R-2018-5264 - 3/22/2018 RESOLUTION NO. R-2018-5264
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract') with Atkins North America, Inc. for the E. Bagdad Avenue Extension Project,
and
WHEREAS, Atkins North America, Inc. has submitted Supplemental Contract No. 5 to the
Contract to modify the provisions for the scope of services, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 5 with
Atkins North America, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 5 to the Contract with Atkins North America, Inc., a copy of same being attached hereto
as Exhibit"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Goveriu-nent Code, as amended.
RESOLVED this 22nd day of March, 2018.
Z/"2� lal,
CRAIG M RGAN Yayor
City of R and Ro , Texas
ATTEST:
SARA L. WHITE, City Clerk
0112.1804;00397210
EXHIBIT
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 5
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: ATKINS NORTHAMERICA,INC. ("Engineer")
ADDRESS: 11801 Domain Boulevard, Suite 500,Austin, TX 78758
PROJECT: E. Bagdad Avenue Extension
This Supplemental Contract No. 5 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Atkins North America, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 24th day of September, 2015 for the E. Bagdad Avenue Extension
Project in the amount of$104,700.4 1; and
WHEREAS,the City and Engineer executed Supplemental Contract No. 1 on March 10, 2016 to
amend the scope of services and to increase the compensation by $326,360.94 to a total of
$431,061.35; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on September 8,
2016 to amend the scope of services and to increase the compensation by$85,675.85 to a total of
$516,737.20; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 3 on April 3, 2017 to
amend the work schedule; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 4 on August 24, 2017
to amend the scope of services and to increase the compensation by $199,281.31 to a total of
$716,018.51; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by$100,929.81 to a total of$816,948.32;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
Supplemental Contract Rev.06/16
0199.1539;00395892 84275
1
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$100,929.81 the lump sum amount payable under the Contract for a total of $816,948.32, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signature pages follow]
Supplemental Contract Rev.06/16
0199.1539;00395892 84275
2
ATKINS NORTH AMERICA,INC.
By:
Date
Supplemental Contract Rev.06/16
0199.1539;00395892 84275
3
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Craig Morgan,Mayor Stephan L. Sheets, City Attorney
Date
Supplemental Contract Rev.06/16
0199.1539;00395892 84275
4
ADDENDUM TO EXHIBIT B
Engineering Services
PROJECT DESCRIPTION
The proposed project will include a new location 3-lane extension of McNeil Rd between Mays
St and S Black St as well as the widening of S Georgetown St to 3-lanes between S Black St and
E Main St. Lampasas St will be extended from its current termini at Bagdad Ave to the new
McNeil Rd extension. Lewis St and Stone St will also be extended to connect to McNeil Rd.
The approximate length of the project is 0.54 miles.
The project will be constructed in two phases. The first phase will include all the improvements
west of and including the intersection at Burnet St. The second phase will include the proposed
improvements east of Burnet St.
This supplemental adds construction phase services for phase one.
TASK 1: PROJECT MANAGEMENT
1. Prepare monthly project status updates and invoices.
TASK 2: SURVEYING
No changes with this supplemental.
TASK 3: ENVIRONMENTAL STUDIES
No changes with this supplemental.
TASK 4: PRELIMINARY DESIGN/30% PLANS
No changes with this supplemental.
TASK 5: DIRECT EXPENSES
1. Mileage for weekly coordination meetings
TASK 6: GEOTECHNICAL DESIGN
No changes with this supplemental.
TASK 7: 60% PLANS
No changes with this supplemental.
TASK 8: 95% PLANS
No changes with this supplemental.
TASK 9: 100% PLANS/FINAL SUBMITTAL
No changes with this supplemental.
TASK 10: WATER QUALITY PLANS AND WATER POLLUTION ABATEMENT
PLANS (WPAP)
No changes with this supplemental.
00396004.DOC Page 1 of 4
TASK 11: LANDSCAPING AND IRRIGATION PLANS
No changes with this supplemental.
TASK 12: BARRIER WITH FENCE
No changes with this supplemental.
TASK 13: CONSTRUCTION PHASE SERVICES (Phase 1 Only)
These services will be provided on an as requested by the City of Round Rock basis. Invoicing
for these services will be based on actual labor charged to the project at the contract multiplier.
