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CM-2018-1688 - 4/13/2018City of Round Rock IXROUZ oacAgenda Item Summary xn Agenda Number: Title: Application for Accreditation in State Library Application for Local Fiscal Year 2017, for the Texas State Library and Archives Commission. Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 4/13/2018 Dept Director: Michelle Cervantes Cost: Indexes: Attachments: Application for Accreditation 041118.pdf, CMAF - Accreditation Application.pdf Department: Library Department Text of Legislative File CM -2018-1688 Consider executing an Accreditation in State Library Application for Local Fiscal Year 2017, for the Texas State Library and Archives Commission. TSLAC Annual Report due to the State this time each year. Cost: No cost associated. Source of Funds: Not applicable. Cityof Round Rock Page 1 Printed an 4//12018 ACCREDITATION IN STATE LIBRARY SYSTEM * APPLICATION LIBRARY Local Fiscal Year 2017 ARCHIVES This form must be completed by public libraries applying for accreditation in the State Library System and submitted on or before April 30, 2018. LIBRARY NAME Round Rock Public Library CITY Round Rock Certification The below signed certify, to the best of their ability, that the information contained in the library's annual report is complete and accurate for local fiscal year 2017. All applicable signatures are necessary, based on library's legal establishment. SIGNA RE of �❑,p Mayor ❑ County u ge (Check one) 1d City Manager ❑ School Superintendent ❑ District Board Chair Signatures of city secretaries or county clerks, ivill not be accepted. SI NATURE of Head librarian SIGNATURE of Library Board Chair Laurie Hadley Printed Name Michelle Cervantes Printed Name N/A Printed Name Accreditation SEY2019 Only one electronic copy needed. Scan and send by email to: v_greenwood0ts1.texas.Qov, or fax to: 512/936-2306. 2017 Texas Public Libraries Annual Report DEADLINE FOR REPORT AND APPLICATION SUBMISSION Texas Administrative Code, Title 13, Chapter 1, Rule §1.85 - Annual Report. A public library shall file a current and complete annual report with the Texas State Library and Archives Commission by April 30. Revisions to the annual report which would affect membership staters for the ne-rt fiscal year will not be accepted after July 31. Staff vacancies that occur after the report is filed shall not adversely affect applications for system member ship in the next fiscal year. Staff vacancies that occur prior to filing the repot which affect system membership must be filled and reported prior to July 31. Willful falsification of annual reports shall cause the library to be disqualified for one year in the f rst instance and disqualified, for three years in the second instance. To be considered for accreditation, the library must submit the annual report no later than April 30 and complete the Accreditation in State Library System Application. Once completed, the application should be sent to the Library Development & Networking Division (LDN). The application is on the Texas State Library website Public Library Annual Report page: https://www.tsi.texas.gov/ld/pubs/arsma/index.htmi . It is also on the Texas UbPAS website Home tab after log -in: https://bc.countingopinions.com/. If possible, scan and email, or fax the application to us. The original is not needed, as the documents will be saved electronically. Email the application to vgreenwood@tsl.texas.gov; or Fax the application to 512-936-2306, attention Valicia Greenwood; or Mail the application to PO Box 12927, Austin, Texas 78711-2927. QUESTIONS: If you have any questions about this survey, please contact LDN staff members Valicia Greenwood (vgreenwood@tsl.texas.gov) or Stacey Malek (smalek@tsl.texas.gov), or call 512-463-5465, toll free in Texas 1-800-252-9386. $I; Accreditation -related question page 25 TEXAS PUBLIC LIBRARIES LIBRARY ANNUAL REPORT FOR LOCAL FISCAL YEAR 2017 ARCHIVES This report is due to the Texas State Library and Archives Commission by April 30, 2018. We strongly urge libraries to report no later than March 31, 2018, to provide time to make any necessary revisions. The Texas State Library and Archives Commission participates in a national public library data collection system. The purpose of this system is to ensure the collection of comparable data in all states. The data is used for the creation of a composite report on the public libraries of the United States and for state -to -state comparisons by the Institute of Museum and Library Services IMLS. This report is also used to accredit Texas public libraries and some data elements are used for that purpose. Accreditation -related questions are marked within the questionnaire (X). Definitions are important to ensure comparability of data from different libraries and states. Please refer to the definitions as this survey is completed. Reporting libraries should not leave any items blank. Estimates are important if exact data are not available. For Section 3: Expenditures, Section 4: Local Financial Effort, and Section 5: Revenue, enter "0" if the appropriate entry for an item is zero or "none." For the other sections, enter "0" if the appropriate entry for an item is zero or "none" and enter "N/A" in the Notes field if an item does not apply to a particular library. If an exact figure is not available for a particular item, but it is known that the amount is greater than zero, the librarian should enter an estimate of the amount, and add an explanation in the Notes field. If you need to estimate, please use a standard methodology for doing so. If you have questions, please contact LDN staff. All questions relate to the library's local fiscal year 2017: the year that ended in calendar year 2017 and included January 1, 2017. If there was a change in the fiscal year, please contact LDN staff to update that Information. All information must be entered into LibPAS, the online data collection portal at https://tx.countingopinions.com. Texas State Library - Library Development & Networking (LDN) Contacts Valida Greenwood (vgreenwood@tsl.texas.gov) Stacey Malek (smalek@tshtexas.gov), 512/463-5465, or toll free in Texas 800/252-9386. SECTION 1: LIBRARY INFORMATION - Centra [/Administrative Library Library Contact Information. This section requests Information for contacting the library, its staff, board, and friends group. The information you submit on this form is Public Information (https://www.tsi.texas.gov/agency/customer/pia.htmi). In addition, the information being entered may be subject to interception via common Internet tools. Please read our Web Policies and Disclaimers (https://www.tsl.texas.gov/landing/webpolicies.html). NOTE: In the online form, contact questions In the section 1.1 through 1.21 have been prefilled and locked. You will not be able to change the data. If changes need to be made to these questions, contact LDN staff (Id@tsl.texas.gov) or add an explanation in the Note box. 1.1 Library Nam Round Rock Public Library System 1.2 County Williamson The local fiscal year covered by this report 1.3 Start 10/1/2016 1.4 End 9/30/2017 216 E Main Ave Round Rock 78664 -5245 1.5 Mailinq Address - Street 1.6 Mail Ci 1.7 Mail Zip 1.8 Zi +4 216 E Main Ave Round Rock 78664 -524S 1.9 Physical/Shipping address - Street 1.10 city 11 An 1.12 Zi +4 2017 Texas Public Libraries Annual Report H 1.13 Does the library have a published telephone number? Texas Administrative Code, Tide 13, Part 1, Chapter 1, subchapter C, Rule §1.83 Yep' No 5122187000 5122187061 1.14 Phone number 1.15 Telefax Michelle Cervantes 1.16 Ubrary Director Head Ubrarian First Name 1.17 UbrarV Director Head Librarian Last Name mcervantes@roundrocktexas.gov Imcervantes@roundrocktexas.gov 1 1.18 Director's Email Address 1.19 Library General Email Address NOTE: The information you submit on this form is Public Information: https://www.tsl.texas.gov/agency/customer/pia.htmi. In addition, the information being entered may be subject to interception via common Internet tools. Business email addresses are not considered confidential under the Texas Public Information Act. To help ensure your privacy, always enter your business email address rather than your personal email address when such an address is requested. Please read our Web Policies and Disclaimers: https://www.tsl.texas.gov/landing/webpolicies.htFnl. 