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R-14-02-13-H1 - 2/13/2014Q RESOLUTION NO. R -14-02-13-H1 A RESOLUTION OF THE CITY OF ROUND ROCK, TEXAS, CALLING AN ELECTION FOR MAY 10, 2014 FOR THE PURPOSE OF ELECTING CERTAIN OFFICIALS; DESIGNATING ELECTION PRECINCTS AND POLLING PLACES; PROVIDING FOR EARLY VOTING AND ELECTION DAY VOTING; PROVIDING FOR PERFORMANCE OF REQUIRED ADMINISTRATIVE DUTIES; MAKING PROVISIONS FOR THE CONDUCT OF SUCH ELECTION; CERTIFYING PROVISION OF REQUIRED ACCESSIBLE VOTING SYSTEMS AT EACH POLLING PLACE; AND PROVIDING FOR OTHER MATTERS RELATED TO SUCH ELECTION. STATE OF TEXAS COUNTIES OF TRAVIS AND WILLIAMSON CITY OF ROUND ROCK KNOW ALL BY THESE PRESENTS: WHEREAS, pursuant to the provisions of the Texas Election Code (as amended), other related statutes, and its Home Rule Charter, the City Council of the City of Round Rock, Texas, is authorized to order a city election for the purpose of electing a Mayor, Councilmember Place 1 and Councilmember Place 4; and WHEREAS, the City Council has determined that Saturday, May 10, 2014 is the appropriate date for holding such election, and that date allows sufficient time to comply with requirements of law. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, THAT: Section 1. ELECTION DATE, PRECINCTS AND POLLING PLACES, AND ELECTION JUDGES. Election Date. An election shall be held between the hours of 7:00 a.m. and 7:00 p.m. on Saturday, May 10, 2014, in accordance with the attached Order of Election, which Order of Election is labeled as Exhibit "A" attached hereto and incorporated herein by reference for all purposes. Precincts and Polling Places. For voters in Williamson County, the City hereby designates the election precincts and polling places designated by the Williamson County Elections Administrator and approved by the Williamson County Commissioners Court for Election Day voting, and same are delineated on Exhibit "A-1" attached to the Order of Election and incorporated herein by reference for all purposes. 0112.1404; 00291460/ss2 Q Q For voters in Travis County, the City hereby designates the election precincts and polling places designated by the Travis County Elections Administrator and approved by the Travis County Commissioners Court for Election Day voting, and same are delineated on Exhibit "A-2" attached to the Order of Election and incorporated herein by reference for all purposes. Election Judges. For voters in Williamson County, the Williamson County Elections Administrator is conducting such election for the City pursuant to the terms of a Contract for Election Services. The City Council hereby appoints, for the term of such election, the presiding election judge(s) and alternate election judge(s) as being those designated by the Williamson County Elections Administrator. For voters in Travis County, the Travis County Clerk is conducting such election for the City pursuant to the terms of a Contract for Election Services. The City Council hereby appoints, for the term of such election, the presiding election judge(s) and alternate election judge(s) as being those designated by the Travis County Clerk. Section 2. ELECTION CLERKS. The presiding election judge is hereby authorized to appoint the number of election clerks necessary to assist in the proper conduct of the election, and such election clerks shall be qualified voters of the City of Round Rock, Texas. If the election is conducted by the regularly appointed presiding election judge, then the alternate presiding election judge shall be appointed to serve as one of the clerks. The appointment of such clerks shall include a person fluent in the Spanish language to serve as a clerk to render oral aid in the Spanish language to any voter desiring such aid at the polls on the day of the election. Section 3. EARLY VOTING. Early Voting Clerk. For voters in Williamson County, the City Council hereby appoints the Williamson County Elections Administrator as the City of Round Rock Election Officer and Early Voting Clerk. The Early Voting Clerk's mailing address to which applications for ballots by mail may be sent, for voters residing in Williamson County, is as follows: Jason M. Barnett Williamson County Elections Administrator Post Office Box 209 Georgetown, TX 78627 For voters in Travis County, the City Council hereby appoints the Travis County Clerk as the City of Round Rock Election Officer and Early Voting Clerk. The Early Voting Clerk's