R-2014-1292 - 4/10/2014RESOLUTION NO. R-2014-1292
WHEREAS, Chapter 791 of the Texas Government Code, V.T.C.A., authorizes local
governments and agencies of the state to enter into agreements with one another to perform
governmental functions and services, and
WHEREAS, the City of Round Rock wishes to enter into an Interlocal Agreement with the
City of Georgetown for right of way acquisition for the FM 1460/A.W. Grimes Project related to the
Rabbit Hill Road/Oakmont Drive connection, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an Interlocal
Agreement for Right of Way Acquisition for the FM 1460/A.W. Grimes Project and Engineering
Design Services Related to the Rabbit Hill Road/Oakmont Drive Connection, a copy of same being
attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 10th day of April, 2014.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Clerk
0112.1404; 00295706
EXHIBIT
«A„
INTERLOCAL AGREEMENT
FOR RIGHT OF WAY ACQUISITION FOR THE FM 1460/A.W. GRIMES
PROJECT AND ENGINEERING DESIGN SERVICES RELATED TO
THE RABBIT HILL ROAD/OAKMONT DRIVE CONNECTION
THIS INTERLOCAL AGREEMENT for Right of Way (ROW) acquisition and
engineering design services ("Agreement") is entered into between the City of Georgetown, a
Texas home -rule municipality ("Georgetown") and the City of Round Rock, a Texas home -rule
municipality ("Round Rock"). In this Agreement, Georgetown and Round Rock are sometimes
individually referred to as "Party" and collectively referred to as "the Parties."
WHEREAS, FM 1460/A.W. Grimes Boulevard and Rabbit Hill Road/Oakmont Drive
are located in Williamson County; and
WHEREAS, Georgetown has completed an Agreement for Right of Way Procurement
with the Texas Department of Transportation (TxDOT) which, among other things, will require a
ten percent local match to the ninety percent TxDOT funding and the acquisition of ROW
anticipated to cost $1,961,289 in Rounds Rock's corporate limits or Extraterritorial Jurisdiction
(ETJ); and
WHEREAS, Georgetown and Round Rock each contemplate construction of
improvements to the portions of FM 1460/A.W. Grimes Boulevard located in their respective
cities; and
WHEREAS, Rabbit Hill Road/Oakmont Drive will provide an important parallel linkage
to FM 1460/A. W. Grimes removing local trips from Intercity Arterial designed to alleviate
.congestion on 111-35; and
WHEREAS, the Parties would like to develop plans, specifications and estimates for the
construction of improvements to that portion of Rabbit Hill Road/Oakmont Drive located
between Georgetown and Round Rock between Terravista Parkway and Westinghouse Road;
and
WHEREAS, this Agreement is for the mutual benefit of Georgetown and Round Rock
because it provides for the design of construction improvements for all of FM 1460/A.W. Grimes
Boulevard with Georgetown and Round Rock paying their respective share of the cost and
provides plans, specifications and estimates for Rabbit Hill Road/Oakmont Drive connections;
NOW, THEREFORE, in consideration of the foregoing premises, and for other good
and valuable consideration, the receipt and sufficiency of which is acknowledged, Georgetown
and Round Rock agree as follows:
1
I. DUTIES AND OBLIGATIONS 01? THE PARTIES
1.01 Right of Way Acquisition. Georgetown will complete necessary ROW
acquisition related to the FM 1460/A.W. Grimes project as the agent for the Texas Department
of Transportation per ROW CSJ# 2211-02-027. As ROW is acquired in the City of Round Rock
ETJ and corporate limits and ninety percent reimbursement request are submitted to TxDOT,
Georgetown will submit a ten percent reimbursement request to the City of Round Rock in an
amount not to exceed $196, 129, or 10% of $1,961,289, as described in Exhibit A.
1.02 Reimbursement Payment. Georgetown will deposit reimbursements from the
City of Round Rock into a special account dedicated to "Rabbit Hill Road/Oakmont Drive."
1.03 Task Order and Engineering Design Services. Georgetown will negotiate a
Task Order with an engineering firm, mutually agreed upon by the Parties, to complete plans,
specifications and estimates for improvements to the Rabbit Hill Road/Oakmont Drive
connection to a 30% design stage. Georgetown shall administer the Task Order and pay such
fees from the "Rabbit Hill Road/Oakmont Drive" account. Round Rock shall be entitled to
review the draft Task Order and engineer's related work product; and will be invited to all
meetings between the engineer and City of Georgetown.
