CM-2018-1701 - 5/4/2018CITY OF ROUND ROCK
AGREEMENT FOR PURCHASE AND INSTALLATION OF
AERATORS AND FOUNTAINS AT FOREST CREEK GOLF CLUB
WITH
AQUATIC FEATURES, INC.
THE STATE OF TEXAS §
CITY OF ROUND ROCK §
COUNTY OF WILLIAMSON
COUNTY OF TRAVIS §
KNOW ALL BY THESE PRESENTS:
THAT THIS Agreement for purchase and installation of aerators and fountains at Forest
Golf Club (referred cin as the "Agreement), is made and entered into on this the
A—ell
day of the month of�2018, by and between the CITY OF ROUND ROCK, TEXAS,
a home -rule municipality whose offices are located at 221 East Main Street, Round Rock, Texas
78664 (referred to herein as the "City") and AQUATIC FEATURES, whose offices are located
at 6611 Burnet Lane, Austin, Texas 78757 (referred to herein as the "Vendor").
RECITALS:
WHEREAS, City desires to purchase aerators and fountains and installation services for
the Forest Creek Golf CIub, and City desires to procure same from Vendor; and
WHEREAS, City has issued its "Request for Qualifications" for the provision of said
goods and services, and City has selected the laid submitted by the Vendor; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, sufficiency and receipt of which are hereby acknowledged, it is mutually
agreed between the parties as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City is obligated to buy specified services and Vendor is obligated to sell same. The Agreement
includes the following: (a) City's Request for Qualifications ("RFQ") No. MS -2018-03-08 dated
March 19, 2018; (b) Vendor's Response to the RFQ; and (c) any exhibits, addenda, and/or
amendments thereto. Any inconsistencies or conflicts in the contract documents shall be
resolved by giving preference in the following order:
003994441ss2
6M -201f-(70
(1) This Agreement;
(2) Vendor's Response to RFQ;
(3) City's RFQ, exhibits, and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified services, supplies, materials,
commodities, or equipment.
2.01 EFFECTIVE DATE; TERM
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect, unless and until it expires by operation of the
term stated herein, or until terminated as provided herein.
B. This Agreement shall terminate upon the purchase and installation of all goods
and services as described in Exhibit "A."
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Vendor to supply the goods and services as outlined in the RFQ and
Response to RFQ submitted by Vendor, all as specified in Exhibit "A," attached hereto and
incorporated by reference. The intent of these documents is to formulate an Agreement listing
the responsibilities of both parties as outlined in the RFQ and as offered by Vendor in its
Response to the RFQ.
The services which are the subject of this Agreement are described in Exhibit "A" and,
together with this Agreement, comprise the total Agreement and they are fully a part of this
Agreement as if repeated herein in full.
4.01 ITEMS AWARDED; SCOPE OF WORK
A. All bid items on Exhibit "A" are awarded to Vendor.
B. For purposes of this Agreement, City has issued documents delineating the
required services (specifically Request for Qualifications Number MS -2018-03-08 dated March
19, 2018). Vendor has issued its response agreeing to provide all such required service in all
specified particulars. All such referenced documents are included in Exhibit "A." When taken
together with the appended exhibits, this Agreement shall evidence the entire understanding and
agreement between the parties and shall supersede any prior proposals, correspondence or
discussions.
C. Vendor shall satisfactorily provide all services described under the attached
exhibits within the contract term specified in Section 2.01. Vendor's undertakings shall be
limited to performing services for the City and/or advising City concerning those matters on
which Vendor has been specifically engaged. Vendor shall perform its services in accordance
with this Agreement, in accordance with the appended exhibits, in accordance with due care, and
in accordance with prevailing industry standards for comparable services.
5.01 COSTS
The total amount paid to the Vendor for goods and services shall not exceed Thirty -Four
Thousand One Hundred Twenty -Five and No/100 ($34,125.00).
