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R-2014-1324 - 4/10/2014RESOLUTION NO. R-2014-1324 WHEREAS, the City of Round Rock ("City") desires to purchase two park pavilions for the Rabb Park Pavilion Improvement Project, and WHEREAS, the City is a member of the Texas Government Statewide Purchasing Cooperative ("Buy Board"), and WHEREAS, The PlayWell Group is an approved vendor of the Buy Board, and WHEREAS, the City wishes to issue a purchase order to The PlayWell Group, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Manager is hereby authorized and directed to issue a purchase order to The PlayWell Group for two park pavilions for the Rabb Park Pavilion Improvement Project. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 10th day of April, 2014. ATTEST: SARA L. WHITE, City Clerk 0112 1404, 00295694 ALAN MCGRAW, Mayor City of Round Rock, Texas 3/21/2014 The PlayWell Group Serving Texas, New Mexico, Arkansas and Oklahoma Toll Free: (800) 726-1816 Free Fax: (800) 560-9150 City of Round Rock/Rabb Park Katie Baker 221 E. Main Street ROUND ROCK TX 78664 UNITED STATES Thank You for Choosing, The PlayWell Group, for all Your Park and Play Needs! Your Business is Appreciated! Warning Surfacing Required! IMPORTANT! The PlayWell Group and Playworld Systems, Inc. strongly recommends the use of resilient surfacing material under and around all playground equipment. Refer to the Consumer Protection Safety Commission's Publication Number 325, Handbook for Public Playground Safety, for suggested guidelines. See catalog for use zone dimensions. Owner's Responsibility All playground equipment and surfaces must be maintained and/or inspected on a regular basis. The recommended minimum is once a week. Educate users in safe use of play equipment. Information signage is highly recommended to inform adults of their playground supervision responsibilities. Delivery Time Varies Depending on Manufacturer. Please refer to Quote to find Specific Time. ACTS OF GOD OR NON -PRODUCT PROJECT DELAYS SHALL NOT VOID THE ABOVE TERMS! THANK YOU FOR YOUR BUSINESS! Cancellation Policy: Your equipment will be ordered immediately upon receipt of written approval. All orders cancelled prior to shipment will be charged 10% of the equipment price. Orders cancelled after shipment but prior to installation will be charged delivery and return shipping and handling fees plus a 25% restocking fee. No refunds will be given on installed equipment. Installation Is Not Included On This Quote A separate installation quote must be included with your order if installation is required. Installation is not included in any price listed on this quote. Please sign below to acknowledge acceptance of these terms. QUOTE #: DATE: SIGNATURE: The PlayWell Group Serving Texas, New Mexico, Arkansas and Oklahoma Toll Free: (800) 726-1816 Free Fax: (800) 560-9150 QUOTATION SQ -35665 3/21/2014 Customer Contact Ship To City of Round Rock City of Round Rock/Rabb Park City of Round Rock/Rabb Park 221 E. Main Street Katie Baker Katie Baker Round Rock TX 78664 221 E. Main Street 151 N.A.W. Grimes Blvd UNITED STATES ROUND ROCK TX 78664 ROUND ROCK TX 78664 UNITED STATES UNITED STATES Account Terms Due Date Account Rep Schedule Date 64 NET 30 4/20/2014 Carl Simmons 5/21/2014 Quotation PO # Reference Ship VIA Page Printed SQ -35665 21780 Default Carrier 2 3/21/2014 8:53:31AM L Item Description Qty Price UM Discount Amount 1 BuyBoard BUYBOARD 1 $0 EA $0.00 2 This is a BuyBoard Purchasing Cooperative Quote. Pricing Reflects BuyBoard Discounts As Listed On Web Site www.buyboard.com Under The Vendor Listing For The PlayWell Group, Inc.Contract # 423-13. Expires 09/30/2016 3 4 ICO-RH30X36M2V Icon Rectangle Hip Shelter 1 $30,935.00 EA $3,314.00 $27,621.00 Primary Multi -Rib Panel Roof E/Coat, Engineer Drawings 5 ICO-RH16X32M2V Icon Rectangle Hip Shelter 1 $18,534.00 EA $1,986.00 $16,548.00 Primary Multi -Rib Panel Roof E/Coat, Engineer Drawings 6 SH -ICON Shipping & Handing 1 $5,663.00 EA $5,663.00 7 ICON SHELTER SYSTEMS, INC. - Deliveries require special or additional care or attention. Please refer to the WARNING LABEL upon delivery. This Quotation is good for 30 Days from the date listed Tax Details Taxable 00.00 above. We appreciate the opportunity to quote and look EXEMPT $0.000 forward to serving your