R-13-10-10-F7 - 10/10/2013RESOLUTION NO. R -13-10-10-F7
WHEREAS, Chapter 791 of the Texas Government Code, V.T.C.A., authorizes local
governments and agencies of the state to enter into agreements with one another to perform
governmental functions and services, and
WHEREAS, the City of Round Rock wishes to enter into an Interlocal Agreement with Region
14 Educational Service Center for cooperative purchasing opportunities, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an Interlocal
Agreement with the Region 14 Educational Service Center, a copy of same being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 10th day of October, 2013.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Clerk
0112.1304; 00283597
EXHIBIT
NCPA
National Cooperative Purchasing Alliance
INTERLOCAL AGREEMENT
Contracting Parties
City ofRoiuidRockTesas Region 14 Educational Service Center
(Participating Agency) (Lead Agency)
74-6017485
(Federal Tax ID Number.)
This agreement is effective:upon signature and shall be automatically renewed unless either party gives
sixty (60) days prior written notice of non -renewal. This agreement may be terminated with or without
cause by either party upon (60) days prior written notice, or may also be terminated for cause at anytime
upon written notice stating the reason for and effective date of such terminations and after giving the
affected party a thirty (30) day period to core any breach.
Statement of Services to be Performed:
Authority for such services is granted under Govenunent Code, Title 7, Chapter 791 interlocal
Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter
271, Subchapter F, Section 271.101 and Section 271.102. The purpose of this cooperative is to obtain
substantial savings for member school districts and public entities through volume purchasing.
Role of the Purchasing Cooperative
1. Provide for the organizational and administrative structure of the program.
2. Provide staff time necessary for efficient operation of the program.
3. Receive quantity requests. from entities and prepare appropriate tally of quantities.
4. Initiate and implement activities related to the bidding and vendors selection process.
5. Provide members with procedures for ordering, delivery, and billing.
Role of the Participating Agency:
1. Commitment to participate in the progvam as indicated by an authorized signature in the
appropriate space below.
2. Designate a contact person for the cooperative.
3. Commit to purchase products and services that become part of the official products and services
list when it is in the best interest of the member entity.
4. Prepare purchase orders issued to the appropriate vendor from the official award list provided by
the Purchasing Cooperative.
5. Accept shipments of products ordered from vendors in accordance with standard purchasing
procedures.
6. Pay vendors in a timely manner for all goods and services received.
Authorization:
Region 14 Education Service Center and the National Cooperative Purchasing Alliance (NCPA) executed
a contract to provide cooperative purchasing opportunities to public and nonprofit agencies nationwide.
Please send, a signed Interlocal Agreement by email to membershin(Zunepa.us, fax to (888) 543-6515, or
snail to NCPA, P.O.- Box '701273, Houston, TX 77270. A facsimile or emai I transmission of an
executed signature page of the agreement shall have the same force and effect as an original signature page.
Participating Agency
By
Authorized Signature
City Manager, Round Rock Texas
Region 14 Edu ation Service Cent
By/ �i7-r�'
Authorized Signature
9 e.ri,f1 Je Djr' c Ar
Title Title
Date Date
Ron Hunter
1 Lit^ ✓ti t e- �{ ()
Contact Person Contact Person
Purchasing Manager
Title of Contact
221 Bast Main Street
7s -scoop
Telephone Number
t' ,t e C. Jr./let
Street Address Email Address
Round Rock, Texas 78664
City, State Zip
512-218-5457
Contact's Telephone Number
ronhunter®roundrocktexas.gov
Email Address
ROUND ROCK, TEXAS
PURPOSE PASSION PnomERfl
City of Round Rock
Agenda Item Summary
Agenda Number: F.7
Title: Consider a resolution authorizing the Mayor to execute an Interlocal
Agreement with Region 14 Educational Service Center for cooperative
purchasing.
Type: Resolution
Governing Body: City Council
Agenda Date: 10/10/2013
Dept Director: Cheryl Delaney, Finance Director
Cost: $0.00
Indexes:
Attachments: Resolution, Exhibit A
Text of Legislative File 13-794
Item Summary:
State law allows Cities to enter into Interlocal Agreement between government bodies to
satisfy state bidding requirements when purchasing fgoods and services. The purpose of
this agreement is to provide the City another option to facilitate compliance with State
bidding requirements and realize administrative cost savings.
This agreement is very similar to other co-op's thar the Cities Purchasing Department uses
for purchasing commodities and services as well as a source to use when comparing
vendor's costs. This particular agreement will provide access to the National Cooperative
Purchasing Alliance (NCPA) as well as a wide variety of other vendor's providing
commodities and services that copuld be used by the City as a need arises.
Staff recommends approval
City of Round Rock Page 1 Printed on 10/8/2013
EXECUTED
ORIGINAL
DOCUMENT
FOLLOW
NCPA
National Cooperative Purchasing Alliance
INTERLOCAL AGREEMENT
Contracting Parties
City of Round Rock Texas Region 14 Educational Service Center
(Participating Agency) (Lead Agency)
74-6017485
(Federal Tax ID Number)
This agreement is effective upon signature and shall be automatically renewed unless either party gives
sixty (60) days prior written notice of non -renewal. This agreement may be terminated with or without
cause by either party upon (60) days prior written notice, or may also be terminated for cause at anytime
upon written notice stating the reason for and effective date of such terminations and after giving the
affected party a thirty (30) day period to cure any breach.
Statement of Services to be Performed:
Authority for such services is granted under Government Code, Title 7, Chapter 791 Interlocal
Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter
271, Subchapter F, Section 271.101 and Section 271.102. The purpose of this cooperative is to obtain
substantial savings for member school districts and public entities through volume purchasing.
Role of the Purchasing Cooperative
1. Provide for the organizational and administrative structure of thc program.
Provide staff time necessary for efficient operation of thc program.
3. Receive quantity requests from entities and prepare appropriate tally of quantities.
4. Initiate and implement activities related to the bidding and vendors selection process.
5. Provide members with procedures for ordering, delivery, and billing.
Role of the Participating Agency:
1. Commitment to participate in the program as indicated by an authorized signature in the
appropriate space below.
2. Designate a contact person for the cooperative.
3. Commit to purchase products and services that become part of the official products and services
list when it is in the best interest of the member entity.
4. Prepare purchase orders issued to the appropriate vendor from the official award list provided by
the Purchasing Cooperative.
R -t3- to -to-
5. Accept shipments of products ordered from vendors in accordance with standard purchasing
procedures.
6. Pay vendors in a timely manner for all goods and services received.
Authorization:
Region 14 Education Service Center and the National Cooperative Purchasing Alliance (NCPA) executed
a contract to provide cooperative purchasing opportunities to public and nonprofit agencies nationwide.
Please send a signed Interlocal Agreement by email to membership(cuncpa.us, fax to (888) 543-6515, or
mail to NCPA, P.O. Box 701273, Houston, TX 77270. A facsimile or email transmission of an
executed signature page of the agreement shall have the same force and effect as an original signature page.
Participatj
By
Agency
21
Authorized Signature
Ma-� vY'
.-C ty Managed Round Rock Texas
Title
1).10-I3.
Date
Ron Hunter
Contact Person
Purchasing Manager
Title of Contact
221 East Main Street
Street Address
Round Rock, Texas
78664
City, State
512-218-5457
Zip
Contact's Telephone Number
ronhunter@roundrocktexas.gov
Email Address
Region 14 Education Servics Center
BY/%P7-L-2'*PLe—
Authorized Signature
ExECu71 vG'D! rec ivv'
Title
*-/3
Date
:mac 1711
Contact Person
are
1075- 7D03
Telephone Number
jc-c-Fre y�e5cl • )e-/
Email -Address