R-13-07-11-F2 - 7/11/2013RESOLUTION NO. R -13-07-11-F2
WHEREAS, the City of Round Rock has previously entered into an Agreement for Purchase
of Grounds Maintenance Services (Agreement") with International Building Services on June 26,
2008; and
WHEREAS, it has become necessary to extend the Agreement by renewal for the first of two
allowable renewal periods; and
WHEREAS, the City Council desires to renew said Agreement with International Building
Services, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Term
Renewal Agreement No. 1 to "City of Round Rock Agreement for Purchase of Grounds Maintenance
Services With International Building Services", a copy of same being attached hereto as Exhibit "A"
and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended
RESOLVED this 11th day of July, 2013.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
SARA L. WHITE, City Clerk
O:\wdox\SCClnts\0112\ 1304\MUNICIPAL\00277899DOCrmc
CITY OF ROUND ROCK
STATE OF TEXAS
COUNTY OF TRAVIS
COUNTY OF WILLIAMSON
EXHIBIT
„A»
KNOW ALL BY THESE PRESENTS:
TERM RENEWAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT
FOR PURCHASE OF GROUNDS MAINTENANCE SERVICES WITH
INTERNATIONAL BUILDING SERVICES"
This Term Renewal Agreement No. 1 to "City of Round Rock Agreement for Purchase of
Grounds Maintenance Services with International Building Services" ("Renewal Agreement") is
made by and between the City of Round Rock, Texas, hereinafter called the "City," and
International Building Services, hereinafter called "IBS."
WHEREAS, the City and IBS executed the referenced "Agreement for Purchase of
Grounds Maintenance Services with International Building Services," hereinafter called the
"Agreement," on June 26, 2008, as authorized by Resolution No. R -08-06-26-10D3; and
WHEREAS, it has become necessary to extend the Agreement by renewal for the first of
two allowable renewal periods;
NOW THEREFORE, premises considered, and in consideration of the mutual promises
and obligations in the Agreement and this Renewal Agreement, the City and IBS agree as
follows:
I.
Pursuant to Section 1.01 of the Agreement, the term of the Agreement is renewed for one
(1) twelve-month period beginning on the last day of the original term of the Agreement.
II.
This Renewal Agreement embodies the first renewal of one (1) twelve-month period
following the expiration of the original term of the Agreement, and extends the original
Agreement as to time only with no other changes in terms or conditions of the original
Agreement.
IN WITNESS WHEREOF, the City and IBS have executed this Renewal Agreement to
be effective as of the last date of due execution by both parties.
(Signatures on the following page.)
00276509.doc
CITY OF ROUND ROCK, TEXAS INTERNATIONAL BUILDING
SERVICES
By: By:
Printed Name: Printed Name:
Title: Title:
Date Signed: Date Signed:
ATTEST:
By:
Sara L. White, City Secretary
FOR CITY, APPROVED AS TO FORM:
By:
Stephan L. Sheets, City Attorney
2
ROUND ROCK, TEXAS
-t 1115.0n rmmwTY
City of Round Rock
Agenda Item Summary
Agenda Number: F.2
Title: Consider a resolution authorizing the Mayor to execute a Term Renewal
Agreement No. 1 to City of Round Rock Agreement for Purchase of
Grounds Maintenance Services with International Building Services.
Type: Resolution
Governing Body: City Council
Agenda Date: 7/11/2013
Dept Director: Gary Hudder, Transportation Director
Cost: $82,738.00
Indexes: Drainage Fund; General Fund
Attachments: Resolution, Exhibit A, Original Agreement
Text of Legislative File 13-491
On June 26, 2008, Council approved a five (5) year contract with International Building
Services (R -08-06-26-10D3) to provide grounds maintenance services within rights of way
and drainage/retention areas owned by the City. This contract included mowing, edging
and trimming, raking, and removal and disposal of litter. This contract was in the amount of
$82,738.00 per year for the five year term. A provision in the agreement allowed for up to
two (2) successive twelve-month extensions of the contract. To date, the City has been
pleased with the levels of service provided by International Building Services under this
contract.
This supplemental agreement will extend this contract for one (1) additional twelve month
period, subject to the terms and conditions of the original agreement. This is the first
requested extension of the original contract.
Cost: $82,738.00
Source of Funds: General Fund and Drainage Fund
Staff recommends approval.
City of Round Rock Page 1 Printed on 7/5/2013
EXECUTED
ORIGINAL
DOCUMEN1S
FOLLOW
CITY OF ROUND ROCK
STATE OF TEXAS
COUNTY OF TRAVIS
COUNTY OF WILLIAMSON
KNOW ALL BY THESE PRESENTS:
TERM RENEWAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT
FOR PURCHASE OF GROUNDS MAINTENANCE SERVICES WITH
INTERNATIONAL BUILDING SERVICES"
This Term Renewal Agreement No. 1 to "City of Round Rock Agreement for Purchase of
Grounds Maintenance Services with International Building Services" ("Renewal Agreement") is
made by and between the City of Round Rock, Texas, hereinafter called the "City," and
International Building Services, hereinafter called "IBS."
WHEREAS, the City and IBS executed the referenced "Agreement for Purchase of
Grounds Maintenance Services with International Building Services," hereinafter called the
"Agreement," on June 26, 2008, as authorized by Resolution No. R -08-06-26-10D3; and
WHEREAS, it has become necessary to extend the Agreement by renewal for the first of
two allowable renewal periods;
NOW THEREFORE, premises considered, and in consideration of the mutual promises
and obligations in the Agreement and this Renewal Agreement, the City and IBS agree as
follows:
I.
Pursuant to Section 1.01 of the Agreement, the term of the Agreement is renewed for one
(1) twelve-month period beginning on the last day of the original term of the Agreement.
II.
This Renewal Agreement embodies the first renewal of one (1) twelve-month period
following the expiration of the original term of the Agreement, and extends the original
Agreement as to time only with no other changes in terms or conditions of the original
Agreement.
IN WITNESS WHEREOF, the City and IBS have executed this Renewal Agreement to
be effective as of the last date of due execution by both parties.
(Signatures on the following page.)
00276509.doc
Ai— 42141'
CITY OF ROUND ROCK, TEXAS INTERNATIONAL BUILDING
SERVICES
By:
Printed Name:
Title:
Date Signed:
ATTEST:
By:
2411- I l • t3
Sara L. White, City vY
FOR CITY, ' PROVED AS TO FORM:
By:
Stephan
. Sheets, City Attorney
2
By:
Printed Name: Fbt., k. i m
Title: Pres? eT, -
Date Signed: O ,' �/3