Any budget remaining at the end of the contract will not be invoiced. If all the budget is used
then a supplemental will be needed to continue these services.
1. Attend up to 32 weekly meetings with the City and the Contractor to appraise and answer
general questions and provide clarification that pertains to the plans and construction of
McNeil Rd Extension Phase 1.
2. Prepare one plan revision to incorporate two 6" conduits for Oncor's use and one 4"
conduit for City of Round Rock fiber. The conduits will approximately follow the
Lampasas Street extension.
3. Review shop drawings. Shop drawings will be reviewed based on the following
procedures:
• Review the drawings for conformity to the plans, specifications and special
provisions, as well as conformity to any subsidiary standards or criteria referred to by
the plans, specifications or special provisions.
• If the drawing is found to be in conformity, or an alternate design is adequate and
acceptable, the drawing shall be marked "No Exceptions Taken" with signature, date
and statement that "Review is only for general conformance with the design concept
of the contract documents. Markings or comments shall not be construed as relieving
the contractor from compliance with the project plans and specifications, nor
departures there-from. The Contractor remains solely responsible for details and
accuracy, for confirming and correlating all quantities and dimensions, for selecting
fabrication processes, for techniques of assembly, for safety and for satisfactory
performance of his work."
• If there are only minor corrections, the incorrect information shall be crossed out and
the correct information shall be written next to the crossed-out information. All
redlines shall be done in indelible red ink. The submittal shall be returned marked
"Make Correction as Noted" and no re-submittal shall be required.
• If the corrections are more significant and the Engineer does not concur with the
information on the drawings, then the submittal shall be marked "Amend and
Resubmit." The drawings must then be resubmitted for a second review.
• If the drawings are found not to be in conformity, the drawings shall be marked
"Rejected See Remarks." An explanation of why the submittal was disapproved shall
be provided in enough detail for the Contractor to be able to make the corrections for
re-submittal.
00396004.DOC Page 2 of 4
• Shop drawing and submittal reviews include the following:
(1) Culverts, Manholes, & Inlets
(2) Concrete Fence
(3) Antique Lighting
(4) Concrete and Asphalt Mix Designs
(5) Water/Wastewater Infrastructure Components
4. Respond to up to 15 requests for information (RFIs) that will on average take 4 hours
each to address. The engineer shall document each question in sufficient detail,
formulate a response and submit a written version of the response to the City for
distribution to all involved parties.
5. Provide minor redesign for up to 5 design changes (major redesign should be handled
with a contract supplement). Minor redesign shall consist of anything anticipated to take
less than 16 hours to complete. Anything anticipated to take more than 16 hours should
be handled through a contract supplement.
6. Develop up to 5 change orders that will on average take 16 hours each to prepare.
Change orders documents will be submitted to the City in electronic format.
7. Assemble updated plans based upon redesign requests performed under Task 13 item 4.
Two (2) hard copies and an electronic version of the updated plans will be submitted to
the City upon project completion. The Contractor will be responsible for marking any
additional updates not addressed through plan revisions and providing the final as-built
plans.
8. Review up to 10 monthly pay applications. Reviews will consist of reviewing
calculations. Engineer is not responsible for quantity calculations or confirmation.
9. Participate in final walkthrough and prepare the punch list.
NOT INCLUDED WITHIIN THIS SCOPE
The following items are not included with this scope. These items, if necessary, would be added
to the scope through a supplemental agreement.
1. All inspection services, including but not limited to:
a. Geotechnical investigations and analysis
b. Materials testing
c. Construction survey; verification of contractor's horizontal and vertical control
2. All tasks related to delay and cost claims shall be considered supplemental services and
subject to additional fee, specifically, but not limited to:
a. Time Impact Analyses (TIA) for delay claims
b. Claims defense,response and resolution
00396004.DOC Page 3 of
DELIVERABLES
Construction Phase Services (Phase 1 Only)
1. Oncor/Round Rock conduit plan and profile sheet.
2. Reviewed shop drawings/submittals.
3. Responses to up to 15 RFIs.
4. Up to 5 minor redesign plan revisions.
5. Up to 5 change orders.
6. Updated plans per Task 13 item 7.
7. Review for up to 10 monthly pay applications including supporting documentation.
8. Punch list.
00396004.DOC Page 4 of 4
ADDENDUM TO EXHIBIT C
Work Schedule
Attached Behind This Page
E BAGDAD AVE EXTENSION SUPPLEMENTAL#5
EXHIBIT C
ID Task Name .Start :Finish 2015: 2016 2017 2018
Q3 44 Q1 Q2Q2_. Q3 44 Ql Q2_. ..__Q3 Q4 Ql
1 NTP _ Tue 9/29/15 Tue 9/29/15 A-_ ........ .:.:..................................I.......................................... ............ ..............
