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R-2014-1325 - 4/10/2014RESOLUTION NO. R-2014-1325 WHEREAS, the City of Round Rock ("City") desires to install two park pavilions for the Rabb Park Pavilion Improvement Project, and WHEREAS, the City is a member of the Texas Government Statewide Purchasing Cooperative ("Buy Board"), and WHEREAS, PlayWorks, Inc. is an approved vendor of the Buy Board, and WHEREAS, the City wishes to issue a purchase order to PlayWorks, Inc, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Manager is hereby authorized and directed to issue a purchase order to PlayWorks, Inc. for the installation of two park pavilions for the Rabb Park Pavilion Improvement Proj ect. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 10th day of April, 2014. ATTEST: cmo A-tm?“- SARA L. WHITE, City Clerk 0112.1404;00295695 ALAN MCGRAW, Mayor City of Round Rock, Texas PlayWorks, Inc Serving Texas, Arkansas and Oklahoma Toll Free: (800) 726-1816 Free Fax: (800) 560-9150 3/21/2014 PRICES AND PROJECT QUOTATION PRICES shown in all of our Quotations are subject to change without notice. QUOTATION: Is for acceptance within a maximum of 30 days from date of Quotation and prices are guaranteed only for installations scheduled within one year from date of quotation. TERMS & CONDITIONS New accounts, nontax funded customers: 50% deposit and provide credit application. Balance due next 15 days or upon completion if installed by PlayWell. Bonded public project terms: Bonding information and credit application required. Deposit may be required. Late penalties may apply. SURFACING REQUIRED! IMPORTANT! The PlayWell Group and Playworld Systems, Inc. strongly recommend the use of resilient surfacing material under and around at playground equipment. Refer to the Consumer Product Safety Commission's Publication Number 325, Handbook for Public Playground Safety, for suggested guidelines. See catalog for use zone dimensions. OWNER All playground equipment and surfaces must be maintained and /or inspected on a regular basis. The recommended minimum is once a week. Educate users in safe use of play equipment. Information signage is highly recommended to inform adults of their playground supervision responsibilities. DELIVERY TIME Approximate Time to Deliver Materials is six weeks from the week the order is entered plus a few days for transit. Submittal approvals if required will add additional time to the delivery schedule Order will be placed after deposits are received, credit is approved, and /or full payment for material is made. Visa, MasterCard, and American Express accepted. Please disregard if you have established prior credit with us. Please contact your Sales Consultant for additional information. ROCK CLAUSE PlayWorks, Inc. reserves the right to charge for additional manpower and equipment rental if subcontractors encounter rock that cannot be penetrated to drill installation holes with a mechanical auger. Every effort will be made prior to installation to determine if additional rock charges wit be required. Your PlayWell Sales Associate will notify you and meet you at the work site to review the conditions requiring additional charges. SITE ACCESS NOTE The site for equipment to be installed must be accessible by trucks, trailers, Bobcats and/or a tractor -trailer. In the event this equipment is used at your site, please note there may be signs of access afterwards. We will try to keep this to a minimum. Please note, we are not responsible for repairing sod, fixing concrete curbs, or sidewalks due to machinery trying to access the site through or over these items, unless specifically spelled out in the above quotation! If the site is not accessible due to fences, landscaping, sprinkler systems, etc., please address this issue with your PlayWell Sales Associate. PlayWell will review possible alternate means of access and include additional charges if required in your proposal. Please discuss any concerns you may have about site conditions with your PlayWell Sales Associate prior to accepting our proposal. ON SITE SECURITY PlayWell Group installation sub -contractors install caution tape around the immediate work area. Tape is to be removed and disposed of by the customer a minimum of 24 hours after completion. Orange Safety fencing or other security will be furnished for an additional charge. Please contact your Sales Associate to request a quote. UNDERGROUND UTILITIES NOTE It is the customers responsibility to locate ALL underground utilities in the area of installation and have them marked unless prior arrangements are made. Please refer to Arkansas OneCall a minimum of 48 hours prior to digging. There are some public utilities that will locate and mark their own lines if the customer calls them directly. Utilities usually require notification a minimum of 5-7 days prior to digging when Dig Test is not used. Utility location includes but is not limited to power, water, gas, sewer, telephone, and cable television. We must receive a faxed/mailed copy of the report from Dig Tess or the company that marks the locations of your lines before digging will start. TRASH DISPOSAL PlayWorks, Inc. installation sub -contractors will break down and consolidate all packing materials as much as possible. If a customer -furnished dumpster is provided onsite, we will place trash within the dumpster. Haul off and disposal of trash at no additional amount. SITE COMMENTS Site preparation by others is not listed on this quote. Site must be level, free of utilities, and rock. Site must be accessible to work trucks and equipment. Install schedule based on site readiness, delivery of product, weather, and the results of weather on the site itself. No site security provided after hours if not listed on this quote. Installation will be ordered immediately upon receipt of written approval. Please fax all pages. SIGNATURE: DATE: PlayWorks, Inc Serving Texas, Arkansas and Oklahoma Toll Free: (800) 726-1816 Free Fax: (800) 560-9150 INSTALLATION QUOTE SQ -21780 3/21/2014 Customer Contact Ship To City of Round Rock City of Round Rock/Rabb Park City of Round Rock/Rabb Park 221 E Main Street Katie Baker Katie Baker Round Rock TX 78664 221 E Main Street 151 N.A.w. Grimes Blvd. UNITED STATES ROUND ROCK TX 78664 ROUND ROCK TX 78664 Tel: (512)-341-3355 UNITED STATES UNITED STATES Fax: (512)-218-5548 Account Terms Due Date Account Rep Schedule Date 235 UPON COMPLETION 3/21/2014 Carl Simmons 5/21/2014 Quotation PO # Reference Ship VIA Page Printed SQ -21780 35665 Default Carrier 3 3/21/2014 8.56:12AM L Item Description Qty Price UM Discount Amount 1 BuyBoard BUYBOARD 1 $0.00 EA $0.00 2 This is a BuyBoard Purchasing Cooperative Quote. Pricing Reflects BuyBoard Discounts as Listed on Web Site www.buyboard.com Under The Vendor Listing For Playworks Inc. #423-13 Expires 9/30/2016 3 4 IW -INSTALL WIP Installation of RH30X36M2V 1 $10,166 EA $10,166.00 Rectanglar Shelter 5 IW -INSTALL WIP Installation of RH16x32M2V-P4 1 $8,253.23 EA $8,253.23 Rectanglar Shelter 6 IW -SUPERVISION WIP One Day Supervision of 30x36 and 16x32 Shelter Anchor Bolt 1 $1,096.78 EA $1,096.78 Placement 7 Performed by Walk In The Park This Quotation is good for 30 Days from the date listed Tax Details Taxable $0.00 above. We appreciate the opportunity to quote and look EXEMPT 60.000 forward to serving your needs. To order, please fax this signed form including color choices, if necessary, and confirm the shipping address. This ship date is approximate. We reserve the right to change and collect Total Tax 00.00 interest in the amount of 1.5% per month if payment is not Exempt $19,516.01 received in full in accordance with the terms set forth. Play Safely and PlayWell. Total $19,516.01 Customer PO No. Balance $19,516.01 Approved By: Date: