R-13-09-26-F3 - 9/26/2013RESOLUTION NO. R -13-09-26-F3
WHEREAS, the City of Round Rock has previously entered into a Community Development
Block Grant Agreement ("Agreement") with Hope Alliance ("Alliance") for the Public Facilities
Improvement Program; and
WHEREAS, Alliance has submitted Amendment No. 1 to the Agreement to provide for a
change in the line item budget and the term of the Agreement; and
WHEREAS, the City Council desires to enter into said Amendment No. 1 with Alliance, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment
No. 1 to Community Development Block Grant Agreement with Hope Alliance, a copy of same being
attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 26th day of September, 2013.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Clerk
0112.1304; 00282709
EXHIBIT
AMENDMENT NO. 1
TO COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT
BETWEEN CITY OF ROUND ROCK
AND HOPE ALLIANCE
This Amendment No. 1 to the Community Development Block Grant Agreement
between the City of Round Rock and Hope Alliance, hereinafter called "Amendment No. 1" is
made by and between the City of Round Rock, a Texas home -rule municipal corporation (the
"City"), and Hope Alliance ("Alliance").
WHEREAS, the City and Alliance executed that Community Development Block Grant
Agreement on the 20th day of November, 2012 (the "Agreement"); and
WHEREAS, the scope of the Agreement is for the Public Facilities Improvement
Program in the amount of $53,400.00, whereby Alliance will construct, or cause to be
constructed, improvements to Alliance facilities, including installation of an automated gate,
metal doors and a new driveway; and
WHEREAS, the Agreement shall expire on the 30th day of September, 2013; and
WHEREAS, in accordance with Section 7.6 of the Agreement, the Agreement may be
amended by the execution of an amendment by both parties within the period specified as the
term of the Agreement; and
WHEREAS, it has become necessary to amend the Agreement to provide for a change in
the line item budget and the term of the Agreement;
NOW THEREFORE, that for and in consideration of the mutual promises contained
herein and other good and valuable consideration, the sufficiency and receipt of which are
hereby acknowledged, the City and Alliance agree that said Agreement is amended as follows:
Agreement:
1. Section 1.4 shall be amended to read as follows:
1.4. Staffing
To undertake the activity described above and accomplish the levels of service described
above, ALLIANCE will allocate staff time in support of the program funded under this
Agreement as follows:
Title
Hrs. per Week
# of Weeks
=
Estimated Hours
Shelter Director
5
70
=
350
Timeframe: October 1, 2012 through March 30, 2014
00281367.doc/jmr
Title
Hrs. per Week
# of Weeks
=
Estimated Hours
Executive Director
5
70
=
350
Timeframe: October 1, 2012 through March 30, 2014
Any changes in the key personnel assigned or their general responsibilities under this program
are subject to the prior approval of CITY.
2. Section 2.1 shall be amended to read as follows:
2.1 Services of ALLIANCE shall start on the Effective Date. This Agreement shall
expire on March 30, 2014, unless extended in writing by ALLIANCE and CITY, except
as provided below. ALLIANCE shall complete all services contemplated by this
Agreement prior to its expiration.
3. Section III: Budget, shall be amended to read as follows:
SECTION III:
BUDGET
Line Item Amount
Shelter improvements that may include
installation of automated gate, side fence,
back barrier fence, metal doors, water damage
repair, painting, chimney repair, insulation,
water heater repair/replacement, and plumbing
repair.
Total: $53,400
$53,400
4. Capitalized terms not otherwise defined in this Amendment No. 1 shall have the
meanings ascribed to them in the Agreement.
5. Except as amended hereby, the Agreement as originally written remains in full force and
effect.
6. This Amendment No. 1 may be executed in multiple counterparts, which, when
combined together, shall constitute an original of this Amendment No. 1.
7. This Amendment No. 1, together with the Agreement, embodies the entire agreement of
the parties hereto, and is binding upon and inures to the benefit of the parties to this Amendment
No. 1 and their respective heirs, executors, administrators, personal representatives, legal
representatives, successors and assigns and incorporates all previous correspondence or
communication, whether written or oral. The Agreement, as amended hereby, can only be
further modified or varied by written instrument subscribed to by the parties hereto.
2
IN WITNESS WHEREOF, the City and Alliance have executed this Amendment No. 1 on the
dates indicated.
CITY:
City of Round Rock
ALAN MCGRAW, Mayor
Date:
ATTEST:
SARA WHITE, City Clerk
Approved as to form:
STEPHAN L. SHEETS, City Attorney
ALLIANCE:
Hope Alliance
Lem
Name:WV&Ty7er
Title:
Date:
3
o
ROUND ROCK, MICAS
PURPOSEPAman PROSPERITY
City of Round Rock
Agenda Item Summary
Agenda Number: F.3
Title: Consider a resolution authorizing the Mayor to execute Amendment No. 1
to Community Development Block Grant Agreement between City of
Round Rock and Hope Alliance.
Type: Resolution
Governing Body: City Council
Agenda Date: 9/26/2013
Dept Director: Cheryl Delaney, Finance Director
Cost: $0.00
Indexes:
Attachments: Resolution, Exhibit A, Extension Request
Text of Legislative File 13-736
Item Summary:
The Hope Alliance contract was approved by City Council Resolution R -12-11-20-G13 on
November 20, 2012 in the amount of $53,400 for shelter improvements. Hope Alliance has
requested approval of a contract extension and change of scope. This agreement expires
September 30, 2013 and in order to expend all funds, Hope Alliance is requesting an
additional six months for a new expiration date of March 30, 2014. The original scope of
work includes installation of an automated gate, side fence, back barrier fence, paving and
parking improvements and installation of six metal doors. Hope Alliance would like to
replace the paving and parking improvements and installation of six metal doors with water
damage repair, interior and exterior painting, chimney repair, insulation, water heater
replacement, and plumbing repairs.
Cost: N/A
Source of Funds: N/A
Staff recommends approval.
City of Round Rock Page 1 Printed on 9/23/2013
EXECUTED
ORIGINAL
DOCUMEN1S
FOLLOW
AMENDMENT NO. 1
TO COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT
BETWEEN CITY OF ROUND ROCK
AND HOPE ALLIANCE
This Amendment No. 1 to the Community Development Block Grant Agreement
between the City of Round Rock and Hope Alliance, hereinafter called "Amendment No. 1" is
made by and between the City of Round Rock, a Texas home -rule municipal corporation (the
"City"), and Hope Alliance ("Alliance").
WHEREAS, the City and Alliance executed that Community Development Block Grant
Agreement on the 20th day of November, 2012 (the "Agreement"); and
WHEREAS, the scope of the Agreement is for the Public Facilities Improvement
Program in the amount of $53,400.00, whereby Alliance will construct, or cause to be
constructed, improvements to Alliance facilities, including installation of an automated gate,
metal doors and a new driveway; and
WHEREAS, the Agreement shall expire on the 30th day of September, 2013; and
WHEREAS, in accordance with Section 7.6 of the Agreement, the Agreement may be
amended by the execution of an amendment by both parties within the period specified as the
term of the Agreement; and
WHEREAS, it has become necessary to amend the Agreement to provide for a change in
the line item budget and the term of the Agreement;
NOW THEREFORE, that for and in consideration of the mutual promises contained
herein and other good and valuable consideration, the sufficiency and receipt of which are
hereby acknowledged, the City and Alliance agree that said Agreement is amended as follows:
Agreement:
1. Section 1.4 shall be amended to read as follows:
1.4. Staffing
To undertake the activity described above and accomplish the levels of service described
above, ALLIANCE will allocate staff time in support of the program funded under this
Agreement as follows:
Title
Hrs. per Week
# of Weeks
=
Estimated Hours
Shelter Director
5
70
=
350
Timeframe: October 1, 2012 through March 30, 2014
00281367.doc/jmr
Q-1319 -24--3
Title
Hrs. per Week
# of Weeks
=
Estimated Hours
Executive Director
5
70
=
350
Timeframe: October 1, 2012 through March 30, 2014
Any changes in the key personnel assigned or their general responsibilities under this program
are subject to the prior approval of CITY.
2. Section 2.1 shall be amended to read as follows:
2.1 Services of ALLIANCE shall start on the Effective Date. This Agreement shall
expire on March 30, 2014, unless extended in writing by ALLIANCE and CITY, except
as provided below. ALLIANCE shall complete all services contemplated by this
Agreement prior to its expiration.
3. Section III: Budget, shall be amended to read as follows:
SECTION III:
BUDGET
Line Item Amount
Shelter improvements that may include
installation of automated gate, side fence,
back barrier fence, metal doors, water damage
repair, painting, chimney repair, insulation,
water heater repair/replacement, and plumbing
repair.
Total: $53,400
$53,400
4. Capitalized terms not otherwise defined in this Amendment No. 1 shall have the
meanings ascribed to them in the Agreement.
5. Except as amended hereby, the Agreement as originally written remains in full force and
effect.
6. This Amendment No. 1 may be executed in multiple counterparts, which, when
combined together, shall constitute an original of this Amendment No. 1.
7. This Amendment No. 1, together with the Agreement, embodies the entire agreement of
the parties hereto, and is binding upon and inures to the benefit of the parties to this Amendment
No. 1 and their respective heirs, executors, administrators, personal representatives, legal
representatives, successors and assigns and incorporates all previous correspondence or
communication, whether written or oral. The Agreement, as amended hereby, can only be
further modified or varied by written instrument subscribed to by the parties hereto.
2
IN WITNESS WHEREOF, the City and Alliance have executed this Amendment No. 1 on the
dates indicated.
CITY:
City of Round Rock
ALLIANCE:
Hope Alliance
YYl✓ V -7. �� G C�
Name: //�Lll7( &TYl''
AL MCGRAW, Mayor
Date: 9•?.6' (
ATTEST:
._kte
SARA WHITE, City Clerk
Appro
as to form:
STEP
L. SHEETS, City Attorney
Title: d. Q
Date:
3