2 Supplemental#1 Thu 3/10/16 Thu 3/10/16 i
3 Supplemental#2 Thu 9/8/16 Thu 9/8/16
41 !Supplemental#3 Mon 4/3/17 Mon 4/3/17
5 Supplemental#4 Fri 8/25/17 Fri 8/25/17 1-,.........................
4 Anticipated NTP Supplemental#5 Thu 2/15/18 Thu 2/15/18 i
6 Survey Wed 9/30/15 Fri 5/6/16 N
7 Environmental Tech Memo Thu 10/1/15 Mon 5/9/16 i::... ..........
8 Prepare 30%Plans Thu 10/1/15 Tue 7/5/16
9 Roadway g g&Drainage Design Thu 10/1/15 Fri 6/3/16 . ::.....
10 QA/QC Mon 6/6/16 Fri 6/10/16
w
11 Submit 30%Plans and Environmental Tech Memo Mon 6/13/16 Mon 6/13/16
12 City Review 30%Plans and Environmental Tech Mem Tue 6/14/16 Fri 7/1/16
13 Meet with City to Review 30%Plans and Tue 7/5/16 Tue 7/5/16 `
Environmental Tech Memo
14 Geotech Pavement Design Mon 3/21/16 Fri 7/1/16
15 Prepare 60%Plans Fri 9/9/16 Wed 12/7/16
16 Roadway,Traffic,Utility&Drainage Design Fri 9/9/16 Mon 10/17/16
17 QA/QC Tue 10/18/16 Mon 10/24/16
18 Submit 60%Plans Tue 10/25/16 Tue 10/25/16
19 �/
City Review 60Plans Wed 10/26/16 Tue 12/6/16
-41
20 Meet with City to Review 60%Plans Wed 12/7/16 Wed 12/7/16
21 Prepare 95%Plans Phase 1 Thu 12/8/16 Wed 5/3/17 ----�
22 Roadway,Traffic,Utility&Drainage Design Thu 12/8/16 Wed 4/5/17
23 QA/QC Thu 4/6/17 Tue 4/11/17
24 Submit 95%Plans Wed 4/12/17 Wed 4/12/17
25 City Review 95%Plans Thu 4/13/17 Wed 5/3/17
26 Prepare 100%Plans Phase 1 Fri 5/19/17 Thu 1/11/18
27 Roadway,Traffic,Utility&Drainage Design Fri 5/19/17 Fri 12/1/17
28 QA/QC Mon 12/4/17 Fri 12/8/17
29 Submit 100%Plans Mon 12/11/17 Mon 12/11/17
30 Water Pollution Abatement Plan Thu 9/15/16 Wed 11/8/17
31 Bid Phase Services Tue 12/12/17 Thu 1/11/18
32 :Prepare 95%Plans Phase 2 Mon 8/28/17 Thu 2/1/18 — �
33 Roadway,Traffic,Utility&Drainage Design Mon 8/28/17 Wed 1/3/18
34 i QA/QC Thu 1/4/18 Wed 1/10/18
35 Submit 95%Plans
Thu 1/11/18 Thu 1/11/18
36 City Review 95%Plans Fri 1/12/18 Thu 2/1/18
37 Prepare 100%Plans Phase 2 Fri 2/2/18 Mon 4/16/18 �----i
38 Roadway,Traffic,Utility&Drainage Design Fri 2/2/18 Thu 3/29/18
39
QA/QC Fri 3/30/18 Fri 4/13/18
40 Submit 100%Plans Mon 4/16/18 Mon 4/16/18
42 Construction Phase Services-Phase 1 Fri 1/12/18 Mon 12/31/18 r7.
. -
Page 1 Updated: Fri 1/19/18
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
E BAGDAD AVE EXTENSION
SUPPLEMENTAL#5
EXHIBIT D
Project Name: E Bagdad Ave Extension
Total Total Other
Task Labor Hours Loaded Labor Cost Direct Costs Subconsultants TOTALS
Task 1: Project Management 30.0 $4,182.29
$4,182.29
Task 5: Direct Expenses $428.00 $428.00