391.20 Website Yes No An accredited library must have a website. If the library does not have a website, or if the URL (web address) has changed, please contact LDN staff. Texas Adminlstrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 1.21 Website URL http://www.roundrocktexas.gov/library 1.22 Is the information provided in 1.1 through 1.21 correct? Yes No In the online form, contact questions in the section 1.1 through 1.21 have been prefilled and locked. You will not be able to change the data. Please contact LDN staff if changes need to be made to these questions, or add an explanation in the Note box. Contact information on the person who completed this report Michelle Cervantes mcervantes@roundrocktexas.gov 1.23 Contact First Name 1.24 Contact Last Name 1.25 Contact Email Library Advisory Board Information - leave blank if not applicable. na I na 1.26 Board Chair First Name 1.27 Board Chair Last Name Friends' Group Information - leave blank if not applicable. Sandy lWittie 1.28 Friends' President First Name 11.29 Friends' President Last Name SECTION 2: LIBRARY OUTLETS This section requests Information on public service outlets. Report figures as of the last day of the fiscal year. If there is a new branch, but it was not open for business before the end of the library's local fiscal year, it should not be included on this report. X Accreditation -related question Page 2 2017 Texas Public Libraries Annual Report 2.1 Number of Branch Libraries 0 Administered from a central unit, branch libraries are auxiliary units that have at least all of the following: • separate quarters, ♦ an organized collection of library materials, ♦ paid staff, • a regular schedule for being open to the public 2.2 Number of Bookmobiles 0 A bookmobile is a traveling branch library and has at least all of the following: • a truck or van that carries an organized collection of library materials, • paid staff • regularly scheduled hours bookmobile stops) for being open to the public 2.3 Renovations, Expanstions, new construction Yes Dlb Has the main library building or any branch library been renovated or expanded, or had new construction completed within the period covered by this report? Report structural changes only. 2.4 Square Footage of the Main Library 43,000 square feet This is the area on all floors enclosed by the outer walls of the library. Include all areas occupied by the library, including those areas off-limits to the public. Include areas shared with another agency or agencies if the library has use of that area. SECTION 3:EXPENDITURES REPORT ACTUAL EXPENDITURES, NOT BUDGETED AMOUNTS Local accounting practice will generally determine whether a particular expense Is classified as operating or capital ♦ Do not report the value of free or donated items as expenditures. ♦ Do not report estimated costs. ♦ Report only those grant awards directly spent by this library. Do not report grant funds spent for this library by another entity, such as a Friends' group. • Significant costs of ordinary operating expenditures, especially benefits and salaries, that are paid by other taxing agencies or government agencies with the authority to levy taxes on behalf of the library may be included if the information is available. These expenditures are from all sources of revenue, including federal, state, Friends group revenue to the library, and foundation monies. The information reported in Expenditures may differ from the information reported in Library Revenue by Source. Library Operating Expenditures Operating Expenditures are those current and recurrent costs necessary to support library services. Only such funds that are supported by expenditures documents such as invoices, contracts, payroll records, etc. at the point of disbursement should be included. Any operating expenditure not covered by Staff and Collection Expenditures should be reported in question 3.8, Other Operating Expenditures. PC Accreditation -related question Page 3 2017 Texas Public Libraries Annual Report REPORT ACTUAL NOT BUDGETED AMOUNTS Did the library expend any Funds from sources outside the library's home county or legal service area 3.0 such as Tocker Foundation, Dollar General, Hancher Foundation, Texas Book Festival, NEA, or similar sources? Some library funding came from non -local sources. Include those expenditures in Section Yes 3, but do not include them in Section 4. Indicate all sources of revenue in Section 5, in the Notes box. All library funding carne from local sources. Include all expenditures from Section 3 in Section 4. Staff Expenditures Collection Expenditures I I REPORT ACTUAL (EXPENDITURES, NOT BUDGETED AMOUNTS I I 3.4 Print Materials Expenditures Books, serial back tiles, current serial subscriptions, government documents, and any other 3.5 Electronic Materials Expenditures 5177,aia Report all operating expenditures for electronic digital materials. Types of electronic materials Include e - books, audio and video downloadables, e -serials including journals, government documents, databases Including locally mounted, full text or not, electronic files, reference tools, scores, maps, or pictures in electronic or digital format, including materials digitized by the library. Electronic materials can be distributed by computer software, on CD or other portable digital carrier, and can be accessed via a computer, via access to the Internet, or by using an e -book reader. Include expenditures for materials held locally and for remote materials for which permanent or temporary access rights have been acquired. 3.5 lo- 111- lo- Exclude operating expenditures for library system software and microcomputer software used only by the cont'd library staff or Fees for TexShare databases. These are reported in 3.8, Other Operating Expenditures. X Accreditation -related question Page 4 REPORT ACTUAL EXPENDITURES, NOT BUDGETED AMOUNTS 3.1 Salaries and Wages Expenditures $1,494,430 This amount should be the salaries and wages for all library staff including plant operation, security and maintenance staff. Include salaries and wages before deductions, but exclude "employee benefits." Include longevity, merit, and other funds paid directly to employees. Do not report salaries paid by an outside entity, such as Green Thumb employees or employees paid under a training program administered through another entity. 3.2 Employee Benefits Expenditures $586,978 These are the benefits outside of salary and wages paid and accruing to employees Including plant operations, security, and maintenance staff, regardless of whether the benefits or equivalent cash options are available to all employees. Include amounts for direct paid employee benefits including social security, retirement, medical insurance, life insurance, guaranteed disability income protection, unemployment compensation, worker's compensation, tuition, and housing benefits. 77 3.3 Total Staff Expenditures Sum of 3.1 and 3.2 52,071,4a8 Collection Expenditures I I REPORT ACTUAL (EXPENDITURES, NOT BUDGETED AMOUNTS I I 3.4 Print Materials Expenditures Books, serial back tiles, current serial subscriptions, government documents, and any other 3.5 Electronic Materials Expenditures 5177,aia Report all operating expenditures for electronic digital materials. Types of electronic materials Include e - books, audio and video downloadables, e -serials including journals, government documents, databases Including locally mounted, full text or not, electronic files, reference tools, scores, maps, or pictures in electronic or digital format, including materials digitized by the library. Electronic materials can be distributed by computer software, on CD or other portable digital carrier, and can be accessed via a computer, via access to the Internet, or by using an e -book reader. Include expenditures for materials held locally and for remote materials for which permanent or temporary access rights have been acquired. 3.5 lo- 111- lo- Exclude operating expenditures for library system software and microcomputer software used only by the cont'd library staff or Fees for TexShare databases. These are reported in 3.8, Other Operating Expenditures. X Accreditation -related question Page 4 2017 Texas Public Libraries Annual Report 3.6 Other Materials Expenditures saa,zz9 Report all operating expenditures for other materials, such as microforms, audio and video physical units, DVD, and materials In new formats. 