R-13-11-14-F6 - 11/14/2013RESOLUTION NO. R -13-11-14-F6
WHEREAS, the U.S. Department of Housing and Urban Development ("HUD") has grant
funds available to cities through the Community Development Block Grant Program; and
WHEREAS, HUD has submitted to the City for its approval, a Funding Approval/Agreement,
a copy of which is attached hereto as Exhibit "A"; and
WHEREAS, the City Council wishes to approve said Agreement, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City a Funding
Approval/Agreement with HUD.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 14th day of November, 2013.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
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SARA L. WHITE, City Clerk
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OCT 2 5 2013
Steve Norwood
City Manager
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
EXHIBIT
,!A„
U.S. Department of Housing and Urban Development
San Antonio Field Office, Region VI
Office of Community Planning and Development
H.F. Garcia Federal Building/U.S. Courthouse
615 E. Houston Street, Suite 347
San Antonio, Texas 78205-3601
Telephone: (210) 475-6820 Fax: (210) 472-6825
www.hud.eov www.cspanot.hud:eov
Subject: Approval of Fiscal Year 2013 Annual Action Plan Submission
Thank you for your timely submission of the City of Round Rock's One -Year Annual
Action Plan. This serves as official notification of approval of your One Year Annual Action
Plan for FY 2013. The City's One Year Annual Action Plan is effective October 1, 2013, and is
the fifth year of the 5 -Year Consolidated PIan ending September 30, 2014. The plan is a
requirement for the City's Entitlement Community Development Block Grant (CDBG) program.
As a result of our review and analysis, we have determined that the activities proposed in
your Annual Action Plan are consistent with your Five -Year Consolidated Plan. The
recommended funding for the Annual Action Plan projects is directed toward Housing
Rehabilitation, Public Facilities and Improvements, Public Services and Planning &
Administration.
This year's grant for the program cited below is approved in the following amount:
PROGRAM
CDBG
AMOUNT
$514,534
We appreciate the hard work of the City's Staff in producing the Annual Action Plan and
your continued collaboration with the various stakeholders, including numerous local non-profit
and public service agencies, as well as the citizens of Round Rock to provide enhanced housing
and community revitalization initiatives for the City. The information contained in the Annual
Action Plan was well written, detailed and organized. The detailed maps, demographic data and
operational information included in the plan were helpful, informative and clearly highlighted
the different areas and groups of low -mod individuals that the City is serving. The two basic
regulatory requirements for approval of the plan have been met. The Plan is substantially
complete in addressing all regulatory requirements and is consistent with the purposes of the
National Affordable Housing Act. Our conclusions for approval and the comments cited in this
review will be part of the national database within HUD's Grant Management System (GMS).
The City is reminded that annual Action Plans will be evaluated for consistency in the
application of program funding to achieve its designated high priority activities. The City should
also keep in mind that all quantitative goals stated in both your Action Plan and Consolidated
Plan Strategy will establish the basis for performance evaluation when the City submits its end of
the year CAPER (Consolidated Annual Performance and Evaluation Report).
ACTION PLAN
CDBG
The City's Annual Action Plan presents a concise and comprehensive description on the
use of the new program year funding. Your allocation for Planning and Administration activities
are below the 20 Percent Administration regulatory cap. Additionally, the total for Public
Service activities is below the 15 percent Public Service regulatory cap. In compliance with 24
CFR 91.220 requirements, the Action Plan outlined the quantitative goals (Proposed
Accomplishments) for each activity. The projects identified in the Action Plan are a continuing
effort to meet the various goals and objectives established in the Five -Year Consolidated Plan.
Office of Fair Housing and Equal Opportunity (OFHEO):
The County's Action Plan was reviewed by the OFHEO and the following general guidance is
provided:
The County is reminded of required compliance with all applicable civil rights laws, including
Section 109 of the Housing and Community Development Act of 1974; Section 504 of the
Rehabilitation Act of 1973; applicable provisions of title VI of the Civil Rights Act of 1964; the Fair
Housing Act; and HUD regulations issued pursuant thereto. In particular, the grantee is reminded of
the site and neighborhood standards required when using home funds. See 24 CFR 92.202 and the
Fair Housing for HOME Participants guidance. The grantee is also reminded that in accordance with
the Fair Housing Act, it must ensure that programs are administered in a manner to affirmatively
further the policies of the Fair Housing Act in accordance with the certification at 24 CFR
91.225(a)(1) and 570.601.