mailing address to which applications for ballots by mail may be sent, for voters residing in Travis County, is as follows: 2 0 0 Dana DeBeauvoir Travis County Clerk 5501 Airport Road Austin, TX 78751 Applications for ballots by mail must be received not later than 5:00 p.m. on Friday, February 28, 2014. Dates for Early Voting, Early voting shall commence on Monday, April 28, 2014 and continue through Tuesday, May 6, 2014, as provided by the Texas Election Code and as shown on attached exhibits. Places for Early Voting. For voters in Williamson County, early voting shall be conducted by personal appearance and by mail at the early voting polling places and temporary polling places designated by the Williamson County Elections Administrator and approved by the Williamson County Commissioners Court for early voting, and same are delineated on Exhibit `B-1" attached to the Order of Election and incorporated herein by reference for all purposes. For voters in Travis County, early voting shall be conducted by personal appearance and by mail at the early voting polling places and temporary polling places designated by the Travis County Clerk and approved by the Travis County Commissioners Court for early voting, and same are delineated on Exhibit "B-2" attached to the Order of Election and incorporated herein by reference for all purposes. Times for Early Voting. For voters in Williamson County, during the period in which early voting is required or permitted by law, that being April 28, 2014 through May 6, 2014, the hours designated for early voting by personal appearance shall be designated in writing by the Williamson County Elections Administrator, and approved by the Williamson County Commissioners Court. For voters in Travis County, during the period in which early voting is required or permitted by law, that being April 28, 2014 through May 6, 2014, the hours designated for early voting by personal appearance shall be designated in writing by the Travis County Clerk, and approved by the Travis County Commissioners Court. Section 4. EARLY VOTING BALLOT BOARD. For voters in Williamson County, an Early Voting Ballot Board is hereby created to process early voting results, and the City hereby appoints the presiding judge of the Early Voting Ballot Board as appointed by the Williamson County Elections Administrator. Such presiding judge shall appoint not less than two (2) other qualified members to serve on such Board. For voters in Travis County, an Early Voting Ballot Board is hereby created to process early voting results, and the City hereby appoints the presiding judge of the Early Voting Ballot 3 0 0 Board as appointed by the Travis County Clerk. Such presiding judge shall appoint not less than two (2) other qualified members to serve on such Board. Section 5. CUSTODIAN OF ELECTION RECORDS. For voters in Williamson County, pursuant to the Texas Election Code and the applicable Contract for Election Services, the Williamson County Elections Administrator shall serve as the custodian of voted ballots, and the City Clerk of Round Rock, Texas shall be appointed as custodian of all other election records. For voters in Travis County, pursuant to the Texas Election Code and the applicable Contract for Election Services, the Travis County Clerk shall serve as the custodian of voted ballots, and the City Clerk of Round Rock, Texas shall be appointed as custodian of all other election records. Section 6. CANDIDATE FILING PERIOD. In accordance with Section 143.007(c)(2) of the Texas Election Code, the deadline for filing an application for a place on the ballot for this election is declared to be 5:00 p.m. on Friday, February 28, 2014. Section 7. VOTERS. All resident, qualified voters of the City shall be entitled to vote at the election. Section 8. NOTICE. Posting. Notice of this election, including a Spanish translation hereof, shall be given by posting the appropriate documentation on the bulletin board used for posting notices of City Council meetings, and same shall be posted not later than Friday, April 19, 2014 and shall remain posted through Election Day. Publication. Notice of this election, including a Spanish translation hereof, shall be published once in a newspaper of general circulation in the City, the publication to appear not earlier than April 10, 2014 or later than April 30, 2014. Authorization to City Clerk. The City Clerk is hereby authorized and directed to publish and post the required notices in the manner and for the time periods required by law. Section 9. VOTING DEVICES. For voters in Williamson County, pursuant to the Election Code and the applicable Contract for Election Services, the Williamson County Elections Administrator may use electronic voting systems and corresponding voting devices and equipment in conducting the election. The Williamson County Elections Administrator is currently using election systems and software certified by the Texas Secretary of State. 