Contract - Halff Associates, Inc. - 5/24/2018 (2) STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 3
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: HALFF ASSOCIATES,INC. ("Engineer")
ADDRESS: 9500 Amber0en Boulevard,Building F, Suite 125,Austin, TX 78729
PROJECT: RM 620 Safety Improvements Project—Design Phase
This Supplemental Contract No. 3 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Halff Associates, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 27th day of June, 2013 for the RM 620 Safety Improvements
Project—Design Phase Project in the amount of$955,823.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on May 8, 2014 to
amend the scope of services and to increase the compensation by $698,445.00 to a total of
$1,654,268.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on May 14, 2015 to
amend the scope of services and to increase the compensation by $682,232.00 to a total of
$2,336,500.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by$118,265.00 to a total of$2,454,765.00;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$118,265.00 the lump sum amount payable under the Contract for a total of$2,454,765.00, as
shown by the attached Addendum to Exhibit D.
Supplemental Contract Rev.06/16
0199.1315;00399986 84275
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signature pages follow]
Supplemental Contract Rev.06/16
0199.1315;00399986 84275
2
HALFF ASSOCIATES,INC.
By: lUi amtl�
5&-
Date Date
Supplemental Contract Rev.06/16
0199.1315;00399986 84275
3
CITY OF R UND ROCK =APVEDqASO FORM:
By:
Craig Mor an,M r Steph n L. Sheets, City Attorney
�' (�17
Date
Supplemental Contract Rev.06/16
0199.1315;00399986 84275
4
ADDENDUM TO EXHIBIT B
Engineering Services
GENERAL PROJECT OVERVIEW
For the scope of services for this supplemental contract the Engineer shall provide
engineering, continued utility coordination through relocation, permits required, and
PS&E revisions TxDOT requires to approve and let the project in April 2019 (anticipated
letting date). Engineer will provide services described in further detail as follows:
Task 1 - PROJECT ADMINISTRATION
1.1. Project Administration
• The Project Manager shall communicate with the city project manager.
• Prepare project meeting summaries for applicable meetings during the
project development process.
• Keep records of project correspondence and make such records available
to the city as needed.
1.2. Monthly Progress and Invoice
• Create and submit monthly invoices in required city format.
• Prepare monthly progress reports for submission with the invoices to
provide a written account of the progress made to date on the project
1.3. Sub-consultant Management
• Prepare and execute contracts with sub-consultants, monitor sub-
consultants work, review and approve of sub-consultant invoices.
Task 2 - UTILITY COORDINATION
2.1. Meet with individual utility companies (3 meetings estimated)
2.2. Communicate as needed with utility companies throughout the permit and
relocation process
2.3. Attend monthly utility meetings at the city of Round Rock
2.4. Review plans and agreement from Oncor (the only utility with known
reimbursable interests)
2.5. Review, coordinate utility permits with TxDOT (5 UIR permits estimated)
2.6. Attend Utility Pre-Construction Meetings (for relocation construction)
2.7. Coordinate construction questions and make field visits, when called upon
2.8. Prepare status reports of utility relocation progress
2.9. Provide Record Drawings of utility relocation to TxDOT based on field
changes that were documented by the utility companies or which were
communicated or observed in the field.
Page 1 of 2
Task 3 — PERMITTING and PRE-LETTING SUPPORT
3.1. UPRR Pipeline Crossing Permit - prepare and submit two (2) pipeline
crossing permits to UPRR for the water line and storm sewer along with
permit fees (estimated at $1500/each) to be reimbursed by the city.
3.2. TCEQ Sewer Collection System (SCS) permit - prepare and submit a SCS
application to TCEQ (no permit fee is budgeted based on this being a TxDOT
project)
3.3. TCEQ Water Pollution Abatement Plan (WPAP) application - finalize and
submit a WPAP application to TCEQ (no permit fee is budgeted based on this
being a TxDOT project)
3.4. TDLR Registration - register the project with Texas Dept of Licensing and
Review (TDLR) and provide an accessibility review in accordance with TDLR
Rules. This scope will be accomplished by a Registered Accessibility
Specialist (RAS) with sub-consultant Altura Solutions, LP.
3.5. Estimate into DCIS - Enter cost estimate quantities and unit rates into
TxDOT's Design and Construction Information System (DCIS) as requested
by the Area Office.
3.6. TxDOT Comments & Coordination - Address TxDOT comments to the
previously submitted 100% PS&E package in order to gain TxDOT approval
for letting (advertising/letting to be handled by TxDOT).
The Engineer will perform the services to be provided under this agreement out of
Engineer's office(s) as listed below:
Office Location
Halff Associates, Inc.
9500 Amberglen Blvd
Bldg F, Suite 125
Austin, TX 78729
Sub-Consultants:
CP&Y, Inc. (CPY)
Kimley Horn and Associates, Inc. (KHA)
Altura Solutions, LP
Page 2 of 2
ADDENDUM to EXHIBIT C
Work Schedule
Halff Associates Inc. is prepared to continue work on this project immediately
upon notice-to-proceed from the City of Round Rock. The proposed date for
completion of services is April of 2019. The proposed supplemental contract
milestones are as follows:
• Contract Award / Notice to Proceed: April 2018
• Completion of Services: April 2019*
*Based on TxDOT's planned letting date.
