CM-2014-562 - 10/10/2014City of Round Rock
ROU.. ROCK
lexns Agenda Item Summary
Agenda Number:
Title: Consider executing a Memorandum of Understanding with Williamson
County in regard to the 2014 Byrne Justice Assistance Grant Program
Award.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 10/10/2014
Dept Director:
Cost:
Indexes:
Attachments: CMAF, MOU with Williamson County for Grant Award, MOU with
Williamson County Byrne 2014 DOJ Grant (00311975xA08F8)
Department: Police Department
Text of Legislative File CM -2016-662
This spring, City Council authorized an application to the 2014 Byrne Justice Assistance
Grant program administered by the U.S. Department of Justice's (DOJ) Bureau of Justice
Assistance. The Police Department plans to use the $10,262 grant to replace an existing
video forensics computer. DOJ informed the Police Department after the $10,262 grant
application was submitted that several components of that application had not been
submitted.
Under the grant rules, Round Rock is required to come to a formal accommodation with
Williamson County regarding any potential sharing of this award. The Department has
coordinated the proposed Memorandum of Understanding with City Legal, Commissioner
Lisa Birkman, and the County Sheriffs Office. Essentially, the agreement states that the
City will use the full grant award, and the county chooses not to share in that award. Upon
City Manager approval, the document will go to County Commissioners for ratification.
A second piece regarding some standard, signed certifications will follow this MOU through
the regular signature process. Those pieces were not previously submitted for the City
Manager's signature because the recent change in city managers would complicate DOYs
review of that material.
Staff recommends approving the MOU.
Coof Romd Rock Paeni Gnnhtla 10 014
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: Police Department Project Name: Memorandum of Understanding
Project NigrlResource: Rick while
x�City Manager Approval
ContractorNendor: Williamson County
CMA Wording
Consider executing a Memorandum of Understanding with Williamson County in regard to the 2014 Byrne Justice Assistance
Grant Program Award.
Approval
lEmployee EE Bowden` (f mate September 30, 2014
MEMORANDUM OF UNDERSTANDING REGARDING THE
2014 BYRNE JUSTICE ASSISTANCE GRANT PROGRAM AWARD
This Memorandum of Understanding (MOU) is made and entered into this 13 day of
(fir robe , 2014, by and between the County of Williamson, Texas (the "County")
and the City of Round Rock, Texas (the "City").
RECITALS
WHEREAS, pursuant to Resolution No. R-2014-1438, the City submitted an application to
the 2014 Byrne Justice Assistance Grant Program, administered by the U.S. Department of Justice,
Bureau of Justice Assistance (the "Granting Agency"), for a grant in the amount of $10,262.00 (the
"Grant Funds") to be used for the purchase of a video forensics computer at the City's Police
Department; and
WHEREAS, as a condition of rewarding Grant Funds to the City, the Granting Agency
requires the County and the City to reach an agreement regarding the allocation and distribution of
the Grant Funds between the County and the City; and
WHEREAS, the City has communicated this condition to the County and the County has
determined that it does not desire to be the recipient of any Grant Funds awarded to the City by the
Granting Agency pursuant to the 2014 Byrne Justice Assistance Grant Program; and
NOW THEREFORE, the County and the City agree as follows:
1. The County and the City agree that any and all Grant Funds awarded to the City by
the Granting Agency pursuant to the 2014 Byrne Justice Assistance Grant Program shall be allocated
solely to the City for the purchase of a video forensics computer at the City's Police Department.
2. The County waives its right to request a future allocation of any Grant Funds awarded
to the City by the Granting Agency pursuant to the 2014 Byrne Justice Assistance Grant Program.
[Signatures appear on the following page.]
00311975/ss2
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Executed and effective this 1?> day of OCC 2014.
COUNTY OF WILLIAMSON, TEXAS
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Printed Name:
ATTEST:
CITY OF ROUND ROCK, TEXAS
By:
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ATTEST:
Sara White, City Clerk
Em. , APPR4pVEq AS TO FORM:
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