1.04 Payment and Reimbursement of ROW Acquisition. Georgetown will advance
payment for the ROW Acquisitions subject to reimbursement by Round Rock. Upon
Georgetown's acquisition of ROW, Georgetown shall submit a reimbursement request to Round
Rock. Round Rock agrees to pay Georgetown within ten (10) days after receipt of the request.
Payments made by Round Rock pursuant to this Agreement shall be made from current revenues
available to Round Rock.
1.05 No Liability or Warranty of Services. ROUND ROCK AGREES AND
ACKNOWLEDGES THAT GEORGETOWN DOES NOT ASSUME ANY LIABILITY FOR, OR WARRANT,
THE SERVICES THAT ENGINEER PROVIDES PURSUANT TO THIS AGREEMENT OR THE TASK ORDER
AMENDMENT. ROUND ROCK AGREES AND ACKNOWLEDGES THAT GEORGETOWN SHALL NOT BE
LIABLE FOR ANY CLAIM OR CAUSE OF ACTION THAT ROUND ROCK MAY HAVE NOW OR 1N THE
FUTURE AGAINST ENGINEER. OR ANY DAMAGES OF ANY NATURE WHATSOEVER ALLEGEDLY
SUSTAINED BY ROUND ROCK, OR ANYONE HAVING A CLAIM BY, THROUGH OR UNDER ROUND
ROCK. RELATED IN ANY WAY, DIRECTLY OR INDIRECTLY, WITH THE SERVICES PROVIDED BY
ENGINEER.
1.06 Term. This Agreement shall commence upon execution of this Agreement and
shall end at such time as this Agreement is fully performed by the Parties.
1.07 Default and Remedies. If Round Rock fails to pay for Services under this
Agreement, and continues such failure for thirty (30) days after Georgetown provides written
notice to cure, Round Rock shall be deemed to be in default under this Agreement. In the event
that Round Rock defaults under this Agreement, and such default is not cured provided in this
Agreement, Georgetown may, in addition to any other remedy at law or in equity, immediately
terminate this Agreement or seek specific performance of this Agreement.
2
1.08 Completion of the Project. Upon completion of the plans, specifications and
estimates for the Rabbit Hill Road/Oakmont Extension, Georgetown may use the balance of the
"Rabbit Hill Road/Oakmont Drive" account to reimburse construction cost related to. FM
1460/A.W. Grimes Boulevard or further design work or construction cost related to Rabbit Hill
Road/Oakmont Drive.
II. GENERAL PROVISIONS
2.01 Authority. This Agreement is entered, in part, pursuant to the authority of the
Interlocal Cooperation Act, Texas Government Code Chapter 791 (the "Act"). The provisions of
the Act are incorporated in this Agreement and this Agreement shall be interpreted in accordance
with the Act.
2.02 Severability. The provisions of this Agreement are severable and, if any
provision of this Agreement is held to be invalid for any reason by a court or agency of
competent jurisdiction, the remainder of this Agreement will not be affected and this Agreement
will be construed as if the invalid portion had never been included. -
2.03 Cooperation. The Parties agree to cooperate at all times in good faith to
effectuate the purposes and intent of this Agreement.
2.04 Entire Agreement. This Agreement constitutes the entire agreement of the
Parties and supersedes all prior or contemporaneous understandings or representations, whether
oral or written, regarding the subject matter of this Agreement. No promise, statement or
representation that is not expressly stated in this Agreement has been made by any Party to
induce execution of this Agreement.
2.05 Amendments. Any amendment of this Agreement shall be in writing and will be
effective if signed by the authorized representative of each Party.
2.06 Waiver. Lack of enforcement of any right under this Agreement by either Party
shall not constitute a waiver of that right or any other in the future.
2.07 Independent Relationship. Each Party, in the performance of this Agreement,
shall act in an individual capacity and not as agents, employees, partners, joint ventures or
associates of one another. The employees or agents of one Party shall not be deemed or
construed to be the employees or agents of the other Party for any purpose.
2.08 No Waiver of Immunities. Nothing in this Agreement shall be deemed to waive,
modify or amend any legal defense available at law or in equity to either Party. Neither Party
waives, modifies, or alters to any extent whatsoever the availability of the defense of
governmental immunity.
2.09 No Third Party Beneficiaries. This Agreement is entered into for the sole and
exclusive benefit of the Parties. Nothing in this Agreement, express or implied, is intended to
3
confer or shall be construed as conferring any rights, benefits, remedies, or claims upon any
other person or entity.
2.10 No Assignment. This Agreement may not be assigned in whole or in part by
either Party.
2.11 Applicable Law; Venue. This Agreement will be construed in accordance with
Texas law. Venue for any action arising hereunder will be in Williamson County, Texas.