4 For voters in Travis County, pursuant to the Election Code and the applicable Contract for Election Services, the Travis County Clerk may use electronic voting systems and corresponding voting devices and equipment in conducting the election. The Travis County Clerk is currently using election systems and software certified by the Texas Secretary of State. The Williamson County Elections Administrator and the Travis County Clerk, respectively, may also utilize a central counting station as provided by Texas Election Code Section 127.000 et seq., as amended. The City Council of the City of Round Rock, Texas, finds as follows: Section 61.012, Texas Election Code, requires that at least one accessible voting station must be provided in each polling place used in a Texas election. Such system must comply with state and federal laws setting the requirements for voting systems that (i) fully comply with applicable laws relating to accessible voting systems which make voting accessible for disabled voters; and (ii) provide a practical and effective means for voters with physical disabilities to cast a secret ballot. The Office of the Texas Secretary of State has certified that the DRE - Election Systems and Software iVotronic is an accessible voting system that may legally be used in Texas elections. Sections 123.032 and 123.035, Texas Election Code, authorize the acquisition of voting systems by local political subdivisions and further mandate certain minimum requirements for contracts relating to the acquisition of such voting systems. For voters in Williamson County and for voters in Travis County, as chief elections officer for the City of Round Rock, the Williamson County Elections Administrator and the Travis County Clerk shall provide at least one DRE - Election Systems and Software iVotronic in each polling place at every polling location used to conduct any election. The DRE - Election Systems and Software iVotronic may be acquired by any legal means available to the City of Round Rock, including but not limited to lease or rental from Williamson County or Travis County or from any other legal source, as authorized or required by Sections 123.032 and 123.035 of the Texas Election Code. Section 10. CONDUCT ACCORDING TO STATUTES. In all substantive respects, the election shall be conducted in accordance with applicable provisions of the Texas Election Code, any other applicable statutes, and the City of Round Rock's Home Rule Charter. Section 11. ELECTION RESULTS. For voters in Williamson County, the Williamson County Elections Administrator shall conduct an unofficial tabulation of results after the closing of the polls on May 10, 2014. For voters in Travis County, the Travis County Elections Administrator shall conduct an unofficial tabulation of results after the closing of the polls on May 10, 2014. 5 The official canvass, tabulation and declaration of the results of the election shall be conducted by the City Council at a regular or special council meeting held in accordance with provisions of the Texas Election Code. Section 12. MISCELLANEOUS. The provisions of this Resolution are severable; and in case any one or more of the provisions of this Resolution or the application thereof to any person or circumstance should be held to be invalid, unconstitutional, or ineffective as to any person or circumstance, then the remainder of this Resolution nevertheless shall be valid, and the application of any such invalid provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all in accordance with and as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 13th day of February, 2014. ATTEST: CITY OF ROUND ROCK, TEXAS SARA L. WHITE, City Clerk ALAN McGRAW, Mayor 6 0 0 EXHIBIT "A" ORDER OF ELECTION CITY OF ROUND ROCK, TEXAS An election is hereby ordered to be held on Saturday, May 10, 2014 for the purpose of electing a Mayor, Councilmember Place 1 and Councilmember Place 