CM-2018-1769 - 6/29/2018City of Round Rock
ROUND ROCK
TD; Agenda Item Summary
Agenda Number:
Title: Consider executing a termination letter for the Contract for Engineering
Services with Engineering 360, Inc. for the CMRC Multipurpose Building
Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 6/29/2018
Dept Director: Rick Atkins, Director
Cost: $0.00
Indexes: 2014 General Obligation Bonds
Attachments: LAF - Termination for Engineering 360 Contract (00403893xA08F8),
Termination Letter - Engineering 360, Inc. (CMRC Multipurpose Room)
(00403599xA08F8)
Department: Parks and Recreation Department
Text of Legislative File CM -2018-9769
Consider executing a termination letter for the Contract for Engineering Services with
Engineering 360, Inc. for the CMRC Multipurpose Building Project.
This project included constructing a covered building over the tennis courts at Clay Madsen
Recreation Center. However, the project cost estimates came in too high to construct, and
PARD decided not to take the project to bid. Therefore, bidding assistance and
construction administration for fabrication of the building will not be required and the
termination of the contract is required. PARD has reevaluated the project scope and has
decided to move forward with a fabric shade structure covering the courts instead. The
fabric structure will provide much needed shaded space for programming of summer
camps, exercise classes, and other programming. The project will still include site work
related to drainage around the new structure and bus parking behind the new building.
Additionally, this project will also bring all ADA deficiencies located at the main entrance to
CMRC into compliance. A separate Agreement with the site work engineer (a
subconsultant on this contract) will be drafted to include construction administration of
those portions of the project.
City o/ Round Rock Page 1 Pdnfed an &77018
EK TEXAS
MTMENT
June 29, 2018
Larry J. Fisher, President
Engineering 360, Inc.
2300 Greenhill Drive, Suite 500
Round Rock, TX 78664
Mayor
Craig Morgan
Mayor Pro -Tem
Writ Baese
Councilmembers
Tammy Young
Rene Flores
Matthew Baker
Will Peckham
Hilda Montgomery
City Manager
Laurie Hadley
City Attorney
Stephan L. Sheets
Re: Termination Notification of a Contract for Engineering Services with Engineering
360, Inc. for the CMRC Multipurpose Building Project
Dear Mr. Fisher:
This correspondence shall serve as notice that the City of Round Rock, Texas (the
"City") hereby terminates the City's Contract for Engineering Services with Engineering
360, Inc. for the CMRC Multipurpose Building Project (the "Contract") executed on
April 10, 2015.
Pursuant to Article 20 of the Contract, the Contract may be terminated:
"(4) By City, for reasons of its own and not subject to the In oual consent of
Engineer, upon not less than thirty (30) days' written notice to the Engineer. "
The City has determined that it is not in the best interest of the City to continue this
Contract to the end of its term and has chosen to re-evaluate the direction of the Project.
Services performed to date have been completed to the City's satisfaction.
Upon receipt of this notice, all services in connection with performance of this Contract
shall be discontinued, if any services are currently being provided. No fees other than
fees due and payable at the time of termination shall be paid by the City and the City
shall be the sole judge of any fees due and payable.
The City appreciates the services provided by Engineering 360, Inc. Should you have
any questions, please do not hesitate to contact me.
Sincerely,
Au,uc>4da�,
Laurie Hadley
City Manager
i,M-2019-171.
CITY OF ROUND DOCK 221 Fast Main Street, Round Rock, Texas 78664
[131512.218.5401 • [F] 512.218.7097 - roundrocktexas.gov