If you have any questions regarding this FHEO review, please contact Mr. Al Galvan, Equal
Opportunity Specialist at 210-475-6800, ext. 2219.
San Antonio Office of Public Housing review (SAOPH):
Your Action Plan was reviewed and approved by the SAOPH.
General to all Projects:
Approval of your Action Plan does not give automatic eligibility approval to the specific
projects identified in the AP. It is the responsibility of each grantee to ensure that each project is
eligible and can meet a national objective in accordance with HUD regulations. Grantees are
required to properly document and justify each project's eligibility and national objective in its
files for future HUD on-site monitoring reviews. Each file should include all elements required
in the regulations cited at 24 CFR 570.506, Records to be maintained. This should include,
among other things, agreements, maps indicating service areas and the basis for the
determinations, income limits, eligibility documents, etc.
Approval of your Action Plan does not give automatic eligibility approval to subsequent
projects created by amendments. The reallocation of funds which results in amendments or
substantial amendments to the action plan must be processed in accordance with 24 CFR Part
91.505 and the City's Citizen's Participation Plan. The reallocation of funds should be reviewed
carefully and approved only as "an exception" to the process and should not be become "the
norm". The amendments resulting from these reallocations are generally time consuming to
process and could eventually affect the City's ability to meet timeliness expenditure
requirements.
We remind the City that certain activities are subject to the provisions of 24 CFR Part 58
(Environmental review Procedures for Entities Assuming HUD Environmental Responsibilities).
Funds for such activities may not be obligated or expended unless there is a written release of
funds notification from our Field Office. To initiate this process for these activities,. the City
must submit to our office an executed HUD form 7015.15 - Request for Release of Funds and
Certification. Only units of general local government can assume responsibility for
environmental reviews under 24 CFR Part 58. Sponsors can supply the required information to
the responsible entity to prepare the review.
Enclosed you will find three signed copies of HUD Form 7082, Funding Approval and
Grant Agreement. This document constitutes the contract between the Department of Housing
and Urban Development and the City of Round Rock. Please sign each original Grant
Agreement. Retain one original for your records and return the other two agreements to us. Our
office will retain one original Grant Agreement and send the third copy to the HUD Accounting
Center to record the obligation. Failure to return the executed Grant Agreements within 60 days
may be deemed to constitute rejection of the grants and cause for HUD to determine that funds
are available for reallocation to other grantees.
Should there be a need to establish or change the depository account where the grant
funds are being wired to, a Direct Deposit sign-up form (SF -1199A) must be completed by both
the City and involved financial institution and mailed to our Field Office.
Please note that your upcoming Consolidated Annual Performance Report (CAPER) is
due on December 31, 2013. The purpose of this report is to show what you have accomplished
with CDBG funds and other leveraged funds during the previous Program Year and allows the
Department, local officials, and the pubic to arrive at conclusions concerning the City of Round
Rock's overall performance.
We thank you for the submission of your One -Year Action Plan. We look forward to
continuing our successful partnership with the City during the next program year. If you have
any questions concerning the grant notification set forth in this letter, please contact Alberto
Solorzano, CPD Representative, at (210) 475-6848.
Sincerely,
Elva F. Garcia, Director
Office of Community Planning
and Development
Enclosures
cc: Elizabeth Alvarado, Community Development Block Grant Coordinator
Funding Approval/Agreement
Title 1 of the Housing and Community
Development Act (Public Law 930383)
HI -00515R of 20515R
1.Name of Grantee (as shown in item 5 of Standard Form 424)
City of Round Rock
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program OMB Approval No.