3.7 Total Library Collection Expenditures Sum of 3.4, 3.5, 3.6 $435,507 3.8 Other Operating Expenditures $222,533 This includes all expenditures other than those reported for Total Staff Expenditures Question 3.3 and Total Collection Expenditures Question 3.7. Include expenses such as binding, supplies, repair or replacement of existing furnishings and equipment; and costs of computer hardware and software used to support library operations or to link to external networks, including the Internet. Report contracts for services, such as costs for operating and maintaining physical facilities, and fees paid to a consultant, auditor, architect, attorney, etc. Include fees paid to the TexShare database program. 3.9 Total Direct Library Operating Expenditures Sum of 3.3, 3.7, 3.8 $2,728,448 3.10 Indirect Costs (if needed to meet maintenance of effort) Documentation Required $o This should only be reported when a library has failed to meet the Maintenance Of Effort (MOE) requirement for accreditation in state library system. If included, the expense must be documented by the local government entity that provided the service, and the document must be submitted to the state An indirect cost is a cost incurred for a normal library operating expenditure such as janitorial services, purchasing, accounting, grounds maintenance, utilities, insurance, telecommunications, or payroll services that is not assigned to the library's budget, but paid for by a local government agency on behalf of the library. If you are claiming indirect expenditures and are uncertain whether an expenditure may be claimed, please contact LDN staff. Do not include capital expenditures. 3.11 Total Library Operating Expenditures Sum of 3.9, 3.10 $z,lz9,aaa 3.12 Capital Expenditures I $o REPORT ACTUAL EXPENDITURES, NOT BUDGETED AMOUNTS amount should never be Included in any of the questions in Section g, but should be reported in sources of funds reported in the dtal Revenue part of Section S. not include Operating Expenditures reported above. Local accounting practice will generally determine whether a particular ense Is classified as operating or capital expense. se would be one-time only or extraordinary expenditures. These are major capital expenditures such as the acquisition of or litions to fixed assets. Examples include expenditures for building sites, new buildings and additions to or renovations of library dings. a expenditures for furnishings, equipment and initial book stock for new buildings, building additions or renovations; library ation systems, and new vehicles, and other one-time major projects. Include federal, state, local, or other revenue used for capital expenditures. a replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for appreciation. Exclude contributions to endowments, or revenue passed through to another agency. H Accreditation -related question Page 5 2017 Texas Public Libraries Annual Report SECTION 4: LOCAL FINANCIAL EFFORT This section contains questions which will help determine whether the library meets the minimum accreditation criteria. Local Operating Expenditures, question 4.2, is used in determining whether a library has met the Maintenance of Effort MOE criteria. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.74 REPORT ACTUAL EXPENDITURES, NOT BUDGETED AMOUNTS X 4.1 Local expenditures on collections $435,507 Of the amount shown In Total Collection Expenditures, reported in question 3.7, how much was expended from local funds? This amount is included in the amount reported in question 4.2, Local Funds Expenditures. Report the total amount spent for library materials from local funds only. That is, that part of the amount in question 3.7, Total Collection Expenditures, that was paid for with city, library district, county, school district, and other local revenue sources. This amount may be the same as Total Collection Expenditures. Do not Include materials expenditures from non -local grant sources such as Tacker Foundation, Dollar General, Hancher Foundation, Texas Book Festival, NEA, or similar sources outside of the library's home county. X 4.2 Local funds used for library operating expenditures $2,779,448 Of the amount shown in Total Operating Expenditures, reported in question 3.11, how much was expended from local funds? Report the amount of funds spent for total operating purposes from local funds only. That is, that part of the amount reported in question 3.11, Total Operating Expenditures that was paid for with city, library district, county, school district, and other local revenue sources, reported in question 5.4 and 5.10. This amount may be the same as reported in question 3.11, Total Operating Expenditures. Do not include expenditures from non -local grant sources such as Tacker Foundation, Dollar General, Hancher Foundation, Texas Book Festival, NEA, or similar sources outside of the library's home county. Include any expenditures reported in question 4.1, Local expenditures on collections. Include all expenditures reported in question 4.3, Local government operating expenditures. Include documented Indirect Costs, question 3,10 only when necessary to meet the average of expenditures for the Maintenance of Effort requirement. X 4.3 Local government funds used for library operating expenditures $2,7z9,ass Of the amount reported in question 3.11, Total Operating Expenditures, how much was expended from local government revenue, reported in question 5.4? This amount should be included in the amount reported in question 4.2, Local Funds Expenditures. Report the amount of funds spent for total operating purposes from local government funds only. That is, that part of the amount reported in question 3.11, Total Operating Expenditures, that was paid for with city, library district, county, or school district revenue sources. Do not include expenditures from non -local grant sources such as Tocker Foundation, Dollar General, Hancher Foundation, Texas Book Festival, NI=A, or similar sources outside of the library's home county. Do not Include expenditures from other local sources reported in question 5.10, such as donations, fines, fees, Friends group funds, memorials or similar sources. Include documented Indirect Costs, reported in question 3.10, only when necessary to meet the average of expenditures for the Maintenance of Effort (MOE) requirement. 39 Accreditation -related question Page 6 2017 Texas Public Libraries Annual Report SECTIONS: REVENUE The total funds reported as Library Revenue will not necessarily equal the total of Library Expenditures reported. Do not report grant funds spent on behalf of this library by another entity. Do not report salary revenue if the library did not pay the salary, as in the case of Green Thumb employees or employees paid under a training program administered by another entity. Do not include Indirect costs. Revenue Used for Library Operating Expenditures Report revenue received by the library used for the current and recurrent costs of operation, including grants. Report by source of revenue. Do not include revenue for major improvements such as, construction, renovation, endowment fund deposits, other extraordinary Items. Do not report revenue unavailable for use by the library such as fines or funds unspent from previous fiscal years. Local Government Revenue — Operating Expenditures City, Cities, or Library District Revenue used for operating expenditures. 5' 1 Include revenue from other cities, as reported In 5.22 & 5.23. $2,753,948 County or Counties Revenue used for operating expenditures. 5.2 Include revenue from other counties, as reported in 5.22 & 5.23. so 5.3 School District Revenue used for operating expenditures. $0 5.4 Local Government Operating Revenue Sum of 5.1, 5.2, 5.3 $2,753,948 This amount should not be less than the amount reported in question 4.3, Local Government Operating Expenditures. 5.5 State Revenue - Operating Expenditures so Record the source of funds in the Notes box All revenue from funds collected by the State and distributed directly to this library for expenditure by the library for operating costs. Do not include competitive grants from the Texas State Library (TSLAC) or ILL reimbursement. Include Family Place funds here. 5.6 Federal Revenue - Operating Expenditures so Record the source of funds in the Note box. Include all federal government funds distributed to public libraries for expenditure by the public libraries, including federal money distributed by the state. include any funds from competitive grants from the Texas State Library (TSLAC), or ILL reimbursement. Do not include any E -rate reimbursements. 