R-13-08-22-G8 - 8/22/2013RESOLUTION NO. R -13-08-22-G8
WHEREAS, the City of Round Rock ("City") desires to purchase and install playground
equipment for the Lake Creek Park Improvement Project, and
WHEREAS, the City is a member of the Texas Government Statewide Purchasing
Cooperative ("Buy Board"), and
WHEREAS, Recreation Consultants of Texas is an approved vendor of the Buy Board, and
WHEREAS, the City wishes to issue a purchase order to Recreation Consultants of Texas,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Manager is hereby authorized and directed to issue a purchase order to Recreation
Consultants of Texas to purchase and install playground equipment for the Lake Creek Park
Improvement Project.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 22nd day of August, 2013.
ATTEST:
t,U
SARA L. WHITE, City Clerk
0112.1304, 00280336
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ROUND ROCK, TEXAS
PURPoSE IMAM Paosnar1Y
City of Round Rock
Agenda Item Summary
Agenda Number: G.8
Title: Consider a resolution authorizing the City Manager to issue a Purchase
Order to Recreation Consultants of Texas for the purchase and installation
of playground equipment for the Lake Creek Park Improvement Project.
Type: Resolution
Governing Body: City Council
Agenda Date: 8/22/2013
Dept Director: Rick Atkins, Parks and Recreation Director
Cost: $111,265.00
Indexes: General Self -Financed Construction
Attachments: Resolution, Recreation Consultants of Texas Purhchase Order
Text of Legislative File 13-635
The project includes the demolition of existing park amenities and construction of a new
playground, Greater Lake Creek Trail segment (connects Clay Madsen Recreation Center to
Downtown Round Rock), park pavilion, rest room building, and site furnishings (picnic
tables, grills, benches, and trash receptacles).
This project was identified in Year 3 of the PARD Repair and Replacement Program. Staff
met with the neighborhood twice over the past year to gather input on the park master plan
and improvement plan. The final improvement plan presented to the neighborhood received
positive feedback and the neighborhood was excited to see the redevelopment efforts. It
also aligns with the Game On: Parks and Recreation Master Plan and the City Strategic
Goals under Places and Spaces:
-Prevent neighborhood deterioration
- Improve City aesthetics, development and redevelopment quality, and sustainability
- Identify and plan for future connectivity and mobility needs and options
Cost: $111,265.00
Source of Funds: General Self -financed Construction
Staff recommends approval.
City of Round Rock Page 1 Printed on 8/19/2013
WWW4Fv
v4P Recreation Consultants of Texas
Com^ 11660 Plano Rd
Dallas, TX 75243
214-503-7320 Phone
214-341-1221 Fax
City of Round Rock
Dept of Parks and Recreation
Attn: Aileen Dryden
301 W. Baghdad
Round Rock, TX 78664
Proposal
Date
Estimate #
8/2/2013
KP2274
Proposals are valid for 30 days.
Terms
Sales Consultant
FOB
Project
Ship VIA
N 30 Ship Dt
TE
Round Rock
Lake Creek Park
Truckload
Qty
Item
Description
Unit Price
Unit Wt.
Total Wt.
Total
Optional Work
CST BuyBoard
Rock Note
*** FOLLOWING CAN BE SUPPLIED AT ADDITIONAL COST IF REQUIRED.
PLEASE CALL FOR PRICING. ***
* Site Prep
* Concrete Work Beyond Setting of Play System Posts
* Bonds, Permits, or Inspections
* Off -Site Disposal of Spoils or Refuse
* PortaPotty Rental for Crew Use
* Equipment Rental for Special Soil Conditions As Outlined in
Attached Addendum 1
*** CUSTOMER IS RESPONSIBLE FOR SUBMITTAL OF SEALED PLANS
TO REGISTERED ACCESSIBILITY SPECIALIST (RAS) FOR TEXAS
ACCESSIBILITY STANDARDS (TAS) REVIEW. COSTS ASSOCIATED WITH
PRODUCTION OF SEALED PLANS & RAS REVIEW ARE NOT INCLUDED IN
THIS PROPOSAL. ***
**"` Custom Swings of Texas is a Registered BuyBoard Vendor for Equipment
Installation. BuyBoard vendor ID #: 2035. Contract #: 346-10. ***
*** IMPORTANT NOTE CONCERNING ROCK *"*
If rock is encountered while drilling, and no rock driller has been reserved in
advance of the installation, and it becomes necessary to bring in special
equipment to drill holes, a rock charge equal to $75.00 per hole will apply with a
$1,000 minimum. It is the customer's responsibility to supply Custom Swings
of Texas with a soil test to determine if rock is present at the playground site. A
rock charge will be added to the attached proposal based upon the above if the
soil test shows rock within 30" of the top of grade.