2506-0193 (exp 1/31/2015)
3a. Grantee's 9 -digit Tax ID Number:
74-6017485
3b. Grantee's DUNS Number:
102740792
4. Date use of funds may
begin (mmldd/yyyy):
10/01/2013
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
221 E. Main Street
Round Rock, Texas 78664
5a. Project/Gran No. 1
B -13 -MC -48-0514
5b. Project/Grant No. 2
6a. Amount Approved
$514.534
6b. Amount Approved
5c. Project/Grant No. 3
6c. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title 1 of the Housing and Community Development Act of 1974. as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title t assistance. the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time). and this Funding Approval. including any special
conditions/addendums, constitute part of the Agreement. Subject to the provisions of this Gram Agreement, HUD will make the funding assistance specified here
available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred
after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre -
agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special
conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making. and actions, as specified and
required in regulations issued by the Secretary pursuant to Section 104tg) of Title 1 and published in 24 CFR Part 58. The Grantee further acknowledges its
responsibility for adherence to the Agreement by sub -recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing and Urban Development (By Name)
Elva F. Garcia
Grantee Name
City of Round Rock
Title
Director, Community Planning and Development
Title
The Honorable Alan McGraw, Mayor
Signature
,. �"— /f / ei',,1 JQLr
Date (mm/dd/yyyy)
Signature
Date (mm/dd/yyyy)
7. Category of Title I Assistance or this Funding Action I
(check only one)
8. Special Conditions
(check one)
9a. Date HUD Received Submission
(mmldd?yyyy) 08/15!2013
10. check
one
Orig. Funding
Approval
Amendment
Amendment Number
a.
❑ b.
11:1 a. Entitlement, Sec 106(b)
I None
9b. Date Grantee Notified
(mmlddtyyyy) 10/23/2013
❑ b. State -Administered, Sec 106(d)(1)
❑ c. HUD -Administered Small Cities, Sec 106(d)(2)(B)
❑ d. Indian CDBG Programs, Sec 106(a)(1)
❑ e. Surplus Urban Renewal Funds, Sec 112(b)
❑ f. Special Purpose Grants, Sec 107
❑ g. Loan Guarantee, Sec 108
❑ Attached
9c. Date of Start of Program Year
(mm,ddlyyyy) 10/01/2013
11. Amount of Community Development
Block Grant
FY (2013)
FY ( )
FY ( )
a. Funds Reserved for this Grantee
$514,534
b. Funds now being Approved
$514,534
c. Reservation to be Cancelled
(11a minus 11b)
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreernent executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement. applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
HUD Accounting use Only
Batch TAC Program Y
1
5
3
7
6
Y
Y
A Reg Area Document No. Project Number Category
Project Number
Project Number
Amount
Amount
Amount
Effective Date
(mm/dd/yyyy) F
Date Entered PAS (mmfddlyyyy)
Date Entered LOCCS (mm/dd/yyyy)
Batch Number
Transaction Code
Entered By
Verified By
24 CFR 570
form HUD -7082 (11/10)
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
Hl -00515R of 20515R
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program OMB Approval No.
2506-0193 (exp 1/31/2015)
1.Name of Grantee (as shown in item 5 of Standard Form 424)
City of Round Rock
3a. Grantee's 9 -digit Tax ID Number:
74-6017485
3b. Grantee's DUNS Number:
102740792
4. Date use of funds may
begin (mm/dd/yyyy):
10/01/2013
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
221 E. Main Street
Round Rock, Texas 78664
5a. Project/Gran No. 1
B -13 -MC -48-0514
5b. Project/Grant No. 2
6a. Amount Approved
$514,534
6b. Amount Approved
5c. Project/Grant No. 3
6c. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above nan ed Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended. (42 USC 5301 et seq.). The Grantee's su'inussions for Title 1 assistance. the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time). and this Funding Approval, including any special
conditions/addendums, constitute part of the Agreement. Subject to the provisions of this Grant Agreement. HUD will make the funding assistance specified here
available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred
after the date specified in iters 4 above provided the activities to which such costs are 'elated are carried out in compliance with all applicable requirements. Pre -
agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special
conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making. and actions, as specified and
required in regulations issued by the Secretary pursuant to Section 104tg) of Title I and published in 24 CFR Pan 58. The Grantee further acknowledges its
responsibility for adherence to the Agreement by sub -recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing and Urban Development (By Name)
Elva F. Garcia
Grantee Name
City of Round Rock
Title
Director. Community Planning and Development
Title
The Honorable Alan McGraw, Mayor
Signature �)
-c,,s' K—y' Gscr 16/.45,
Date (mm/dd/yyyy)
Signature
Date (mm/dd/yyyy)
7. Category of Title I Assistance for this Funding Action
(check only one)
8. Special Conditions
(check one)
9a. Date HUD Received Submission
(mm/dd/yyyy) 08/15/2013
10. check
one
Orig. Funding
Approval
PP al
Amendment
Amendment Number
,I a.
