 2014, Transmap helped the ' a HD imaging system and ground--based LIDAR. City of Killeen prepare their « Transmap collected traffic signs, pavement markings, l budgets and presented PCT findingsADA ramps, pavement striping, and sidewalks. :F at a City Council meeting. All of the City's data was formatted to be Ii t t CITY OF KILLEEN,Tx implemented into Cityworks, PAVEMENT MANAGEMENT SYSTEM RESULTS . Transmap set up an ArcGIS Online site with all images Yr [ , . map , and distress data loaded, so the City of Killeen can view n cloud environment.- ............... ........... ..................... ........... ............................ ............................................. .......................... ............ Proposal 29 City of Wilmington L- ;,�K TON wilmin ton North Carolina - map 1 CLIENT REFERENCE: <t .i t r1Sa?:t.1 ( ]ay Carter - _- 3 3 s Project Manager 3 -} eh 30S Chestnut Street, 5 Floor i Wilmington, NC 28402 ,L (910) 341-7899 jay c_ar _r(awilmingtonnc.apv .......... . .rn�..:_.s:..-"...................-„,,.. ..-., ..r .,-....,., ......,.,,r-..... h..—. ..wit } The City of Wilmington received a 4 $22 million bond over 4 years because of Transmap's reporting Sign LiDAR Data and analysis. .... ....... . :.._ Phase I - 2011: Transmap successfully inventoried 428 (Note: The City of Wilmington was i centerline miles of signs and pavement with our mobile 3 = EI receiving $750,000 per year before :1 a mapping vehicle. o Transmap's analysis.) i ..-..........................._................._...._.........._....._.............._....._......... ;i a Using ground-based LiDAR and HD ' ' ` N esri� photogrammetric images, Transmap extracted DEVELOPERS Public Works PARTNER i over MOMsigns with rnhLL.St attribution. Used real photogrammetric measurements combined The asset survey completed by with additional walk-out inspections .i w Transmap provided data that has :. 7 • Tabular and GIS maps delivered proven essential to the development L i• ArcGIS Online project site provided to the City and implementation of the City's Sign Management System required to meet Phase II - 2015: Pavement re-inspection completed. k - the FHWA requirements.” .t ?*Detailed LIDAR data was processed into cloud point data i r' Randall Glazier for the City. Transmap collected all ROW and medium h 7 ; Sign and Marking Engineer ? trees and linked the data to the City's centerline file. .............. ..... . . ....... .... ... ... ......._............... . _r.. ,% Exhibit „ �� 30 Proposal I i a i f F F+t r n a rans, map I I City of Round Rock, TX — Centerline Breakdown a Total Project Centerline Miles: 622,762 miles Query used: "ROAD CLASS" = 'CITY STREET' I Total number of segments over 1,000 ft: 637 Frequency Distribution a Statistics: 31000. coat ss7� 2; 00 :21000. Sum 3288184 D5G504 1;50U ivle�n d78 55��52 ��.�;�:..:�:�:.�,.::. �. �..��.�::�:� •1 000 S#andartl De.v�ati��i.,�Z7:9$$$.89...:•.::'�.��.:�.��:. '500 I 0 7:8. 12Q9:'! 241.0.4"3611.6 4812.8 601.4:2 608:5 18097 30111.0.4212.3 54.13.5. 95°l of ai!segments are Within 7.814 ft and 1,334.54 ft Me:.an:478.559 ft 427,988 ft Q 0 1000 , 2.1°l0 0�1% 2. i 0.1% 0 I 0 —30 --20 --1Q lc 2a 3a 7.814.ft Exh IA 1.3�4.s4 ft: Proposal CERTIFICATE OF ►LATER ESTED pA RTIES Complete Nos.1-4 and 6 if there are interested FORM 1295 Complete Nos.1,2,3, 5,and 6 if there re no interested 1 Name of business entitya 1 of 1 parties. OFFICE US of business, filing form,and the cit E ONLY Transma Y.state and country of the business emit �s CERTIFICATION p Corporation Y place OF FILING Columbus, OH United Certificate Number: 2 Name of States 2018-308145 bein g°vernmental entity or state agency that is a g filed. City of Round party to the contract for which the form is Date Filed: Rock, TX 01/31/2018 3 Provide the identification number used b Date Acknowledged: description of these Y the services,goods,or other governmental pvid Sign/pavement D property to en entity Or state agency to track or identify the contract,and provide a 4 Name of Interested Party Transmap Corporation City,State,Country(place of business) Nature of interest (check applicable) Columbus, OH United States Controlling Intermediary X 5 Check only if there is NO Interested Party, 6 UNSWORN DECLARATION ❑ MY name is -Ho My address is— -�} and m Y date of birth is (street) f I declare under penalty of perjury that the fore (state) going is true and correct. (Zip code) (country) Executed in ' Count Y. State of �" on the-at_day of l ------- ---_'20 r; (month) (year) Forms provided by Texas EthicsCom e of authori2ed mission r agent of contracting business entity WWW.ethics.state,tx.us (declarant) Version V1.0.5523 CERTIFICATE OF INTERESTED PARTIES FORM 3.295 10f1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-308145 Transmap Corporation Columbus, OH United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/31/2018 being filed. City of Round Rock,TX Date Acknowledged: 02/01/2018 g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Sign/Pavement Data Collection Sign/Pavement Data Collection Nature of interest 4 Name of Interested Party City,State Country(place of business) (check applicable) Controlling Intermediary Transmap Corporation Columbus, OH United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523