R-2018-5456 - 5/24/2018 RESOLUTION NO. R-2018-5456
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with Halff Associates, Inc. for the RM 620 Safety Improvements Project— Design
Phase, and
WHEREAS, Halff Associates, Inc. has submitted Supplemental Contract No. 3 to the Contract
to modify the provisions for the scope of services, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 3 with
Halff Associates, Inc.,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 3 to the Contract with Halff Associates, Inc., a copy of same being attached hereto as
Exhibit"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 24th day of May, 2018.
X "/A Z
CRAIG ORMock,
Mayor
City o Round Texas
ATTEST:
QUA",-- ftay�:
SARA L. WHITE, City Clerk
0112.1804;00401103
EXHIBIT
„A„
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 3
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: HALFF ASSOCIATES,INC. ("Engineer")
ADDRESS: 9500 Amberglen Boulevard, Building F, Suite 125,Austin, TX 78729
PROJECT: RM 620 Safety Improvements Proiect—Design Phase
This Supplemental Contract No. 3 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Halff Associates, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 27th day of June, 2013 for the RM 620 Safety Improvements
Project—Design Phase Project in the amount of$955,823.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on May 8, 2014 to
amend the scope of services and to increase the compensation by $698,445.00 to a total of
$1,654,268.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on May 14, 2015 to
amend the scope of services and to increase the compensation by $682,232.00 to a total of
$2,336,500.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by$118,265.00 to a total of$2,454,765.00;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$118,265.00 the lump sum amount payable under the Contract for a total of$2,454,765.00, as
shown by the attached Addendum to Exhibit D.
Supplemental Contract Rev.06/16
0199.1315;00399986 84275
1
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signature pages follow]
Supplemental Contract Rev.06/16
0199.1315;00399986 84275
2
HALFF ASSOCIATES,INC.
By:
Date
Supplemental Contract Rev.06/16
0199.1315;00399986 84275
3
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Craig Morgan,Mayor Stephan L. Sheets, City Attorney
Date
Supplemental Contract Rev.06/16
0199.1315;00399986 84275
4
ADDENDUM TO EXHIBIT B
Engineering Services
GENERAL PROJECT OVERVIEW
For the scope of services for this supplemental contract the Engineer shall provide
engineering, continued utility coordination through relocation, permits required, and
PS&E revisions TxDOT requires to approve and let the project in April 2019 (anticipated
letting date). Engineer will provide services described in further detail as follows:
Task 1 - PROJECT ADMINISTRATION
1.1. Project Administration
• The Project Manager shall communicate with the city project manager.
• Prepare project meeting summaries for applicable meetings during the
project development process.
• Keep records of project correspondence and make such records available
to the city as needed.
1.2. Monthly Progress and Invoice
• Create and submit monthly invoices in required city format.
• Prepare monthly progress reports for submission with the invoices to
provide a written account of the progress made to date on the project
1.3. Sub-consultant Management
• Prepare and execute contracts with sub-consultants, monitor sub-
consultants work, review and approve of sub-consultant invoices.
Task 2 - UTILITY COORDINATION
2.1. Meet with individual utility companies (3 meetings estimated)
2.2. Communicate as needed with utility companies throughout the permit and
relocation process
2.3. Attend monthly utility meetings at the city of Round Rock
2.4. Review plans and agreement from Oncor (the only utility with known
reimbursable interests)
2.5. Review, coordinate utility permits with TxDOT (5 UIR permits estimated)
2.6. Attend Utility Pre-Construction Meetings (for relocation construction)
2.7. Coordinate construction questions and make field visits, when called upon
2.8. Prepare status reports of utility relocation progress
2.9. Provide Record Drawings of utility relocation to TxDOT based on field
changes that were documented by the utility companies or which were
communicated or observed in the field.
Page 1 of 2
Task 3— PERMITTING and PRE-LETTING SUPPORT
3.1. UPRR Pipeline Crossing Permit - prepare and submit two (2) pipeline
crossing permits to UPRR for the water line and storm sewer along with
permit fees (estimated at $1500/each) to be reimbursed by the city.
3.2. TCEQ Sewer Collection System (SCS) permit - prepare and submit a SCS
application to TCEQ (no permit fee is budgeted based on this being a TxDOT
project)
3.3. TCEQ Water Pollution Abatement Plan (WPAP) application - finalize and
submit a WPAP application to TCEQ (no permit fee is budgeted based on this
being a TxDOT project)
3.4. TDLR Registration - register the project with Texas Dept of Licensing and
Review (TDLR) and provide an accessibility review in accordance with TDLR
Rules. This scope will be accomplished by a Registered Accessibility
Specialist (RAS) with sub-consultant Altura Solutions, LP.
3.5. Estimate into DCIS - Enter cost estimate quantities and unit rates into
TxDOT's Design and Construction Information System (DCIS) as requested
by the Area Office.