►1 a. Entitlement, Sec 106(b)
None
9b. Date Grantee Notified
(mm(ddiyyyy) 10/23/2013
❑ b. State -Administered, Sec 106(d)(1)
❑ c. HUD -Administered Small Cities, Sec 106(d)(2)(B)
❑ d. Indian CDBG Programs, Sec 106(a)(1)
e. Surplus Urban Renewal Funds, Sec 112(b)
f. Special Purpose Grants, Sec 107
❑ g. Loan Guarantee, Sec 108
❑ Attached
11 b.
9c. Date of Start of Program Year
(mmidd/yyyy) 10/01/2013
11. Amount of Community Development
Block Grant
FY (2013)
FY ( )
FY ( )
a. Funds Reserved for this Grantee
$514.534
b. Funds now being Approved
$514,534
c. Reservation to be Cancelled
(11a minus 11b)
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant numberts) as Grantee designated to receive
loan guarantee assistance. and agrees to comply with the terms and
conditions of the Agreement. applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
HUD Accounting use Only
Batch TAC Program Y
1
5
3
1
7
6
Y
Y
A Reg Area Document No. Project Number Category
Project Number
Project Number
Amount
Amount
Amount
Effective Date
(mm/dd(yyyy) F
Date Entered PAS (mmfdd/yyyy)
Date Entered LOCCS (mmidd/yyyy)
Batch Number
Transaction Code
Entered By
Verified By
24 CFR 570
form HUD -7082 (11/10)
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
Hl -00515R of 20515R
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program OMB Approval No.
2506-0193 (exp 1/31/2015)
1.Name of Grantee (as shown in item 5 of Standard Form 424)
City of Round Rock
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
221 E. Main Street
Round Rock, Texas 78664
3a. Grantee's 9 -digit Tax ID Number:
74-6017485
3b. Grantee's DUNS Number:
102740792
4. Date use of funds may
begin (mm/dd/yyyy):
10/01/2013
5a. Project/Gran No. 1
B -13 -MC -48-0514
5b. Project/Grant No. 2
6a. Amount Approved
8514,534
6b. Amount Approved
5c. Project/Grant No. 3
6c. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urba 1 Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974. as amended (42 USC 5301 et seq.). The Grantee's submissions for Title 1 assistance. the
HUD regulations at 24 CFR Part 570 as now in effect and as may be amended from time to time). and this Funding Approval. including any special
conditions/addendums, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here
available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may he used to pay costs incurred
after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre -
agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special
conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making. and actions, as specified and
required in regulations issued by the Secretary pursuant to Section 104(g) of Title 1 and published in 24 CFR Part 58. The Grantee further acknowledges its
responsibility for adherence to the Agreement by sub -recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing and Urban Development (By Name)
Elva F. Garcia
Grantee Name
City of Round Rock
Title
Director, Community Planning and Development
Title
The Honorable Alan McGraw, Mayor
Signature P
Date (mm!dd/yyyy)
Signature
Date (mm/dd/yyyy)
7. Category of Title I Assistance for this Funding Action
(check only one)
8. Special Conditions
(check one)
9a. Date HUD Received Submission
(mm/ddiyyyy) 08/15/2013
10. check
one
Orig. Funding
Approval
Amendment
Amendment Number
a.
❑ b.