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
City of Round Rock EXHIBIT D
Detailed Fee Schedule
ReNd S,nlw YRarl,� SeMw ft*. J.M OrMwtl l ty YUdity IIIN1ty Jr UTAMy WE SUE WE CAOO Centrad Admin Tall LABOR SUB URECT
RM 620-Deep Wood to IH 35 NrM l PmNcl EnfM„r Fn}M,w E.&— E.*— E,,&., Nm,fw Cewdl to, Cmrdin,lw Cow Il G1w Mfr Gw T,d1 I.M Admin UM_ Heun COSTS cOSTs cosTs
TOTAL
M+ Ertl
T,A Sperl,IlY
HOURLYKATES f2}ZW W.SfW fTJO.W (18]00 $15500 SI35.W (11]00 5210.00 S1N.W (160.00 {tKW fiSLW $In Do swoo $LBW Saw mw
TASK DE.M"I0N5
TASK 1-N'IW Ad11kWcries
I
No-Aryn'k. and ._ 2 6 8 16 12.510.00 A,5]0.00
tz Mamlly ln}fnas repwis aM Mvadnf Iz N w fsao.W szsW S.W500
1.3 5ubrm,mt rti w fi fl {2,05000 k .
TASK I SUBTOTAL J Y p 0 p p p 0 p 59,6.00 .10.00 SXIXI am.
TAM(2•U01"h8lfflaYan
2.1 Ind:ndA Miliryrprtlwrymeelinf1131 4 I6 }I $3,50.00 Si,SW.W
2.2 COmmMnk~b "`lM:vI UrNlycwroaxef 1 N 20 µ.560.W µ36f.00
23 MVMNy N.'.'Me..' W W µd50.08 (13500 µ,186.W
2.1 WM$y AOrvxnenl(0ncw) 2 1 f 11 {2A20.0 (2,12600
2.5 Fw 1082(wt S Urm!(
ln pe ) 0 0 f5,)W 0 SS,TW W
2.6 ReC,nxrpc0dn Me g 1 1 B $1d6O.0 f1, 110
IT Con,Ml.C.dM,Xen I6 0 21 $],TW.W LLT60.W
2R SMwliep:rtd 12 12 {1,9..00 51,(20.00
2.9 Rwwd pn'a1lp8Ne11 12 JZ 18 {6,220.00 S10.W W
TASK}6UST0TAl 0 0 0 0 0 0 0 116 30 8 0 0 31 0 8 111 A32.6.W SOW SIKW M.M.
T1MC f-1�1,8fnf_f AeL11r.1S-Ow
3.1 UPNR PPeI:ne Llo,eMf pxmtf 1 tl 16 M $6.0..00 µ,000.W µ,0..W
]:TCE0 SLS fubm8lal antl prarrN 21 Ifi H S6,T.000 5... Sfi,T]O.W
J.3TCEO W PAP O W w Pxme 1 21 11 S6,T20.00 6.59.W 56,]'10.W
34
TOLAI mtxbn aM RAS review 1 1 5510.00 fTSp.W SITS. 11,186.00
3.5 Ee0 I"�Q T D0T OC45 so8ware 8 . 6B {8,220.00 18.2..00
J.6 T1DOTrsx I,a .w,,,N,m 21 fin . 2i 1% 520.060.. $15.Wn.. V.I.
TAM)SUBTOTAL 0 6 116 IB Itl8 D 0 0 0 U 21 0 0 dW SSG3lO.W SIAM. 59,515. s7s.SpS.W
TOTAL EMIm,ledHwra K 8 ft 115 28 188 N 118 ]0 8 0 0 55 N 18 SN
TOTAL E,dmxd Fw f 1,10000 f frOW.W f 1,µ6W 5 1,NBW 1 f 10.110,00 1 f 3,TY.00 1 f 21,620.00 I 5 8NW f 1,300.00 1 10. 00 I f 1.350.00 1$ 1,200.00 f f f 532800 t 2.00.00 f
1,010.. f00.0R. f1EM.I (3,685.00 $It W
HaIH Associales,Inc.
41312018
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of2
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business.
2018-343121
Halff Associates, Inc.
Richardson,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for MRS Me form is 04/23/2018
being filed.
City of Round Rock Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
TX03RM620
Engineering, UC,and permitting for RM 620
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Zapalac, Russell Richardson,TX United States X
Tanksley, Dan Richardson,TX United States X
Skipwith,Walter Richardson,TX United States X
Murray, Menton McAllen,TX United States X
Plugge, Roman Richardson,TX United States X
Moya,Mike Austin,TX United States X
Kuhn, Pat Richardson ,TX United States X
Kuhn,Greg Richardson ,TX United States X
Killen, Russell Fort Worth,TX United States X
Ickert,Andrew Fort Worth,TX United States X
Jackson ,Todd Austin,TX United States X
Edwards, Mark Richardson,TX United States X
Craig, Matthew Richardson,TX United States X
Bargainer,Tim Austin,TX United States X
Adams, Bobby Houston,TX United States X
Ratzman,Eric Austin,TX United States X
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523
n
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
2of2
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-343121
Halff Associates, Inc.
Richardson,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 04/23/2018
being filed.
City of Round Rock Date Acknowledged:
3
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
TX03RM620
Engineering, UC,and permitting for RM 620
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION (� /
My name is E�� �• �a+z ,,G� and my date of birth is 0/ of 97 1
1 �-1
My address is x'(0"7 1 140. ) S t
(street) (City) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of e-2(45' on the day of A f+ l ,20���,
(month) (year)
Signa tre°'of atiihori d agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523