needs. To order, please fax this signed form including color choices, if necessary, and confirm the shipping address. This ship date is approximate. We reserve the right to change and collect Total Tax $0.00 interest in the amount of 1.5% per month if payment is not Exempt $99,832.00 received in full in accordance with the terms set forth. Play Safely and PlayWell. Total $49,832.00 Customer PO No. Balance $49,832.00 Approved By: Date: 3/21/2014 The PlayWell Group Serving Texas, New Mexico, Arkansas and Oklahoma Toll Free: (800) 726-1816 Free Fax: (800) 560-9150 City of Round Rock/Rabb Park Katie Baker 221 E. Main Street ROUND ROCK TX 78664 UNITED STATES Thank You for Choosing, The PlayWell Group, for all Your Park and Play Needs! Your Business is Appreciated! Warning Surfacing Required! IMPORTANT! The PlayWell Group and Playworld Systems, Inc. strongly recommends the use of resilient surfacing material under and around all playground equipment. Refer to the Consumer Protection Safety Commission's Publication Number 325, Handbook for Public Playground Safety, for suggested guidelines. See catalog for use zone dimensions. Owner's Responsibility All playground equipment and surfaces must be maintained and/or inspected on a regular basis. The recommended minimum is once a week. Educate users in safe use of play equipment. Information signage is highly recommended to inform adults of their playground supervision responsibilities. Delivery Time Varies Depending on Manufacturer. Please refer to Quote to find Specific Time. ACTS OF GOD OR NON -PRODUCT PROJECT DELAYS SHALL NOT VOID THE ABOVE TERMS! THANK YOU FOR YOUR BUSINESS! Cancellation Policy: Your equipment will be ordered immediately upon receipt of written approval. All orders cancelled prior to shipment will be charged 10% of the equipment price. Orders cancelled after shipment but prior to installation will be charged delivery and return shipping and handling fees plus a 25% restocking fee. No refunds will be given on installed equipment. Installation Is Not Included On This Quote A separate installation quote must be included with your order if installation is required. Installation is not included in any price listed on this quote. Please sign below to acknowledge acceptance of these terms. QUOTE #: DATE: SIGNATURE: The PlayWell Group Serving Texas, New Mexico, Arkansas and Oklahoma Toll Free: (800) 726-1816 Free Fax: (800) 560-9150 QUOTATION SQ -35665 3/21/2014 Customer Contact Ship To City of Round Rock City of Round Rock/Rabb Park City of Round Rock/Rabb Park 221 E. Main Street Katie Baker Katie Baker Round Rock TX 78664 221 E. Main Street 151 N.A.W. Grimes Blvd UNITED STATES ROUND ROCK TX 78664 ROUND ROCK TX 78664 UNITED STATES UNITED STATES Account Terms Due Date Account Rep Schedule Date 64 NET 30 4/20/2014 Carl Simmons 5/21/2014 Quotation PO # Reference Ship VIA Page Printed SQ -35665 21780 Default Carrier 2 3/21/2014 8.513MM L Item Description Qty Price UM Discount Amount 1 BuyBoard BUYBOARD 1 $0 EA $0.00 2 This is a BuyBoard Purchasing Cooperative Quote. Pricing Reflects BuyBoard Discounts As Listed On Web Site www.buyboard.com Under The Vendor Listing For The PlayWell Group, Inc.Contract # 423-13. Expires 09/30/2016 3 41CO-RH30X36M2V Icon Rectangle Hip Shelter 1 $30,935.00 EA $3,314.00 $27,621.00 Primary Multi -Rib Panel Roof E/Coat, Engineer Drawings 5 ICO-RH16X32M2V Icon Rectangle Hip Shelter 1 $18,534.00 EA $1,986.00 $16,548.00 Primary Multi -Rib Panel Roof E/Coat, Engineer Drawings 6 SH -ICON Shipping & Handing 1 $5,663.00 EA $5,663.00 7 ICON SHELTER SYSTEMS, INC. - Deliveries require special or additional care or attention. Please refer to the WARNING LABEL upon delivery. This Quotation is good for 30 Days from the date listed Tax Details Taxable $0.00 above. We appreciate the opportunity to quote and look EXEMPT 00.000 forward to serving your needs. To order, please fax this signed form including color choices, if necessary, and confirm the shipping address. This ship date is approximate. We reserve the right to change and collect Total Tax $0.00 interest in the amount of 1.5% per month if payment is not received in full in accordance with the terms set forth. Exempt $49,832.00 Play Safely and PlayWell. Total $49,832.00 Customer PO No. Approved By: Date: Balance $49,832.00