►/ a. Entitlement, Sec 106(b)
None
9b. Date Grantee Notified
(mm/dd/yyyy) 10/23/2013
❑ b. State -Administered, Sec 106(d)(1)
❑ c. HUD -Administered Small Cities. Sec 106(d)(2)(B)
❑ d. Indian CDBG Programs, Sec 106(a)(1)
❑ e. Surplus Urban Renewal Funds, Sec 112(b)
❑ f. Special Purpose Grants, Sec 107
❑ g. Loan Guarantee, Sec 108
❑ Attached
9c. Date of Stan of Program Year
(mmlddlyyyy) 10/01/2013
11. Amount of Community Development
Block Grant
FY (2013)
FY ( )
FY
a. Funds Reserved for this Grantee
$514.534
b. Funds now being Approved
$514.534
c. Reservation to be Cancelled
(11a minus 11b)
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance. and agrees to comply with the tertns and
conditions of the Agreement. applicable regulations, and other
requirements of HUD now or hereafter in effect. pertaining to the
assistance provided R.
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
HUD Accounting use Only
Batch TAC Program Y A Reg Area
1
5
3
1
7
6
Y
Y
Document No. Project Number Category
Project Number
Project Number
Amount
Amount
Amount
Effective Date
(mm/dd/yyyy) F
Date Entered PAS (mm/dd/yyyy)
Date Entered LOCCS (mm/dd/yyyy)
Batch Number
Transaction Code
Entered By
Verified By
24 CFR 570
form HUD -7082 (11/10)
r-ROUNDCK TEXAS
M PROSPERITY
City of Round Rock
Agenda Item Summary
Agenda Number: F.6
Title: Consider a resolution authorizing the Mayor to execute the 2013-2014
Community Development Block Grant (CDBG) Agreement with U.S.
Department of Housing and Urban Development.
Type: Resolution
Governing Body: City Council
Agenda Date: 11/14/2013
Dept Director: Cheryl Delaney
Cost:
Indexes:
Attachments: Reolution, Exhibit A
Department: Finance Department
Text of Legislative File 13-865
The Community Development Block Grant Program (CDBG) was developed in 1974 and
works to ensure affordable housing and to provide services to the most vulnerable in our
communities. CDBG is an important tool for helping tackle serious challenges facing our
community. To be eligible for CDBG funding, activities must meet one of the three national
objectives of the program which are 1) benefit low to moderate income persons 2)
prevention of slums or blight 3) meet an urgent need.
This resolution will authorize the Mayor to execute a Funding Approval Agreement with the
U.S. Department of Housing and Urban Development Community Development Block Grant
Funds for Program Year 2013-2014 in the amount of $514,534. These documents
constitute the contract between the U.S. Department of Housing and Urban Development
and the City of Round Rock for use of Community Development Block Grant Funds.
The 2013-2014 Program Year is the Fifth Year Annual Action Plan in the 2009-2013 Five
Year Consolidated Plan. In this 2013-2014 Program Year Annual Action Plan, funds are
allocated to Public Services, Housing, Facility Improvements, Interim Assistance and
Program Administration. The 2013-2014 Annual Action Plan was approved by City Council
by Resolution No. R -13-7-25-F8 on July 25, 2013.
Staff recommends approval.
City of Round Rock Page 1 Printed on 11/12/2013
EXECUTED
ORIGINAL
DOCUMENT
FOLLOW
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
Hl -00515R of 20515R
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program OMB Approval No.
2506-0193 (exp 1/31/2015)
1.Name of Grantee (as shown in item 5 of Standard Form 424)
City of Round Rock
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
221 E. Main Street
Round Rock, Texas 78664
3a. Grantee's 9 -digit Tax ID Number:
74-6017485
3b. Grantee's DUNS Number:
102740792
4. Date use of funds may
begin (mm/dd/yyyy):
10/01/2013
5a. Project/Gran No. 1
B -13 -MC -48-0514
5b. Project/Grant No. 2
6a. Amount Approved
$514,534
6b. Amount Approved
5c. Project/Grant No. 3
6c. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special
conditions/addendums, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here
available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred
after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre -
agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special
conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and
required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its
responsibility for adherence to the Agreement by sub -recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing and Urban Development (By Name)
Elva F. Garcia
Grantee Name
City of Round Rock
Title
Director, Community Planning and Development
Title
The Ho rable Alan McGraw, Mayor
Signature -
�
��.- / 2 '! 1
Date (mm/dd/yyyy)
Signature
Date m/dd/
11114
b
7. Category of Title I Assistance or this Funding Action f
(check only one)
8. Special Conditions
(check one)
9a. Date HUD Received Submission
(mm/dd/yyyy) 08/15/2013
10. check
one
Orig. Funding
Approval
Amendment
Amendment Number
II a.