2.12 Notices. Notices given under this Agreement will be effective if forwarded to a
Party by hand -delivery, transmitted to a Party by confirmed fax or deposited with the U.S. Postal
Service, certified mail, postage prepaid, to the address of the Party indicated below:
GEORGETOWN: P.O. Box 409, Georgetown, Texas 78627
300-1 Industrial Ave, Georgetown, Texas 78626
Attn: Ed Polasek
Telephone: (512) 930-2544
Facsimile: (512) 930-3559
Email: ed.polasek(a7georgetown.org
ROUND ROCK: 2008 Enterprise Drive, Round Rock, Texas 78664
Attn: Gary Hudder
Telephone: (512) 671-2887
Facsimile: (512) 218-5563
Email: garyhudder@round-rock.tx.us
Either Party may from time to time designate any other address for notice by written notice to the
other Party.
2.13 Exhibits. The following Exhibits are attached to this Agreement and
incorporated by reference:
Exhibit A - FM 1460 ROW Estimate
2.14 Counterparts; Effect of Partial Execution. This Agreement may be executed in
counterparts each of which, when executed and delivered, shall be deemed to be an original and
all of which together shall constitute one and the same document.
2.15 Authority. Each Party represents and warrants that it has the full right, power
and authority to execute this Agreement.
2.16 Effective Date. This Agreement is executed to be effective on the date the last
Party signs this Agreement.
4
CITY OF GEORGETOWN, TEXAS
By:
George (i Garver, Mayor
ATTEST:
B
ica Brett ity Secretary
APPROVED AS TO FORM:
By:
Bridget Chapman
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
Attorney
THIS INSTRUMENT was acknowledged before me on this �, day of
, 2013, by George G. Garver as Mayor of the City of Georgetown, a Texas
home -rule city, on behalf of said city.
, JESSICA ERIN BRETTLE
a NOTARY PUBLIC
Yc" State of Texas
Comm. Exp. 06-01-2015
5
Notar ' i s lic, State of exas
CITY OF ROUND ROCK, TEXAS
By:
Alan McGraw, Mayor
ATTEST:
By:
Sara L. White, City Secretary
APPROVED AS TO FORM:
By:
Stephan L Sheets, City Attorney
THE STATE OF TEXAS •
COUNTY OF WILLIAMSON
THIS INSTRUMENT was acknowledged before me on this day of
, 2013, by Alan McGraw, Mayor of the City of Round Rock, a Texas home -rule
city, on behalf of said city.
Notary Public, State of Texas
6
FM 1460 ROW Estimate
Estimate (Sq. Ft.)
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South Segment Georgetown
South Segment RR (not acquired)
South Segment RR (already acquired)
Still to be acquired under the new agreement $4,548,796.56
EXECUTED
DOCUMENT
FOLLOW
INTERLOCAL AGREEMENT
FOR RIGHT OF WAY ACQUISITION FOR THE FM 1460/A.W. GRIMES
PROJECT AND ENGINEERING DESIGN SERVICES RELATED TO
THE RABBIT HILL ROAD/OAKMONT DRIVE CONNECTION
THIS INTERLOCAL AGREEMENT for Right of Way (ROW) acquisition and
engineering design services ("Agreement") is entered into between the City of Georgetown, a
Texas home -rule municipality ("Georgetown") and the City of Round Rock, a Texas home -rule
municipality ("Round Rock"). In this Agreement, Georgetown and Round Rock are sometimes
individually referred to as "Party" and collectively referred to as "the Parties."