0.00
0.00
0.00
0.00
0.00
0.00
Subtotal
1.5% FINANCE
SIGNATURE BELOW
ACCEPTANCE
Signature
CHARGE PER MONTH IF PAYMENT RECEIVED AFTER DUE DATE.
ACCEPTING THIS PROPOSAL WILL CONSTITIUTE A PURCHASE ORDER &
OF ALL NOTES, TERMS , FINANCE CHARGES & CONDITIONS
Sales Tax (0.0%)
Total
Page 3
WWW4F4
44,
Recreation Consultants of Texas
CSG 11660 Plano Rd
Dallas, TX 75243
214-503-7320 Phone
214-341-1221 Fax
City of Round Rock
Dept of Parks and Recreation
Attn: Aileen Dryden
301 W. Baghdad
Round Rock, TX 78664
Proposal
Date
Estimate #
8/2/2013
KP2274
Proposals are valid for 30 days.
Terms
Sales Consultant
FOB
Project
Ship VIA
N 30 Ship Dt
TE
Round Rock
Lake Creek Park
Truckload
Qty
Item
Description
Unit Price
Unit Wt.
Total Wt.
Total
Addendum 1 ...
INSTALLATION OF PLAY EQUIPMENT BY CUSTOM SWINGS OF TEXAS, A
CERTIFIED INSTALLER FOR LANDSCAPE STRUCTURES, INC.
PLAYGROUND EQUIPMENT.
IMPORTANT: SEE ADDENDUM 1 FOR CONDITIONS OF CONTRACT
REQUIRED FOR CUSTOM SWINGS OF TEXAS PROJECTS. NO WORK
WILL BE PERFORMED UNLESS CUSTOMER ACKNOWLEDGES RECEIPT
OF THIS ADDENDUM AND RETURNS SIGNED COPY WITH ORDER.
FAILURE TO SIGN & RETURN ADDENDUM 1 MAY RESULT IN ADDITIONAL
CHARGES.
INSURANCE NOTE:
Price quoted assumes our standard ACORD insurance certificate is adequate
for the purpose. Additional Insureds or Waivers of Subrogation endorsements
required for this project may be billed at cost.
0.00
0.00
Subtotal
$111,265.64
1.5% FINANCE
SIGNATURE BELOW
ACCEPTANCE
Signature
CHARGE PER MONTH IF PAYMENT RECEIVED AFTER DUE DATE.
ACCEPTING THIS PROPOSAL WILL CONSTITIUTE A PURCHASE ORDER &
OF ALL NOTES, TERMS , FINANCE CHARGES & CONDITIONS
Sales Tax (0.0%)
$0.00
Total
$111,265.64
Page 4
WWW.
Ukpo. Recreation Consultants of Texas
11660 Plano Rd
3 Dallas, TX 75243
214-503-7320 Phone
214-341-1221 Fax
City of Round Rock
Dept of Parks and Recreation
Attn: Aileen Dryden
301 W. Baghdad
Round Rock, TX 78664
Proposal
Date
Estimate #
8/2/2013
KP2274
Proposals are valid for 30 days.
Terms
Sales Consultant
FOB
Project
Ship VIA
N 30 Ship Dt
TE
Round Rock
Lake Creek Park
Truckload
Qty
Item
Description
Unit Price
Unit Wt.
Total Wt.
