R-13-07-11-F6 - 7/11/2013RESOLUTION NO. R -13-07-11-F6
WHEREAS, the City of Round Rock has previously entered into an Interlocal Agreement with
the City of Cedar Park and the City of Leander Regarding Final Design Services for the Regional
Water System Project, and
WHEREAS, the City now desires to enter into Amendment No. 5 to the Interlocal Agreement
to revise the allocation of costs due to additional services, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment
No. 5 to the Interlocal Agreement with the City of Cedar Park and the City of Leander Regarding Final
Design Services for the Regional Water System Project, a copy of same being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 1 lth day of July, 2013.
ATTEST:
9114 10;(1
SARA L. WHITE, City Clerk
O:\wdox\SCCInts\0112\ 1304\MUNICIPAL\00277914. DOC/rmc
ALAN MCGRAW, Mayor
City of Round Rock, Texas
AMENDMENT NO. 5 TO
INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM
EXHIBIT
!,A„
THIS AMENDMENT NO. 5 TO INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM ("Amendment No. 5")
is entered into between the City of Round Rock, Texas ("Round Rock"); the City of Cedar Park,
Texas, ("Cedar Park"); and the City of Leander, Texas ("Leander"). This Amendment No. 5
amends that one certain Interlocal Agreement Regarding Final Design Services for Regional
Water System ("Agreement") entered into by the aforesaid cities on or about April 12, 2007, and
Amendment No. 1 entered into by the aforesaid cities on or about September 13, 2007, and
Amendment No. 2 entered into by the aforesaid cities on or about December 4, 2008, and
Amendment No. 3 entered into by the aforesaid cities on or about May 28, 2009, and
Amendment No. 4 entered into by the aforesaid cities on or about January 28, 2010.
I.
Section 1.03, definition of "Cost Allocation Percentage" is amended to read as follows:
1.03 "Cost Allocation Percentage" means the percentage of Final Design Costs to be
paid by each Party. The Cost Allocation Percentages for each category of Final Design Services
are set forth on Exhibit "A", Revision 5 attached hereto
II.
Section 4.02 (a) is amended to read as follows:
4.02 Payment of Final Design Costs.
(a) All Final Design Costs shall be shared by the Parties according to the Cost
Allocation Percentages applicable to each Project Category designation, as set forth in Exhibit
"A", Revision 5, attached hereto.
III.
Section 4.03 (a)(i) is hereby amended to read as follows:
4.03 Design Fund.
(a) The Parties shall contribute monies to the Design Fund in accordance with
the following provisions:
(i) In accordance with the terms of the original Agreement, the Parties
have previously deposited into the Design Fund certain sums of money ("the Design
Payments") representing the initial deposit of twenty-five percent (25%) of each Party's
Oawdox\SCClnts\0199W 622-151CONTRACT\00277076.DOC
share of the estimated Final Design Costs, plus additional sums as requested by Round
Rock to pay invoices for the Final Design Contracts. Each Party's total estimated Design
Payments, based on the estimated Final Design Costs set forth in Exhibit "A", Revision
5 attached hereto, including Design Payments previously made, is set forth below:
1) Round Rock $4,734,281.81
2) Leander $5,664,220.96
3) Cedar Park $1,568,308.23
1V.
Section 5.10 is amended to read as follows:
5.10 Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by reference:
Exhibit "A", Revision 5 Allocation of Costs
V.
Exhibit "A", Revision 5 is attached to this Amendment 5.
[SIGNATURES ON FOLLOWING PAGES]
2
ATTEST:
Sara L. White, City Clerk
CITY OF ROUND ROCK:
By:
Alan McGraw, Mayor
Date:
3
ATTEST:
LeAnn Quinn, City Secretary
CITY OF CEDAR PARK:
By:
Bob Lemon, Mayor
Date:
4
ATTEST:
Debbie Haile, City Secretary
CITY OF LEANDER:
By:
Chris Fielder, Mayor
Date:
EXHIBIT "A", REVISION 5
ALLOCATION OF COSTS
Phase/Segment
Capacity
(MGD)
Cost
Allocation
Initial Final
Design Costs
Supplemental
Contract No. 1
Costs
Supplemental
Contract No.2
Costs
Supplemental
Contract No.3 Costs
Supplemental
Contract NoA Costs
Amended
Final Design
Costs
Raw Water System and Barge
Cedar Park
15
14.18%
$172,444.68
$310,835.00
$62,925.73
$47,285.05
$23,628.42
$617,118.88
Leander
50
47.26%
$574,734.53
$1,035,971.00
$209,722.87
$157,594.62
$78,750.28
$2,056,773.30
Round Roc!
40.8
38.56%
$468,932.79
$845,261.00
$171,115.40
$128,583.33
$64,253.30
$1,678,145.82
Total
105.8
100.00%
$1,216,112.00
$2,192,067.00
$443,764.00
$333,463.00
$166,832.00
$4,352,038.00
Water Treatment Plant
Cedar Park
15
14.18%
$99,701.28
$369,644.00
$120,628.27
$135,249.40
$22,667.44
$747,890.39
Leander
50
47.26%
$332,290.73
$1,231,974.00
$402,037.51
$450,767.78
$75,547.47
$2,492,617.49
Round Roc!