- --- -
as 13: Construction Phase Services(Phase 1 Only) 638.0 §96,319.521 1 $96,319.52
GRAND TOTAL: 668 $100,501.811 $428.001 $0.00 $100,929.81
Overhead Rate= 157.53% Atkins Raw Labor= $ 34,844.00
Profit Rate= 12% Atkins Overhead= $ 54,889.75
Atkins Profit= $ 10,768.06
Atkins Total Labor= $ 100,501.81
Page 1
E BAGDAD AVE EXTENSION
SUPPLEMENTAL#5
EXHIBIT D
Task 1: Project Management
Task Description Project Design Design CADD GIS Admin/ Total
Manager j Engineer i EIT Operator Graphics Clerical Hours
Rates $ 82.00 $ 45.00 $ 32.50 ' $ 26.00 $ 25.00 $ 31.50
A. .Project Management
1. Prepare monthly project status updates and invoices 10 20 30
Totals 10 20 30
Raw Labor $ 820.00 $ - $ - $ - $ - $ 630.00 $ 1,450.00
Multiplier 2.88 2.88 2.88 2.88 2.88 2.88
$ 2,365 $ - $ - $ - $ - $ 1,817 $ 4,182.29
Page 2
E BAGDAD AVE EXTENSION
SUPPLEMENTAL#5
EXHIBIT D
Task 5: Direct Expenses
Direct Cost Unit Quantity Unit Price Total
Site Visits&Meetings
Mileage Mile 800 $0.535 $428.00
Permits/Fees
TCEQ WPAP Application fee EA $4,000.00 $0.00
Printing
Exhibits Color on Bond SF $5.00 $0.00
Photocopies B/W 8.5 X 11 EA $0.05 $0.00
Photocopies B/W 11 X 17 EA $0.10 $0.00
Mylar Plots 11 X 17 EA $2.50 $0.00
Overnight Mail-letter size EA $17.50 $0.00
Overnight Mail-oversized box EA $35.00 $0.00
Courier Services EA $37.50 $0.00
Total Direct Expenses $428.00
Page 3
E BAGDAD AVE EXTENSION
SUPPLEMENTAL#5
EXHIBIT D
TASK 13:CONSTRUCTION PHASE SERVICES(Phase 1 Only)
Task Description
Project Senior Senior Design Design Senior Senior CADD GIS Admin/ Total
p Manager ngin1C r Engineer Engineer EIT Eng CADD Operator Graphics Clerical Hours
Tech Operator
Rates $ 82.00 $ 65.00 $ 62.00 $ 45.00 $ 32.50 $ 44.00 $ 35.00 $ 26.00 $ 25.00 $ 31.50
A.Construction Phase Services Phase 1 on
1. Attend up to 32 weekly meetings 64 20 20 104.0
2. Oncor conduit plan revision 2 6 16 32 56.0
3. Shop drawing/submittal review 40 80 4 124.0
4. Respond to up to 15 RFIs 4 hours each 15 15 30 60.0
5. Prepare up to 5 minor design changes 16 hours each 10 20 50 1 80.0
6. Prepare up to 5 change orders 16 hours each 10 20 50 80.0
7. Assemble updated plans 8 8 16 n20
72.0
8. Review u to 10 a applications 10 L 30.0
9. Walkthou h and punch list 8 8 16 32.0
Totals 125.0 2.0 137.0 182.0 156.0 36.0 638.0
Raw Labor $10,250.00 $ 130.00 $ 8,494.00 $ 8,190.00 $ 5,070.00 $ - $1,260.00 $ - $ - $ - $ 33,394.00
Multiplier 2.88 2.88 2.88 2.88 2.88 2.88 2.88 2.88 2.88 2.88
$ 29,564 - 375 - 24,500 S, 23.623 14.624 $ 3.634 $ $ $ 96,31 LL
Page 4