5.7 Foundation and Corporate Grant Revenue - Operating Expenditures $n Include cash grants from private foundations or corporations used for the purpose of library operating costs by the public library. Specify the sources of those funds. Record the source of funds in the Note box in the online form. X Accreditation -related question Page 7 2017 Texas Public Libraries Annual Report 5.8 Fines, Fees, Donations, Memorials and Other Local Sources of Revenue 1 $15,139 Report all revenue other than that reported in any of the other revenue categories used for operating costs, such as interest, fines, donations from individuals or Friends groups. Include monetary gifts and donations from individuals. Do not include the value of any contributed services or the value of any non -monetary gifts and donations. Sources should be from entities within the library's home county. 1 5.9 Total Revenue Used for Llbrary Operating Expenditures Sum of 5.4 through 5.81 $2,769,087 Revenue Used for Major Capital Expenditures Report revenue to be used for major capital expenditures, by source of revenue. Include funds received for (a) site acquisition; (b) new buildings; (c) additions to or renovation of library buildings; (d) furnishings, equipment and initial collections all type for new buildings, building additions, or building renovations; (e) computer hardware and software used to support library operations, to link to networks, or to run information products; (f) new vehicles; and (g) other one-time major projects. Exclude revenue for replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. Do not include revenue passed through to another agency, such as fines, or funds unspent from previous fiscal years. Do not report revenue that has already been reported in operating revenue. Local Government Revenue used for Capital Expenditures City, Cities, or Library District Revenue used for major capital expenditures. 5'10 Include revenue from other cities, as reported in 5.22 & 5.23. $0 5.11 County or Counties Revenue used for major capital expenditures. Include revenue from other counties, as reported in 5.22 & 5.23. $0 5.12 School District Revenue used for major capital expenditures. $0 5.13 State Revenue used for Capital Expenditures $° Record the source of funds in the Note box. All revenue from funds collected by the State and distributed directly to this library for expenditure by the library for major capital expenditures Do not include competitive grants from the Texas State library (TSLAC) or ILL reimbursement. Indude Family Place funds here. 5,14 Federal Revenue used for Capital Expenditures $° Record the source of funds in the Note box. Include all federal government funds distributed to public libraries for expenditure by the public libraries, including federal money distributed by the state. Include any funds from competitive grants from the Texas State Library (TSLAQ, or ILL reimbursement. Do not include any E -rate reimbursements. 5.15 Foundation and Corporate Grant Revenue used for Capital Expenditures $° Include cash grants from private foundations or corporations used for the purpose of library major capital costs by the public library, whether or not expended. Specify the sources of those funds. Record the source of funds in the Note box in the online form. X Accreditation -related question Page 8 2017 Texas Public Libraries Annual Report 5.16 Fines, Fees, Donations, Memorials and Other Local Sources used for Capital Expenditures I so Report all revenue other than that reported In any of the other revenue categories used for major capital costs, such as Interest, fines, donations from individuals or Friends groups. Include monetary gifts and donations from individuals. 5.17 Total Revenue Used for Library Capital Expenditures Sum of 5.10 through 5.161 so 5.18 Government Revenue Sources Outside Local City or County If funds were received from government entities outside of the local area, then list the appropriate cities or counties separately and indicate the total of the funds received from each. Make certain these totals are reflected in the local government revenue section, questions 5.1, 5.2, 5.13, 5.14. Skip this section if the library did not receive funds from a city or county outside of the one in which the library Is located. City or County Providing Funds (outside home county) Amount 5.19 Amount Received so 0I $O I Include total In 5.1 or as approp SECTION 6: LIBRARY COLLECTION section collects data on selected types of materials. It does not cover all materials for which expenditures are reported In Collection Expenditures section. Unless otherwise indicated, report for each item, title, and physical unit the amount held at the end of the fiscal year. Physical units are volumes, items, or pieces. For reporting purposes, a title is a publication that forms a separate bibliographic whole, whether issued In one or several volumes, reels, or disks. The term applies equally to printed materials, such as books and periodicals, as well as audio and video materials. Report only items that have been purchased, leased or licensed by the Ilbrai a consortium, the state library, a donor or other person or entity. Included Items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not indude items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplica numbers at each branch. Do not count un -catalogued paperbacks. software systems Include a method of determining number of titles. Libraries should use whatever method their software les. If no method is available, an estimate should be made. For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired equivalent purchasing multiple copies of a single title. For example, if a library acquires a title with rights to a single user at a time, then A item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then that item is unted as 10 "units" X Accreditation -related question Page 9 2017 Texas Public Libraries Annual Report • Unlimited simultaneous use: unit of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units". X6.0 Library Catalog YeS No An accredited library must have a catalog of its holdings available to the public that is searchab e electronically, at a minimum by author, title, and subject. Texas Administrative Code, Tide 13, Part 1, Chapter 1, Subchapter C, Rule §1.63 86.01 Collection has 1% published in last five years Yot No An accredited Texas public library must have at least 1% of total items collection published within the last five years. iirample : for a library reporting 20,004 items in 6.15, 200 titles have been published in or after 2013. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.$1 6.02 Consortium Participation Has your library joined a consortium? Yes W IF yes, please circle: Alpine eBook Consortium Northeast Texas Digital Consortium Big Country Digital North Texas Independent Digital Consortium Central Texas Digital Consortium North Texas Libraries on the Go Houston Area Digital Media Catalog Piney Woods Digital Consortium Harrington Library Consortium South Texas Digital Libraries Lone Star Digital Library West Texas Di itaI Consortium Metroplex Online Resources Other: Books in Print 6.1 Number of titles 152 573 6.2 Number of volumes, items or physical units 1 9 960 Books are non -serial printed publications (including music scores or other bound forms of printed music, and maps) that are bound in hard or soft covers, or in loose-leaf format. Include non -serial government documents. Report the number of physical units, including duplicates. Books packaged together as a unit, such as a 2 -volume set, and checked out as a unit are counted as one physical unit. Do not include unbound sheet music. Do not count un- cataloged paperbacks. Audio Materials — Physical format 6.3 Number of titles 16,843 6.4 Number of volumes, items or physical units 16,843 These are materials circulated in a fixed, physical format on which sounds only are stored recorded and that can be reproduced played back mechanically, electronically, or both. Include records, audiocassettes, audio cartridges, audio discs including audio CD's, audio reels, talking books, and other sound recordings stored in a fixed, physical format. Items packaged together as a unit, such as two audlocassettes for one recorded book, and checked out as a unit are counted as one physical item. Do not include downloadable electronic audio files. 