4. For voters in Williamson County, early voting by personal appearance will be conducted at the locations designated by the Williamson County Elections Administrator and approved by the Williamson County Commissioners Court, all as are delineated on Exhibit "B-1" attached hereto and incorporated herein by reference for all purposes. For voters in Travis County, early voting by personal appearance will be conducted at the locations designated by the Travis County Elections Administrator and approved by the Travis County Commissioners Court, all as are delineated on Exhibit "B-2" attached hereto and incorporated herein by reference for all purposes. For voters in Williamson County, applications for ballots by mail shall be mailed to: Jason M. Barnett Post Office Box 209 Georgetown, TX 78627 For voters in Travis County, applications for ballots by mail shall be mailed to: Gail Fisher 5501 Airport Road Austin, TX 78751 Applications for ballot by mail must be received no later than 5:00 pm on Friday, February 28, 2014. Issued this 13th day of February 2014. 7 C��, ✓cam ALAN McGRAW, Mayor City of Round Rock, Texas 0 0 EXHIBIT "A-1" (ANEXO "A-1") WILLIAMSON COUNTY ELECTION DAY PRECINCTS AND POLLING PLACES 8 subject to change sujeto a cambio (Dint General and Special Elections Satur, May 10, 2014 Elecciones generales y especiales conjuntas 10 de mayo del 2014 Registered voters of the jurisdictions participating in the 10 May 2014 election may vote at any location listed below. Los votantes registrados en las juridicciones participantes en la eleccion del 10 de mayo del 2014, podran votar en cualquiera de los lugares de votacion listados abajo Polling Location lugares de votacion Address direccion City ciudad Zip Code codigo postal Bethany United Methodist Church 10010 Anderson Mill Rd Austin 78750 Clairmont Retirement Community 12463 Los Indios Trail Austin 78729 Kelly Reeves Athletic Complex 10211 W Parmer Ln Austin 78717 Bartlett Town Hall 140 W. Clark St. Bartlett 76511 Cedar Park City Hall Bldg 3 450 Cypress Creek Rd Cedar Park 78613 Cedar Park High School 2150 Cypress Creek Rd Cedar Park 78613 Cedar Park Public Library 550 Discovery Blvd Cedar Park 78613 Vista Ridge High School 200 S Vista Ridge Blvd Cedar Park 78613 Coupland School 620 S. Commerce Coupland 78615 Florence City Hall 106 S Patterson Ave Florence 76527 Cowan Creek Amenity Center 1433 Cool Springs Way Georgetown 78633 County Central Maintenance Facility 3151 SE Inner Loop Georgetown 78626 First Baptist Church 1333 W University Ave Georgetown 78628 Georgetown ISD Admin Bldg 603 Lakeway Dr Georgetown 78628 Georgetown Parks & Rec. Admin. Bldg. 1101 N College St. Georgetown 78626 The Caring Place 2001 Railroad Ave Georgetown 78626 Granger City Hall 214 E Davilla St Granger 76530 Hutto City Hall 401 W Front St Hutto 78634 Hutto Middle School 1005 Exchange Blvd Hutto 78634 Sonterra MUD 113 Limestone Terrace Jarrell 76537 Leander High School 3301 S Bagdad Rd Leander 78641 Pat Bryson Municipal Hall 201 N Brushy St Leander 78641 Wiley Middle School 1701 CR 271 Leander 78641 Liberty Hill High School 16500 W SH 29 Liberty Hill 78642 Main Street Events Center 3101 North Main St Taylor 76574 Taylor City Hall 400 Porter St Taylor 76574 Taylor Public Library 801 Vance St Taylor 76574 Paseman Elementary School - Lobby 2808 North Dr Taylor 76574 Thrall ISD - Cafeteria 201 S Bounds Thrall 76578 Brushy Creek Community Center 16318 Great Oaks Dr Round Rock 78681 Fern Bluff MUD Community Center 7320 Wyoming Springs Rd Round Rock 78681 Baca Senior Center 301 Bagdad St Bldg 2 Round Rock 78664 Forest Creek Elementary School 3505 Forest Creek Dr Round Rock 78664 Caldwell Elementary School 4010 Eagles Nest St Round Rock 78664 JB & Hallie Jester Annex 1801 E Old Settlers Blvd Round Rock 78664 0 0 EXHIBIT "A-2" (Anexo "A-2") TRAVIS COUNTY ELECTION DAY PRECINCTS AND POLLING PLACES 9 Q 0 EXHIBIT "B-1" (Anexo "B-1") EARLY VOTING LOCATIONS, DATES AND TIMES - WILLIAMSON COUNTY (L UGARES, FECHAS Y HORARIOS DE VOTACION ANTICIPADA - CONDADO DE WILLIAMSON) 10 (;) Williamson County Early Voting Schedule Horario de la Votacion Adelantada del Condado de Williamson Joint General Elections— May 10, 2014 Elecciones Generales —10 de mayo del 2014 Dates and Times for Full -Time Locations: Fechas y horarios para localidades de tiempo completo Monday, April 28 through Saturday, May 3 8:00 am to 6:00 pm NO Sunday Voting Monday, May 5 and Tuesday, May 6 7:00 am to 7:00 