6.01 INVOICES
All invoices shall include, at a minimum, the, following information:
A. Name and address of Vendor;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
A. Delivery or performance dates.
7.01 NON -APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. it is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Vendor a written notice of termination at the end of its then current fiscal year.
8.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Vendor will be made within thirty (30) days of the day on which City receives the performance,
supplies, materials, equipment, and/or deliverables, or within thirty (30) days of tite day on
which the performance of services was complete, or within thirty (30) days of the day on which
City receives a correct invoice for the performance and/or deliverables or services, whichever is
later. Vendor may charge interest on an overdue payment at the "rate in effect" on September l
of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b); however, this Policy does not apply to payments made
by City in the event:
A. There is a bona fide dispute between City and Vendor, a contractor, a
subcontractor or supplier about the goods delivered or the service performed that
cause the payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federai funds; or
C. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late; or
S. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
9.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition, Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code.
10.01 TAXES
City is exempt from federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
11.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Vendor cannot provide the goods as specified, City reserves the right and option to
obtain the products or services from another supplier or suppliers.
4
12.01 INSURANCE
Vendor shall meet all City of Round Rock Insurance Requirements as set forth at:
httpLllwww.round rock tcxas.goy/%v2-content/LMIoadsrt{1W 12/rerr insurance 07,20112,p(11.
13.01 CITY'S REPRESENTATIVE
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
Brian Stillman
Sports Facilities & Operations Manager
Sports Management and Tourism
221 East Main Street
Round Rock, Texas 78664
(S 12) 218-6607
14.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
15.01 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City purchasing
the specified goods elsewhere, Vendor agrees that it may be charged the difference in cost, if
any, and that it will not be considered in the re -advertisement of the service and that it may not
be considered in future bids for the same type of work unless the scope of work is significantly
changed.
Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States.
16.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Vendor.
B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause, upon ten (10) days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City or by mutual agreement to terminate evidenced
in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days atter such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed. The parties agree that Vendor is not entitled to compensation for services
it would have performed under the remaining term of the Agreement except as provided herein.
17.01 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of, or incident to, concerning or resulting from the fault of Vendor,
or Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations
under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including, but not limited to the right to seek
contribution) against any third party who may be liable for an indemnified claim.
18.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and
national boards, bureaus and agencies.
B. Vendor acknowledges and understands that City has adopted a Storm Water
Management Program (SWMP) and an Illicit Discharge Ordinance, Sections 14-139 through 14-
152 of the City's Code of Ordinances, to manage the quality of the discharges from its Municipal
Separate Storm Sewer System (MS4) and to be in compliance with the requirements of the Texas
Commission on Environmental Quality (TCEQ) and the Texas Pollutant Discharge Elimination
6
System (TPDES). The Vendor agrees to perform all operations on City -owned facilities in
compliance with the City's Illicit Discharge Ordinance to minimize the release of pollutants into
the MS4. The Vendor agrees to comply with of the City's stormwater control measures, good
housekeeping practices and any facility specific stormwater management operating procedures
specific to a certain City facility. In addition, the Vendor agrees to comply with any applicable
TCEQ Total Maximum Daily Load (TMDL) Requirements and/or I -Plan requirements.
C. In accordance with Chapter 2270, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel during the term of this contract. The signatory executing this Agreement on behalf of
Vendor verifies Vendor does not boycott Israel and will not boycott Israel at any term of this
Agreement.
19.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
20.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days atter being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Vendor:
Aquatic Features, Inc.
6611 Burnet Lane
Round Rock, Texas 78757
Notice to City:
City Manager Stephen L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
7
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
21.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall fie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
22.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing, duly authorized by action of the City Manager or City Council.
23.01 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14) or any applicable state arbitration statute.
21.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
25.01 MSCELLANEOUS PROVISIONS
Standard! of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Vendor understands and agrees that time is of the essence and
that any failure of Vendor to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. Vendor shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to Vendor's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance
must be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
[Signatures on the following page.]