40.8
38.56%
$271,119.99
$1,005,182.00
$328,027.22
$367,786.82
$61,640.09
$2,033,758.12
Total
105.8
100.00%
$703,112.00
$2,608,800.00
$850,693.00
$953,804.00
$169,855.00
$5,274,264.00
Transmission Line Segments
Segment 1
Cedar Park
15
14.18%
$29,950.29
$186,463.00
$6,885.67
NA
NA
$203,298.96
Leander
50
47.26%
$99,820.21
$554,800.00
$22,948.98
NA
NA
$677,569.19
Round Roc!
40.8
38.56%
$81,444.50
$452,668.00
$18,724.35
NA
NA
$552,836.85
Total
105.8
100.00%
$211,215.00
$1,173,931.00
$48,559.00
NA
NA
$1,433,705.00
Segment 2C
Cedar Park
0
0%
$0
$0
$0
$0
$0
$0
Leander
38
48.22%
$92,543.34
$302,610.00
$602.75
$31,875.35
$9,629.53
$437,260.98
Round Rod
40.8
51.78%
$99,375.66
$324,951.00
$647.25
$34,228.65
$10,340.47
$469,543.02
Total
78.8
100.00%
$191,919.00
$627,561.00
$1,250.00
$66,104.00
$19,970.00
$906,804.00
Allocation of Costs
Cedar Park
$302,096.25
$846,942.00
$190,439.67
$182,534.45
$46,295:86
$1,568,308.23
Leander
$1,099,388.81
$3.125,355.00
$635,312.11
$840,237.75
$163,927.29
$5,884,220.96
Round Rock
$920,872.94
$2,628,062.00
$518,514.22
$530,598.80
$136,233.88
$4,734,281.81
Total
$2,322,358.00
$6,600,359.00
$1,344,266.00
$1,363,371.00
$346,457.00,
$11,968,811.00
ROUND ROCK, TEXAS
Hama R1810R P2OSPE mr
City of Round Rock
Agenda Item Summary
Agenda Number: F.6
Title: Consider a resolution authorizing the Mayor to execute Amendment No. 5
to the Interlocal Agreement with the Cities of Cedar Park and Leander
regarding Final Design Services for the Regional Water System Project.
Type: Resolution
Governing Body: City Council
Agenda Date: 7/11/2013
Dept Director: Michael Thane, Director of Utilities and Environmental Services
Cost: $159,855.00
Indexes: Regional Water Fund
Attachments: Resolution, Exhibit A
Text of Legislative File 13-497
This Amendment No. 5 revises the allocation of costs due to additional design services for
the Brushy Creek Regional Utility Authority (BCRUA) - Water Treatment Plant. CDM Smith's
fee for these additional services is $159,855, as identified in their Supplemental Agreement
No. 4 which was approved by the City Council on May 23, 2013. This Interlocal Agreement
outlines the Water Treatment Plant cost that Cedar Park, Leander, and Round Rock are
responsible for, which is allocated based on each City's ultimate capacity in the Water
Treatment Plant:
Capacity Percentage Cost
Round Rock 38.56% $61,640.09
Cedar Park 14.18% $22,667.44
Leander 47.26% $74,547.47
Although the BCRUA has not issued a final acceptance of the treatment plant, the plant is in
operation and treating between 4 to 5 million gallons per day. Cedar Park and Leander are
taking treated water at this time. It is anticipated that Round Rock will not take water from
the regional system until around 2016. This project meets the City's objectives of "Invest in
City infrastructure to support future community growth and economic development." as
identified in the 2013 Strategic Plan.
Cost:$159,855.00
Source of Funds:Regional Water Fund
Staff recommends approval.
City of Round Rock Page 1 Printed on 7/5/2013
EXECUTED
ORIGINAL
DOCUMENT
FOLLOW
AMENDMENT NO. 5 TO
INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM
THIS AMENDMENT NO. 5 TO INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM ("Amendment No. 5")
is entered into between the City of Round Rock, Texas ("Round Rock"); the City of Cedar Park,
Texas, ("Cedar Park"); and the City of Leander, Texas ("Leander"). This Amendment No. 5
amends that one certain Interlocal Agreement Regarding Final Design Services for Regional
Water System ("Agreement") entered into by the aforesaid cities on or about April 12, 2007, and
Amendment No. 1 entered into by the aforesaid cities on or about September 13, 2007, and
Amendment No. 2 entered into by the aforesaid cities on or about December 4, 2008, and
Amendment No. 3 entered into by the aforesaid cities on or about May 28, 2009, and
Amendment No. 4 entered into by the aforesaid cities on or about January 28, 2010.
I.
Section 1.03, definition of "Cost Allocation Percentage" is amended to read as follows:
1.03 "Cost Allocation Percentage" means the percentage of Final Design Costs to be
paid by each Party. The Cost Allocation Percentages for each category of Final Design Services
are set forth on Exhibit "A", Revision 5 attached hereto
II.