►1 a. Entitlement, Sec 106(b)
/1 None
9b. Date Grantee Notified
(mm/dd/yyyy) 10/23/2013
❑ b.
❑ b. State -Administered, Sec 106(d)(1)
❑ c. HUD -Administered Small Cities, Sec 106(d)(2)(B)
❑ d. Indian CDBG Programs, Sec 106(a)(1)
❑ e. Surplus Urban Renewal Funds, Sec 112(b)
❑ f. Special Purpose Grants, Sec 107
❑ g. Loan Guarantee, Sec 108
❑ Attached
9c. Date of Start of Program Year
(mm/dd/yyyy) 10/01/2013
11. Amount of Community Development
Block Grant
FY (2013)
FY ( )
FY ( )
a. Funds Reserved for this Grantee
$514,534
b. Funds now being Approved
$5 14,534
c. Reservation to be Cancelled
(11a minus 11b)
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
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24 CFR 570
form HUD -7082 (11/10)
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OCT 2 5 2013
Steve Norwood
City Manager
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
U.S. Department of Housing and Urban Development
San Antonio Field Office, Region VI
Office of Community Planning and Development
H.F. Garcia Federal Building/U.S. Courthouse
615 E. Houston Street, Suite 347
San Antonio, Texas 78205-3601
Telephone: (210) 475-6820 Fax: (210) 472-6825
www.hud.gov www.espanol.hud.gov
Subject: Approval of Fiscal Year 2013 Annual Action Plan Submission
Thank you for your timely submission of the City of Round Rock's One -Year Annual
Action Plan. This serves as official notification of approval of your One Year Annual Action
Plan for FY 2013. The City's One Year Annual Action Plan is effective October 1, 2013, and is
the fifth year of the 5 -Year Consolidated Plan ending September 30, 2014. The plan is a
requirement for the City's Entitlement Community Development Block Grant (CDBG) program.
As a result of our review and analysis, we have determined that the activities proposed in
your Annual Action Plan are consistent with your Five -Year Consolidated Plan. The
recommended funding for the Annual Action Plan projects is directed toward Housing
Rehabilitation, Public Facilities and Improvements, Public Services and Planning &
Administration.
This year's grant for the program cited below is approved in the following amount:
PROGRAM
CDBG
AMOUNT
$514,534
We appreciate the hard work of the City's Staff in producing the Annual Action Plan and
your continued collaboration with the various stakeholders, including numerous local non-profit
and public service agencies, as well as the citizens of Round Rock to provide enhanced housing
and community revitalization initiatives for the City. The information contained in the Annual
Action Plan was well written, detailed and organized. The detailed maps, demographic data and
operational information included in the plan were helpful, informative and clearly highlighted
the different areas and groups of low -mod individuals that the City is serving. The two basic
regulatory requirements for approval of the plan have been met. The Plan is substantially
complete in addressing all regulatory requirements and is consistent with the purposes of the
National Affordable Housing Act. Our conclusions for approval and the comments cited in this
review will be part of the national database within HUD's Grant Management System (GMS).
The City is reminded that annual Action Plans will be evaluated for consistency in the
application of program funding to achieve its designated high priority activities. The City should
also keep in mind that all quantitative goals stated in both your Action Plan and Consolidated
Plan Strategy will establish the basis for performance evaluation when the City submits its end of
the year CAPER (Consolidated Annual Performance and Evaluation Report).
ACTION PLAN
CDBG
The City's Annual Action Plan presents a concise and comprehensive description on the
use of the new program year funding. Your allocation for Planning and Administration activities
are below the 20 Percent Administration regulatory cap. Additionally, the total for Public
Service activities is below the 15 percent Public Service regulatory cap. In compliance with 24
CFR 91.220 requirements, the Action Plan outlined the quantitative goals (Proposed
Accomplishments) for each activity. The projects identified in the Action Plan are a continuing
effort to meet the various goals and objectives established in the Five -Year Consolidated Plan.
