R-13-10-10-G5 - 10/10/2013RESOLUTION NO. R -13-10-10-G5
WHEREAS, on January 20, 1999, the City of Round Rock ("City") and Ryan Sanders Ryan,
Inc. ("RSR") entered into that one certain Convention Center Complex Lease Agreement ("Lease")
which was thereafter assigned on March 29, 1999 to Round Rock Baseball Club, Inc. ("RRBI"), and
WHEREAS, the RRBI has submitted a letter requesting the expenditure of funds for Capital
Repair Work and Capital Improvement Work, attached hereto as Exhibit "A", and
WHEREAS, Article V, Section 5.12, of the Lease sets forth the procedures and process for the
approval of Capital Repair Work and Capital Improvement Work and require that such be approved by
the City Council, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the proposed Capital Repair Work and Capital Improvement Work and expenditure of
funds for the Convention Center Complex, as set forth in Exhibit "B", attached hereto and incorporated
herein for all purposes, are hereby approved.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 10th day of October, 2013.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Clerk
0112.1304; 00283592
September 19, 2013
Cheryl Delaney
Finance Director
City of Round Rock TX
Dear Cheryl,
EXHIBIT
„A»
Please accept this letter as our request for City approval to access funds contained in
Capital Repair Fund #593 and Capital Improvement Fund #595 for the following
projects:
Capital Repair Fund #593 — Total request $250,000
- Dugout steps repair
- Backflow installation in concession stands and kitchens
- Relamp and repair field lights
UHC restroom refurbishment
HVAC replacements
- First base and right field gate trellis replacement
- Concession stand roll up doors and stand door repairs and replacement
- Automated dock gate repairs
- Concrete spalling repairs
- Intel Club balcony seat bottom replacements
Capital Improvement Fund #595 — Total Request $100,000
- Third base concession improvements
- Installation of awnings over press box and control room windows
- Installation of bird control netting over suite balconies and Home Run Porch
We thank you for your consideration and are available to answer any questions you may
need help with.
Respectfully,
George King
Executive Vice-President/General Manager
3400 E. Palm Valley Blvd., Round Rock, TX 78665
(512) 255-2255 RoundRockExpress.com #RRExpress
City of Round Rock
Capital Improvement Fund #595
2013-2014 Budget
EXHIBIT
«B»
DESCRIPTION OF I I I:iI
12-13 12-13 13-14
kdOhted Estimated Proposed
Budget actual Budget
Beg. Est. Unreserved Fund Balance 10/1/13 $ 2,802 $ 2,803 $ 1,858
REVENUES
Interest Income
Transfer from Hotel Fund
Transfer from Hotel Fund (Rev I)
Contribution from Round Rock Express
25 55 25
200,000 100,000 100,000
0 0 78,000
0 0 182,000
Total Revenues 200,025 100,055 360,025
Available Balance
EXPENDITURES:
Improvements to Dell Diamond
Subtotal Expenditures
Total Expenditures
202,827 102,858 361,883
200,000 101,000 360,000
200,000 101,000 360,000
200,000 101,000 360,000
Estimated Unreserved Fund Balance 9/30/14 $ 2,827 $ 1,858 $ 1,883
City of Round Rock
Capital Repair Fund #593
2013-2014 Budget
DESCRIPTION OF ITEM
12-13 12-13 12-13 13-14
Adopted Revised Estimated Proposed
Budget Budget Actual Budget
Beg. Est. Unreserved Fund Balance 10/1/13 $ 71,868 $ 71,868 $ 71,868 $ 2,953
REVENUES
Interest Income
Transfer from Hotel Fund
Total Revenues
Available Balance
EXPENDITURES:
Repairs to Dell Diamond
Add'I Repairs to Dell Diamond (Rev #1)
Subtotal 2014 Expenditures
Total Expenditures
55 55 85 55
250,000 250,000 250,000 250,000
250,055 250,055 250,085 250,055
321,923 321,923 321,953 253,008
267,793 267,793 265,000 250,000
0 54,000 54,000 0
267,793 321,793 319,000 250,000
267,793 321,793 319,000 250,000
Estimated Unreserved Fund Balance 9/30/14 $ 54,130 $ 130 $ 2,953 $ 3,008
Proposed Capital Expenditures for Convention Center
FY 2014
Capital Repair Items
Estimated Cost
Dugout steps
Backflow installation
Re -lamp field lights
UHC restroom refurbishment
Phase II HVAC replacements
Replace trellis
Concession roll up door and door repair/replacement
Automated dock gate repairs
Concrete spalling repairs
Intel club seat bottom replacement
TOTAL CAPTIAL REPAIRS
$
8,000
16,000
40,000
60,000
50,000
25,000
15,000
11,000
14,500
10,500
250,000
Capital Improvement Items
Estimated Cost
Replacement of infield & outfield turf
3rd base concession
Press/Control awnings
Bird control netting
TOTAL CAPITAL IMPROVEMENTS
$
260,000
70,000
10,000
20,000
$ 360,000
City of Round Rock
Agenda Item Summary
Agenda Number: G.5
Title: Consider a resolution approving the budget and authorizing the
expenditure of funds for capital repair work and capital improvements at
the Convention Center Complex (Dell Diamond).
Type: Resolution
Governing Body: City Council
Agenda Date: 10/10/2013
Dept Director: Cheryl Delaney, Finance Director
Cost:
Indexes: Dell Diamond Capital Improvement Fund; Dell Diamond Capital Repair
Fund
Attachments: Resolution, Exhibit A, Exhibit B
Text of Legislative File 13-780
Item Summary:
As stated in the Convention Center Complex Lease Agreement, the Lessee (Round Rock
Baseball) must provide the City a proposed schedule and budget for Capital Repair Work
and Capital Improvements to be completed at the Complex. The City, as owner of the
Complex, must pay for the applicable repairs and improvements from Hotel Occupancy
Taxes set aside in a Capital Repair Work Account.
Repairs include: reworking of dugout steps; back flow installation near stands & kitchens;
re -lamp of field lights; refurbishing UHC bathrooms; replacement of HVAC units; replace
wood trellis; concession roll -up door and door replacements; automated dock gate; concrete
spalling, and Intel club seat bottoms replacements.
Improvements need to be made to the 3rd base concession area; addition of awnings over
press box and Control room, and installation of netting near Home Run Porch and
balconies. For FY14, an improvement to the infield and outfield turf is needed in the
amount of $260,000.
Annually the City is contractually required to maintain accounts for capital repair ($250,000)
and capital improvements ($100,000) related to the Convention Center Complex. For FY14,
the City will provide an additional $130,000 for turf project and the lessee will contribute
$130,000 towards the project.
Staff recommends approval.
City of Round Rock Page 1 Printed on 10/8/2013