0
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Rou1Xd Rock, Texas
By: 417aUTkUU
Printed',' -Al e -
Title:
Date Signed. 5}
Attest:
By: �n
Sara hite, City Clerk
For City, TIPN
roved as to For
By:
Stephan . Sheets, City Attorney
10
Aquatic Features, Inc.
kv
Printed Na W
Title: ' UAJ
Date Signed:.. y4,
{
ROUND ROCK T[:
1
City of Round Rock, Texas
Request for Quote
Delivery Address: Forest Creek Golf Club. 99 Twin Ridge Pkwy, Round Rock, TX 78664
Instructions for Respondents to this Request for Quote (RFQ)
This is a Request for Quote and not an order.
Project Description: The City of Round Rock is seeking quotes to add aerators and fountains to the ponds at
Forest Creek Golf Club.
Scope of Equipment and Service Requested.
• Hole #3: Aqua Master Aerator
• (1)
Forest Creek Golf Club —
RFQN:
MS -2018.03-08
Product/Service
Furnish, Set-in Place and
Installation
• (1)
Description:
Install Aerators and
• (1)
M5422 -SC 2 HP Master Series 208-240 volt single phase fountain
• (1)
Fountains
Date Issued:
03/08/2018
Quote Due By
Daterrlme
03/2412018 @ 3:00 P.M.
City Contact Nami
Mike Schurwon
Contact Phone #
512-248-6682
*Email Address:
mschurwon@roundrocktexas.gov
Department Name
Purchasing
Delivery Address: Forest Creek Golf Club. 99 Twin Ridge Pkwy, Round Rock, TX 78664
Instructions for Respondents to this Request for Quote (RFQ)
This is a Request for Quote and not an order.
Project Description: The City of Round Rock is seeking quotes to add aerators and fountains to the ponds at
Forest Creek Golf Club.
Scope of Equipment and Service Requested.
• Hole #3: Aqua Master Aerator
• (1)
941104, Aqua Air Ultra 4
• (4)
940136, Single membrane Diffuser Assembly
(10) 940026, Super sink weighted tubing
• (1)
Installation
• (1)
Shipping
• Hole #3: Aqua Master Fountain
• (1)
M5422 -SC 2 HP Master Series 208-240 volt single phase fountain
• (1)
5422-F 2HP Master Series -Control Panel
(1)
820063 Lakewood nozzle pattern
• (1)
860029ALV 4 wire cable assembly
(250) 860029 No. 10 Cable
• (1)
Installation
• (1)
Shipping
• Hole #9: Aqua Master Fountain
(1)
M5410 -SC 1Hp Masters Series
• (1)
5410-F Control Panel, 11Vol t
• (1)
820026, Spray Pattern, Lakewood
• (250) 860052, No. 6 Motor cable
• (1)
860052ALC 4 wire cable assembly
• (1)
Installation
• (1)
Shipping
• Hale #14:
Aqua Master Aerator
• (1)
941102, Aqua Air Ultra 2
(2)
940136, Single membrane Diffuser Assembly
• (4)
940026, Super sink weighted tubing
• (1)
Installatlon
• (1)
Shipping Exhibit "A"
Form Revised November 2017 1 i F ,
Forest Creek Golf Club —
RFQ#: MS -2048-03-08 Product/Service Furnish, Set -In Place and
Description: Install Aerators and
Fountains
Scope of Equipment and Service Requested (continued);
• Hole #14: Aqua Master Fountain
• (1) M5422 -SC 2 HP Master Series 208-240 vont single phase fountain
• (1) 5422-F 2HP Master Series -Control Panel
(1) 820063 Lakewood nozzle pattern
(1) 860029ALV 4 wire cable assembly
(250) 860029 No. 10 Cable
• (1) Installation
•(1) Shipping
• Hole #15: Aqua Master Aerator
(1) 941103, Aqua Air )Ultra 3
• (3) 940136, Single membrane Diffuser Assembly
(6) 940026, Super sink weighted tubing
• (1) Installation) bore hole in pump house wall and fill with foam after for electrical connection
• (1) Shipping
Notice to Bidders: A "MANDATORY PRE-BID MEETING', will be held on-site at Forest Creek Golf Club on
Wednesday, March 14 2018 12.00 m. All Contractors interested in bidding this job are required to attend the
pre-bid meeting. The City believes it will be difficult for a contractor to quantify the scope and provide an
accurate quote without inspecting the work area. At this meeting, the scope and process for this job will again
be discussed, and interested bidders will be able to view the ponds to establish their needs for bidding_
Project Timeline: After award of contract/PO, the selected contractor and the City will work together to establish
an installation timeline based an other work taking place at the golf course.