6.5 Audio Materials — Downloadable Units Z,g09 These are downloadable electronic files on which sounds only are stored recorded and that can be reproduced (played back) electronically. Audio -Downloadable Units may be loaned to users on portable devices or by transmitting the contents to the user's personal computer for a limited time. Include Audio -downloadable units held locally and remote Audio -downloadable units for which permanent or temporary access rights have been acquired. 39 Accreditation -related question Page 10 2017 Texas Public Libraries Annual Report 6.5 Report the number of units. Report only items that have been purchased, leased, or licensed by the library, a cont'd consortium, the state library, a donor or other person or entity. Included Items must only be accessible with a valid library card or at a physical library location; Inclusion in the catalog Is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only Items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch. For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by considering whether the item Is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. - Finite simultaneous use: units of acquisition or purchase Is based on the number of simultaneous usages acquired equivalent to purchasing multiple copies of a single title. For example, if a library acquires a title with rights to a single user at a time, then that item Is counted as 1 "unit if the library acquires rights to a single title for 10 simultaneous users, then that item Is counted as 10 "units". For smaller libraries, if volume data are not available, the number of titles may be counted. - Unlimited simultaneous use: units of acquisition or purchase is based an the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units". Materials - Physical f=ormat 6.6 Number of titles 14,142 6.7 Number of volumes, items or physical units 17,323 These are materials circulated In a fixed, physical format on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or computer monitor. Video formats may include tape (VHS), DVD and CD. Items packaged together as a unit, such as two video cassettes or DVDs for one movie and checked out as a unit are counted as one physical item. Do not include downloadable electronic video files. 6.8 Video Materials — Downloadable Units A These are downloadable electronic files on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver, computer monitor or video -enabled mobile device. Video -Downloadable Units may be loaned to users on portable devices or by transmitting the contents to the user's personal computer for a limited time. Include Video -Downloadable Units held locally and remote Video - Downloadable Units for which permanent or temporary access rights have been acquired. For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. - Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired equivalent to purchasing multiple copies of a single title. For example, if a library acquires a title with rights to a single user at a time, then that Item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units". For smaller libraries, if volume data are not available, V number of titles may be counted. - Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units". X Accreditation -related question Page 11 2017 Texas Public Libraries Annual Report 6.9 Electronic Hooks (Ebooks) Do not include Tex5hare holdings. 5,379 E -books are digital documents including those digitized by the library, licensed or not, where searchable text is prevalent, and which can be seen in analogy to a printed book monograph. E -books are loaned to users on portable devices e -book readers or by transmitting the contents to the user's personal computer for a limited time. Include a -books held locally and remote a -books for which permanent or temporary access rights have been acquired. Report the number of electronic units, Including duplicates at the administrative entity level; do not duplicate unit counts for each branch.. E -books packaged together as a unit, such as multiple titles on a single a -book reader, and checked out as a unit are counted as one unit. Report the number of units. Report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not Include items that are permanently retained by the patron; county only items that have a set circulation period where It is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch. For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by considering whether the item Is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. • Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired equivalent to purchasing multiple copies of a single title. For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units". For smaller libraries, if volume data are not available, & number of titles may be counted. • Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units". Report the number of electronic collections. An electronic collection is a collection of electronically stored data or u records (facts, bibliographic data, abstracts, texts, photographs, music, video, etc.) with a common user interface and software for the retrieval of the data. An electronic collection may be organized, curated and electronically shared by the library, or rights may be provided by a third party vendor. An electronic collection may be funded by the library, or provided through cooperative agreement with other libraries, or through the State Library. Do not Include electronic collections that are provided by third parties and freely linked to on the Web. Electronic Collections do not have a circulation period and may be retained by the patron. Remote access to the collection may or may not require authentication. Unit records may or may not be included in the library's catalog; the library may or may not select individual titles. Include electronic collections that are available online or are locally hosted in the library. Note: The data or records are usually collected with a particular intent and relate to a defined type. Report the number of electronic collections/databases acquired through curation, payment or formal agreement, by source of access. X Accreditation -related question Page 12 2017 Texas Public Libraries Annual Report 6.10 Local Licensed Electronic Collections/Databases 20 Electronic collections/databases made available through purchase by the library or other local consortium. Do not count TexShare databases. 6.11 TexShare/TexSelect Licensed Databases 6g Libraries that were a TexShare member in 2017, and purchased the databases through the TexShare consortium, should report the number of TexShare databases available to their patrons. The number to report for Question 6.11 is 69. Libraries that chose to purchase one or more TexSelect databases would have up to 33 additional options to report in 6.11. Specify which TexSelect databases were purchased, and include In the Notes field In the online form. 6.12 Consortium/Other Agreements for Electronlc Collections/Ucensed Databases 1 0 Include databases obtained through cooperative agreements or consortia within state or region. 6.13 Total Electronic Collections/ Databases Sum of 6.10, 6.11, 6.12 Collection Totals 6.14 Number of titles 183,558 X6.15 Number of volumes, items or physical units 212,434 Sum of 6.1, 6.3, 6.6 Sum of6.2,6.4,6.5,6.7,6.8,6.9,6.10 An accredited library must have one item per capita, with a minimum of 7,500 items. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.81 6.16 Current Print Serial Subscriptions 246 Report both paid subscriptions and gifts. Do not report number of Individual issues. The total number of subscriptions in the library system, including duplicates, should be reported here. These are print only. Examples are periodicals magazines, newspapers, annuals, some government documents, some reference tools, and numbered monographic series. SECTION 7: LOCAL LIBRARY SERVICES 387.0 Long -Range Plan Report whether or not the library is operating with a long-range plan in place. The library's governing board shall approve this pian. An accredited library must have a long-range plan that has been reviewed and updated at least every five years and Include a collection development element and a technology element. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 88 Accreditation -related question Page 13 2017 Texas Public Libraries Annual Report Service Measures 7.1 Number of Reference Transactions 24,436 Reference Transactions are Information consultations in which library staff recommend, interpret, evaluate, and/or use Information resources to help others to meet particular Information needs. A reference transaction includes information and referral service as well as unscheduled individual instruction and assistance in using information sources including web sites and computer-assisted instruction. Count Readers Advisory questions as reference transactions. Information sources include (a) printed and non -printed material; (b) machine-readable databases including computer-assisted instruction; (c) the library's own catalogs and other holdings records; (d) other libraries and Institutions through communication or referral; and (e) persons both inside and outside the library. When a staff member uses information gained from previous use of information sources to answer a question, report as a reference transaction even if the source is not consulted again. If a contact includes both reference and directional services, it should be reported as one reference transaction. Duration should not be an element in determining whether a transaction is a reference transaction. It is essential that libraries do not include directional transactions in the report of reference transactions. Directional transactions include giving instruction for locating staff, library users, or physical features within the library. Examples of dir-ectiona.1transactions include: • Where is the reference librarian? • Where is Susan Smith? • Where is the rest room? • Where are the 600's? • Can you help me make a photocopy? If an annual count of reference transactions is unavailable, count reference transactions during a typical week or weeks, in which the library is open its regular hours, and multiply the count to represent an annual estimate. If the sample is done four times a year, multiply totals by 13; if done twice a year, multiply by 26; if done annually, multiply by 52. A "typical week" is a time that is neither unusually busy nor unusually slow. Avoid holiday times, vacation periods for key staff, or days when unusual events are taking place in the community or in the library. 7.2 Library Visits 389, Frequently referred to as the gate count, this is the number of persons entering the library for any purpose during the year. 7.3 Registered Users A registered user is a library user who has applied for and received an identification number or card from the public library that has established conditions under which the user may borrow library materials and gain access to other library resources. Files should have been ouraed within the oast three 3 Years. 7.4 Circulation of Children's Materials — Physical formats 646,099 Report the total annual circulation, Including renewals, of all library materials in physical formats marked as children's, whether borrowed by a juvenile, young adult, or adult. This is the act of lending for use outside the lib This includes charging out checking out and renewals, each of which is reported as a circulation transaction. This includes books, physical audiobooks, physical videos (VHS or DVD), and other physical materials. 3C Accreditation -related question Page 14 7017 Texas Public Libraries Annual Report The National Center for Education Statistics NCES: Children and Young Adults Defined [Services and Resources for Children and Young Adults in Public Libraries, August 1995, NCES 95357] defines children as persons age 11 and under. Interlibrary loan transactions included are only Items borrowed for users. Do not include items checked out to another library. Do not Include dioltal formats. 7.5 Circulation of Children's Materials — Digital Formats 20,470 Downloadable Materials Report the total annual circulation/downloads including renewals of all downloadable electronic materials, marked as children's, whether borrowed by a juvenile, young adult, or adult, including renewals. Electronic Materials are materials that are distributed digitally and can be accessed via a computer, the Internet, or a portable device such as an a -book reader. Types of electronic materials include a -books and downloadable electronic video and audio Files. Electronic materials packaged together as a unit and checked out as a unit are counted as one unit. Include circulation only for items that require a user authentication, and have a limited period of use. 7.6 Circulation Other than Children's — Physical formats ae2,aai Report the total annual circulation, including renewals, of all library materials in physical formats, excluding those marked as children's, whether borrowed by a juvenile, young adult, or adult. This is the act of lending for use outside the library. This includes charging out checking out and renewals, each of which is reported as a circulation transaction. This includes books, physical audiobooks, physical videos (VMS or DVD), and other physical materials. Interlibrary loan transactions included are only items borrowed for users. Do not include items checked out to another library. Do not include digital formats. 7.7 Circulation Other than Children's — Digital Formats 5s,sa7 Downloadable Materials Report the total annual circulation/downloads including renewals of all downloadable electronic materials, excluding those marked as children's. Electronic Materials are materials that are distributed digitally and can be accessed via a computer, the Internet, or a portable device such as an a -book reader. Types of electronic materials include a -books and downloadable electronic video and audio files. Electronic Materials packaged together as a unit and checked out as a unit are counted as one unit. Include circulation only for items that require a user authentication, and have a limited period of use. Do not include Children's Digital Circulation, reported in question 7.3. 7.8 Total Circulation Sum of 7.4, 7.5, 7.6, 7.7 1,188,757 X Accreditation -related question Page 15 2017 Texas Public Libraries Annual Report Programs and Program Attendance Children's Programs and Attendance 7.9 Number of programs 7.10 Total in Attendance Count both adults and children at these programs The National Center for Education Statistics LACES: Children and Young Adults Defined [Services and Resources for Children and Young Adults in Public Libraries, August 1995, NCES 95357] defines children as persons age 11 and under. A children's program is any planned event for which the primary audience is children and which introduces the group of children attending to any of the broad range of library services or activities for children or which directly provides information to participants. Children's programs may cover use of the library, library services, or library tours. Children's programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include story hours and summer reading events. 7.9-7.10 Report all children's programs, whether held on- or off-site that are sponsored or co-sponsored by the library. do cont'd not include children's programs sponsored by other groups that use the library facilities. If children's programs are offered as a series, count each program In the series. Erample : a story hour offered once a week, 48 weeks a year should be counted as 48 programs. Exclude library activities for children delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, homework assistance, and mentoring activities. Young Adult Programs and Attendance 7.11 Number of programs 7.12 Total in Attendance Count both adults and children at these programs The Young Adult Services Association (YAiSA) defines young adults as ages 12 through 18. A young adult program Is any planned event for which the primary audience is young adult and which introduces ti group of young adults attending to any of the broad range of library services or activities for young adults or which directly provides information to participants. Young adult programs may cover use of the library, library services, or library tours. Young adult programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs Include book dubs and summer reading events. Report all young adult programs, whether held on- or off-site, that are sponsored or co-sponsored by the library. Do not include young adult programs sponsored by other groups that use the library facilities. If young adult programs are offered as a series, count each program in the series. Example: a book dub offered every two weeks, 24 weeks a year, should be counted as 24 programs. Exclude library activities for young adults delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, homework assistance, and mentoring activities. X Accreditation -related question Page 16 2017 Texas Public Libraries Annual Report Adult Programs and Attendance 7.13 Number of