Office of Fair Housing and Equal Opportunity (OFHEO):
The County's Action Plan was reviewed by the OFHEO and the following general guidance is
provided:
The County is reminded of required compliance with all applicable civil rights laws, including
Section 109 of the Housing and Community Development Act of 1974; Section 504 of the
Rehabilitation Act of 1973; applicable provisions of title VI of the Civil Rights Act of 1964; the Fair
Housing Act; and HUD regulations issued pursuant thereto. In particular, the grantee is reminded of
the site and neighborhood standards required when using home funds. See 24 CFR 92.202 and the
Fair Housing for HOME Participants guidance. The grantee is also reminded that in accordance with
the Fair Housing Act, it must ensure that programs are administered in a manner to affirmatively
further the policies of the Fair Housing Act in accordance with the certification at 24 CFR
91.225(a)(1) and 570.601.
If you have any questions regarding this FHEO review, please contact Mr. Al Galvan, Equal
Opportunity Specialist at 210-475-6800, ext. 2219.
San Antonio Office of Public Housing review (SAOPH):
Your Action Plan was reviewed and approved by the SAOPH.
General to all Projects:
Approval of your Action Plan does not give automatic eligibility approval to the specific
projects identified in the AP. It is the responsibility of each grantee to ensure that each project is
eligible and can meet a national objective in accordance with HUD regulations. Grantees are
required to properly document and justify each project's eligibility and national objective in its
files for future HUD on-site monitoring reviews. Each file should include all elements required
in the regulations cited at 24 CFR 570.506, Records to be maintained. This should include,
among other things, agreements, maps indicating service areas and the basis for the
determinations, income limits, eligibility documents, etc.
Approval of your Action Plan does not give automatic eligibility approval to subsequent
projects created by amendments. The reallocation of funds which results in amendments or
substantial amendments to the action plan must be processed in accordance with 24 CFR Part
91.505 and the City's Citizen's Participation Plan. The reallocation of funds should be reviewed
carefully and approved only as "an exception" to the process and should not be become "the
norm". The amendments resulting from these reallocations are generally time consuming to
process and could eventually affect the City's ability to meet timeliness expenditure
requirements.
We remind the City that certain activities are subject to the provisions of 24 CFR Part 58
(Environmental review Procedures for Entities Assuming HUD Environmental Responsibilities).
Funds for such activities may not be obligated or expended unless there is a written release of
funds notification from our Field Office. To initiate this process for these activities, the City
must submit to our office an executed HUD form 7015.15 - Request for Release of Funds and
Certification. Only units of general local government can assume responsibility for
environmental reviews under 24 CFR Part 58. Sponsors can supply the required information to
the responsible entity to prepare the review.
Enclosed you will find three signed copies of HUD Form 7082, Funding Approval and
Grant Agreement. This document constitutes the contract between the Department of Housing
and Urban Development and the City of Round Rock. Please sign each original Grant
Agreement. Retain one original for your records and return the other two agreements to us. Our
office will retain one original Grant Agreement and send the third copy to the HUD Accounting
Center to record the obligation. Failure to return the executed Grant Agreements within 60 days
may be deemed to constitute rejection of the grants and cause for HUD to determine that funds
are available for reallocation to other grantees.
Should there be a need to establish or change the depository account where the grant
funds are being wired to, a Direct Deposit sign-up form (SF -1199A) must be completed by both
the City and involved financial institution and mailed to our Field Office.
Please note that your upcoming Consolidated Annual Performance Report (CAPER) is
due on December 31, 2013. The purpose of this report is to show what you have accomplished
with CDBG funds and other leveraged funds during the previous Program Year and allows the
Department, local officials, and the pubic to arrive at conclusions concerning the City of Round
Rock's overall performance.
We thank you for the submission of your One -Year Action Plan. We look forward to
continuing our successful partnership with the City during the next program year. If you have
any questions concerning the grant notification set forth in this letter, please contact Alberto
Solorzano, CPD Representative, at (210) 475-6848.
Sincerely,
Elva F. Garcia, Director
Office of Community Planning
and Development
Enclosures
cc: Elizabeth Alvarado, Community Development Block Grant Coordinator