Section 4.02 (a) is amended to read as follows:
4.02 Payment of Final Design Costs.
(a) All Final Design Costs shall be shared by the Parties according to the Cost
Allocation Percentages applicable to each Project Category designation, as set forth in Exhibit
"A", Revision 5, attached hereto.
III.
Section 4.03 (a)(i) is hereby amended to read as follows:
4.03 Design Fund.
(a) The Parties shall contribute monies to the Design Fund in accordance with
the following provisions:
(i) In accordance with the terms of the original Agreement, the Parties
have previously deposited into the Design Fund certain sums of money ("the Design
Payments") representing the initial deposit of twenty-five percent (25%) of each Party's
O:\wdaxlSCClnt s\0199\4622.1ACONTRACT\00277076. DOC
0
share of the estimated Final Design Costs, plus additional sums as requested by Round
Rock to pay invoices for the Final Design Contracts. Each Party's total estimated Design
Payments, based on the estimated Final Design Costs set forth in Exhibit "A", Revision
5 attached hereto, including Design Payments previously made, is set forth below:
1) Round Rock $4,734,281.81
2) Leander $5,664,220.96
3) Cedar Park $1,568,308.23
IV.
Section 5.10 is amended to read as follows:
5.10 Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by reference:
Exhibit "A", Revision 5 Allocation of Costs
V.
Exhibit "A", Revision 5 is attached to this Amendment 5.
[SIGNATURES ON FOLLOWING PAGES]
2
ATTEST:
0
CITY OF ROUND ROCK:
By:
m /«
Sara L. White, City Clerk Alan McGraw, Mayor
Date: " l l " 13
3
ATTEST:
LeAnn Quinn, City Secretary
CITY OF CEDAR PARK:
By:
Matthew Powell, Mayor
Date: 1 ' Zz
.7/34. /3. 7r.v� 0 2.
A EST: ,
De. •ie Haile, City Secretary
CITY OF LEANDER:
hris Fielder, Mayor
EXHIBIT "A", REVISION 5
ALLOCATION OF COSTS
Phase/Segment
Capacity
(MGD)
Cost
Allocation
initial Final
Design Costs
Supplemental
Contract No. 1
Costs
Supplemental
Contract No.2
Costs
Supplemental
Contract No.3 Costs
Supplemental
Contract No.4 Costs
Amended
Final Design
Costs
Raw Water System and Barge
Cedar Park
15
14.18%
$172,444.68
$310,835.00
$62,925.73
$47,285.05
$23,628.42
$617,118.88
Leander
50
47.26%
$574,734.53
$1,035,971.00
$209,722.87
$157,594.62
$78,750.28
52,056,773.30
Round Rock
40.8
38.56%
$468,932.79
$845,261.00
5171,115.40
$128,563.33
564,253.30
$1,678,145.82
Total
105.8
100.00%
51,216,112.00
$2,192,067.00
$443,764.00
8333,463.00
$166,632.00
$4,352,038.00
Water Treatment Plant
Cedar Park
15
14.18%
$99,701.28
$369,644.00
5120,628.27
$135,249.40
522,067.44
$747,890.39
Leander
50
47.26%
$332,290.73
$1,231,974.00
8402,037.51
$450,767.78
575,547.47
$2,492,617.49
Round Roc i
40.8
38.56%
$271,119.99
51,005,182.00
5328,027.22
5367,766.82
581,640.09
$2,033,756.12
Total
105.8
100.00%
5703,112.00
$2,606,800.00
5850,693.00
5953,804.00
5159,855.00
$5,274,264.00
Transmission Line Segments
Segment 1
Cedar Park
15
14.18%
$29,950.29
5166,463.00
$6,885.67
NA
NA
5203,298.96
Leander
50
47.26%
599,820.21
5554,800.00
$22,948.98
NA
NA
5677,569.19
Round Roct
40.8
38.56%
581,444.50
5452,668.00
518,724.35
NA
NA
$552,836.85
Total
105.8
100.00%
5211,215.00
51,173,931.00
548,559.00
NA
NA
51,433,705.00
Segment 2C
Cedar Park
0
0%
50
50
50
50
50
50
Leander
38
48.22%
$92,543.34
5302,610.00
$602.75
$31,875.35
$9,629.53
5437,260.98
Round Rocl
40.8
51.78%
$99,375.66
$324,951.00
5847.25
$34,228.65
$10,340.47
8469,543.02
Total
78.8
100.00%
5191,919.00
8627,561.00
51,250.00
566,104.00
819,970.00
$906,804.00
Allocation of Costs
Cedar Park
8302,096.25
$846,942.00
$190,439.87
$182,534.45
846,295.86
$1,568,308.23
Leander
51,099,388.81
$3,125,355.00
$635,312.11
8840,237.75
5183,927.29
55,664,220.96
Round Rock
$920,872.04
$2,628,062.00
8518,514.22
$530,598.80
8136,233.86
$4,734,281.81
Total
$2,322,358.00
$6,600,359.00
51,344,268.00
51,353,371.00
5346,451.00
511,966,811.00