WHEREAS, FM 1460/A.W. Grimes Boulevard and Rabbit Hill Road/Oakmont Drive
are located in Williamson County; and
WHEREAS, Georgetown has completed an Agreement for Right of Way Procurement
with the Texas Department of Transportation (TxDOT) which, among other things, will require a
ten percent local match to the ninety percent TxDOT funding and the acquisition of ROW
anticipated to cost $1,961,289 in Rounds Rock's corporate limits or Extraterritorial Jurisdiction
(ETJ); and
WHEREAS, Georgetown and Round Rock each contemplate construction of
improvements to the portions of FM 1460/A.W. Grimes Boulevard located in their respective
cities; and
WHEREAS, Rabbit Hill Road/Oakmont Drive will provide an important parallel linkage
to FM 1460/A. W. Grimes removing local trips from Intercity Arterial designed to alleviate
congestion on IH -35; and
WHEREAS, the Parties would like to develop plans, specifications and estimates for the
construction of improvements to that portion of Rabbit Hill Road/Oakmont Drive located
between Georgetown and Round Rock between Terravista Parkway and Westinghouse Road;
and
WHEREAS, this Agreement is for the mutual benefit of Georgetown and Round Rock
because it provides for the design of construction improvements for all of FM 1460/A.W. Grimes
Boulevard with Georgetown and Round Rock paying their respective share of the cost and
provides plans, specifications and estimates for Rabbit Hill Road/Oakmont Drive connections;
NOW, THEREFORE, in consideration of the foregoing premises, and for other good
and valuable consideration, the receipt and sufficiency of which is acknowledged, Georgetown
and Round Rock agree as follows:
R-2014-1292
1
I. DUTIES AND OBLIGATIONS OF THE PARTIES
1.01 Right of Way Acquisition. Georgetown will complete necessary ROW
acquisition related to the FM 1460/A.W. Grimes project as the agent for the Texas Department
of Transportation per ROW CSJ# 2211-02-027. As ROW is acquired in the City of Round Rock
ETJ and corporate limits and ninety percent reimbursement request are submitted to TxDOT,
Georgetown will submit a ten percent reimbursement request to the City of Round Rock in an
amount not to exceed $196, 129, or 10% of $1,961,289, as described in Exhibit A.
1.02 Reimbursement Payment. Georgetown will deposit reimbursements from the
City of Round Rock into a special account dedicated to "Rabbit Hill Road/Oakmont Drive."
1.03 Task Order and Engineering Design Services. Georgetown will negotiate a
Task Order with an engineering firm, mutually agreed upon by the Parties, to complete plans,
specifications and estimates for improvements to the Rabbit Hill Road/Oakmont Drive
connection to a 30% design stage. Georgetown shall administer the Task Order and pay such
fees from the "Rabbit Hill Road/Oakmont Drive" account. Round Rock shall be entitled to
review the draft Task Order and engineer's related work product; and will be invited to all
meetings between the engineer and City of Georgetown.
1.04 Payment and Reimbursement of ROW Acquisition. Georgetown will advance
payment for the ROW Acquisitions subject to reimbursement by Round Rock. Upon
Georgetown's acquisition of ROW, Georgetown shall submit a reimbursement request to Round
Rock. Round Rock agrees to pay Georgetown within ten (10) days after receipt of the request.
Payments made by Round Rock pursuant to this Agreement shall be made from current revenues
available to Round Rock.
1.05 No Liability or Warranty of Services. ROUND ROCK AGREES AND
ACKNOWLEDGES THAT GEORGETOWN DOES NOT ASSUME ANY LIABILITY FOR, OR WARRANT,
THE SERVICES THAT ENGINEER PROVIDES PURSUANT TO THIS AGREEMENT OR THE TASK ORDER
AMENDMENT. ROUND ROCK AGREES AND ACKNOWLEDGES THAT GEORGETOWN SHALL NOT BE
LIABLE FOR ANY CLAIM OR CAUSE OF ACTION THAT ROUND ROCK MAY HAVE NOW OR IN THE
FUTURE AGAINST ENGINEER. OR ANY DAMAGES OF ANY NATURE WHATSOEVER ALLEGEDLY
SUSTAINED BY ROUND ROCK, OR ANYONE HAVING A CLAIM BY, THROUGH OR UNDER ROUND
ROCK. RELATED IN ANY WAY, DIRECTLY OR INDIRECTLY, WITH THE SERVICES PROVIDED BY
ENGINEER.
1.06 Term. This Agreement shall commence upon execution of this Agreement and
shall end at such time as this Agreement is fully performed by the Parties.
1.07 Default and Remedies. If Round Rock fails to pay for Services under this
Agreement, and continues such failure for thirty (30) days after Georgetown provides written
notice to cure, Round Rock shall be deemed to be in default under this Agreement. In the event
that Round Rock defaults under this Agreement, and such default is not cured provided in this
Agreement, Georgetown may, in addition to any other remedy at law or in equity, immediately
terminate this Agreement or seek specific performance of this Agreement.
2
1.08 Completion of the Project. Upon completion of the plans, specifications and
estimates for the Rabbit Hill Road/Oakmont Extension, Georgetown may use the balance of the
"Rabbit Hill Road/Oakmont Drive" account to reimburse construction cost related to FM
1460/A.W. Grimes Boulevard or further design work or construction cost related to Rabbit Hill
Road/Oakmont Drive.
II. GENERAL PROVISIONS
2.01 Authority. This Agreement is entered, in part, pursuant to the authority of the
Interlocal Cooperation Act, Texas Government Code Chapter 791 (the "Act"). The provisions of
the Act are incorporated in this Agreement and this Agreement shall be interpreted in accordance
with the Act.