programs 276 7.14 Total in Attendance Count both adults and children at these programs Report the number of planned events whose primary audience is adults, ages 19 and older, which introduces the group to any of the broad range of library services or activities for adults or which directly provides information to participants. Adult programs may cover use of the library, library services, or library tours. Adult programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples Include book clubs and resume writing workshops. Report all adult programs, whether held on- or off-site that are sponsored or co-sponsored by the library. Do not include adult programs sponsored by other groups that use the library facilities. If adult programs are offered as a series, count each program in the series. Erample: a computer skills class offered once a week for 10 weeks should be counted as 10 programs. Exclude library activities for adults delivered on a one-to-one basis, rather than to a group, such as one-to-one resume assistance and services to homebound. Program and Program Attendance Totals Total Number of Total Attendance at Library Programs 7.15 Library Programs i,osg 7.16 Count both adults and children at these programs L46.381 Sum of7.9,7.11,7.13 Sum of 7.10, 7.12, 7.14 SECTION S: LIBRARY STAFFING AND SALARIES Include all positions funded In the library's budget whether those positions are filled or not. Report figures as of the last day of the fiscal year. Report all hours worked for each employee type and report as total hours worked per week. Report number of hours worked per week, not the number of employees. X8.1 Professional (MLS) Librarians - Weekly Hours Worked Persons reported under this category usually do work that requires professional training and skill in the theoretical or scientific aspect of library work, or both, as distinct from its mechanical or clerical aspect. The educational requirement is a Master's degree from a library education program accredited by the American library Association (AIA). An accredited library with a population assignment greater than 25,000, must have professional librarians on staff. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.81 Report total number of hours all MIS librarians work per week, not as number of persons. Use the employees' normal work schedule to calculate this. Example: 2 MLS librarians each work 40 hours per week. Report 80 hours (40 x 2). 8.2 Other (Non -MLS) Librarians - Weekly Hours Worked Persons reported under this category do paid work that usually requires some professional training and skill in library work that might include mechanical or clerical aspects. Report total number of hours all librarians work per week, not as number of persons. Use the employees' normal work schedule to calculate. Erample : 2 librarians each work 30 hours per week. Report 60 hours (30 x 2). X Accreditation -related question Page 17 2017 Texas Public Libraries Annual Report 8.3 All Other Library Staff - Weekly Hours Worked 655.0 Includes all other persons paid by the library budget including plant operation, security, and maintenance staff. Report total number of hours all other paid staff work per week, not as number of persons. Use the employees' normal work schedule to calculate. Erunsple : 3 paid part-time employees: 1 works 10 hours/week, 1 works 20 hours/week, one works 25 hours/week. Report 55 hours (10+20+25). 8.4 All library Staff - Total Weekly Hours Worked Sum of 8.1, 8.2, 8.3 1,245.00 8.5 Volunteer Hours — Annual Total 6,945 How many hours did volunteers work In this library last year? Indicate the total number of hours that were worked In the library by persons who were not on the library's payroll. Include volunteers, community service persons and those paid from non -library programs, such as Green Thumb. 8.6 Head Librarian's Annual Rate Of Salary $127.20 Report the annual rate of pay for the Head Librarian/Ubrary Director at the end of the library's fiscal year. Include merit, longevity, and Other payments made directly to the individual. If the position is vacant, report the annual salary that will be paid when someone Is hired. 398.7 Head Librarian's Hours Worked per Week 40.00 How many hours per week is the Head Llbrarian/Library Director currently employed In library duties? An accredited library must have a director work a minimum number of hours required, based on the assigned service population. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.81 38.8 Director Obtained 10 Units of Continuing Education (CEU) Yet No Directors/Head Librarian of an accredited library must obtain 10 hours of continuing education credits annually to maintain the library's accreditation. Continuing education activities that meet qualitative standards for which the applicant can supply documentation of participation, duration, and relevance to the operation of a library. These activities must be instructional and may include workshops, appropriate sessions at library association conference, and distance education meetings. X8.9 Photocopier Available for Staff Y@5 No An accredited library must have a photocopier available for use by staff. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 X58.10 Internet Computer Available for Staff Yep No An accredited library must have a computer with Internet access available for use by staff. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 M Accreditation -related question Page 18 2017 Texas Public Libraries Annual Report SECTION 9: RESOURCE SHARING Interlibrary loans An item of library material, or a copy of the material, is made available by one autonomous library to another upon request. The libraries Involved in interlibrary loan are not under the same library administration. 39.1 Sorrow through ILL Resource Sharing Service Vds I No An accredited library must offer to borrow materials via the interlibrary loan resource sharing service for persons residing in the library's designated service area. The library governing board may adopt policies regarding materials available for loan and the length of the loan, the good standing of the borrower, and other relevant issues; these policies must be available for the public. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 99.2 Lends through ILL Resource Sharing Service Y!� No An accredited library must also participate in the interlibrary loan resource sharing service by lending its materials to other libraries, as requested. The library governing board may adopt policies regarding materials available for loan and the length of the loan, the good standing of the borrower, and other relevant issues; these policies must be available for the public. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 9.3 Interlibrary Loans Received from Other Libraries �s4 These are library materials, or copies of the materials, received by one autonomous library from another upon request. The libraries involved in interlibrary loans are not under the same library administration. Please report number of loans actually received, even if that number is zero. Exclude informational requests. 9.4 Interlibrary Loans Provided to Other Libraries s,37s These are library materials, or copies of the materials, provided by one autonomous library to another upon request. The libraries involved in Interlibrary loans are not under the same library administration. Please report number of loans actually loaned, even if that number is zero. Exclude informational requests. SECTION 10: INTERNET AND ELECTRONIC SERVICES 9810.1 Public Internet Access Computer with Printer/Copier Ws I No An accredited library must have a computer with Internet access and printing/copying capability for patron use. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 10.2 Number of Public Internet Access Computer Terminals Report the number of Internet computers personal computers (PC's) and laptops, whether purchased, leased or donated, used by the general public in the library. X Accreditation -related questlon Page 19 2017 Texas Public Libraries Annual Report 10.3 Annual Uses of Public Internet Computer 768 Report the total number of uses (sessions) of the library's Internet computers in the library during the last year. If the computer is used for multiple purposes — Internet access, word-processing, OPAC, etc. — and Internet uses (sessions) cannot be isolated, report all usage. A typical week or other reliable estimate may be used to determine the annual number. This is for In -library use only. The number of uses sessions may be counted manually, using registration logs. Count each use session for public Internet computers, regardless of the amount of time spent on the computer. A use (session) on the library's public Internet computers three times a week would count as three uses (sessions). Software can also be used to track the number of uses (sessions) at each public Internet computer. If the data is collected as a weekly figure, multiply that figure by 52 for an annual estimate. 