Total
1
PlayBooster
Landscape Structures Custom Designed Modular Play System # 65508-2-2,
ages 5-12, db
28,500.00
2975
2975
28,500.00
1
Freestanding
Eclipse Net Climber # 189329A, db
17,325.00
1015
1015
17,325.00
1
OmniSpin
OmniSpin Spinner# 173591A, sm
6,130.00
499
499
6,130.00
1
Freestanding
Stand -Up Seesaw # 148638A, db
1,895.00
160
160
1,895.00
1
Freestanding
Orbiter -3 Spinner # 154359A, db
4,670.00
361
361
4,670.00
2
TuffTurf Tile
4 -Bevel Safety Mat for Stand -Up Seesaw # 122868E
97.00
45
90
194.00
2
Saddle Spinner
Saddle Spinner # 152179A, db
875.00
40
80
1,750.00
2
TuffTurf Tile
4 -Bevel Safety Mat w/Hole for Saddle Spinner # 122869A
105.00
43
86
210.00
1
Swings
Arch Swing w/Additional Bay, 2 Belt Seats, 2 Full Bucket Seats, ProGuard
4,453.00
4,453.00
Chains #s 177330A, 177331A, 174018A, & 176038A, db
Subtotal
65,127.00
1
DynaCushion
4' x 6' x 2" Safety Mat for Belt Swing Seats # R20C4872
350.00
192
192
350.00
' DELIVERED & INSTALLED W/PLAY EQUIPMENT BY CUSTOM SWINGS
OF TEXAS ***
1
DynaCushion
DynaCushion 10' - 12' Merry -Go -Round Mat System # R20MGR816
1,780.00
225
225
1,780.00
*** DELIVERED & INSTALLED W/PLAY EQUIPMENT BY CUSTOM SWINGS
OF TEXAS ***
Discount
5% BuyBoard Discount
-3,362.00
-3,362.00
1
Freight
Truckload Rate
3,500.00
3,500.00
Subtotal - Play Equipment, Safety Mats, & Freight w/BuyBoard Discount
2,268.00
312
Fibar
Engineered Wood Fiber. Tested & IPEMA Certified As Meeting All ASTM
19.00
5,928.00
Specifications for Playground Safety Surfacing. Certificates, test reports, &
samples available upon request. Priced per Cubic Yard
*** NOTE: QUOTED QUANTITY COVERS APPROX, 5,560 SF @ 12" FINISH
DEPTH AFTER COMPACTION. CUSTOMER IS RESPONSIBLE FOR
CONFIRMATION QUANTITY IS ADEQUATE FOR "AS BUILT FALL ZONE
DIMENSIONS & DEPTH. ***
Discount
5% BuyBoard Discount
-290.00
-290.00
Subtotal
1.5% FINANCE CHARGE PER MONTH IF PAYMENT RECEIVED AFTER DUE DATE.
Sales Tax (0.0%)
SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITIUTE A PURCHASE ORDER &
ACCEPTANCE OF ALL NOTES, TERMS , FINANCE CHARGES & CONDITIONS
Signature
Total
Page 1
NOW. 4`U
kP`�.. Recreation Consultants of Texas
11660 Plano Rd
Dallas, TX 75243
214-503-7320 Phone
214-341-1221 Fax
City of Round Rock
Dept of Parks and Recreation
Attn: Aileen Dryden
301 W. Baghdad
Round Rock, TX 78664
Proposal
Date
Estimate #
8/2/2013
KP2274
Proposals are valid for 30 days.
Terms
Sales Consultant
FOB
Project
Ship VIA
N 30 Ship Dt
TE
Round Rock
Lake Creek Park
Truckload
Qty
Item
Description
Unit Price
Unit Wt.
Total Wt.
Total
4
Freight
Truckload Rate
1,025.00
4,100.00
Subtotal - Fibar Engineered Wood Fiber w/Freight
9,738.00
BuyBoard
**' Recreation Consultants of Texas is a registered BuyBoard Vendor for
0.00
Equipment Sales. BuyBoard Vendor ID #: 889. Contract #: 346-10. ***
' OPTIONAL INSTALLATION SERVICES PROVIDED BY CUSTOM
SWINGS OF TEXAS, A LANDSCAPE STRUCTURES CERTIFIED INSTALLER
..,t
4
Admin
Admin/Mobilization Fee for Out -of -Town Installation Trip
400.00
1,600.00
12,232
Geotextile
Deliver & Install TWO LAYERS of Geotextile Material w/Play Equipment
0.27
3,302.64
1
Commercial I...
Installation of Above landscape Structures Play Equipment
20,070.00
20,070.00
Discount
17% BuyBoard Discount
-3,412.00
-3,412.00
200
Drain Material
Deliver & Install Up to 200 Linear Feet of Socked 4" ABS Perforated Drain Pipe
wlPlay Equipment TO BE TIED INTO JUNCTION BOX OUTSIDE OF FALL
12.00
2,400.00
ZONE PROVIDED BY OTHERS. Priced per Linear Foot.
5,560
Drain Material
Deliver & Install 4" of Drain Rock w/Play Equipment. Priced per Square Foot.
1.10
6,116.00
312
Commercial I...
Installation of Engineered Wood Fiber w/Drain Gravel & Play Equipment
13.00
4,056.00
Subtotal - OPTIONAL Installation Services Provided by Custom Swings of
34,132.64
Texas, A Landscape Structures Certified Installer
Subtotal
1.5% FINANCE CHARGE PER MONTH IF PAYMENT RECEIVED AFTER DUE DATE.
Sales Tax (0.0%)
SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITIUTE A PURCHASE ORDER &
ACCEPTANCE OF ALL NOTES, TERMS , FINANCE CHARGES & CONDITIONS
Signature
Total
Page 2