Exhibit "A"
Form Revised November 2017 2 11 ,
Forest Greex uorF WULP —
RFI] : MS 2018-03-08 Productl3ervlce Furnish, Seton Place and
Description: I Install Aerators and
Submit a comRIO and de by the due 491WO11101 to the
• The City of Round Rock Standard Terms and Conditions and Insurance Requirements are hereby
incorporated into this Request for Quote by reference, with the same force and effect as if they were
Incorporated in full text. Tqe full text versions of these documents are available, on the Internet at the following
hyperlink: httnw J! nAindrookkxas.qovldgRartmentsigurchasing
• The City reserves the right to determine 'or equal' status. Quotes may be withdrawn at any time prior to the
official closing by written notification, Quotes may not be altered, amended or withdrawn after the official
closing.
• In order to do business with the City of Round Rock please register with the City's Vendor database. To
register, go to: httos:l/roundrock.munisselfservice c mNendorsldefau .
The City Is exempt from Federal Excise and State Sales Tax; therefore, tax must not be included in the quoted
price.
• The City reserves the right to accept or reject, in pari or whole, any quote submitted and to waive any minor
technicalities that are in the best Interest of the City.
• if there Is a conflict between the unit price and extended price. the unit price will take precedence.
Delivery shelf be made in days or less.
Questions: Al questions regarding RFQ No. MS 201 8-03.08, must be submitted in writing to the City of Round
Rock Purchasing Departrnent to the attention of Mike Schurwon, Purchaser by Friday, 03116118, @ 3:00 p.m.
at: mschurwon@roundrocktaxes.gov
Item #
Item DescfiDtlon ITotal Cost
Forest Creek — Add aerators �/
�Z
1'
13"'71/
and fountains to ponds 7
NOTE: Gidder(s) are to provide a separate ite0od price list for the purchase and installation of aerators and
fountains based on the scope of work Fisted above for Forest Creek Goff course holes 0, #9, #14 and #15.
Vendor Contact Information and Signature
Vendor Name:/"f
-4--l/
Name of Sales Contact
Authorized Signature:
ctJ e' e-
SGo T �T
Date-, or
Email Address:
,ala f e` rG f"{•f•+'-r-� �'t c . t o r.4 --
Phone Number.
2-
Exhibit "A" 3 1 P a g e
Form Revised November 207 /'1
Aquatic Features, Inc.
6611 Burnet Lane
Austin, Tat 78757
I Name 1 Address I
Forest Creek
99 Twin Ridge parkway
Round Rock, TX 78664
Estimate
Date
Estimate #
31212018
1944
Customer Signature
Exhibit "A"
Project
Description
Oty
Cast
Total
Hole Three- long pond no power, 941104, Aqua Air ultra 4
940136, Single membrane Diffuser Assembly
1
4
2,895.00
190.00
2,895.00
760.00
940026, Super sink weighted tubing
10
125.00
1,250.00
Installation
1
350.00
350.00
Shipping
1
175.00
175.00
M5422 -SC 2 l? [Master 208-240 volt single phase fountain
l
3,730.00
3,730.00
5422-F 2HP Master -Control Panel
1
1,530.00
1,530.00
820063 Lakewood nozzle pattern
1
30.00
30.00
860029ALV 4 wire cable assembly
1
280.00
280.00
860029 No. 10 Cable
250
3.90
975.00
Installation
1
350.00
350.00
Shipping
I
300.00
300.00
Tmvit safes tax
6.2556
0.00
Total $12,625.00
Customer Signature
Exhibit "A"
Aquatic Features, Inc.