pm Del Lunes 28 de abril al Sabado 3 de mayo 8:00 am — 6:00 pm Domingo NO habra votacion Lunes 5 y Martes 6 de mayo 7:OOam-7:OOpm Main Location- Localidad Central: Williamson County Inner Loop Annex, 301 SE Inner Loop, Georgetown Branch Locations - Otras localidades: GISD Administration Building, 603 Lakeway Dr., Georgetown Cowan Creek Amenity Center, 1433 Cool Springs Way, Georgetown Baca Senior Center, 303 W. Bagdad Avenue, Round Rock Round Rock Randalls, 2051 Gattis School Road, Round Rock Brushy Creek Community Center, 16318 Great Oaks Drive, Round Rock JB and Hallie Jester Annex, 1801 E. Old Settlers Boulevard, Round Rock Anderson Mill Limited District, 11500 El Salido Parkway, Austin Cedar Park Public Library, 550 Discovery Boulevard, Cedar Park Cedar Park Randalls, 1400 Cypress Creek Road, Cedar Park Pat Bryson Municipal Hall, 201 N. Brushy Street, Leander Hutto City Hall, 401 Front St, Hutto Taylor City Hall, 400 Porter Street, Taylor EV_sched u le_May10_sp. doc4 subject to change suieto a cambio Page 1 of 1 Q 0 EXHIBIT "B-2" (Anexo "B-2 ") EARLY VOTING LOCATIONS, DATES AND TIMES - TRAVIS COUNTY (L UGARES, FECHAS Y HORARIOS DE VOTACION ANTICIPADA - CONDADO DE TRAVIS) 11 EARLY VOTING LOCATIONS for the May 10, 2014 Local Election Monday, April 28 through Tuesday, May 6, 2014 Guia de Sitios para la Votacidn Adelantada de la Eleccidn, del 10 de mayo, 2014 lunes, 28 de abril— martes, 6 de mayo CENTRAL (CENTRAL) Travis County Airport Blvd. Offices at 5501 Airport Blvd. Mon — Sat 7 a.m. to 7 p.m., Sunday Noon to 6 p.m. Lun —Sab 7 a.m. to 7 p.m., Dom Mediodia - 6 p.m. NORTHEAST County Tax Office in Pflugerville at 15822 Foothill Farms Loop Mon — Sat 7 a.m. to 7 p.m., Sunday Noon to 6 p.m. Lun —Sab 7 a.m. to 7 p.m., Dom Mediodia - 6 p.m. Gus Garcia Recreation Center at 1201 E. Runberg Lane Mon — Thu 9 a.m. — 7 p.m., Fri 9 a.m. — 6 p.m., Sat 9 a.m. —4 p.m., Sunday Closed Lun —Jue 9 a.m. — 7 p.m., Vie 9 a.m. — 6 p.m., Sob 9 a.m. — 4 p.m., Dom Cerrado (NORESTE) NORTHWEST (NOROESTE) Randalls Braker and Research at 10900-D Research Blvd. Mon — Sat 7 a.m. to 7 p.m., Sunday Noon to 6 p.m. Lun — Sab 7 a.m. to 7 p.m., Dom Mediodia - 6 p.m. Randalls Steiner Ranch at 5145 North FM 620 Road, Suite A Mon — Sat 7 a.m. to 7 p.m., Sunday Noon to 6 p.m. Lun — Sab 7 a.m. to 7 p.m., Dom Mediodia - 6 p.m. EAST Manor ISD Administration Building at 10335 US Hwy 290 (ESTE) Mon — Sat 7 a.m. to 7 p.m., Sunday Noon to 6 p.m. Lun —Sab 7 a.m. to 7 p.m., Dom Mediodia - 6 p.m WEST (OESTE) Flagship Randalls West Lake Hills at 3300 Bee Caves Road Mon — Sat 7 a.m. to 7 p.m., Sunday Noon to 6 p.m. Lun —Sab 7 a.m. to 7 p.m., Dom Mediodia - 6 p.m. Randalls Lakeway at 2301 Ranch Road 620 South Mon — Sat 7 a.m. to 7 p.m., Sunday Noon to 6 p.m. Lun — Sab 7 a.m. to 7 p.m., Dom Mediodia - 6 p.m. Bee Cave City Hall at 4000 Galleria Parkway Mon — Sat 7 a.m. to 7 p.m., Sunday Noon to 6 p.m. Lun —Sab 7 a.m. to 7 p.m., Dom Mediodia - 6 p.m. (SURESTE) (NORTE) (SUROESTE) (SUR) Travis County Clerk Elections Division (512) 238 -VOTE (8683) www.traviscountvelections.ora elections@co.travis.tx.us EXECUTED ORIGINAL DOCUMEN1S FOLLOW Q o ORDER OF ELECTION CITY OF ROUND ROCK, TEXAS An election is hereby ordered to be held on Saturday, May 10, 2014 for the purpose of electing a Mayor, Councilmember Place 1 and Councilmember Place 4. For voters in Williamson County, early voting by personal appearance will be conducted at the locations designated by the Williamson County Elections Administrator and approved by the Williamson County Commissioners Court, all as are delineated on Exhibit "B-1" attached hereto and incorporated herein by reference for all purposes. For voters in Travis County, early voting by personal appearance will be conducted at the locations designated by the Travis County Elections Administrator and approved by the Travis County Commissioners Court, all as are delineated on Exhibit "B-2" attached hereto and incorporated herein by reference for all purposes. For voters in Williamson County, applications for ballots by mail shall be mailed to: Jason M. Barnett Post Office Box 209 Georgetown, TX 78627 For voters in Travis County, applications for ballots by mail shall be mailed to: Gail Fisher 5501 Airport Road Austin, TX 78751 Applications for ballot by mail must be received no later than 5:00 pm on Friday, February 28, 2014. Issued this 13th day of February 2014. 01 /------- ALAN McGRAW, Mayor City of Round Rock, Texas