10.4 Annual WI-Fi Sessions Data Not No WI+I Collected Available Report the total number of sessions In a year of the library's wireless Internet access WI -F] by users. A wireless connection allows users to make a connection to the library's Internet using a personal laptop, tablet, or smart phone. A typical week or other reliable estimate may be used to determine the annual amount. Do not include use of library equipment in this count 10.5 Annual Website Visits Data Not asa.239 Collected Na Website Report the total number of visits to the library's website. A typical week or other reliable estimate may be used to determine the annual amount. An accredited library must have a website. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 SECTION 11: LIBRARY HOURS 11.1 Annual Public Service Hours for Central Library This is the hours the library was available to your patrons last year at the Central or Main library facility. every hour that the facility was open to the public during all of last year. This total should be reduced for any hours that the facility was closed to the public (e.g., holidays, weather emergencies, natural disasters, staff development days, construction, repairs, etc.). Branch hours open per year will be reported In each branch sub -report. 11.2 Annual Public Service Weeks for Central Library This Is the number of weeks open for public service at the Central/Main Library facility. The count should be based on number of weeks open for half or more of the library's scheduled service hours. Extensive weeks closed to the public due to natural disasters or other events should be excluded from the count. Round to the nearest whole number of weeks. If the library was open half or more of its scheduled hours in a given week, round up to the next week. If the library was open less than half of its scheduled hours, round down. Do not calculate based on total number of service hours per year: do not divide total hours by 52 weeks. X Accreditation -related question page 20 2017 Texas Public Libraries Annual Report 11.3 Weekly Service Hours All Facilities Available Report the number of unduplicated hours the library and its branches are open to the public during a regular scheduled week. If the library has no branches, the answer will be the same as the amount reported in question 11.4, Weekly Hours Central Library Open - Regular Schedule. Example: Main is open M -F 8-5; the branch is open M -F 9-6. This library would be open 10 unduplicated hours per day. The total for rive days would equal 50 hours per week. Libraries with branches should report the total number of unduplicated hours per week the libraries are open. For assistance or clarification, contact LDN staff, or use the Weekly Total Hours Calculator, below. 11.4 Weekly Hours Central Library Open - Regular Schedule 7 11.5 Weekly Hours Central Library Open - Summer Schedule 71 Total Operating Expenditures Budget increase from FY16--2018-03-09 Local Government Operating Expenditures budget increase from FY16--2018-03-09 Budget increase from FY16--2018-03-09 Audio Materials - Physical Format - Items no duplicate --2018-03-05 Video Materials - Downloadable Units We no longer have streaming video service. -2018-03-05 we no longer have streaming video service --2018-03-05 Electronic Books Increase to the ebook collection. --2018-03-09 Local Licensed Electronic Collections/Databases Databases purchased and cataloged --2018-03-05 Children's Circulation - Physical formats increase in circulation confirmed from systems report --2018-02-22 Children's Circulation - Digital formats (Downloadable) ebook: 16,160 eAud io: 4,810--2018-02-26 All Other Circulation (exclude children's) - Physical format increase in circulation --2018-02-22 increase in circulation --2018-02-22 Total Circulation Increase in eBook collection and the vendors for digital content have improved apps which improved access to collection. --2018-03-09 Adult programs provided by the library Additional ESL classes, Biz.abiiity workshop series, Health and Wellness series, Financial literacy X Accreditation -related question Page 21 2017 Texas Public l=ibraries Annual Report eekly Total Hours Calculator s chart is provided as an aid in calculating the total number of hours of library service provided by the ,ary and branches. Place a "1" in the space for each hour in which one or more of the library facilities is open. If a library is open only part of a given hour, enter the fraction ("112". "314", etc.). Add each column to determine the weekly total for a regular week. Report the totals in the spaces below, and then sum up the Weekly Total Amount. Report in question 11.3, Unduplicated Hours for CentrallMain Library and Branches. HOUR SUN MON TUES WED THUR FRI SAT 7 UU-8:00 AM b 0u-9:110 ANI 9.00-10:00 AM 10.00- 11.00 AM 11:00• 12.011 PM 12:00.1:00 PM 1:00.2:00 PM x.00-3:00 PM 3:00.4:00 PM 4:00-5:00 PM 5:00-6.00 PM 6.00.7.00 PM 7 00-8:00 PM 8.00-9.00 1'M 9:00-10.00 PM DAILY t - TOTAL TOTAL K Accreditation -related question page 22 2017 Texas Public Libraries Annual Report SECTION 12: LIBRARY INFORMATION -- Branch and/or Bookmobile 12.1 Check one: Branch Bookmobile This section requests information for contacting the library branch or bookmobile and its staff. By entering this Information, you understand that this will be published and become public information. The Information you submit on this form Is Public Information (https://www.tsi.texas.gov/agency/customer/pia.htmi). In addition, the information being entered may be subject to interception via common Internet tools. Business email addresses are not considered confidential under the Texas Public Information Act. To help ensure your privacy, always enter your business email address rather than your personal email address when such an address is requested. Please read our Web Policies and Disclaimers (https://www.tsi.texas.gov/landing/webpolicies.hbnl). 12.2 Library Name 12.3 Mailing Address - Street 12.4 Mail City 12.5 Mail Zip 12.6 (Zip)+4 12.7 Physical/Shipping address - Street 12.8 City 112.9 Zip 12.10 (Zip)+4 12.11 Phone number 12.12 Telefax 12.13 Library General Email Address 12.14 Library Director/Head Librarian First Name 12.15 Library Director/Head Librarian Last Name 12.16 Square Footage of the Branch Library square feet This is the area on all floors enclosed by the outer walls of the library. Include all areas occupied by the library, including those areas off-limits to the public. Include areas shared with another agency or agencies if the library has use of that area. 12.17 Established Schedule Yes No Does the branch have an established schedule in which the services of the staff are available to the public? 12.18 Annual Total of Public Service Hours - Branch or Bookmobile Report every hour that the facility is open to the public during all of last year. Branch hours open per year will be reported in each branch sub -report. This Is the number of hours open for public service at the branch or bookmobile. For each bookmobile, count only the hours the bookmobile is open for service to the public. Extensive hours closed to the public due to natural disasters or other events should be excluded from the count. 9 Accreditation -related question Page 23 2017 Texas Public Libraries Annual Report 12.19 Annual Total of Public Service Weeks - Branch or Bookmobile This is the number of weeks open for public service. The count should be based on number of weeks open for half or more of its scheduled service hours. Extensive weeks closed to the public due to natural disasters or other events should be excluded from the count. Round to the nearest whole number of weeks. If the branch or bookmobile was open half or more of its scheduled hours in a given week, round up to the next week. If the branch or bookmobile was open less than half of its scheduled hours, round down. Do not calculate based on total number of service hours per year: do not divide total hours by 52 weeks. 9 Accreditation -related question Page 24