6611 Burnet Lane
Austin, TX 78757
I Name ! Address i
Forest Creel`
99 Twin Ridge Parkway
Round Rock, TX 78664
Estimate
Date
Estimate #
3/21/2018
1820
Customer Signature
Exhibit "A"
Project
Descript on
city
Cost
Total
Hole W. 941102, Aqua Air Ultra 2
l
1,795.00
1,795.00
940136, Single membrane DilFuser Assembly
21
190.00
380.00
940026, Super sink weighted tubing
5
125.00
625.00
Installation
1
350.00
350.00
Shipping
1
175.00
175.00
M5422 -SC 2 HP Master 208-240 volt single phase Fountain
1
3,730.00
3,730.00
5422-F 2HP Master -Control Panel
1
1,530.00
1,530.00
820063 Lakewood nozzle pattern
I
30.00
30.00
860029ALV 4 wire cable assembly
1
280.00
280.00
860029 No. 10 Cable
250
3.90
975.00
Installation
I
3S0.00
350.00
Shipping
1
300.00
300.00
Travis sales tax
9.25%
0.00
Total 510,520.00
Customer Signature
Exhibit "A"
Aquatic Features, Inc.
6611 Burnet Lane
Austin, TX 78757
I Name/Address I
Forest Creek
99 Twin Ridge Parkway
Round Rock, TX 78664
Estimate
Date
Estimate #
3/2111018
1 1819
Customer Signature
Exhibit "A"
Project
Description
Dty
Cast
Total
Hole 15 Pond One, irrigation pond, with pump station, 941103,
1
1,665.00
1,865.00
Aqua Air Ultra 3
940136, Single membrane Diti'uscr Assembly
3
190.00
570.00
940016, Super sink weighted tubing
6
115.00
750.00
Installation, bare hole and fill with foam alter
1
500.00
500.00
Shipping
1
175.00
175.00
Travis sales tax
8.25%
0.00
Total $3,860.00
Customer Signature
Exhibit "A"
Aquatic Features, Inc.
661 t Burnet Lane
Austin, TX 78757
Name l Address
Forest Creek
99 Twin Ridge Parkway
Round Rack. TX 78664
Dascripton
Hole No. 9. M54IO-SC iHp Master$ Series
5410-F Control Panel, 1 IOVolt
820026, Spray Pattern: Lakewood
860052, Motor cable
860052ALC 4 wire cable assembly
Installation
Shipping
Travis sales tax
a
8
Estimate
Date
Estimate #
3121/2018
1945
Qty
Cost
t
3,170.00
1
1,525.00
I
30.00
200
SAO
I
66S.00
l
350.00
1
300.00
9.25%
Total
Customer Signature
Exhibit "A"
I Project I
Total
3,170.00
1,525.00
30.00
1,080.00
665.00
35000
300.00
000
$7,120.00
:K TEXAS
CITY OF ROUND ROCK
RFQ NO. MS -2098-03-08
FOREST CREEK GOLF CLUB — AERATOR AND FOUNTAIN INTALLATION
RFQ No. MS -2098-03-08 Addendum No. 9 Date: Monday, 03//9118
This Addendum No. 1, dated March 19, 2018, is being issued pursuant to all questions submitted by
the deadline on Friday, March 16, 2017, @ 3:00 p.m. for RFQ No. MS -2018.03-08 as outlined below.-
Question
elow:
Question No. 1: When your electrician sets a bracket w.th power near each pond, will he make the
bracket similar to the bracket that was used at hole 147 The hole where the old AquaMaster was. This
way we can set our panel on the bracket.
Answer: Yes, our electrician has confirmed that he will provide a bracket similar to the bracket located
on Hole #14 at each location.