3.6. TxDOT Comments & Coordination - Address TxDOT comments to the
previously submitted 100% PS&E package in order to gain TxDOT approval
for letting (advertising/letting to be handled by TxDOT).
The Engineer will perform the services to be provided under this agreement out of
Engineer's office(s) as listed below:
Office Location
Halff Associates, Inc.
9500 Amberglen Blvd
Bldg F, Suite 125
Austin, TX 78729
Sub-Consultants:
CP&Y, Inc. (CPY)
Kimley Horn and Associates, Inc. (KHA)
Altura Solutions, LP
Page 2 of 2
ADDENDUM to EXHIBIT C
Work Schedule
Halff Associates Inc. is prepared to continue work on this project immediately
upon notice-to-proceed from the City of Round Rock. The proposed date for
completion of services is April of 2019. The proposed supplemental contract
milestones are as follows:
• Contract Award / Notice to Proceed: April 2018
• Completion of Services: April 2019*
*Based on TxDOT's planned letting date.
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
City of Round Rock EXHIBIT D
Detailed Fee Schedule
Project Senior Sr ReWew Senior Project Junior Graduate Utility Sr U11uty utility Jr Litltlty SUE SUE SUE CADD Contract Admin Task
LABOR Sue DIRECT
RM 620-Deep Wood to IH 35 Principal Project Engineer Engineer Engineer Engineer Engineer Manager Coordinator Coordinator Coordinator Crew Mgr Crew Tech
I GIS Admin Assistant Houra COSTS COSTS COSTS TOTAL
Manager (EIT) Tech specialist
HOURLY RATES $275.00
ASK DESCRIPTIONS 5250.00 $230.00 $195.00 $165.00 $135.00 .$115.00 S210.D0 $180.00 $160.00 $145.00 $150.00 $170.00 $W0.00 $95,00 $85,00 565.00
T
TASK 1-Project AdminisVation
1.1 Project Administration and Management 2 6
1.2 Moribly progress reports and invoicing 12 6 16 $2,570.00 $2570,00
1.3 Sub<onsWfan[management 1 2 6
24 36 $5.040,00 $25.00 $5,065.00
TASK 1 SUBTOTAL 4 24 0 0 0 0
8 $2,050.00 $2.050.00
TASKul Utilityompany meet 9 0 0 0 0 0 0 0 0 24 H 60 $9.660.00 50.00 $2500 $9.685.00
2.1 Individual Utility company meetings(3)
4 16 4 24 $3,540.00 $3540,00
22 Monthly Progres with tinge al Utiky companies 4 24 28 $4,560.00 $4,560,00
23 Monthly Progress Meetings $135.D0 $4,465.00
30 30 $4,350.00
24 UW;IY Agreement(Orator) $Z4211.0025 Form 00
1082(est 5 UIR permits) 2 4 8 14 52,420.
2 B 24 $5,700.00
2.6 Pontus tion Co Meeting $1,360.00 $1,360,00
27 Construction Coordination 4 4 W
W
2.8 Status Reports 16 24 $3,760.00 $3760.00
2.9 Record Drawm s(Uti{ities) 12 12 $1,920.00 $1,920.00
12 1 32 1 4 48 $5.220.00 $10.00 55,230.00
TASK25UBTOTAL 0 0 0 0 0 00 4 24 116 30
TASK 3-Perntite 0 0 32 0 6 222 $32.830.00 $0.00 $145.00 $32,975.00
l{rg and Pre�lsttillg Support
3.1 UPRR Pipeline Crossing Permits 4 24 16
3.2 TCEO SCS subnutial and permit 4 2416 44
$6.080.00 53.000.00 $9,060.00
3.3 TCEO WPAP submittal and permit 4 24 76 44 $6,720.00 $50.00 $6,770.00
3.4 TDLR registration and RAS review 4 44 $6,720.00 $50.00 $6,770,00
3.5 Estimate entry into TxDOT DCIS software a
3.6 TRDOT comments and coordination 8 24 60 80 4 $540.80 68 $8,220.0()
B 220 00 00 $750.00 $175.00 $1,465.00
$8,220.00
TASK 3SUBTOTAL 0 12 8 24
24 196 528,060.00 $15 000.00 $240.D0 543,300.00
iib 28 186 0 0 0 0 0 0 0 24 0 0 400 $56.340.00 $15,750.00 53.515.00 $7560.500
TOTAL Estimated Hours 4 36 6 24 116 2B 188 4 1 24 116 30 8 0 0 56 24 16 682
TOTAL Estimated Fee $ 1,100.00 $ 9,000.00 $ 1,840.00 $ 4,680.00 $ 19,/40.00 $ 3,7110.10 S 21,620.00 $ 840M 1$ 4,320.00 $ 18,560.00 $ 4,350.00 $ 1,200.00 $ S S 5,320.00
S 2.040.00 I S 1,040.00 5811,830.00 I $15,750.00 $3,6115.00 5118,215.00
Haiti Associates,Inc.
4/3/2018