2.02 Severability. The provisions of this Agreement are severable and, if any
provision of this Agreement is held to be invalid for any reason by a court or agency of
competent jurisdiction, the remainder of this Agreement will not be affected and this Agreement
will be construed as if the invalid portion had never been included.
2.03 Cooperation. The Parties agree to cooperate at all times in good faith to
effectuate the purposes and intent of this Agreement.
2.04 Entire Agreement. This Agreement constitutes the entire agreement of the
Parties and supersedes all prior or contemporaneous understandings or representations, whether
oral or written, regarding the subject matter of this Agreement. No promise, statement or
representation that is not expressly stated in this Agreement has been made by any Party to
induce execution of this Agreement.
2.05 Amendments. Any amendment of this Agreement shall be in writing and will be
effective if signed by the authorized representative of each Party.
2.06 Waiver. Lack of enforcement of any right under this Agreement by either Party
shall not constitute a waiver of that right or any other in the future.
2.07 Independent Relationship. Each Party, in the performance of this Agreement,
shall act in an individual capacity and not as agents, employees, partners, joint ventures or
associates of one another. The employees or agents of one Party shall not be deemed or
construed to be the employees or agents of the other Party for any purpose.
2.08 No Waiver of Immunities. Nothing in this Agreement shall be deemed to waive,
modify or amend any legal defense available at law or in equity to either Party. Neither Party
waives, modifies, or alters to any extent whatsoever the availability of the defense of
governmental immunity.
2.09 No Third Party Beneficiaries. This Agreement is entered into for the sole and
exclusive benefit of the Parties. Nothing in this Agreement, express or implied, is intended to
3
confer or shall be construed as conferring any rights, benefits, remedies, or claims upon any
other person or entity.
2.10 No Assignment. This Agreement may not be assigned in whole or in part by
either Party.
2.11 Applicable Law; Venue. This Agreement will be construed in accordance with
Texas law. Venue for any action arising hereunder will be in Williamson County, Texas.
2.12 Notices. Notices given under this Agreement will be effective if forwarded to a
Party by hand -delivery, transmitted to a Party by confirmed fax or deposited with the U.S. Postal
Service, certified mail, postage prepaid, to the address of the Party indicated below:
GEORGETOWN: P.O. Box 409, Georgetown, Texas 78627
300-1 Industrial Ave, Georgetown, Texas 78626
Attn: Ed Polasek
Telephone: (512) 930-2544
Facsimile: (512) 930-3559
Email: ed.polasek@georgetown.org
ROUND ROCK: 2008 Enterprise Drive, Round Rock, Texas 78664
Attn: Gary Hudder
Telephone: (512) 671-2887
Facsimile: (512) 218-5563
Email: garyhudder@round-rock.tx.us
Either Party may from time to time designate any other address for notice by written notice to the
other Party.
2.13 Exhibits. The following Exhibits are attached to this Agreement and
incorporated by reference:
Exhibit A - FM 1460 ROW Estimate
2.14 Counterparts; Effect of Partial Execution. This Agreement may be executed in
counterparts each of which, when executed and delivered, shall be deemed to be an original and
all of which together shall constitute one and the same document.
2.15 Authority. Each Party represents and warrants that it has the full right, power
- and authority to execute this Agreement.
2.16 Effective Date. This Agreement is executed to be effective on the date the last
Party signs this Agreement.
4
CITY OF GEORGETOWN, TEXAS
By:
George Cr. Garver, Mayor
ATTEST:
By:
APPROVED AS
Bv:
/11
Bridget Ch. pman," Attorney
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
THIS INSTRUMENT was acknowledged before me on this day of
1) C /irY14.,/' , 2013, by George G. Garver as Mayor of the City of Georgetown, a Texas
home -rule city, on behalf of said city.
�ePY °fie . JESSICA ERIN BRETTLE
\c NOTARY PUBLIC
State of Texas
•9jk °F:+. Comm. Exp. 06-01-2015
5
CITY OF ROUND ROCK, TEXAS
By:
Alan McGraw, Mayor
ATTEST:
By: 53/MI/L -
Sara L. White, City SeereLj GI
_dice r 4
v' N �t• is
Steph: L. Sheets, ity Attorney
THE STATE OF TEXAS •
COUNTY OF WILLIAMSON
THIS INSTRUMENT was acknowledged before me on this 16 day of
i U , 2044-, by Alan McGraw, Mayor of the City of Round Rock, a Texas home -rule
city, on behalf of said city.
Notary Public, State o
6
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South Segment RR (not acquired)
South Segment RR (already acquired)
Still to be acquired under the new agreement $4,548,796.56