Question No. 2: Will the electrician trench on down to the pond and install an 1.5 inch conduit from the
brackettpower location; each pond? The conduit needs to extend 3 feet into the pond just below the
water level. If the electrician does Install this conduit, will he stub the conduit up with a sweep? We will
then attach onto this stub up and mount our panel and connect conduit into panel. We will also connect
our panel to the breaker box or disconnect arm. When the electrician does or does not trench down to
the pond and install the conduit. The trench needs to be left open so we can run our air lines in the
trench above the conduit.
Answer. Yes, our electrician will install 1.5" conduit Tinto each pond with a sweep.
Question No. 3: Hole 15: Will the electrician install a jbox with 220 or 110 power near where we drill
through the wall to obtain power. The electrician will connect power from a breaker and run it over to
the wall near where we will put our aerator equipment cabinet.
Answer: Yes, our electrician will provide the power from the Pump House to the pond for your
connection.
Question No. 4: Please provide detailed map of course which includes each hole and water feature
ponds which includes specific locations at each hole for each of the following:
a. Fountains
b. Aerators
c. Electrical panel and connection locations
Answer: Fountains, Aerators, and electrical panel connection locations as follows:
a. Fountains — per RFQ specification
b. Aerators — per RFQ specification
c. Electrical panel and connection locations: `X" locations on attached map.
Exhibit "A" Page
CITY OF ROUND ROCK
RFQ NO. MS -2018-03-08
FOREST CREEK GOLF CLUB -- AERATOR AND FOUNTAIN INTALLATION
(CONTINUED)
RFQ No. M5-2018.03-08 Addendum No.1 Date: Monday, 03119/18
Question No. 5: Who will provide the electrical conduit and wiring?
Answer. City electrician will provide 1.5" conduit and wiring from dry land to 3' into edges of each pond,
Question No. 6: Will the ponds be drained prior to construction?
Answer: No. Ponds will not be drained for install. These will be 'wet` installs.
Question No. 7: How deep is the pond at each of the fountain placements?
Answer: Depth of pond at each fountain location may vary. Interested bidders may perform individual
site inspections if desired.
Question No. 8: What is the contract completion time frame?
Answer. Install window will likely be June 2018. Final coordination of dates to be established by City
and selected vendor post -bid.
Question No. 9: Are construction crews limited to working Monday through Friday from 8:00 a.m. —
5:00 p.m.?
Answer: Saturday work may be allowed if requested by vendor.
Question No 10: Will you need these fountains to feature lighting?
Answer: No. Per RFQ spec these fountains will not have lighting.
Question No. 11: What type of warranty/spare parts is required?
Answer: Warranty will be all-inclusive of 3 years parts / 5 years labor.
Exhibit "A" Page 2
CItY OF RdUND ROCK
RFQ NO. MS -2018-03-08
FOREST CREEK GOLF CLUB — AERATOR AND FOUNTAIN INTALLATION
(CONTINUED)
Question No. 12: Will the awarded contractor also be required to service these fountains annually?
Answer: No. Annual service is not expectedfincluded.
Approved by: `YYii cQG.�L hate: o.3 -11 —1 *'
Michael Schurwon, CTPM, CPPB
Purchaser
By the signatures affixed below this addendum Is hereby incorporated into and made a part of the above
referenced solicitation,
ACKNOWLEDGED:
VerfJor Authorized Signature Date
RETURN ONE COPY SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR
SEALED PROPOSAL. FAILURE TO DO 80 MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
CONSIDERATION FOR AWARD,
Page,3
Exhibit "A"
:KTEXAS
CITY OF ROUND ROCK
RFQ NO. MS -2018-03-08
FOREST CREEK GOLF CLUB — AERATOR AND FOUNTAIN INTALLATION
RFQ No. MS -2018-03-08 Addendum No. 1 Date: Monday= 03119118
This Addendum No. 1, dated March 19, 2018, is being issued pursuant to all questions submitted by
the deadline on Friday, March 16, 2017, @ 3:00 p.m. for RFQ No. MS -2018-03-06 as outlined below:
Question No. 1: When your electrician sets a bracket with power near each pond, will he make the
bracket similar to the bracket that was used at hole 14? The hole where the old AquaMaster was. This
way we can set our panel on the bracket.
Answer: Yes, our electrician has confirmed that he will provide a bracket similar to the bracket located
on Hole 414 at each location.
Question No. 2: Will the electrician trench on down to the pond and install an 1.5 Inch conduit from the
bracket/power location; eac_h pond? The conduit needs to extend 3 feet Into the pond just below the
water level, If the electrician does install this conduit, will he stub the conduit up with a sweep? We will
then attach onto this stub up and mount our panel and connect conduit into panel. We will also connect
our panel to the breaker box or disconnect arm. When the electrician does or does not trench down to
the pond and install the conduit. The trench needs to be left open so we can run our air lines in the
trench above the conduit_
Answer, Yes, our electrician will install 1,5" conduit X into each pond with a sweep.
Question No, 3. Hole 15. Will the electrician install a jbox with 220 or 110 power near where we drill
through the wall to obtain power. The electrician will connect power from a breaker and run It over to
the wail near where we will put our aerator equipment cabinet.
Answer Yes, our electrician will provide the power from the Pump House to the pond for your
connection,
Question No. 4: R'ease provide detailed map of course which includes each hole and water feature
ponds which includes specific locations at each hole for each of the following:
a. Fountains
b. Aerators
c. Electrical panel and connection locations
Answer Fountains, Aerators, and electrical panel connection locations as follows:
a. Fountains —per RFQ specification
b. Aerators -- per RFQ specification
c. Electrical panel and connection locations; 'X" locations on attached map.
Exhibit "A" Pap
CITY OF ROUND ROCK
RFQ NO. MS -2018-03-08
FOREST CREEK GOLF CLUB — AERATOR AND FOUNTAIN INTALLATION
(CONTINUED)
RFQ No. MS -2018-03.08 Addendum No.1 Date: Monday, 03/19/18
Question No. 5: Who will provide the electrical conduit and wiring?
Answer: City electrician will provide 1.5" conduit and wiring from dry land to 3' into edges of each pond,
Question No. 6: Will the ponds be drained prior to construction?
Answer: No. Ponds will not be drained for install. These will be 'wet' installs.
Question No. 7: How deep is the pond at each of the fountain placements?
Answer: Depth of pond at each fountain location may vary. Interested bidders may perform individual
site inspections if desired.
Question No. 8: What is the contract completion time frame?
Answer: Install window will likely be June 2018. Final coordination of dates to be established by City
and selected vendor post -bid.
Question No. 9: Are construction crews limited to working Monday through Friday from 8:00 a.m. —
5:00 p.m.?
Answer: Saturday work may be allowed if requested by vendor.
Question No 10: Will you need these fountains to feature lighting?
Answer: No. Per RFQ spec these fountains will not have lighting.
Question No. 11: What type of warranty/spare parts is required?
Answer. Warranty will be all-inclusive of 3 years parts 15 rears labor.
Exhibit "A Page 12
City of Round Rock
JIROUNO ROCK Agenda Item Summary
Agenda Number:
Title: Consider executing an Agreement with Aquatics Features, Inc. for Purchase
and Installation of Aerators and Fountains at Forest Creek Golf Club.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 5/4/2018
Dept Director: Chad McKenzie
Cost: $34,125.00
Indexes: General Self -Financed Construction
Attachments: CM 2018-1701 Not Signed, CM 2018-1701 LAF
Department: Sports Management and Tourism
Text of Legislative File CM -2018-1701
Consider executing an Agreement with Aquatics Features, Inc. for Purchase and
Installation of Aerators and Fountains at Forest Creek Golf Club.
Agreement for purchase and installation of aerators and fountains at Forest Creek Golf Club.
Cost: $34,125.00
Source of Funds: General Self -Financed Construction
Clty o! Round Rock Pape 1 Printed on 5/3/2016